Jan 03, 2023 City Council

[1. Call to order]

[00:00:03]

ALL RIGHT. GOOD EVENING, EVERYBODY.

WELCOME TO OUR JANUARY 3RD, 2023 SOUTHLAKE CITY COUNCIL MEETING.

WE'LL BEGIN OUR MEETING WITH INVOCATION AND PLEDGE.

AND WE HAVE A SPECIAL TREAT THIS EVENING IN THE ABSENCE OF OUR CITY CHAPLAIN, COUNCIL MEMBER RONELL SMITH IS GOING TO OPEN US UP WITH AN INVOCATION.

SO IF YOU'LL STAND AND THEN FOLLOW WITH THE PLEDGE.

YEAH, WE CAN. OKAY. OKAY. I GUESS I'M GOING TO HAVE TO LEAN OVER A LITTLE BIT HERE.

THANKS, EVERYBODY, FOR JOINING HERE TONIGHT.

IT'S GREAT TO SEE EVERYONE IN THE NEW YEAR.

I HOPE EVERYBODY HAD A GREAT CHRISTMAS, A GREAT HOLIDAY TIME WITH FAMILY AND FRIENDS, AND I HOPE IT WAS SAFE.

I'D LIKE TO CALL ATTENTION THAT THIS IS A NEW YEAR AND IT IS A BLESSING FOR US ALL TO BE HERE AND TO BE ABLE TO JOIN TOGETHER IN THIS COUNCIL MEETING AS WE HAVE FOR SO MANY TIMES. I DON'T TAKE THIS FOR GRANTED.

THIS IS TRULY A BLESSING TO BE WITH ALL OF YOU.

I'D LIKE TO SAY A SPECIAL PRAYER FOR THE FIRST RESPONDERS.

I KNOW DURING THIS TIME OF THE YEAR IT'S A TOUGH TIME WITH ALL THE FIRES AND THE DISASTERS, THE ACCIDENTS, THE THE CRIME, THE VIOLENCE.

BUT WE'RE BLESSED TO LIVE IN A COMMUNITY LIKE SOUTHLAKE.

SORRY FOR BEING SO CLOSE TO THIS MIC.

AND IT'S A BLESSING TO HAVE PEOPLE WHO ARE HERE FOR YOU AS WE ARE FOR ONE ANOTHER.

I NEVER LOSE SIGHT OF THE FACT THAT I GET TO LIVE IN ONE OF THE BEST COMMUNITIES ON THE FACE OF THE EARTH.

I GET TO SERVE ALONGSIDE PEOPLE LIKE THE PEOPLE IN THIS COUNCIL, AND I GET TO SERVE GREAT PEOPLE LIKE I DO IN THIS COMMUNITY.

AND I JUST LIKE TO END IT BY SAYING, THANK YOU ALL FOR SHOWING UP HERE TONIGHT.

AND IT'S A BLESSING.

AND I CONTINUE TO FEEL BLESSED TO BE HERE.

THANK YOU. THANK YOU RONELL.

PLEASE JOIN ME IN THE PLEDGE.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

ALL RIGHT. SO OUR FIRST ITEM TONIGHT IS THE SOUTHLAKE BUSINESS SPOTLIGHT.

[3. Southlake Business Spotlight - Parlor Donuts]

COME ON DOWN, STEPHANIE.

WHO'S GOING TO INTRODUCE TONIGHT'S ITEM? THANK YOU SO MUCH, MAYOR PRO TEM AND COUNCIL.

I'M EXCITED TO BE IN FRONT OF YOU TONIGHT PRESENTING OUR SOUTHLAKE BUSINESS SPOTLIGHT PARLOR DOUGHNUTS.

IT WAS A BLAST WORKING WITH KYLEE AND ISAIAH, THE OWNERS OF PARLOR DOUGHNUTS.

THEY'RE EXCITED TO BE HERE IN SOUTHLAKE.

WE'RE EXCITED TO HAVE THEM.

THEY'VE ALREADY BECOME A FAST FAVORITE OF SOME OF OUR MEMBERS OF THE FIRE DEPARTMENT.

HI, I'M KYLEE.

I'M ISAIAH, AND WE ARE THE OWNERS OF PARLOR DOUGHNUTS SOUTHLAKE.

WE'RE SO EXCITED TO SERVE THE SOUTHLAKE COMMUNITY.

WHEN WE WERE LOOKING FOR WHERE TO PUT OUR NEXT PARLOR DOUGHNUTS, WE WERE DRIVING AROUND SOUTHLAKE AND WE FELL IN LOVE WITH THE AREA AND ALL OF THE PEOPLE THAT ARE IN IT.

SO WE'RE EXCITED TO BE HERE AND SERVE YOU GUYS.

SOME OF THE PRODUCTS WE OFFER IS WE DO ARTISANAL DONUTS.

SO ALL OF OUR DONUTS ARE LAYERED WITH BUTTER, SO THEY'RE NICE AND SOFT AND LAYERED ON THE INSIDE, AND THEN THEY'RE GOING TO BE FLAKY AND CRISPY ON THE OUTSIDE.

WE HAVE A WHOLE BUNCH OF DIFFERENT FLAVORS.

I'M SURE YOU CAN SEE SOME OF THE AMAZING ONES WE HAVE BEHIND US.

PRETTY MUCH ANYTHING YOU COULD THINK OF OR IMAGINE WE HAVE HERE.

WE ALSO DO A FULL SERVICE ESPRESSO BAR SO WE CAN PRETTY MUCH DO ANYTHING COFFEE, A WHOLE BUNCH OF SPECIALTY LATTES FOR YOU LATTE LOVERS.

WE ALSO DO A FULL KITCHEN MENU SO WE CAN DO ANYTHING FROM TACOS TO BACON, EGG AND CHEESE SANDWICHES.

SO ANY OF THAT SOUNDS GOOD MAKE SURE TO COME BY PARLOR DOUGHNUTS.

WE'RE LOCATED IN BICENTENNIAL PARK, 410 WEST SOUTHLAKE BOULEVARD, RIGHT NEXT TO JERSEY MIKE'S.

OUR HOURS ARE 6:30 A.M.

TO 6:30 P.M..

WE MAKE DOUGHNUTS IN FRESH BATCHES ALL DAY LONG, AND THEN OUR INSTAGRAM AND FACEBOOK HANDLES AND STORE NUMBER ARE BELOW.

WE ALSO WANT TO SAY THANK YOU TO THE SOUTHLAKE COMMUNITY FOR ALL OF OUR WONDERFUL CUSTOMERS WHO HAVE CAME IN AND ALL THE RELATIONSHIPS WE'VE BUILT SO FAR.

THIS IS A GREAT COMMUNITY TO BE IN AND WE'RE JUST EXCITED FOR THE FUTURE FOR US.

OKAY. AND AGAIN, MY NAME IS ISAIAH.

MY NAME'S KYLEE. THANK YOU FOR TAKING THE TIME TO LISTEN TODAY.

IF ANYTHING WE TALKED ABOUT TODAY SOUNDED GREAT TO YOU FEEL FREE TO COME BY.

WE'VE GOT A GREAT TEAM BEHIND US THAT ARE EXCITED TO SERVE YOU GUYS IN ANY WAY POSSIBLE.

[00:05:03]

ANY QUESTIONS FOR STEPHANIE? NO, JUST A COMMENT. I CAN'T.

IT'S AMAZING. AND GREAT TO SEE HOW MUCH LOVE THAT BUSINESS IS GETTING FROM PEOPLE IN THE COMMUNITY, INCLUDING THE SMITHS, BECAUSE WE GET AT LEAST TWO BOXES A WEEK.

AND THEY HAD ME.

THERE'S A GIANT AMERICAN FLAG ON THE WALL.

SO YOU HAD ME AT FLAG.

SO IT'S A GREAT BUSINESS.

YEAH. AND THEY'RE GREAT PEOPLE.

6:30 A.M. TO 6:30 P.M..

PERFECT. THANK YOU. YES, SIR.

AND I THINK DON'T THEY DO LIKE A COMBINATION, LIKE A CROISSANT'WICH? YES. SO THEY DON'T DO NOT NECESSARILY TERM IT A CROISSANT.

HE CALLS IT BUTTERY FLAKY BUT IT IS A GENERAL IDEA IS THAT IT'S LAYERS OF BUTTER, BASICALLY A CROISSANT DOUGHNUT.

THEY'RE HUGE. THEY ARE.

MY FAMILY FOUND IT QUICKLY AS WELL, APPARENTLY BECAUSE IT SHOWED UP AT MY HOUSE, LIKE RIGHT AFTER THEY OPENED.

AND IT IS DELICIOUS.

IT'S A GREAT ONE TWO PUNCH BETWEEN JERSEY MIKE'S AND THE DOUGHNUT SHOP.

I MEAN. I TOTALLY AGREE. IT'S A WHOLE EVENING, SO.

ALL RIGHT. THANK YOU. THANK YOU, GUYS SO MUCH.

TELL THEM WELCOME FOR US. WILL DO.

THANK YOU. NEXT, WE'LL GO OVER OUR CONSENT AGENDA ITEMS FOR TONIGHT.

[4. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. ]

ITEM 4B APPROVING AN ANNUAL PURCHASE AGREEMENT FOR BEACON CELLULAR SERVICE FOR THE CITY'S WATER SMART PROGRAM WITH BADGER METER IN AN AMOUNT OF $123,396. ITEM 4C AUTHORIZING EXPENDITURES WITH PRIME CONTROLS LP FOR SCADA SOFTWARE AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $60,000.

ITEM 4D APPROVING RESOLUTION NUMBER 23-001 AMENDING THE CITY OF SOUTHLAKE EMPLOYEE BUSINESS CODE OF CONDUCT AS PROVIDED BY CHAPTER 2 ARTICLE 6 CODE OF ETHICS AND CONDUCT AND PROVIDING AN EFFECTIVE DATE.

ITEM 4E APPROVING THE CONTRACT RENEWAL FOR LANDSCAPE SERVICES WITH O'DONNELL'S LANDSCAPE SERVICES INC.

FOR AN AMOUNT NOT TO EXCEED THE APPROVED FUNDING FOR CONTRACT LANDSCAPE SERVICES.

ITEM 4F APPROVING THE PURCHASE OF REPLACEMENT MOTORCYCLES FROM BMW MOTORCYCLES OF NORTH DALLAS IN AN AMOUNT NOT TO EXCEED $135,000.

ITEM 4G APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER L.L.P.

FOR AUDIT SERVICES IN AN AMOUNT NOT TO EXCEED $136,000.

ITEM 4H APPROVING THE PROPOSAL FROM FORD AUDIO-VIDEO SYSTEMS LLC DESIGNED TO ADD AUDIO VIDEO CAPABILITIES AT THE PARKWOOD TRAINING FACILITY IN AN AMOUNT NOT TO EXCEED $94,000.

ITEM 4I APPROVING AN ADDITIONAL ONE YEAR EXTENSION OF THE VALIDITY OF THE PRELIMINARY PLAT CASE ZA19-0083 AND FINAL PLAT CASE ZA20-0065 FOR SOUTHLAKE VILLAS ON PROPERTY DESCRIBED AS TRACTS 2A03, 2A03A1, 2A03B, 2A05 AND 2A03A.

AND THAT'S EVERYTHING ON CONSENT, IS THERE? I SHOULD NOT HAVE MISSED THAT ONE.

EXCUSING HIS ABSENCE FROM THE JANUARY 3RD, 2023 CITY COUNCIL MEETING, WHICH IS TONIGHT'S MEETING.

ANY OTHER ITEMS FOR CONSIDERATION ON CONSENT? NO. OKAY.

OKAY. THEN WITH THAT, WE'LL GO INTO EXECUTIVE SESSION.

[2.A. Executive Session]

AND WE'LL NEED ABOUT AN HOUR SO I'D SAY NO LATER THAN SEVEN, BUT POSSIBLY BY 6:45 OR SO WE'LL BE BACK.

ALL RIGHT. WE'LL CALL OUR MEETING BACK INTO SESSION.

EXCUSE ME AND ASK, IS THERE ANY ACTION NECESSARY FOLLOWING EXECUTIVE SESSION? YES, MAYOR PRO TEM AND COUNCIL.

I MAKE A MOTION TO DIRECT THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING FOR PROJECT NUMBER 2022-01 AS DISCUSSED IN EXECUTIVE SESSION. THANK YOU.

I HAVE A MOTION. IS THERE A SECOND? SECOND. MOTION AND SECOND.

PLEASE RECORD YOUR VOTE. I THINK THAT'S IT. OKAY.

THANK YOU. THAT MOTION PASSES 5, 0.

NEXT IS CITY MANAGER'S REPORT AND ASSISTANT CITY MANAGER [INAUDIBLE] ORTOWSKI.

I HAVE A SORRY, I HAVE A QUESTION.

SO DID THAT VOTE TURN UP THAT WAY BECAUSE YOU'VE CHANGED SEATS? OH, DID IT RECORD ME AS THE MAYOR? WELL, IT RECORDED JOHN AS VOTING.

OH OKAY. YEAH. SO WE WILL REFLECT THAT.

OKAY. THANKS FOR CATCHING THAT. OKAY.

[00:10:01]

ANYTHING THAT YEAH RECORDS JOHN, UNLESS THEY CAN CHANGE THAT BACK REAL QUICK.

OKAY. THANK YOU.

OKAY. NEXT, AS I WAS SAYING, ASSISTANT CITY MANAGER ALLISON ORTOWSKI.

[3.B. City Manager's Report ]

I WOULD LIKE TO CALL BORA SULOLLARI TO THE PODIUM TO GIVE A PRESENTATION.

IT IS NATIONAL MENTORING MONTH AND BORA IS A MANAGEMENT ASSISTANT IN THE CITY MANAGER'S OFFICE AND SHE'S GOING TO PROVIDE THE COUNCIL WITH AN OVERVIEW OF ALL OF THE GREAT WORK THAT THE CITY DOES TO SUPPORT MENTORSHIP THROUGHOUT THE CITY.

YES, THANK YOU, MAYOR PRO TEM AND COUNCIL MEMBERS.

I'M PLEASED TO BE HERE TONIGHT AND TO DISCUSS AND HIGHLIGHT THE IMPORTANCE OF THE NATIONAL MENTORING MONTH AND DISCUSS SOME OF THE PROGRAMS THE CITY OF SOUTHLAKE PROVIDES.

WITHIN THE CITY OF SOUTHLAKE, WE PROVIDE MULTIPLE MENTORSHIP OPPORTUNITIES, BOTH INTERNALLY AND EXTERNALLY.

SOME OF OUR INTERNAL PROGRAMS INCLUDE OUR MENTORSHIP PROGRAM, ROUNDTABLES AND MATRIX TEAM MEETINGS WITHIN THE ORGANIZATION AND SOME OF OUR EXTERNAL OPPORTUNITIES.

THESE MENTORSHIP PROGRAMS WERE CREATED TO AID AND EXECUTE OUR SUCCESSION PLANNING INITIATIVES AND AS A WAY FOR OUR CURRENT LEADERS TO IMPACT OUR FUTURE LEADERS.

THE FIRST INTERNAL PROGRAM WE HAVE IS OUR INTERNAL MENTORSHIP PROGRAM, AND THIS PROGRAM WAS FORMED IN 2021 AND CONSISTS OF A MENTOR AND A MENTEE BEING PAIRED UP TOGETHER AND MEETING FOR A MINIMUM OF ONE HOUR A MONTH AND DISCUSSING AND PLANNING HOW TO ACHIEVE THE GOALS THE MENTEE HAS OUTLINED IN THEIR PERFORMANCE PLAN THROUGH ONE ON ONE MEETINGS. SINCE WE STARTED THE PROGRAMS, WE HAVE SEEN ABOUT 25 EMPLOYEES PARTICIPATE, AND SOME OF THE QUOTES THAT YOU SEE UP ON THE SLIDE ARE SOME OF THE THINGS WE HEARD WHEN WE ASKED WHAT WAS THE BEST PART OF THE PROGRAM.

SO IT'S BEEN A PRETTY GOOD HIT SO FAR.

AND THE NEXT WE HAVE OUR ROUNDTABLES AND OUR MATRIX TEAM MEETINGS.

WE HAVE THREE DIFFERENT ROUNDTABLES.

WE HAVE OUR DEPUTY DIRECTORS ROUNDTABLE, OUR MANAGERS ROUNDTABLE, AND OUR EMERGING LEADERS ROUNDTABLE.

AND THROUGHOUT THESE MEETINGS, THE GROUPS MEET ABOUT ONCE A MONTH, AND THEY HAVE THE OPPORTUNITY TO BRING A VARIETY OF PERSPECTIVES ON A SPECIFIC SUBJECT OR PROJECT AND LEARN MORE ABOUT HOW THE ORGANIZATION OPERATES, EITHER FROM OUR CITY MANAGER OR THE EXECUTIVE LEADERSHIP TEAM.

AND THEN WE ALSO HAVE OUR MATRIX TEAM MEETINGS, WHICH YOU SEE LISTED ON THE RIGHT SIDE.

AND THESE ARE OUR INTERDEPARTMENTAL MEETINGS THAT INCLUDE EMPLOYEES FROM ALL OVER THE ORGANIZATION WORKING TOGETHER ON CORPORATE INITIATIVES SET OUT IN OUR CHARTERS.

AND THEN NEXT WE HAVE THE FIRST EXTERNAL MENTORSHIP PROGRAM, WHICH IS THE SOUTHLAKE YOUTH ACTION COMMISSION BOARD.

IT WAS FIRST ESTABLISHED IN 1994 AND IT WAS CALLED THE YOUTH ADVISORY COMMISSION IN 1998.

THE BOARD AMENDED THE NAME TO THE SOUTHLAKE YOUTH ACTION COMMISSION AFTER UPDATING SOME OF THE MEMBERSHIP REQUIREMENTS.

SINCE THEN THERE HAVE BEEN OVER 150 STUDENTS THAT HAVE BEEN A PART OF THIS BOARD.

WE HAVE SEEN MANY PREVIOUS MEMBERS ALSO GO ON TO JOIN OTHER ORGANIZATIONS WITHIN THE CITY OF SOUTHLAKE, SUCH AS THE LIBRARY STEERING COMMITTEE, THE SOUTHLAKE ARTS COUNCIL, SKIL, THE SOUTHLAKE KIDS INTERESTED IN LEADERSHIP, AND SOME HAVE EVEN RECEIVED AN INTERNSHIP IN THE CITY MANAGER'S OFFICE FOR THE SUMMER AND ARE CURRENTLY WORKING OVER IN CHAMPIONS CLUB OVER AT THE MARK.

AND THEN NEXT WE HAVE OUR SKIL PROGRAM AND THE CITY FORMED THIS PROGRAM IN 2015 AS A WAY TO EMPOWER AND PROVIDE LEADERSHIP EXPERIENCE TO THE YOUTH COMMUNITY WITH A PARTNERSHIP BETWEEN THE CITY OF SOUTHLAKE, TD AMERITRADE, AND THE SOUTHLAKE CHAMBER OF COMMERCE.

AND THE PROGRAM PROVIDES SELECT HIGH SCHOOL JUNIOR STUDENTS THE OPPORTUNITY TO EXPERIENCE AN INTERNSHIP WITH TD AMERITRADE AS THEY GET FOUR FULL DAYS WITH THE PROGRAM AND THEY GET TO LEARN AND UNDERSTAND THE OPERATIONS OF A FORTUNE 500 COMPANY.

THE STUDENTS ALSO GET TO EXPERIENCE A MINI CONFERENCE WITH THE CITY OF SOUTHLAKE AND THE SOUTHEAST CHAMBER OF COMMERCE, AND THEY ALSO GET TO GET A TOUR OF THE AUSTIN STATE CAPITAL. AND WITH THAT, I'M HAPPY TO ANSWER ANY QUESTIONS YOU GUYS MAY HAVE.

THANK YOU. THANK YOU.

YOU KNOW, THAT'S ONE OF THE THINGS WE DO SO WELL IN THE CITY IS MENTORING, WHETHER IT BE THROUGH STAFF, MENTORING OTHERS, BUT LIKE THE YOUTH PROGRAM WITH SKIL AND THEN EVEN BOARDS AND COMMISSIONS.

SO MANY OF US STARTED OFF JUST VOLUNTEERING AND SOMEBODY KIND OF TAKING US UNDER THEIR WING AND SHOWING US THE ROPES.

AND NEXT THING YOU KNOW, YOU'RE SITTING UP HERE MAKING SOME DECISIONS.

SO THAT'S FANTASTIC.

WE APPRECIATE THE OVERVIEW. ANY OTHER QUESTIONS OR COMMENTS? NO? THANK YOU. GREAT PRESENTATION.

OKAY. NEXT, WE'LL CONSIDER OUR CONSENT AGENDA.

[CONSENT AGENDA]

IS THERE ANY CONVERSATION OR CHANGE ON THAT? COMFORTABLE? IF NOT, IS THERE A MOTION? YES. MAYOR PRO TEM AND COUNCIL.

I MAKE A MOTION TO APPROVE OUR CONSENT AGENDA ITEMS 4A THROUGH 4J.

[00:15:05]

OKAY THAT PASSES 5, 0 AND YEP LOOKS LIKE WE GOT THE VOTES FIXED.

FANTASTIC. OKAY.

ALL RIGHT. NEXT ITEM, 6A ORDINANCE NUMBER 480-791A AND ZA2

[6.A. Ordinance No. 480-791 a, ZA22-0058, 2nd Reading, Zoning Change and Site Plan for Mach 1800, to include a variance to the Masonry Ordinance No. 557, as amended, on property described as Lot 1R, Brewer Industrial District, City of Southlake, Tarrant County, Texas and located at 1800 E. State Highway 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan District Proposed Zoning: "S-P-1" Detailed Site Plan District SPIN Neighborhood #4. PUBLIC HEARING ]

DIRECTOR KILLOUGH. THANK YOU, MAYOR PRO TEM WILLIAMSON AND CITY COUNCIL. THIS IS A SECOND READING FOR THIS ITEM, SO I WILL MAKE IT BRIEF UNLESS YOU REQUIRE MORE DETAIL. THIS PROPERTY IS LOCATED AT 1800 EAST STATE HIGHWAY 114 AND THE REQUEST FOR ZONING IS TO CHANGE A OPTIONAL FAÇADE MODIFICATION THAT WAS APPROVED UNDER THE ORIGINAL ZONING FOR THIS PROPERTY.

THE EXHIBIT BEFORE YOU SHOWS THE CURRENTLY APPROVED RENDERING OF THAT FAÇADE ON THE UPPER LEFT HAND CORNER AND THE PROPOSED CHANGE TO THAT ELEVATION ON THE LOWER RIGHT HAND CORNER.

THIS IS THE ONLY CHANGE PROPOSED TO THIS SIDE.

IT WOULD KEEP, IN EFFECT, ALL PREVIOUSLY APPROVED CONDITIONS.

PERFECT. AND THIS PASSED SEVEN ZERO AT FIRST READING.

SO ANY QUESTIONS FOR STAFF? THIS IS A PUBLIC HEARING IF ANYONE IN THE AUDIENCE WOULD LIKE TO SPEAK ON THIS ITEM, NOW WOULD BE THE TIME.

SEEING NO ONE WE'LL CLOSE THE PUBLIC HEARING.

IF THERE'S NO MORE CONVERSATION, DO WE HAVE A MOTION? YES. MAYOR PRO TEM AND COUNCIL.

I MAKE A MOTION TO APPROVE ITEM 6A ORDINANCE NUMBER 480-791A CASE NUMBER ZA22-0058.

SECOND READING ZONING CHANGE AND SITE PLAN FOR MACH 1800 TO INCLUDE A VARIANCE TO THE MASONRY ORDINANCE NUMBER 557 AS AMENDED ON PROPERTY DESCRIBED AS LOT 1R BREWER INDUSTRIAL DISTRICT CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1800 E STATE HIGHWAY 114 IN SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED DECEMBER 27TH, 2022 AND SITE PLAN REVIEW SUMMARY NUMBER 2 DATED NOVEMBER 11TH, 2022 AND NOTING THAT WE'RE APPROVING THIS AS PRESENTED. THANK YOU.

WE HAVE A MOTION. IS THERE A SECOND? SECOND. MOTION WITH A SECOND, PLEASE RECORD YOUR VOTE.

THAT ITEM PASSES 5, 0.

CONGRATULATIONS. NEXT ARE ITEM 6B AND C, WHICH WILL BE PRESENTED TOGETHER.

[Items 6.B. & 6.C.]

THANK YOU. THIS IS A REQUEST, AS YOU SAID, FOR SITE PLAN APPROVAL TO CHANGE THE EXTERIOR FAÇADE ELEVATIONS AS WELL AS A JOINT USE AND ENCROACHMENT AGREEMENT TO IMPROVE A LANDSCAPE AREA FOR AN OUTDOOR PATIO.

PROPERTY'S LOCATED AT 1460 MAIN STREET AND IS HIGHLIGHTED IN BLUE HERE.

THIS IS A SPECIFIC SITE WITHIN THAT PARTICULAR BUILDING HIGHLIGHTED IN RED.

THE LAND USE DESIGNATION ON THIS PROPERTY IS TOWN CENTER AND THE ZONING IS DT DOWNTOWN DISTRICT.

THIS IS SOME PHOTOS OF THE EXISTING BUILDING AS IT SITS TODAY.

THE PROPOSED OUTDOOR IMPROVEMENTS FOR THE PATIO WOULD AFFECT THIS AREA.

I'M CIRCLING WITH THE CURSOR.

THESE ARE THE PROPOSED ELEVATION CHANGES TO THAT SPACE THAT WOULD FACE MAIN STREET AND INCLUDES SOME ADDITION OF BRICK STUCCO AND COLOR CHANGES, ALONG WITH SOME METAL ACCENTS AND SOME WOOD TREATMENTS ON THE PROPOSED METAL RALLYING AROUND THE PATIO AREA.

THOSE MATERIALS ARE SHOWN AT THE BOTTOM OF THE SCREEN.

THIS WOULD BE THE WEST ELEVATION.

IT INDICATES PLACEMENT FOR POSSIBLE MURALS IN THE FUTURE.

AND THE REAR OR NORTH ELEVATION.

ALL SIGNAGE REPRESENTED ON HERE WOULD BE REQUIRED TO GO THROUGH THE APPROPRIATE PROCESS IF IT DOES NOT COMPLY WITH THE TOWN SQUARE SIGN REGULATIONS. THIS IS A PROPOSED AREA FOR IMPROVEMENT OF THE PATIO.

[00:20:05]

SO IT DOES AFFECT TWO PARKING SPACES.

THIS IS AN ENLARGED DETAIL OF THAT AREA.

PEDESTRIAN PATHWAY WOULD REMAIN OPEN AS WELL AS ACCESSIBLE RAMP THAT CROSSES THIS PRIVATE DRIVEWAY.

AND ITEM 6C IS PART OF THIS INCLUDES THIS EXHIBIT DESCRIBING THE SPECIFIC AREA FOR WHICH THE PATIO WOULD BE UTILIZED.

WE'VE RECEIVED NO RESPONSES FROM SURROUNDING PROPERTY OWNER NOTIFICATION.

PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL, NOTING THAT IT WOULD BE UP TO THE CURRENT PROPERTY OWNER.

REFERENCES RPAI, WHICH IS NOW KITE AS TO CONTINUED USE OF THAT SPACE AS OUTDOOR PATIO AREA.

SHOULD THE RESTAURANT TENANT LEAVE AND ALSO NOTING THAT ANY OF THE MURALS SHOULD GO TO THE ART COUNCIL PRIOR TO COMING BEFORE THE SIGN BOARD OR CITY COUNCIL FOR FINAL CONSIDERATION, AND THEY APPROVED THAT FOUR, ZERO.

WITH THAT, I'LL BE GLAD TO REFER BACK TO ANY SLIDES OR ANSWER ANY QUESTIONS.

ANY QUESTIONS? DO WE HAVE ANY ELEVATIONS OF THE PATIO? LIKE WHAT IT'S GOING TO LOOK LIKE? JUST PART OF THIS EXHIBIT.

THEY'VE GOT A LEFT HAND VIEW ON THE WEST SIDE AND THEN THE FRONT VIEW ALONG MAIN STREET.

IT'S A METAL RAIL FENCING WITH THIS WOOD INSERTS SHOWN.

SO I SEE THE KITE REALTY GENTLEMAN HERE, SO I'LL SAVE MY QUESTIONS FOR THEM.

THANK YOU. ALL RIGHT. CAN YOU POINT OUT, DENNIS, MAYBE GO BACK TO THE ANN TAYLOR PICTURE AND JUST SHOW US WITH YOUR CURSOR WHERE THE ENCROACHMENT WILL BE? AND SURE. SO ON THIS PHOTOGRAPH, THE ENCROACHMENT OF THE ACTUAL PATIO WOULD ENCIRCLE THIS AREA.

HERE THE IMPROVEMENTS THAT THEY'RE MAKING BASICALLY TAKE OUT THIS LANDSCAPE AREA.

IT'LL RELOCATE THE FIRE HYDRANT IN THIS LOCATION, AND WE'LL CONSUME THIS STRIPED TRIANGULAR AREA AND THE SPACE DIRECTLY ADJACENT TO THAT.

AND THEN WE'LL CLIP JUST THE UPPER LEFT HAND CORNER OF THIS CURRENTLY ANGLED SPACE HERE.

SO IT'S BASICALLY REPURPOSING THE FLOWER BED AREA AND A LITTLE BIT OF OKAY. OTHER QUESTIONS FOR STAFF.

THANK YOU, DENNIS. THANK YOU.

IS THE APPLICANT HERE? I THINK THEY ARE. COME ON DOWN.

IF YOU CAN STATE YOUR NAME AND ADDRESS FOR THE RECORD.

HEY, MY NAME IS CHRISTOPHER JOHNSON.

ADDRESS IS 3443 NORTH CENTRAL AVENUE PHOENIX 85013.

WELCOME. THANKS FOR BEING HERE.

THANKS. ANYTHING TO ADD? ANYTHING YOU'D LIKE US TO HEAR FROM YOU OR ANY COMMENTS ABOUT THIS APPLICATION? I DON'T THINK SO. I WILL JUST POINT OUT THAT WITH THE PATIO DETAIL AND THE DESIGN THERE, THE WOOD THAT'S BEING SHOWN IS ACTUALLY BANQUETTE.

SO THERE'LL BE THE METAL RAILING AND THEN A BANQUETTE INSERT WITHIN THAT FOR SEATING.

CAN YOU TELL US A LITTLE BIT ABOUT POSTINO? YEAH, POSTINO IS IT'S A WINE CAFÉ, SO PREDOMINATELY IT'S A RESTAURANT.

IT STARTED IN PHOENIX 20 ODD YEARS AGO, AND NOW WE'VE UP TO 21 LOCATIONS KIND OF ACROSS THE SUNBELT.

IT'S VERY CASUAL, VERY APPROACHABLE, KIND OF HITS, A PRETTY BROAD DEMOGRAPHIC, BUT IT'S ALL ABOUT COMMUNITY SHARING PLATES, SMALL THINGS, SNACKY THINGS, AND THEN CENTERED AROUND BEER AND WINE.

OUTSTANDING. SOUNDS GREAT.

THANK YOU. ANY OTHER QUESTIONS FOR THE GENTLEMEN? SO AND THIS MAY BE FOR YOU, GENTLEMEN, BUT.

SO FROM WHAT I CAN SEE AND I'M IN TOWN SQUARE A LOT.

[00:25:01]

HAVE YOU GUYS CONSIDERED THAT? I MEAN, WE HAVE BY CONTRAST, WE HAVE A COUPLE OF PATIOS THAT REALLY DON'T HAVE MUCH COVERAGE AND THEY'RE NOT USED.

AND SO THIS IS KIND OF AN EAST WEST WITH THE SUN.

AND SO, I MEAN, I'M EXCITED ABOUT YOU GUYS COMING.

AND I WOULD JUST HOPE THAT IT'S USABLE, RIGHT.

ESPECIALLY RIGHT NEXT TO MOXIES AND MOXIES HAS SOME COVERAGE.

SO I JUST LOVE YOUR THOUGHTS.

YOU GUYS CAN DO WHATEVER YOU WANT WITH IT.

BUT THAT'S MY QUESTION.

WE'D REALLY LIKE TO BE KEEPING THAT EXISTING TREE PROVIDES A LOT OF SHADE.

IT'S BEAUTIFUL. WE DO HAVE A YELLOW UMBRELLA, JUST A MARKET UMBRELLA.

THAT'S KIND OF A BRAND STANDARD FOR US ACROSS ALL OF OUR LOCATIONS.

SO IT WOULD BE INTRODUCING THAT, WHICH GIVES US THE FLEXIBILITY TO POSITION AROUND THAT TREE RATHER THAN LOOKING AT REMOVING IT TO PUT SOMETHING PERMANENT IN WHICH I DON'T THINK WE WANT. PLEASE.

AND IF YOU COULD ALSO. OH, I'M SORRY.

WHAT'S GOING ON? PLEASE INTRODUCE YOURSELF FOR THE RECORD, THOUGH.

MY NAME IS JASON KASAL.

I'M WITH KITE REALTY AND MY ADDRESS IS 285 GRAND AVENUE HERE IN TOWN SQUARE.

ONE THING YOU MIGHT WANT TO TALK ABOUT IS THERE'S A RECESSED STOREFRONT, SO THERE'S ALMOST LIKE TWO PATIOS.

THERE'S GOING TO BE A PATIO THAT IS UNDER COVER, LIKE WHAT YOU'RE THINKING ABOUT.

AND THEN WE WANT IT TO SPILL OUT ONTO THE STREET.

AND SO THERE'S KIND OF MULTIPLE LEVELS AS YOU GO IN.

SO HE'S RIGHT ABOUT US TELLING HIM HE COULDN'T TOUCH THE TREE.

SO YOU CAN'T TOUCH THE TREE ON THE EXTERIOR, BUT THEN YOU'LL GO INTO AN INTERIOR SET PATIO AND THEN YOU CAN GO FURTHER IN INTO THE RESTAURANT.

THIS WILL BE A LITTLE BIT DIFFERENT THAN ANYTHING WE HAVE, BUT WE'RE EXCITED THAT IT'S DIFFERENT.

AND I JUST WANT TO TOUCH ON THAT ARCHITECTURE REAL QUICK.

THE ANN TAYLOR BUILDING WAS A THEATER BUILDING.

IT'S SUPPOSED TO LOOK LIKE THE OLD THEATER BACK IN WHEN WE BUILT IT IN 04.

NOW WE HAVE A THEATER, SO WE WANTED TO CHANGE THIS BUILDING FOR A WHILE.

AND THESE GUYS HAVE BEEN ON OUR LIST.

WE'VE BEEN AFTER THEM. THEY'VE BEEN REQUESTED.

WHEN WE DO OUR SURVEYS OF WHO DO YOU WANT TO SEE AND STUFF, THEIR NAME POPS UP.

IF YOU LIKE MOXIES, YOU'RE GOING TO ABSOLUTELY LOVE POSTINO'S.

SO WE'RE EXCITED ABOUT THESE GUYS.

WELL, THANK YOU. I'M LIKE I SAID, I'M VERY EXCITED.

I JUST WOULD I WANT THAT OUTDOOR SPACE TO BE USABLE.

AND IF YOU'RE GETTING, AS YOU KNOW, THERE ARE A COUPLE OF PATIOS IN TOWN SQUARE THAT KIND OF STAY EMPTY.

SO, YEAH, THAT'S AWESOME.

SO, SO THERE'S A PORTION OF IT THAT'S GOING TO KIND OF HANG OVER THE RECESSED PART OR NOT OUTSIDE.

SO WHERE THE STOREFRONT IS NOW, YOU'LL GO IN AND IT'LL FEEL LIKE IT'S OUTDOORS, IT'LL FEEL LIKE A PATIO.

IT'S RECESSED.

IS THAT THE BEST WAY TO SAY IT.

WELL WITH THE INTENT IS WITH PUNCHING A BUNCH OF SKYLIGHTS IN THE TOP AND KIND OF PUSHING WHAT OTHER MATERIALS WOULD BE PERCEIVED AS YOUR EXTERIOR FAÇADE INSET.

A BIG PART OF OUR CONCEPT IS LIKE AN INDOOR OUTDOOR BAR.

WE'RE VERY MUCH ABOUT CONNECTING WHAT'S HAPPENING ON THE INTERIOR OF OUR RESTAURANTS WITH THE PATIO PROGRAM.

SO WHILE WE'RE VERY MUCH KEEN ON THE TRUE PATIO THAT WE'RE PROPOSING HERE, WE WANT TO HAVE MORE OF IT.

AND WE SEE A GREAT OPPORTUNITY BY HAVING THIS INSET PORTION THAT WOULD BE EXPERIENCED AS A PATIO, BUT IT ALSO ALLOWS US TO CONDITION IT SO WE CAN STILL HAVE THIS PATIO EXPERIENCE EVEN DURING THE MIDDLE OF WINTER, WE'LL STILL GET A LOT MORE CONTROL AND FLEXIBILITY.

SO. WONDERFUL. THANK YOU.

I HAVE A QUICK QUESTION ON THE TIMELINE.

IF EVERYTHING GOES WELL IN THE NEXT FEW MINUTES, WHAT KIND OF TIMELINE ARE YOU LOOKING AT AS FAR AS OPENING THE DOORS OR THAT SORT OF THING, IF YOU KNOW? Q THREE, I THINK IS WHAT WE ARE HOPING FOR.

GREAT. SO ANN TAYLOR WILL VACATE AT THE END OF THE MONTH AND WE'VE ALREADY MOVED THE FIRE HYDRANT.

SO THOSE PICTURES YOU SAW ARE DATED.

ALL THAT LANDSCAPING HAS BEEN REMOVED, THE FIRE HYDRANTS BEEN MOVED, SO THEY'LL BE ABLE TO GET A QUICK START.

AND I HOPE IT'S SLIGHTLY FASTER THAN THAT.

BUT MAYBE. MAYBE THEY'RE COOL.

THANK YOU. I HOPE WE APPROVE IT.

I MEAN, IF THE FIRE HYDRANTS HAVE ALREADY BEEN MOVED, I MEAN, WOW, JASON.

[LAUGHTER] I LOVE THE OPTIMISM, THOUGH.

THAT'S FANTASTIC. SO ANY OTHER QUESTIONS FOR THE APPLICANT? NONE. OKAY. THANKS, GUYS.

APPRECIATE IT. ALL RIGHT.

IT LOOKS PRETTY STRAIGHT FORWARD. LOOKS LIKE A GREAT ADDITION TO TOWN SQUARE THAT WHOLE AREA IS GOING TO BECOME.

I MEAN, MOXIES ALREADY IS PRETTY HIP, BUT YEAH.

ANY OTHER COMMENTS OR THOUGHTS ON THIS? EVERYBODY FEEL GOOD ABOUT IT.

THERE'S A ONE TIME SHOT ON THIS ONE.

OKAY. WELL, WE'LL LETS SEE.

THIS IS A PUBLIC HEARING. SO IF THERE'S ANYBODY HERE WHO WOULD LIKE TO SPEAK ON ITEM 6B, NOW WOULD BE THE TIME.

SEEING NO ONE WE WILL CLOSE THE PUBLIC HEARING.

IF THERE'S NOTHING ELSE, WE'LL TAKE THESE AS SEPARATE MOTIONS.

DO 6B FIRST.

ALL RIGHT. YES.

MAYOR PRO TEM AND COUNCIL I MAKE A MOTION TO APPROVE ITEM 6B CASE NUMBER ZA22-0056 SITE PLAN FOR POSTINO SOUTHLAKE BEING A PORTION OF LOT 2 BLOCK 4R1 SOUTHLAKE TOWN SQUARE ADDITION CITY OF SOUTHLAKE TARRANT COUNTY, TEXAS, LOCATED AT 1440 AND 1460 MAIN STREET IN SOUTHLAKE,

[00:30:01]

NOTING THAT PER THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION, ANY MURALS, ANY ADDITIONAL MURAL SHALL REQUIRE RECOMMENDATION FROM THE ARTS COUNCIL PRIOR TO GOING BEFORE THE SIGN BOARD AND CITY COUNCIL.

LOOK GOOD? YEAH.

DO WE HAVE SOMETHING? YEAH.

ART IS NEW.

WE HAVEN'T HAD TO DO THAT TO DATE.

THAT CAME UP AT P&Z.

WE HAD ART THAT WE BUT WE DIDN'T LIKE IT, SO WE DIDN'T SUBMIT IT AS PART OF THIS.

WE THINK ART ON A PREMISES SHOULD GO BEFORE COUNCIL.

THIS IS A PRIVATE BUILDING ON A PRIVATE DRIVE.

IT'S NOT ANY OF THE PUBLIC SPACE IN TOWN SQUARE.

AND, YOU KNOW, I'M NERVOUS ABOUT SAYING NOW THAT ANY KIND OF PAINTING MUST GO TO A SEPARATE APPROVAL PROCESS.

WELL, THE MOTION SPECIFICALLY TALKED ABOUT MURALS, SO I'M NOT SURE IF WE NEED TO CLARIFY WHAT THAT MEANS.

AS FAR AS OUTSIDE OF THE BUILDING, I DON'T THINK WE'RE CONTEMPLATING INTERIOR PAINTINGS OR ARTWORK HAVING TO BE APPROVED BY THE ARTS COUNCIL, BUT MURALS IN MY MIND AND FROM OTHER CASES IN TOWN SQUARE AND THROUGHOUT SOUTHLAKE ARE OUTDOOR ART.

WE'RE GOING TO START DOING THIS.

MOST OF THE TIME WE'LL HAVE THOSE READY WHEN WE COME TO COUNCIL IF WE'RE CHANGING THE FAÇADE JUST LIKE WE DID NIKE.

LULULEMON, Y'ALL DID NOT APPROVE AND THEY'RE STILL WORKING ON A DIFFERENT VERSION AND THAT'S GOING TO GO BACK.

WE UNDERSTAND THE COUNCIL PROCESS FOR MURALS.

WE JUST HAVEN'T GONE THROUGH THE ART COUNCIL.

I DON'T KNOW WHO THAT ENTAILS OR HOW THAT WOULD.

WHAT DO WE DO THEN? SO I CAN SPEAK TO THAT.

SO THE THE LULU MURAL.

SO IT'S A PROCESS.

AND SO ARTS COUNCIL IS THE FIRST STEP IN THE PROCESS AND THEY ACTUALLY APPROVED THAT AND THEN IT CAME TO COUNCIL AND IT WAS NOT APPROVED AND.

SO YOU'RE A RECOMMENDING BODY TO THE COUNCIL? A RECOMMENDING BODY, THAT'S ACCURATE.

RIGHT. YES. AND SO IT IS IT IS A MULTI STEP PROCESS.

SO ANY MURAL HERE WOULD COME BACK TO COUNCIL IS WHAT WE'RE SAYING.

THAT'S CORRECT. YES.

ALL RIGHT. YEAH, WE CAN LIVE WITH THAT.

THAT'S PROBABLY THE ONLY WAY TO DO THESE.

AND THERE'S GOING TO BE A HANDFUL OF THEM COME IN.

SO IT'S JUST PART OF IT.

YEAH. AND WE'LL SEE HOW IT'S GOING TO MAKE SURE IT'S GOING SMOOTHLY.

BUT YEAH, THANKS. THANKS, JASON.

OKAY, SO WE HAVE A MOTION ON THE TABLE.

DO WE HAVE A SECOND? SECOND.

MOTION AND A SECOND, PLEASE VOTE ON ITEM 6B.

THAT ITEM PASSES FIVE ZERO.

CONGRATULATIONS. AND THEN WE'LL TAKE A MOTION ON 6C, WHICH IS NOT A PUBLIC HEARING.

YES, MAYOR PRO TEM AND COUNCIL.

I MAKE A MOTION TO APPROVE ITEM 6C APPROVING AN ENCROACHMENT AND JOINT USE AGREEMENT FOR SOUTHLAKE TOWN SQUARE ADDITION BLOCK 4R1 LOT 2R OUTDOOR PATIO WITHIN THE CITY RIGHT OF WAY OF MAIN STREET FOR THE DEVELOPMENT LOCATED AT 1460 MAIN STREET AND THIS IS SUBJECT TO OUR STAFF REPORT DATED JANUARY 3RD, 2022 . 2023. EXCUSE ME.

OKAY, PERFECT. WE HAVE A MOTION IS THERE A SECOND? SECOND. MOTION AND SECOND, PLEASE RECORD YOUR VOTE.

THAT PASSES FIVE ZERO.

CONGRATULATIONS. WELCOME TO SOUTHLAKE.

OKAY, WELL, WE ONLY HAVE ONE ITEM LEFT ON OUR AGENDA, AND THAT'S PUBLIC FORUM.

SO WE'RE GOING TO TAKE A TIME OUT HERE FOR ABOUT 2 MINUTES UNTIL WE HIT 7:00, AND THEN WE'LL HAVE OUR PUBLIC FORUM.

OK. OUR NEXT ITEM IS PUBLIC FORUM.

PUBLIC FORUM ALLOWS THE PUBLIC TO SPEAK ON ITEMS THAT ARE NOT INCLUDED IN THE REGULAR AGENDA, AND I WILL OPEN UP THE PUBLIC FORUM.

IS THERE ANYBODY WHO WISHES TO SPEAK? SEEING NO ONE WE'LL CLOSE PUBLIC FORUM.

WITH THAT, WE'RE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.