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[00:00:01]

OKAY. IT IS 5:30, AND I'M GOING TO CALL THIS CITY COUNCIL MEETING FOR OCTOBER 17TH, 2023 TO ORDER.

[1. Call to order]

AND WE'RE GOING TO START WITH THE INVOCATION, AS WE DO WITH EVERY NIGHT.

SO IF YOU GUYS PLEASE RISE AND WE'LL GET AN INVOCATION FROM PASTOR REED AND THEN JOIN US IN THE PLEDGES.

PASTOR REED. THANK YOU MAYOR.

LET'S PRAY TOGETHER.

LORD JESUS, WE GIVE THANKS FOR OUR TIME TOGETHER TONIGHT.

AND WE PRAY FOR THIS MEETING.

FOR ALL OF THE DECISIONS THAT GET MADE IN HERE AND IN EXECUTIVE SESSION.

WE JUST PRAY FOR BLESSING AND PEACE AND WISDOM AND INTEGRITY IN EVERY DECISION THAT GETS MADE.

WE PRAY THAT YOU WOULD GIVE WISDOM TO EVERY PERSON THAT'S DECIDING SOMETHING AND GIVE PEACE AND GRACE TO THIS ROOM, AND WE JUST PRAY.

BLESSING OVER THE ENTIRE PROCESS OF THE CITY TONIGHT.

LORD, WE THANK YOU FOR YEARS OF PEACE AND STRENGTH AND WISDOM AND GOOD MANAGEMENT, AND WE PRAY THAT YOU WOULD CONTINUE TO BRING ABOUT LEADERS TO THIS TOWN AND TO THIS ROOM WHO CONTINUE THAT.

LORD, WE PRAY ESPECIALLY TONIGHT, FOR THE NATION OF ISRAEL.

WE PRAY BLESSING UPON THEM.

WE PRAY FOR THEIR LEADERS.

WE PRAY FOR BENJAMIN NETANYAHU AND OTHER PEOPLE WHO ARE MAKING DECISIONS TODAY.

WE PRAY THAT YOU WOULD GIVE THEM WISDOM TO PROTECT THEMSELVES.

AND WE PRAY, JESUS THAT YOU WOULD CONTINUE TO HELP THEM.

WE ASK YOU, LORD, TO BE WITH PEOPLE WHO ARE MAKING DECISIONS, PEOPLE WHO ARE TRYING TO GET OUT OF THE WAY.

WE JUST ASK THAT YOU WOULD BLESS FAMILIES AND CHILDREN WHO ARE THERE.

WE ASK THAT YOU WOULD OPEN UP A WAY FOR THEM TO MOVE.

AND WE PRAY, LORD, THAT YOU WOULD PROVIDE FOR THE NEEDS OF INNOCENT PEOPLE WHO ARE TRAPPED THERE.

WHERE WE ASK THAT YOU WOULD END THAT AND BRING ABOUT PEACE TO THAT REGION.

AND WE PRAY THAT YOU WOULD BRING ABOUT PEACE TO JERUSALEM.

THANK YOU FOR YOUR GOODNESS TO US.

THANK YOU THAT TONIGHT WE DON'T WORRY ABOUT ROCKETS.

YOU HAVE BEEN SO GOOD TO US.

WE'RE IN SUCH A SAFE SPACE AND A SAFE COUNTRY, AND WE GIVE THANKS FOR THAT.

WE GIVE THANKS FOR JESUS, AND IT'S IN HIS NAME WE PRAY.

AMEN. AMEN. THANK YOU SIR.

JOIN ME IN THE PLEDGE OF ALLEGIANCE.

PLEASE HAVE A SEAT. THANK YOU SO MUCH, PASTOR REED.

WE ECHO THOSE PRAYERS FOR ISRAEL TONIGHT.

OKAY, THIS WORK SESSION IS EXTRAORDINARILY SHORT, SO WE'RE JUMPING RIGHT INTO DISCUSSION OF ALL ITEMS ON TONIGHT'S CONSENT AGENDA.

[2. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]

SO I'M GOING TO READ THOSE ITEMS AND WE'LL TALK ABOUT IF WE NEED TO PUT ANYTHING ELSE ON THAT AGENDA.

SO THE CONSENT AGENDA TONIGHT IS ITEM FOR A APPROVED MINUTES FROM THE OCTOBER 3RD, 2023 REGULAR CITY COUNCIL MEETING.

ITEM FOR B APPROVAL FOR PERMANENT LARGE PLANS AND HISTORICAL MAP SCANNING SERVICES WITH ARMSTRONG ARCHIVES LLC, IN AN AMOUNT NOT TO EXCEED $100,000.

ITEM C INTENTIONALLY LEFT BLANK AND FOUR D APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT OF TWO EXISTING GARAGE STRUCTURES WITHIN A UTILITY EASEMENT LOCATED AT 500 BENTWOOD LANE.

ITEM FOR E APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS NETWORK FOR TOWN HALL AND CHAMPIONS CLUB SECURITY IN AN AMOUNT NOT TO EXCEED 381,000.

ITEM FOUR F APPROVED ZA 23-0052.

PLAT REVISION FOR LOT 1R2RP ESTUS SUBDIVISION.

ET CETERA, ET CETERA.

ITEM FOUR G, APPROVE THE ANNUAL CONTRACT WITH PRESIDIO FOR PREMIUM SUPPORT FOR RUBRIK BACKUP AND RECOVERY APPLIANCE IN AN AMOUNT NOT TO EXCEED $60,500.

ITEM 4H, RATIFY EXPENDITURES RELATED TO THE TOWN HALL PLAZA PARK PROJECT, CONCEPT, DESIGN AND SURVEYING SERVICES PERFORMED BY TBG PARTNERS, AND AN AMOUNT NOT TO EXCEED $56,500.

ITEM FOUR I, APPROVE ORDINANCE NUMBER 1279, FIRST READING ADOPTING THE 2024 STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGED CHILDREN, OPERATED BY THE COMMUNITY SERVICES DEPARTMENT.

ITEM 4J, APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH BASEBALL.

ITEM 4K, APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE LEAGUE OF SOUTHLAKE.

ITEM FOUR L, APPROVED FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE GIRLS SOFTBALL ASSOCIATION.

ITEM FOUR M, APPROVE ORDINANCE NUMBER 1280 FIRST READING, ADOPTING THE 2023 NATIONAL ELECTRIC CODE.

AND ITEM FOUR N, VARIANCE TO SUBDIVISION, ORDINANCE NUMBER 43 IS AMENDED SECTION 506, REQUIRING A MINIMUM FIVE FOOT WIDE SIDEWALK ALONG THE HILLSIDE COURT STREET FRONTAGE OF LOT 19 JJ FRESH OR ADDITIONS ET-CETERA.

OKAY, COUNCIL, IS THERE ANYTHING ELSE YOU GUYS WANT OR CAN WE PUT ON CONSENT? YES, MAYOR AND COUNCIL, I'D LIKE TO RECOMMEND MOVING SIX A TO CONSENT.

[00:05:02]

IT'S CASE NUMBER ZA 23-0008 ZONING CHANGE IN SITE PLAN FOR SOUTHLAKE MARKETPLACE.

AND THEY HAVE REQUESTED TO TABLE THIS ITEM.

SO THE MOTION WOULD BE TO APPROVE ON CONSENT THEIR REQUEST TO TABLE.

THE TABLING A SECOND READING.

OKAY. SORRY, DENNIS, TURN ON THAT MIC SO WE CAN HEAR YOU.

THE APPLICANT WAS UNABLE TO ATTEND THIS EVENING.

A FAMILY CIRCUMSTANCE THAT CAME UP, AND THERE WERE A COUPLE OF NEW ITEMS THAT THEY WANTED TO ADDRESS.

SO THEY WANTED TO BE HERE TO PRESENT THEIR CASE TO THE COUNCIL.

THAT'S ONE OF OUR ONLY ITEMS TONIGHT.

THEY'RE TRYING TO CUT IT THIS EVEN SHORTER.

NO PROBLEM. SO SIX A IS GOING ON CONSENT TO TABLE FOR TWO WEEKS, WE THINK.

YES, UNTIL NOVEMBER 7TH.

OKAY. SOUNDS GOOD.

OKAY, SIX B'S OF PUBLIC HEARING AND THE SIGNS.

I THINK WE'RE GOING TO LEAVE ON REGULAR AGENDA.

RIGHT. THAT IS CORRECT.

OKAY. OKAY.

THERE'S NOTHING ELSE.

[1. Call to order.]

WE ARE GOING TO CALL THE REGULAR SESSION TO ORDER.

AND FIRST THINGS FIRST, AS ALWAYS, WE'LL GO INTO EXECUTIVE SESSION.

[2.A. Executive Session]

SO AS MAYOR, I HEREBY ADVISE YOU THAT WE ARE GOING INTO THE EXECUTIVE SESSION PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071, TO SEEK LEGAL ADVICE FROM OUR CITY ATTORNEY.

SECTION 551.072 TO DELIBERATE REGARDING REAL PROPERTY MATTERS.

SECTION 551.074 TO DELIBERATE REGARDING PERSONNEL MATTERS, AND SECTION 551.087 TO DELIBERATE REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS.

AND I'M GUESSING WE'RE BACK BY 6:30 A LITTLE EARLIER TO TACKLE THIS PRE PUBLIC HEARING.

[2.B. Reconvene: Action necessary on items discussed in Executive Session.]

OKAY. 6:57 WILL COME OUT OF EXECUTIVE SESSION.

IS THERE ANY ACTION NEEDED OUT OF EXECUTIVE SESSION? YES. MAYOR AND COUNCIL.

IN LIGHT OF CITY MANAGER SHANA YELVERTON'S ANNOUNCEMENT THAT SHE PLANS TO STEP AWAY FROM HER DUTIES AT THE END OF JANUARY 2024.

I MOVE THAT WE DECLARE ALLISON ORTOWSKI AS THE LONE FINALIST FOR THE POSITION OF CITY MANAGER FOR THE CITY OF SOUTHLAKE AND FURTHER INSTRUCT STACY BLACK, OUR DIRECTOR OF HUMAN RESOURCES, TO NEGOTIATE AN EMPLOYMENT CONTRACT WITH MISS RUTKOWSKI TO BE APPROVED BY THE CITY COUNCIL AT A FUTURE DATE.

WE HAVE A MOTION. IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

IN THAT MOTION UNSURPRISINGLY CARRIES SEVEN ZERO.

MR. TUSK, WE'RE VERY MUCH LOOKING FORWARD TO THIS NEXT CHAPTER, AND WE WILL HAVE MANY MOMENTS TO CELEBRATE YOU AND AND IN YOUR NEW ROLE.

WE'RE VERY, VERY EXCITED.

CONGRATULATIONS. WALK ON THAT HIGH NOTE. WE SHOULD JUST LEAVE. I DON'T KNOW HOW WE'RE GOING TO TOP THAT.

AND WE HAVE ONE MORE MOTION COMING OUT OF EXECUTIVE SESSION.

MAYOR AND COUNCIL MAKE A MOTION TO APPROVE THE SETTLEMENT, CONTINGENT ON CITY COUNCIL APPROVAL NEGOTIATED AT THE OCTOBER 9TH, 2023 MEDIATION IN ROGER BEST AND KIMBERLY BEST VERSUS VAN LEE, INC, ET AL.

CAUSE NUMBER 14133785822.

TO RESOLVE ALL THE PLAINTIFFS CLAIMS ASSERTED AND ASSERTED AGAINST THE CITY OF SOUTHLAKE PURSUANT TO THE TERMS DISCUSSED IN EXECUTIVE SESSION, AND TO BE ACCOMPLISHED THROUGH THE SETTLEMENT AND DISMISSAL DOCUMENTS APPROVED BY THE CITY'S DEFENSE COUNSEL AND THE CITY ATTORNEY.

WE HAVE A MOTION. IS THERE A SECOND? SECOND, PLEASE CAST YOUR VOTE.

AND THAT ITEM PASSES SEVEN ZERO AS WELL.

ANY OTHER ACTIONS NEEDED OUT OF EXECUTIVE SESSION? SEEING NONE. WE'LL MOVE ON TO ITEM THREE A, WHICH IS THE MAYOR'S REPORT, AND WE HAVE NOTHING SCHEDULED.

MOVING TO ITEM THREE B.

CITY MANAGER'S REPORT.

SHANA, ANYTHING FROM YOU? ALL RIGHT. WE'RE GOING FAST.

[CONSENT AGENDA]

TONIGHT TAKES US TO OUR CONSENT AGENDA.

ALL ITEMS ON THE CONSENT AGENDA WERE PREVIOUSLY DISCUSSED.

COUNCIL, IS THERE ANY FURTHER DISCUSSION ON THESE ITEMS NECESSARY? SEEING NONE, I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL. I MAKE A MOTION TO APPROVE OUR CONSENT AGENDA ITEMS FOR A THROUGH FOUR N, NOTING THAT ITEM FOUR C IS LEFT BLANK INTENTIONALLY, AND ALSO NOTING THAT WE'RE MOVING ITEM SIX A FROM OUR REGULAR AGENDA TO OUR CONSENT AGENDA.

AND THAT'S ORDINANCE NUMBER 488 ZERO FOR CASE NUMBER Z 823-0008, SECOND READING ZONING CHANGE IN SITE PLAN FOR SOUTHLAKE MARKETPLACE.

AND WE'RE APPROVING THE APPLICANT'S REQUEST TO TABLE THIS ITEM TO OUR NOVEMBER 7TH, 2023 CITY COUNCIL MEETING.

WE HAVE A MOTION. IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

OKAY. CONSENT AGENDA PASSES SEVEN ZERO.

IT'S 7:00, SO WE'LL MOVE ON TO THE PUBLIC FORUM.

PUBLIC FORUM IS AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS COUNCIL ON ANY ITEMS NOT RELATED TO TONIGHT'S AGENDA.

IS THERE ANYONE WISHING TO SPEAK TONIGHT AT PUBLIC FORUM AS I OPEN IT UP? OKAY SEEING NONE, WE'LL CLOSE THE PUBLIC FORUM AND MOVE ON TO ITEM SIX B.

[6.B. Ordinance No. 928A, 2nd Reading, an ordinance of the City Council of the City of Southlake, Texas, repealing Article VII, "Curfew For Minors" of Chapter 15, "Public Safety" of the Southlake City Code. PUBLIC HEARING]

ORDINANCE NUMBER 928.

A SECOND READING, AN ORDINANCE FOR THE CITY OF SOUTH LAKE.

[00:10:02]

REPEALING ARTICLE SEVEN.

CURFEW FOR MINORS OF CHAPTER 15 PUBLIC SAFETY OF THE SOUTH LAKE CITY CODE.

AND I BELIEVE CHIEF BRANDON HAS GOT A PRESENTATION OR AT LEAST A DISCUSSION.

I HAVE A VERY SHORT PRESENTATION.

CONTINUING ON OUR THEME OF BREVITY FOR THE EVENING.

BREVITY IS GOOD.

THIS IS BROUGHT ABOUT BY A HOUSE BILL, 1819, IN WHICH OUR LEGISLATURE RECENTLY OUTLAWED CITIES ABILITIES TO ENACT A JUVENILE CURFEW ORDINANCE.

SO THIS IS AN ORDINANCE OFFICIALLY REPEALING THAT ORDINANCE, WHICH WE HAVE NOT ENFORCED SINCE THE EFFECTIVE DATE OF SEPTEMBER 1ST.

AND THIS WAS BROUGHT ABOUT BY STATE LAW.

CORRECT? OKAY. IT'S OVER.

COUNCIL, ANY QUESTIONS AT ALL ABOUT THIS? PRETTY STRAIGHTFORWARD.

ALL RIGHT. THANK YOU CHIEF. APPRECIATE YOU SIR.

THIS IS A PUBLIC HEARING. SO I'LL GO AHEAD AND OPEN UP A PUBLIC HEARING.

IF ANYBODY WISHES TO SPEAK ON TONIGHT'S REPEALING OF THIS ORDINANCE.

SEEING NONE. I'LL CLOSE THE PUBLIC HEARING AND COUNCIL IF NO FURTHER DISCUSSION IS NEEDED, WE'LL TAKE A MOTION.

YES, MAYOR. COUNCIL. I MAKE A MOTION TO APPROVE ITEM SIX B ORDINANCE NUMBER 928A, SECOND READING AND ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH LAKE, TEXAS. REPEALING ARTICLE SEVEN CURFEW FOR MINORS OF CHAPTER 15 PUBLIC SAFETY OF THE SOUTH LAKE CITY CODE, AND THIS IS SUBJECT TO OUR MEMORANDUM DATED OCTOBER 17TH, 2023.

WE HAVE A MOTION. IS THERE A SECOND? SECOND, PLEASE CAST YOUR VOTE.

OKAY. ITEM SIX B PASSES 6 TO 0.

WITH THAT, MOVE ON TO MOVE ON TO ITEM NINE.

[9.A. SV23-0016, Sign Variances for Valera Medical Group located at 1050 E. S.H. 114, Suite 100, Southlake, Texas.]

A SVP 20 3-0016.

SIGN VARIANCES FOR VLORA MEDICAL GROUP.

DIRECTOR. KILO. THANK YOU, MAYOR.

THIS PROPERTY IS LOCATED AT 1050 EAST STATE HIGHWAY 114, AND THE MEDICAL GROUP WILL OCCUPY SUITE 100 AND THAT BUILDING.

THIS IS AN AERIAL PHOTO AND LOCATION OF THE PROPERTY.

SET THE INTERSECTION NORTHWEST INTERSECTION OF CARROLL AVENUE AND EAST STATE HIGHWAY 114.

THIS IS A SITE EXHIBIT SHOWING APPROXIMATE DISTANCE OF THE BUILDING FRONTAGE FROM THE STATE HIGHWAY.

THIS IS A CURRENT SIGN THAT'S LOCATED ON THE BUILDING.

IT IS AN UPPER STORY SIGN THAT WAS APPROVED PRIOR TO THE PROVISION.

THAT REQUIRES UPPER STORY SIGNS TO COME BEFORE THE SIGN BOARD AND CITY COUNCIL PRIOR TO APPROVAL.

OR PERMITTING. AND THIS IS PROPOSED SIGN.

THEY WOULD BE REPLACING THE NORTH COUNTRY SIGN THAT IS CURRENTLY LOCATED THERE.

AND ARE A NEW TENANT IN THAT BUILDING.

UH, THIS IS A DETAIL OF THAT SIGN.

AT THE LOWER LEFT HAND AREA, THERE'S A SIMILAR SIGN REPRESENTING WHAT THEIR STANDARD LOGO, COLOR AND SIGN DESIGN ARE AT THEIR OTHER LOCATIONS.

AND A LITTLE BLOW UP DETAIL OF THAT.

THIS IS A NIGHT VIEW OF THE PROPOSED SIGN.

AND THIS IS AN EXHIBIT SHOWING THE SPECIFIC VARIANCES BEING REQUESTED.

FIRST OFF, IT'S AN UPPER STORY SIGN WHICH REQUIRES SIGN BOARD RECOMMENDATION.

CITY COUNCIL APPROVAL.

THE PROPOSED LETTER HEIGHT EXCEEDS THE MAXIMUM THAT'S PERMITTED BASED ON THE DISTANCE FROM THE ROADWAY.

ALSO, THE LOGO HEIGHT EXCEEDS THE MAXIMUM PERCENTAGE IT IS PERMITTED BASED ON WHAT THE MAXIMUM LETTER HEIGHT IS.

IT ALSO EXCEEDS THE MAXIMUM SIGN AREA.

ALSO, THE.

THE SIGN ITSELF IS NOT CONGRUENT WITH THE TENANT'S LOCATION IN THE SPACE.

ALL SIGNS MUST BE WITHIN THE PRESCRIBED PORTION OF THE LEASE SPACE, AS THEY MAY FRONT ON THAT PARTICULAR BUILDING FACADE, AND ALSO THE LOGO AREA EXCEEDS THE PERMITTED AREA FOR A LOGO.

ONCE AGAIN, BASED ON WHAT THE MAXIMUM SIGN AREA IS.

THESE ARE SOME OTHER SIGNS ON THE BUILDING.

ALL UPPER STORY SIGNS.

[00:15:01]

AND SOME OTHER VIEWS OF THE BUILDING.

NO SIGNAGE ON ON THESE VARIOUS VIEWS.

THIS IS A VIEW OF THE FACADE FACING NORTH CARROLL AVENUE.

AND THIS IS THE NORTH FACADE LOOKING SOUTH DIRECTION WITH CARROLL AVENUE ON THE LEFT AND STATE HIGHWAY 114IN THE FOREGROUND.

THE SIGN BOARD RECOMMENDED APPROVAL OF THE ITEM, SUBJECT TO OUR STAFF REPORT, NOTING THE APPROVAL WAS ONLY FOR THE UPPER STORY SIGN VARIANTS, AS WELL AS THE SIGN NOT BEING LOCATED CONGRUENT WITH THEIR LEASE SPACE.

THEY DENIED THE OTHER VARIANCES BEING REQUESTED REGARDING HEIGHT, LETTER HEIGHT, LOGO, HEIGHT, SIGN AREA, AND THE AND COLORS.

THE SIGN DOES NOT HAVE A NEUTRAL COLOR.

AS REQUIRED BY SIGN ORDINANCE.

THEY ALSO RECOMMENDED THE APPLICANT PROVIDE SOME OTHER OPTIONS TO THE CITY, IN PARTICULAR ONE SHOWING COMPLIANCE WITH THE ORDINANCE AND AS WELL AS A NEUTRAL COLOR, AND THEN ANOTHER SIGN IN BETWEEN THE CONFORMING SIGN AND AS FAR AS SIZE AND AREA AND THE SIGN BEING PROPOSED.

THE APPLICANT DID PROVIDE SOME ALTERNATIVES NOT SPECIFIC TO THE SIGN WITH BLACK BACKDROPS.

CORRECT? YES.

OH. OH, MY.

ALL THREE ALTERNATIVES HAVE THE THE BLACK BACKER.

AND I THINK THEIR INTENT THERE IS TO ACCENTUATE THE SIGNS CONTRAST WITH THE STONE BACKGROUND.

AND HAVE DETAILS OF EACH ONE OF THOSE ALTERNATIVES AS THEIR COMPARATIVE.

COMPARISON WITH THE SIGN ORDINANCE.

ALTERNATIVE ONE ELIMINATES THE LOGO HEIGHT AND SIGN AREA.

VARIANTS. ALL OTHER VARIANCES REMAIN WITH THE ADDITION OF THE SIGN BACKER THAT IS NOT PERMITTED UNDER CURRENT SIGN ORDINANCE. UH, ALTERNATE TWO IS SLIGHTLY SMALLER. I DON'T THINK WE NEED TO SEE ANY OF THE ALTERNATES IF THEY CAN HAVE THAT BLACK BACKER.

DOES ANYBODY DISAGREE WITH ME ON THAT? DOES ANYBODY DISAGREE WITH THAT? OKAY. YOU CAN SKIP THE ALTERNATES.

THAT'S ATROCIOUS. THESE ARE SOME EXAMPLES I HAVE PROVIDED OR OTHER EXAMPLES IN OTHER CITIES OF THEIR SIGN AND TYPICAL COLOR AND LOGO.

WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS.

OTHERWISE, I'M HAPPY TO.

DIRECTOR, I DO HAVE A QUESTION.

WHAT IS THE LETTER HEIGHT ON THE CURRENT SIGN THAT IS THERE? IT IS NORTH IS TWO FEET IN HEIGHT AND.

TWO FEET. AND MAX.

IT IS WITHIN THE PERMITTED IT COMPLIES WITH THAT LETTER HEIGHT.

AND THERE'S NO BACKER ON THAT, CORRECT? CORRECT. OH.

THIS IS A THIS IS A.

MAYBE A QUESTION THAT YOU AREN'T PREPARED FOR, BUT YOUR DENTIST? SO YOU DO KNOW ALMOST EVERYTHING.

DO YOU KNOW IF WE'VE APPROVED ANYTHING LIKE THAT BLUE ANYWHERE ELSE IN TOWN? BECAUSE IT IS REALLY STRIKING.

SURE. UM.

SINCE ADOPTION OF THE NEUTRAL COLOR, IF WE HAVE, IT'S BEEN VERY RARE AND I CAN'T NAME IT.

I COULDN'T NAME THAT.

WE HAVE. THERE'S MAYBE BEEN JUST A FEW OCCASIONS WHERE OTHER THAN NEUTRAL COLOR HAS BEEN. PERMITTED AND THERE WERE PARTICULAR CIRCUMSTANCES SURROUNDING IT.

SO THE LAST OKAY.

THANK YOU GEORGE KILL. AND WAS THERE DISCUSSION OF THE SIGN BOARD ABOUT THE COLOR? I MEAN, THEY ALL SENT IT THROUGH TO US SEVEN ZERO.

NO, THEY DENIED THAT VARIANCE.

RIGHT. THEY DENIED THAT PART OF THE RIGHT.

THE ONLY ELEMENTS OF THE SIGN PROPOSAL THAT THEY APPROVED WAS ITS UPPER STORY LOCATION AND NOT BEING CONGRUENT WITH THEIR LEASE SPACE ON THE BUILDING.

ALL THEY THEIR RECOMMENDATION WAS A COMPLY OR PROVIDE SOME ALTERNATES IN BETWEEN.

[00:20:06]

CAN YOU GO BACK TO THE CURRENT SIGN AND YOU MAY HAVE ALREADY ANSWERED THIS, BUT DOES THIS HAVE ANY VARIANCES? UH, IT PROBABLY HAD AN AREA VARIANCE, BUT I'M NOT.

100% CERTAIN OF THAT.

OKAY. ANY QUESTIONS FOR STAFF? ANY OTHER QUESTIONS, GUYS? ALL RIGHT. THANKS. THANK YOU.

DIRECTOR. SURE. IS THERE A PARTICULAR SIDE YOU'D LIKE? LEAVE IT ON THAT ONE. IS THE APPLICANT HERE? YES, SIR. COME ON DOWN.

AND SIR, IF YOU COULD JUST STATE YOUR NAME AND ADDRESS FOR THE RECORD, PLEASE.

IT'S RICKY GUZMAN, 9110 TAMPA'S LANE, DALLAS, TEXAS.

UH, ARE YOU THE THE OWNER OF THE BUSINESS, OR ARE YOU THE.

I'M THE FABRICATOR.

FABRICATOR FOR THE SIGN? YES, SIR. OKAY, OKAY.

DO YOU HAVE ANYTHING TO ADD TO DIRECTOR KILLER'S PRESENTATION? OR TALK TO MY CUSTOMER? AND HE'S REALLY.

HE WANTS TO PUSH THAT BLUE AND THE YELLOW.

THAT'S HIS. THOSE ARE HIS COLORS.

AND HE DON'T WANT TO CHANGE IT.

CHANGE ANY, DO ANY CHANGES.

OKAY. ANY QUESTIONS FOR THE APPLICANT? OKAY. THANK YOU SIR. WE'LL DISCUSS IT.

WE MIGHT. WE MIGHT CALL YOU UP.

OKAY. THANK YOU.

YES, SIR. THANK YOU SO MUCH FOR FOR BEING HERE.

OKAY, I ACTUALLY HAVE A PUBLIC COMMENT CARD FOR ITEM NINE A FROM SAMANTHA DUBECK.

I DON'T SEE SAMANTHA HERE.

I. I WONDER IF IT'S ACTUALLY FOR ITEM NINE B BUT.

OR I WONDER IF THAT WAS SAMANTHA WHO JUST LEFT.

ALL RIGHT, WE'LL JUST HANG TIGHT.

SO THIS IS NOT A PUBLIC HEARING BUT COUNCIL, LET'S HAVE A DISCUSSION.

I'M INCLINED TO FOLLOW SIGNBOARD ON THIS ONE.

I DON'T MIND THE UPPER STORY SIGN, BUT HONESTLY, THAT BLUE IS STRIKINGLY BAD TO ME OR OUT OF PLACE.

AND AS FAR AS THE COLORS, IT'S NOT A BAD BLUE.

IT'S JUST OUT OF PLACE.

AND AS FAR AS THE COLORS GO, I WAS DRIVING BY THE LAST TIME WE DEALT WITH COLORS THAT I CAN REMEMBER WAS THAT LEARNING EXPERIENCE.

AND AND I DROVE BY.

THEIR SIGN RECENTLY LIT UP AT NIGHT.

IT WAS REAL NICE. IT WAS NEUTRAL COLORS, BUT REMEMBER THEY ASKED FOR ALL KINDS OF THE PRIMARY COLORS.

IT WAS DIFFERENT. AND THEN LAST WEEK, OR WITHIN THE LAST WEEK, I SAW I DROVE BY ONE OF THEIR OTHER LOCATIONS AT NIGHT, AND IT WAS SO IT WAS JUST OUT OF PLACE.

IT WAS VERY IT WOULD HAVE BEEN TOTALLY, COMPLETELY OUT OF PLACE, APPROVED AS THEY PRESENTED.

SO I DO THINK THE COLOR THING IS A IS AN IMPORTANT LINE TO DRAW.

SO I'M NOT INCLINED TO GRANT THAT VARIANCE.

BUT. I'M OPEN TO DISCUSSION, YOU GUYS.

AND I TYPICALLY WANT TO DISAGREE BECAUSE I UNDERSTAND THE VALUE OF COLORS FOR A BRAND.

BUT I CERTAINLY SEE YOUR POINT ABOUT HOW THAT GETS OUT OF WHACK IF WE START GETTING TOO LENIENT WITH IT.

YOU KNOW, THE THING THAT THREW ME OFF WITH THIS IS THE THE TOTAL SIGN AREA SET OF 4188.

THEY'RE ASKING FOR 8423.

THAT'S I DON'T THINK I'VE EVER SEEN THAT LARGER DIFFERENTIAL.

IT'S REALLY BIG. IT'S REALLY BIG.

YEAH, I AGREE, I, I MOST OF THE TIME STRUGGLE WITH NOT ALLOWING A BUSINESS TO EMBRACE THEIR BRAND WHEN IT COMES TO COLORS AND LOGOS AND STUFF.

HOWEVER, THIS IS STRIKING.

IT ALSO SEEMS TOO BIG FOR ME AS WELL.

I'M OKAY WITH SECOND STORY.

THAT MAKES SENSE IN THAT LOCATION, BUT I THINK IT'S TOO BIG AND I'M NOT A FAN OF THE COLORS.

I AGREE, I THINK THE SIGN BOARD GOT IT RIGHT.

I DON'T LIKE THE THE BLACK SIGN BACKER AND THE BLUE LETTERS.

SO I MEAN MAYBE IF THEY FOR THE LOGO MAYBE.

BUT LOGO IS PART OF THE THE NAME.

BUT I DON'T KNOW. IT'S JUST TOO MUCH.

AND THE THE ONES WITH THE BLACK BACKING WAS THAT THE ALTERNATES? THEY WERE ASKED TO PROVIDE BETWEEN SIGNBOARD AND HERE.

IS THAT RIGHT? YEAH.

YES. YEAH, I THINK SO.

THAT. YEAH, IT ALMOST DOESN'T EVEN FEEL LIKE A GOOD FAITH EFFORT THAT ONE TO HAVE.

WELL, I THINK SIGNBOARD ASKED THEM TO BRING SOMETHING THAT WAS COMPLIANT, AND I DON'T THINK THAT MAKES IT COMPLIANT.

IN FACT, I THINK THAT ADDS A VARIANCE.

THAT'S WHAT I WAS SAYING. YEAH. IT DIDN'T.

I DON'T EVEN UNDERSTAND.

SO. OKAY.

WITH JUST BASICALLY APPROVING WHAT THE SIGN BOARD DID AS FAR AS WHAT THEY APPROVED AND WHAT THEY DENIED.

I AM COUNCIL MEMBER, I'M KIND OF WITH COUNCIL MEMBER.

I MEAN, I STRUGGLE WITH NOT ALLOWING THEM THEIR BRANDING.

THAT'S TOUGH.

AND I'M NOT REALLY THAT OFFENDED BY THE BLUE.

BUT AGAIN, THEY'RE ASKING FOR A LOT, SO I'M INCLINED TO GO WITH WHAT THE SIGN BOARD RECOMMENDED.

[00:25:01]

OKAY. WELL.

THE CITY SECRETARY WENT OUTSIDE TO TRY TO TRACK DOWN SAMANTHA, IN CASE SHE ACTUALLY DID WANT TO SPEAK ON THIS ONE.

YEAH, AND JUST MY COMMENT.

IF THE APPLICANT HAD COME WITH MAYBE WHITE LETTERS AND KEPT THE GOLD, I PROBABLY WOULD HAVE BEEN MORE INCLINED TO SAY OKAY, OR VICE VERSA. KEPT THE BLUE AND WENT NEUTRAL IN THE BACK OR SOMETHING.

I THINK IT'S JUST TOO STRIKING HOW IT IS, JUST TO BE HONEST WITH YOU.

MAYBE IF IT WAS SMALLER.

YEAH. OKAY, LET'S FOLLOW A SIGNBOARD.

IS THERE A MOTION? YES.

MAYOR AND COUNCIL. I MAKE A MOTION TO APPROVE ITEM NINE, A CASE NUMBER SB 20 3-0016.

SIGN VARIANCES FOR VLORA MEDICAL GROUP LOCATED AT 1050 EAST STATE HIGHWAY 114, SUITE 100, SOUTHLAKE, TEXAS.

SUBJECT TO THE STAFF REPORT DATED OCTOBER 20TH OCTOBER 10TH, 2023.

NOTING THAT WE'RE FOLLOWING THE SIGN BOARD'S RECOMMENDATION AND THEIR APPROVAL OF THE UPPER STOREY SIGN VARIANCE REQUEST, AND ALSO APPROVING ONLY THE BUILDING SIGN BEING LOCATED ON THE NEIGHBORING UPPER STORY LEASE TENANT SPACE, BUT DENYING ALL OTHER VARIANCES REQUESTED WITH RESPECT TO LETTER HEIGHT, LOGO HEIGHT, SIGN AREA AND COLORS.

AND WE'RE NOT APPROVING ANY BLACK SIGN, BACKER OR BLUE LETTERING.

WE HAVE A MOTION. IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

OKAY. ITEM NINE EIGHT PASSES SIX ZERO.

JUST MOVING ON TO ITEM NINE B SB 20 3-0017 SIGN VARIANCES FOR PIZZA HUT DIRECTOR KILO.

[9.B. SV23-0017, Sign Variances for Pizza Hut located at 100 W. Southlake Blvd., Suite 100, Southlake, Texas.]

THANK YOU AGAIN. MAYOR.

CITY COUNCIL.

THIS PROPERTY IS LOCATED AT 100 WEST SOUTHLAKE BOULEVARD AND SUITE 100.

THIS IS A SUN TREE RETAIL CENTER.

INCLUDES A TOM THUMB GROCERY STORE.

THIS AERIAL SHOWING LOCATION.

AND DISTANCE FROM SOUTHLAKE BOULEVARD.

THIS IS A CURRENT EXISTING PHOTO OF THE PIZZA RESTAURANT.

AND THIS IS THE PROPOSED SIGNAGE.

THEY PROPOSE REMOVING THE RED AWNING AND REPLACING THAT WITH A RED METAL PANEL.

WHICH IS ONE OF THE NEW BRANDING ELEMENTS OF THE PIZZA HUT.

THIS IS THE PROPOSED ATTACHED SIGN.

AND NIGHT ILLUMINATION VIEW OF THAT.

AND THIS IS DETAIL OF THE VARIANCES RELATED TO THAT SIGN.

IT EXCEEDS THE SIGN AREA.

ALSO THE LOGO AREA AND ALSO THE PERMITTED SIGN AREA.

ALL OTHER ELEMENTS OF THAT SIGN ARE CONFORMING.

AND THE RED METAL PANEL IS NOT A DEFINED SIGN TYPE.

IN SOME CASES, IF THIS WERE NOT A BRANDING ELEMENT OR SOMETHING BRINGING ATTENTION TO THE BUILDING, IT WOULD BE HANDLED UNDER A SITE PLAN APPROVAL AND DEALT WITH AS A COLOR VARIANCE.

THEY ARE REQUESTING THAT THIS ELEMENT BE ALLOWED TO BE APPLIED TO THE BUILDING FACADE.

THIS IS SOME OTHER SIGNAGE IN THE CENTER.

AND THIS IS AN ALTERNATIVE PROVIDED FOLLOWING SIGNBOARDS.

RECOMMENDATION. THEY APPROVED THIS ITEM SEVEN ZERO, NOTING THE APPROVAL OF THE SIGN AREA AND THE LOGO AREA, VARIANCES THAT WERE PROPOSED BY THE APPLICANT, AND REMOVING THE EXISTING AWNING AND PLACING THE NEW SIGN ON THE LOWER PORTION OF THE BUILDING WHERE THE STUCCO IS.

THEY RECOMMENDED DENIAL OF THE RED FLUSH MOUNTED ALUMINUM PANEL.

AND FOLLOWING THAT RECOMMENDATION, THIS IS AN ALTERNATIVE THAT THE APPLICANT HAS PROVIDED.

ALL OTHER VARIANCES WOULD STILL APPLY TO THAT PARTICULAR SIGN.

THE APPLICANT WAS OKAY WITH THAT ALTERNATE DIRECTOR.

I WOULD LET THEM SPEAK TO IT.

THEY MAY WANT TO ADDRESS THE PANEL WITH THE COMMISSION, BUT OKAY.

[00:30:05]

FOLLOWING SIGN BOARD'S RECOMMENDATION, THEY DID PROVIDE THIS.

AND ONCE AGAIN THE AREA AND SIZE VARIANCES WOULD STILL APPLY TO THIS THIS SIGN.

OTHER ALL OTHER ELEMENTS WOULD BE CONFORMING.

OKAY. ANY QUESTIONS FOR STAFF? CAN I SEE THE ORIGINAL AGAIN? SURE. WELL.

THEY DIDN'T WANT TO KEEP THAT.

OKAY. ALL RIGHT. THANK YOU.

DENNIS, IS THE APPLICANT HERE? YOU GUYS WANT TO COME ON DOWN? I JUST WANT TO STATE YOUR NAME AND ADDRESS FOR THE RECORD.

BOTH OF YOU, PLEASE.

MIKE PREZIOSO, 8017 SITKA STREET, FORT WORTH, TEXAS.

LARRY MARSHALL, 1300 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS.

ALL RIGHT, TAKE IT AWAY.

ANYTHING TO ADD TO THE PRESENTATION? WELL, YOU KNOW, UNLESS YOU WANT TO GO.

ORIGINALLY, WE CAME WITH THE RED AWNING.

THAT'S REALLY KIND OF THE BRANDING FOR.

YOU JUST GET A LITTLE CLOSER TO THE MIC.

THAT'S REALLY THE BRANDING FOR PIZZA HUT.

YOU CAN SEE THAT, YOU KNOW, IN ALL THEIR STORES.

YOU CAN EVEN THINK BACK TO.

PIZZA HUT YEARS PAST WITH THE RED THE RED ROOFS.

AND SO.

WE WE DID PRESENT WHAT THE SIGN BOARD RECOMMENDED AS WELL.

WE JUST ASKED THAT YOU GUYS CONSIDER THIS AS WELL.

SO YOU MAY HAVE A DIFFERENCE OF OPINION.

OKAY. I'VE LIVED IN SOUTHLAKE FOR MANY, MANY YEARS NOW ON SHADY OAKS, WHICH IS RIGHT DOWN THE STREET FROM THIS LOCATION ON THE SIDE OF BICENTENNIAL PARK.

AND I THINK I'VE OWNED THIS STORE.

I DID. BY THE WAY, THAT SIGN WAS THERE WHEN I BOUGHT IT.

SO JUST TO BE CLEAR ON THE ON THE RECORD AND I WANTED TO UPDATE IT.

SO NOW IS AN OPPORTUNITY OBVIOUSLY TO UPDATE IT, MAKE IT LOOK A LOT BETTER AND IT'S FADED AND ROTTEN OUT.

BUT I KNEW THERE'D BE A VARIANCE REQUIRED TO GET GET IT IN THERE.

SO BUT THE RED BAND THAT YOU SEE ON THAT DEPICTED IN THIS PHOTOGRAPH IS A BRAND STANDARDS, WHAT THEY CALL IT A PIZZA HUT.

THEY LIKE TO GET THAT WHEREVER THEY CAN, KNOWING THAT NOT EVERYWHERE YOU'RE GOING TO BE ABLE TO GET IT.

BUT IF WE DON'T SHOW IT AND WE DON'T ASK, WE DON'T HAVE A CHANCE.

SO UNDERSTAND, YOU KNOW, I LIVE IN SOUTHLAKE.

I DON'T SEE A WHOLE LOT OF THIS GOING ON.

BUT LIKE I SAID, IF YOU DON'T SHOW IT, YOU DON'T GET A CHANCE, I UNDERSTAND.

A GRAPEVINE LOCATION.

OUR ROANOKE LOCATION.

THOSE ARE THE TWO THAT I HAVE THAT ARE NEIGHBORS.

THEY ALL HAVE THIS RED BAND ON IT.

THE ROANOKE STORE IS A LOT BIGGER, BUT THE THE ONE IN GRAPEVINE IS A SMALLER STORE.

IT HAS THAT RED BAND. IT'S PROBABLY ABOUT PROBABLY ABOUT THREE FEET TALL.

AND THIS ONE LOOKS LIKE IT'S ABOUT 20FT WIDE.

GOTCHA. IT HELPS IDENTIFY PIZZA HUT.

SO THAT'S THE REASON FOR THE REQUEST? SURE. MAKES SENSE.

ALL TRANSPARENCY.

THANK YOU FOR THAT. ABSOLUTELY.

QUESTIONS FOR THE APPLICANT.

OKAY, YOU GUYS CAN HAVE A SEAT.

WE'LL TALK AND WE MIGHT HAVE QUESTIONS FOR YOU.

THANK YOU. THANK YOU VERY MUCH.

OKAY. COUNCIL. SO I THINK THE QUESTION REALLY BOILS DOWN TO WHERE WE ARE ON THE RED PANEL, THE BAND.

WHAT'S YOUR THOUGHT? I MAYBE THE OUTLIER HERE.

I LIKE THE I LIKE THE BRAND NAME ABOVE THE AWNING.

AND THAT YOU'RE IN FAVOR OF THE AWNING, THE RED BAND.

I DON'T IT DIDN'T GIVE ME INDIGESTION.

I MEAN, IT SEEMS WEIRD TO PUT ANOTHER COLOR THERE, AND THEN EVEN WEIRDER TO PUT PIZZA HUT ON TOP OF IT.

SO I WOULD ABSOLUTELY BE IN FAVOR OF WHAT WE HAVE HERE.

I'M IN FAVOR OF THE ALTERNATE PROPOSAL THAT CAME OUT OF THE SIGN BOARD RECOMMENDATION WITHOUT THE RED ALUMINUM.

I'M IN FAVOR OF THAT AS WELL.

DENNIS, CAN YOU MOVE IT TO THAT OTHER OPTION REAL QUICK? IT JUST IT JUST IT MATCHES UP WITH EVERYTHING ELSE THAT'S IN THAT CENTER.

WE DO HAVE SOME COLOR THERE.

SO OBVIOUSLY THE THE RED PIZZA HUT HAT.

YEAH. I MEAN I, I CERTAINLY APPRECIATE THE MARKETING AND, AND SO FORTH, BUT THAT'S A REALLY IDENTIFIABLE SIGN.

YOU KNOW, WHEN YOU GO INTO A SHOPPING CENTER, IF YOU DO A QUICK SCAN, YOU'RE GOING TO PICK THAT PIZZA HUT SIGN UP RIGHT THERE TOO.

AND I THINK IT'S JUST A LOT CLEANER LOOKING FOR THE DEVELOPMENT.

IT LOOKS GOOD. IT'S A HUGE IMPROVEMENT.

HUGE IMPROVEMENT. OKAY.

ALL RIGHT. NO. NO MORE DISCUSSION.

THIS IS NOT A PUBLIC HEARING, SO I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL. I MAKE A MOTION TO APPROVE ITEM NINE, B CASE NUMBER SB 20 3-0017.

SIGN VARIANCES FOR PIZZA HUT, LOCATED AT 100 WEST SOUTHLAKE BOULEVARD, SUITE 100, SOUTHLAKE, TEXAS.

[00:35:04]

SUBJECT TO THE STAFF REPORT DATED OCTOBER 10TH, 2023.

NOTING THAT WE'RE THE APPLICANT IS REPLACING THEIR EXISTING SIGN WITH A NEW SIGN THAT REQUIRES VARIANCES FOR THE SIGN AND LOGO AREA, AND THAT WE'RE APPROVING THE APPLICANT'S ALTERNATIVE PROPOSAL RECOMMENDED BY THE SIGN BOARD, WITH THE ATTACHED SIGN CENTERED WITH THE STUCCO FACADE AREA AS PRESENTED, AND ALLOWING A MAXIMUM SIGN AREA OF 28.8FT² AND A MAXIMUM LOGO AREA OF 7.47FT², AND THAT THE APPLICANT WILL BE REMOVING THE EXISTING AWNING, AND ALSO NOTING THAT WE'RE NOT APPROVING THE RED FLUSH MOUNTED ALUMINUM PANEL.

WE HAVE A MOTION. IS THERE A SECOND? SECOND. PLEASE CAST YOUR VOTE.

OKAY. AND ITEM NINE B PASSES 5 TO 1.

THANK YOU GUYS VERY MUCH.

WITH THAT, WE'LL MOVE ON TO OUR FINAL ITEM ON TONIGHT'S AGENDA, WHICH IS APPROVE A VENDOR MEMBER AGREEMENT FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF BALL FIELD FENCING

[9.C. Approve a vendor/member agreement for the purchase and installation of synthetic turf, ballfield fencing and amenities at Bicentennial Park and Bob Jones Park with GeoSurfaces for an amount not to exceed $11,600,000 and the reallocation of $11,600,000 of approved SPDC Capital Improvements Program (CIP) funds from the Southlake Sports Complex (SSC) project to this project to allow funding.]

AND AMENITIES AT BICENTENNIAL PARK AND BOB JONES PARK WITH GEO SERVICES.

DIRECTOR COHEN.

GOOD EVENING, MR. MAYOR. MEMBERS OF COUNCIL.

SO I'LL BE PRESENTING ITEM NINE C THIS EVENING.

AND SO THE REQUESTED ACTION IS BASICALLY APPROVING A CONTRACT WITH GEO SERVICES LLC.

AND THE INTENT AND FOCUS OF THE PROJECT IS TO REPLACE EXISTING TURF WITH SYNTHETIC TURF.

AS WELL AS INSTALL SOME AMENITIES SUCH AS FENCING AND SOME OTHER ITEMS THAT WE WILL TALK A LITTLE BIT FURTHER ABOUT IN THE FINANCIAL SLIDE.

THIS MOTION ALSO INCLUDES THE AUTHORIZATION TO REALLOCATE THE MONIES FROM THE APPROVED SOUTHLAKE SPORTS COMPLEX PROJECT TO THIS PROJECT.

SO A LITTLE BACKGROUND FOR HOW WE GOT HERE.

SO IN THE SUMMER WORKSHOP WE HAD DISCUSSIONS WITH THE CITY COUNCIL, AND THEY IDENTIFIED THE NEED TO REPLACE THE GRASS GRASS TURF WITH SYNTHETIC TURF. AND SO WE CHOSE THIS METHOD AND AVENUE AS THE MOST EXPEDITIOUS ROUTE TO CARRY FORWARD WITH THAT DIRECTION.

AND SO THE END USERS WERE CONSULTED, AS WELL AS THE MAINTAINERS ON WHICH FIELDS SHOULD BE CHOSEN FOR THIS PROJECT.

AND SO SEVERAL FIELDS WERE CHOSEN FOR BICENTENNIAL PARK, AS YOU SEE ON THE SLIDE, AS WELL AS BOB JONES PARK THERE, THE SOFTBALL FIELDS, AS WELL AS THE MULTI YEAR MULTIPURPOSE USE FIELDS.

THE NEXT FEW SLIDES WILL JUST STEP THROUGH THE GENERAL LOCATION, AS LEFT HAND SIDE IS A OVERVIEW OF THE AREA IN QUESTION.

SO THOSE THAT ARE VIEWING THIS HAVE A BETTER UNDERSTANDING EXACTLY THE GENERAL LOCATION OF THE PROJECT.

AND THEN OVER ON THE RIGHT HAND SIDE YOU ACTUALLY SEE WHICH FIELDS WOULD BE IMPROVED.

THIS IS FOR THE BICENTENNIAL PARK LOCATION.

AND FOR ORIENTATION.

AS YOU CAN SEE THAT THE OUTLINE FOR THE FIELDS FROM BEHIND THE BACKSTOP ALL THE WAY THROUGH THE OUTFIELD WHERE YOU HAVE THE WARNING CHECK, ALL OF THAT AREA IN GREEN AND BROWN WOULD BE REPLACED WITH SYNTHETIC TURF, INCLUDING THE LINES AND EVERYTHING ELSE.

SO FOR EVERY SLIDE THAT YOU SEE, RESEMBLES THAT LEVEL OF OF SCOPE OF WORK.

THIS SLIDE SHOWS.

BASICALLY IT'S VERY SIMILAR, EXCEPT THIS IS A SOFTBALL FIELDS OVER AT BOB JONES PARK.

AND AGAIN, YOU CAN KIND OF SEE THE EXTENT OF THE WORK AND THE PROJECT THAT'S GOING TO TAKE PLACE TO IMPROVE THESE FIELDS.

AND THEN THIS SLIDE REALLY JUST SHOWS THE IMPROVEMENTS TO THE MULTIPURPOSE SPORTS FIELDS THAT'S BEING PROPOSED FOR FIELDS FOUR, FIVE AND SIX.

SO AS WE TALK ABOUT THIS PROJECT, IT'S A VERY FAST PROJECT AND IT'S A VERY AGGRESSIVE PROJECT AND IS VERY OPTIMISTIC.

YES, SIR. WILL YOU GO BACK TO THE LAST SLIDE? YES, SIR. CERTAINLY. OKAY, SO THOSE FIELDS ARE THE ONES DIRECTLY NORTH OF THE TWO LARGER SOFTBALL FIELDS.

YES, SIR. THAT IS CORRECT.

THE OTHER MULTIPURPOSE FIELDS ARE UP TO THE NORTH.

THIS IS NORTH WHITE CHAPEL HERE AND THEN.

YES, SIR. THE SPORTS.

THE SOFTBALL COMPLEX IS RIGHT DOWN HERE, SO.

OKAY, PERFECT. THANK YOU.

YES, SIR. SO AS AS WE, AS THE MAYOR OUTLINED ON HIS STATE OF THE CITY UPDATE, THE DESIRE TO MOVE FORWARD AND BREAK GROUND IN NOVEMBER OF 2023.

TO MOVE FORWARD TO THAT EXPECTATION, WE'VE HAD TO ACCELERATE A LOT OF ITEMS FOR THIS PROJECT.

THAT INCLUDES THE WAY THE CONTRACTING WAS UTILIZED THROUGH AN INTER LOCAL PURCHASING SYSTEM CONTRACT.

AS WELL AS STARTING TO GET AND RUN WITH ENGINEERING WORK.

AND SO YOU CAN KIND OF SEE WORK THAT'S ONGOING NOW AS ENGINEERING ENGINEERING WORK AND PERMITTING WORK.

THE CONTRACTOR IS WORKING ON OBTAINING THE PERMITS NECESSARY TO BEGIN THE WORK.

OBVIOUSLY, WE WENT TO SP, DC THIS AFTERNOON.

WE'RE AT COUNCIL THIS EVENING.

WE'RE LOOKING FOR A GROUNDBREAKING IN NOVEMBER 2023.

SHOULD COUNCIL APPROVE THIS PROJECT.

AND THEN WE'RE LOOKING FOR AN AGGRESSIVE COMPLETION DATE.

ABOUT 120 DAYS LATER, THE CONTRACTOR IS PROPOSING 120 DAY PERIOD OF PERFORMANCE.

[00:40:01]

THAT'S VERY AGGRESSIVE.

THAT'S WORKING SEVEN DAYS A WEEK, WITH THE ONLY BREAK BETWEEN THE WEEK OF THANKSGIVING AND THE WEEK AFTER CHRISTMAS AND BEFORE NEW YEAR'S, WITH THE UNDERSTANDING THAT THAT DOESN'T INCLUDE INCLEMENT DAYS.

THAT'S JUST IF THEY HAVE GREAT WEATHER TO MARCH FORWARD AND MOVE FORWARD WITH THE PROJECT.

ONE OF THE ELEMENTS THAT PROVIDED A DISCUSSION WITH THE SBDC EARLIER WAS THE CAVEAT MOVING FORWARD IS WE'RE EXPECTING THAT THE CURRENT INFRASTRUCTURE CAN HANDLE AND MANAGE THE STORMWATER THAT'S RUNNING OFF THE IMPERVIOUS AREAS CREATED BY THIS PROJECT.

WE WILL CERTAINLY KNOW MORE ONCE THE ENGINEER FINISHES HIS WORK.

AND THIS FINDINGS.

EXCUSE ME. THESE FINDINGS SHOULD BE IDENTIFIED LATE OCTOBER, WAY BEFORE WE START GROUNDBREAKING.

AND CERTAINLY IF THERE'S ANY ISSUES OR CONCERNS WITH THE INFRASTRUCTURE, WE WILL NOT PROCEED WITH IMPROVING THOSE THAT BALL FIELD OR THOSE BALL FIELDS OR THOSE FIELDS WITHOUT FIRST UNDERSTANDING THE IMPACT.

AND IF THE DECISION IS MADE THAT WE CAN'T GO FORWARD BECAUSE EXTENSIVE STORMWATER INFRASTRUCTURE THAT HAS TO BE CONSTRUCTED, THEN WE WILL LOOK AT NOT DOING THIS PROJECT AND MOVING IT TO A CIP PROJECT FOR FUTURE FUNDING AND FUTURE WORK.

AND THEN FINALLY, DIRECTOR MILLER HAS BEEN ON THE PHONE WORKING AND COORDINATING WITH THE ASSOCIATIONS.

THE ASSOCIATIONS ARE VERY SUPPORTIVE OF THIS PROJECT.

THEY'RE VERY EXCITED ABOUT THE PROJECT.

BUT THEY ALSO KNOW THE TIME FRAME OF THE PROJECT.

AND WE ALSO HAVE DISCUSSED WITH THEM THAT IF THERE'S ANY REASON WHY WE GET DELAYED IN THIS PROJECT, WE'VE IDENTIFIED PRIORITY FIELDS IN WHICH THEY WOULD PREFER TO HAVE DONE FIRST, AND WE'VE ALREADY HAD DISCUSSIONS WITH THE CONTRACTOR THAT THEY'RE READY TO MOBILIZE AND SURGE TO GET THOSE FIELDS DONE FIRST AS WELL, JUST IN CASE WE HAVE ANY PROBLEMS. WE DON'T ANTICIPATE IT, BUT WITH THE WEATHER, THERE'S NO TELLING.

SO THIS SLIDE PROVIDES A QUICK SUMMARY OF THE FINANCIAL AREAS THAT BASICALLY TOTALED TO THE TOTAL COST OF FUNDS BEING REALLOCATED OR REQUESTED TO BE REALLOCATED THIS EVENING.

THE FIRST THREE LINES ARE THE ACTUAL SYNTHETIC TURF PROJECTS ITSELF.

WE'RE LOOKING TO IMPROVE THE FENCING ON SEVERAL FIELDS WITHIN THE PARK SYSTEM AS WELL AROUND THE BALL FIELDS.

THERE'S SOME LINE ITEMS CALLED AMENITIES, WHICH INCLUDE SOME AREAS AND SOME EQUIPMENT THAT IS REQUIRED.

THE SWEEPERS ARE NOT CONTAINED WITHIN THE INVENTORY OF COMMUNITY SERVICES RIGHT NOW.

SO TO MAINTAIN THE FIELDS AND MAINTAIN THE WARRANTY, SOME OF THIS EQUIPMENT WOULD BE ESSENTIAL TO BE PURCHASED.

WE ALSO LOOKING AT BUYING SOME TEMPORARY PITCHING MOUNDS OR PITCHING MOUNDS THAT CAN ACTUALLY BE PLACED IN CERTAIN AREAS WITHIN THE FIELD, DEPENDING ON THE LEAGUE PLAY.

THE AGE OF THE LEAGUE LOGOS.

WE'RE LOOKING AT PUTTING SOUTHLAKE LOGOS AT THE END OF HOME PLATES FOR THE FIELDS, AS WELL AS MAKING SOME FENCE ENHANCEMENTS.

BASICALLY FOR THE NEW FIELDS AND THE NEW FENCES.

WE'RE LOOKING AT CAPPING THEM WITH WITH THE YELLOW TYPE OF WARNING DEVICE INTENDED TO ONE, IT CREATES MORE OF AN ESTHETIC PLEASING VIEW OF THE FIELD, BUT TWO, IT'S A SAFETY ITEM BASICALLY FOR OUTFIELDERS TO SEE FROM THE FIELD PERIPHERAL VISION, TO KNOW THAT THEY'RE COMING UP TO THE TO THE GATE OR THE FENCE, AS WELL AS THE WARNING TRACK. WE ARE UNDERGOING SOME ENGINEERING SERVICES RIGHT NOW.

AND SO YOU SEE THE PRICE FOR THAT LEVEL OF SERVICE.

AND WHAT THEY'RE DOING IS THEY'RE LOOKING AT THE NECESSARY GRADING THAT HAS TO TAKE PLACE TO MAKE SURE THAT THE INCREASE IMPERVIOUS COVERAGE ACTUALLY SHEET FLOWS TO THE INFRASTRUCTURE THAT CAN CONVEY THE STORMWATER, THAT CONFIRMING THE EXISTING INFRASTRUCTURE CAN ACTUALLY HANDLE THAT NEW STORMWATER AND TAKE IT AWAY AS REQUIRED PER THE TEXAS WATER CODE.

AND THEN WE'RE ALSO LOOKING AT PROJECT CONTINGENCY FOR THE PROJECT.

THIS ACTION MEETS THE STRATEGY MAP OF THE ELEMENTS SHOWN ON THIS SLIDE.

THAT CONCLUDES MY PRESENTATION.

I'LL BE MORE THAN HAPPY TO ANSWER ANY QUESTIONS.

IT WAS VERY EXCITING. GEORGE COHEN, I KNOW YOU GUYS HAVE A LOT OF HARD WORK TO DO.

CONTRACTOR HAS A LOT OF HARD WORK TO DO, BUT I WANT TO THANK YOU AND THE REST OF THE STAFF FOR FOR PUTTING THIS TO THE ON THE FRONT BURNER, BECAUSE IT'S GOING TO MAKE A WHOLE LOT OF FAMILIES AROUND SOUTHLAKE VERY, VERY HAPPY FOR YEARS TO COME.

IT'S VERY EXCITING. COUNCIL ANY QUESTIONS OR COMMENTS? YEAH, I JUST HAVE A COUPLE OF QUESTIONS IN THE STAFF REPORT.

IT NOTES THAT THE CONTRACTOR IS GOING TO INSTALL THEIR TOP OF THE LINE GEO GREEN ARTIFICIAL SURFACE IS TOP OF THE LINE IN THE SENSE OF IT'S THE THE SAFEST OR IT HAS THE LONGEST USEFUL LIFE.

AND IT ALSO TALKS ABOUT IT HAS LIKE A COOLING FEATURE WITH TEXAS SUMMERS.

IS THAT WHAT THAT MEANS? AS FAR AS TOP OF THE LINE, ALL THOSE THINGS? YES, SIR. EXACTLY RIGHT.

THERE'S A DURABILITY COMPONENT ON THERE.

THIS HAS A MAXIMUM WARRANTY OF TEN YEARS AND 25 YEARS AS WELL.

IT'S ALSO DESIGNED TO BE SAFER THAN SOME OF THE OTHER TURFS THAT YOU SEE.

AND THE GEO COOL IS A SPECIAL TYPE OF CAPSULE THAT IS DESIGNED TO KEEP THE TURF COOLER THAN MOST OTHER TYPES OF SYNTHETIC PRODUCTS.

SO IT'S SO EVEN IN THE HOT SUMMER WEATHERS, YOU'RE NOT REALLY BAKING OUT THERE.

AND SO THE DESIRE IS TO GO WITH THE BEST FOR WHAT WE NEED FOR NOT ONLY FOR DURABILITY, BUT ALSO FOR SAFETY OF PLAY.

[00:45:04]

I WOULD ADD THIS ISN'T PART OF THE PRESENTATION, BUT WE'VE HAD A LOT OF DISCUSSIONS THROUGH THE YOUTH SPORTS TASK FORCE AND OTHER GROUPS, THE SOFTBALL AND BASEBALL AND OTHER GROUPS ABOUT THE TURF FIELDS, ALLOWING THEM TO HAVE MORE YEAR ROUND ACTIVITY AND TOURNAMENTS AND THAT SORT OF THING, AND LESS WEATHER DELAYS.

SO I THINK THAT'S KIND OF WHERE IT IS.

THE REASON WE STARTED LOOKING INTO THIS A COUPLE OF YEARS AGO, AND I THINK IT'S JUST SORT OF PICKED UP A PACE OVER THE LAST COUPLE OF YEARS.

BUT I'M EXCITED ABOUT IT.

THANK YOU FOR ALL YOUR WORK ON THIS.

YES, SIR. WE HAVE A GREAT TEAM WORKING IT, SO WE'RE HAPPY TO MOVE IT FORWARD.

I WOULD ALSO ADD JUST FOR COUNCIL'S INFORMATION, THOSE WHO AREN'T ON SBDC, WE HAD A ROBUST Q AND A SESSION, AND WE'RE REALLY ABLE TO DIG INTO A NUMBER OF ITEMS. AND A COUPLE OF THINGS THAT YOU MIGHT BE INTERESTED IN IS, FIRST OF ALL, I WAS INTERESTED IN THE FIELD CHOICES.

HOW DID WE LAND ON THOSE PARTICULAR FIELDS? AND IT WAS VERY ENCOURAGING BECAUSE DIRECTOR COHEN, DIRECTOR MILLER WERE BOTH ABLE TO SHARE THAT OBVIOUSLY THEY HAVE COORDINATED WITH ALL THE ASSOCIATIONS, BASEBALL, SOFTBALL AND SOCCER.

SO THEY'VE BEEN COORDINATED IN AND UNDERSTAND WHAT'S WHAT'S HAPPENING AND WHAT CONTINGENCY PLANS ARE.

BUT ALSO PART OF THE DECISION WAS WHICH FIELDS ARE RIGHT NOW THE MOST PROBLEMATIC.

WHAT ARE THOSE FIELDS THAT WE'RE HAVING TROUBLE THE WORST WITH GRASS ON OR DRAINAGE AND SO FORTH.

AND SO THOSE FIELDS, THEY WERE ABLE TO COORDINATE THAT INTO THAT DECISION.

SO WE'RE ATTACKING THE MOST PRESSING NEEDS FIRST, WHICH IS GREAT.

THE OTHER PIECE WAS DIRECTOR JACKSON WAS ABLE TO SPEAK JUST A LITTLE BIT AROUND THE PRICING.

OBVIOUSLY IT'S A THIS IS A BIG INVESTMENT, AND WE WERE ABLE TO LEARN THAT BY GOING THROUGH THE INTERLOCAL PROCESS THAT WE ACTUALLY ARE ABLE TO GET SOME DEGREE OF PREFERRED PRICING.

AND WHEN YOU CONSIDER THAT, WHEN I ASKED DIRECTOR JACKSON, HOW DO WE FEEL LIKE THIS PRICING IS COMING OUT VERSUS THE MARKET? SHE FEELS VERY COMFORTABLE THAT WE'RE GETTING AN AGGRESSIVE GOOD PRICE, AND WE'RE REALLY UTILIZING OUR FUNDS WISELY ON THIS PROJECT AS FAR AS THE WAYS THAT WE CAN PAY FOR THIS. SO IT'S IMPORTANT TO NOTE, I DO WANT TO THANK YOU, COUNCILMEMBER WILLIAMSON, IN YOUR ROLE AS PRESIDENT OF SBDC FOR SUPPORTING THIS.

I THINK THIS IS REALLY EXCITING, AND I KNOW A NUMBER OF OTHER COUNCIL MEMBERS ARE ON SBDC, SO I THINK THIS IS A GREAT DECISION.

AND I WILL SAY ON PRICING DURING THE SUMMER WORKSHOP, WE WERE PRESENTED NUMBERS NORTH.

NORTH OF THIS. WE WERE ARRANGED NORTH OF THIS, AND TO THE BEST OF MY RECOLLECTION, THE PROJECT THAT WE HAD GIVEN STAFF AN INITIAL GREEN LIGHT TO PURSUE DID NOT INCLUDE THE MULTIPURPOSE SPORTS FIELDS.

IT WAS JUST GOING TO BE THE FOR BASEBALL AND FOR SOFTBALL.

SO I'M ACTUALLY VERY PLEASED WITH THIS PRICE AND CONSIDERING THE SCOPE OF THE WORK WE'RE GETTING DONE.

ABSOLUTELY. AND YES, WE'RE MOVING FUNDS THAT WERE ALLOCATED TOWARDS SSC, BUT THAT DOESN'T MEAN WE'RE NOT GOING TO DO THAT WORK AT SSC.

IT JUST MEANS THAT THOSE WERE ALLOCATED YEARS OUT FROM NOW.

AND WHY LET THOSE FUNDS SIT UNDERNEATH THE MATTRESS WHEN WE HAVE NEEDS THAT CAN BE UTILIZED AND ENJOYED TODAY BY OUR RESIDENTS AND THOSE KIDS AND ADULTS WHO USE IT.

SO IT MAKES SENSE TO MOVE THOSE DOLLARS AND STILL FULL INTENTIONS THAT WE'LL BE DOING THE SAME WORK THAT WE HAD PLANNED ALL ALONG AT SSC.

YEAH. WILSON. OKAY.

ANY OTHER QUESTIONS FOR STAFF? I WAS JUST GOING TO ASK DIRECTOR COHEN.

IT WAS PRETTY INTERESTING AT CDC, IF YOU COULD JUST SPEAK TO THE WAY THE FIELDS ARE GOING TO BE BUILT JUST FOR THIS, TONIGHT'S AUDIENCE AND AND HOW THAT ADDRESSES THE DRAINAGE AND ALL OF THE REASONS THAT WE'RE DOING THIS AND GOING FORWARD WITH THIS TYPE OF FIELD, IF YOU CAN JUST KIND OF GO BACK OVER THAT.

YES, MA'AM. SO THE WAY THEY'LL CONSTRUCT THESE FIELDS IS BASICALLY THEY'LL COME IN AND SCRAPE THIS TURF OFF THE EXISTING GRASS.

THEN THEY'LL COME IN AND THEY'LL ACTUALLY PUT A LAYER OF CONCRETE DOWN.

THAT CONCRETE WILL BE GRADED.

SO THE SYNTHETIC TURF HAS A PERMEABILITY TO WHERE THE WATER WILL COME THROUGH THE, THROUGH THE TURF, HIT THE CONCRETE AND THEN IT STARTS DRAINING AWAY OR IT STARTS DRAINING TOWARDS THE COLLECTION AREA.

THAT COLLECTION AREA IS WHAT WE'RE CONCERNED ABOUT TO MAKE SURE IT'S SIZED APPROPRIATELY.

SO THE WATER, ONCE IT COMES DOWN, IT ACTUALLY CONVEYS OUT TO THE APPROPRIATE SYSTEM.

ONCE THAT HAPPENS THOUGH, YOU ALSO HAVE ANOTHER LAYER TO MAKE.

ACTUALLY THE THE LAYER BETWEEN THE TOP.

GRASS PIECE, THE ACTUAL TURF ITSELF.

AND THE CONCRETE IS KIND OF LIKE A SOFT LAYER, A CUSHIONING LAYER, AND THEN YOU HAVE THE SYNTHETIC TURF ON TOP.

SO ALL OF THAT'S DESIGNED FOR DURABILITY, FOR EASE OF MAINTENANCE AND FOR SAFETY, ALL IN THOSE COMBINED ELEMENTS.

ONE THING, THOUGH, AS COUNCIL MEMBER WILLIAMSON POINTED OUT, THOUGH, ALSO WHEN WE CONSULTED WITH THE USERS FOR THE FIELDS, THERE'S ALSO A REDUCTION IN WATER CONSUMPTION.

RIGHT NOW, THERE'S A PERMIT THAT COMMUNITY SERVICES HAS WITH THE TR, PWD THAT ALLOWS THEM TO CONSUME SO MUCH WATER PER YEAR, AND AS THEY'RE TRYING TO MAINTAIN THESE FIELDS, THEY'RE CONSUMING MORE AND MORE WATER TO THE POINT WHERE IF THERE'S AN EXCEEDANCE, THERE'S A POSSIBILITY THAT THAT PERMIT CAN BE REVOKED.

AND SO THIS ALSO ADDRESSES THAT AS WELL.

SO THAT'LL ALLOW US TO TO MOVE FORWARD, MEET REGULATORY REQUIREMENTS TO.

YEAH, I THINK THAT'S A GREAT POINT.

COUNCIL MEMBER TALLEY I MEAN, THIS IS THIS IS FOR THE FUTURE.

[00:50:02]

THIS IS NOT JUST FOR THIS YEAR AND IS GOING TO SAVE COSTS AS WE GO FORWARD, WHICH IS GREAT.

BEING GOOD FIDUCIARIES WITH TAXPAYER MONEY.

OKAY. THANK YOU, DR. COHEN.

THIS IS NOT A PUBLIC HEARING, AND I DON'T SEE ANYBODY HERE ANYWAYS.

SO IF THERE'S NO THERE'S NO FURTHER CONVERSATION.

THE CROWD IS GOING WILD.

YOU JUST CAN'T HEAR THEM.

SO THERE'S NO FURTHER CONVERSATION.

I WILL TAKE A MOTION ON THIS ITEM.

YES, MAYOR AND COUNCIL. I MAKE A MOTION TO APPROVE ITEM 9 C, TO APPROVE A VENDOR MEMBER AGREEMENT FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF BALL FIELD FENCING AND AMENITIES AT BICENTENNIAL PARK AND BOB JONES PARK WITH GEO SERVICES FOR AN AMOUNT NOT TO EXCEED $11,600,000, AND THE REALLOCATION OF $11,600,000 OF APPROVED SPDC CAPITAL IMPROVEMENTS PROGRAM CIP FUNDS FROM THE SOUTHLAKE SPORTS COMPLEX SSC PROJECT TO THIS PROJECT TO ALLOW THAT FUNDING, AND THIS IS SUBJECT TO OUR MEMORANDUM DATED OCTOBER 17TH, 2023.

OKAY. WE HAVE A MOTION. IS THERE A SECOND? SECOND. PLEASE CAST YOUR VOTE.

ALL RIGHT. THAT ITEM, NINE C HAPPILY PASSES SIX ZERO.

WE'RE SUPER EXCITED.

THANK YOU GUYS SO MUCH.

THANK YOU STAFF. AND WITH THAT OUR MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.