Dec 05, 2023 City Council

[00:00:01]

ALL RIGHT. GOOD EVENING EVERYBODY.

[1. Call to order]

I'M MAYOR JOHN HUFFMAN, AND WE WILL CALL THIS REGULAR CITY COUNCIL MEETING TO ORDER.

AND WE ARE GOING TO START TONIGHT, LIKE WE DO WITH EVERY NIGHT WITH AN INVOCATION FROM OUR CITY CHAPLAIN, PASTOR CLAY REED.

SO, YOU GUYS PLEASE RISE FOR THE INVOCATION AND FOR THE PLEDGES.

THANK YOU MAYOR. LET'S PRAY.

LORD, WE GIVE THANKS FOR THIS EVENING AND WE GIVE THANKS FOR OUR CITY.

AND WE GIVE THANKS FOR THIS SEASON OF THE YEAR THAT WE ACKNOWLEDGE THAT YOU CAME AND WE GIVE THANKS THAT YOU LOVE US.

SO WE PRAY FOR BLESSING ON THIS MEETING TONIGHT.

WE PRAY FOR SAFETY IN OUR CITY AS WE GO THROUGH THE CHRISTMAS SEASON.

WE PRAY FOR THOSE PEOPLE WHO ARE WALKING THROUGH CHRISTMAS THAT COULD BE HAVING A DIFFICULT TIME BECAUSE OF A LOSS.

WE JUST PRAY THAT THIS CITY WOULD BE FILLED WITH HOPE, AND THAT YOU WOULD PROVIDE BLESSING TO EVERY FIRST RESPONDER AND EVERY COUNSELOR AND EVERY PERSON WHO IS WORKING WITH PEOPLE RIGHT NOW.

THANK YOU FOR YOUR LOVE FOR US.

WE PRAY THAT YOU WOULD BLESS OUR CITY COUNCIL AS THEY GO THROUGH THIS MEETING TONIGHT.

GIVE THEM WISDOM AS THEY DELIBERATE.

WE GIVE THANKS FOR THEM AND WE PRAY BLESSING UPON THEM AND THE STAFF THAT WILL SUPPORT THESE DECISIONS.

LORD, WE ALSO GIVE THANKS THAT 2000 YEARS AGO YOU CAME.

AND THE WORD BECAME FLESH AND DWELT AMONG US, AND WE BEHELD YOUR GLORY.

AND WE GIVE THANKS THAT WE GOT TO PARTICIPATE.

AND THE JOY THAT THAT'S BROUGHT PLANET EARTH.

WE PRAY THAT YOU WOULD BRING JOY IN THIS SEASON AND OUR HEARTS INTO THIS CITY.

IN JESUS NAME WE PRAY.

AMEN. AMEN.

PLEASE JOIN US IN THE PLEDGE OF ALLEGIANCE.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

THE TEXAS PLEDGE.

HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THEE TEXAS; ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

ALL RIGHT. THANK YOU SO MUCH, PASTOR REED.

SO TONIGHT ON OUR WORK SESSION AGENDA, WE ARE GOING TO START WITH AN UPDATE FROM OUR AWESOME CHAMBER OF COMMERCE.

[3. Southlake Chamber of Commerce Update]

COULDN'T GET RID OF US.

WE DIDN'T HAVE ENOUGH.

TAKE IT AWAY, SIR.

GOOD EVENING EVERYONE. GOOD TO SEE YOU AGAIN.

GOOD TO BE STANDING HERE WITH YOU.

SO LET ME GIVE YOU AN UPDATE.

TRY TO NOT JUST GO OVER ALL THE SAME THINGS.

I'M GOING TO EMPHASIZE A FEW PARTICULARS.

OUR MEMBERSHIP IS DOING WONDERFUL.

WE CONTINUE, I THINK JUST THE ENERGY AND THE SYNERGY THAT'S BUILT WITHIN THE CHAMBER AND THE PARTNERSHIP WITH THE CITY AND WITHIN THIS COMMUNITY, AND THE BUSINESS SUPPORT CONTINUES TO TO ALLOW OUR MEMBERSHIP TO GROW AND SUSTAIN RETENTION IS AN AREA THAT WE CONTINUE TO WORK ON.

AND I THINK WE'RE MAKING REALLY GOOD HEADWAY THERE.

AND I'LL MENTION SOME THINGS ABOUT THAT WITHIN OUR NETWORKING GROUPS.

HERE YOU SEE OUR LEGACY MEMBERS OF 20 YEARS OR MORE, SOMETHING YOU SEE OFTEN.

BUT, YOU KNOW, I WAS GOING BACK OVER THIS LIST AND MANY OF THESE PEOPLE ARE STILL INVOLVED.

I MEAN, THEY STILL HELP SUPPORT THE CHAMBER IN A LOT OF WAYS.

SOME WE DON'T SEE AS OFTEN, BUT YET MAY THEY STILL SUPPORT PERHAPS FINANCIALLY.

45 RIBBON CUTTINGS.

I JUST CAME FROM ONE THIS AFTERNOON FROM BLOWN AWAY SALON AND I WAS BLOWN AWAY.

THE FACILITY IS JUST UNBELIEVABLE OVER BY THE CAMBRIA HOTEL.

A BUSINESS OWNER THAT OWNS THAT BUILDING.

AND THEN STARTED A SALON AS WELL.

AND AGAIN, WELL ATTENDED BY OUR AMBASSADORS, SOME BOARD MEMBERS.

RIBBON CUTTINGS ARE CONTINUING TO GROW WITH BUSINESSES IN THIS CITY.

CLASS PROJECT.

THIS WAS LAST YEAR'S PROJECT.

THIS YEAR'S PROJECT IS UNDERWAY.

IT'S GOT A LITTLE BIT OF A REFLECTION FROM ONE YEARS BACK THAT WHEN SWIM FOR LEASE WAS PROMOTED, ALONG WITH CPR DUMMIES.

I DON'T HAVE ALL THE DETAILS ON THIS ONE, BUT I CAN TELL YOU IT'S MORE ALONG THAT REALM OF DUMMIES THAT ARE MORE ARTIFICIAL INTELLIGENCE MODE AND TO HELP OUT THE CITY WITH MEDICAL ISSUES. SO THERE I THINK THERE'S GOING TO BE EXCITING DETAILS TO COME FROM THAT.

MICHELLE KRENEK IS OUR BOARD MEMBER, DR.

MICHELLE KRENEK, WHO IS LEADING THAT CLASS THIS YEAR.

IT'S A WONDERFUL CLASS. I THINK ROUGHLY ABOUT 17 PEOPLE.

NOW HERE YOU SEE SOME PICTURES OF SOME THINGS THAT YOU JUST RECENTLY SAW.

AND I THINK I SAW ABOUT EVERYBODY'S FACE ATTENDED OKTOBERFEST.

UNBELIEVABLE TURNOUT THIS YEAR.

WE WERE SO BLESSED BY TREMENDOUS WEATHER, HIGHER ATTENDANCE THAN WE'VE EVER SEEN BEFORE.

A LOT OF THOSE ARE OUT OF STATE.

YOU'RE GOING TO SEE STATISTICS HERE WHERE THIS COMMUNITY CONTINUES TO JUST DRAW PEOPLE FROM AROUND, INCLUDING, AS I SAID, OUT OF STATE.

HERE'S THE PERCENTAGES.

I'LL LET YOU TAKE A QUICK LOOK AT THAT.

REVENUES WERE IT LOOKS LIKE, AT AN ALL TIME HIGH.

[00:05:03]

AND YOU HAVE YEARS LIKE COVID AND SO FORTH.

SO ONE OF THE CHALLENGES FOR THE CHAMBER CONTINUES TO BE, HOW DO WE CREATE MODELS WHERE WE'RE NOT JUST STUCK ON THE SAME THING OF HAVING TO DEPEND ON SOMETHING LIKE OKTOBERFEST FOR THE MAJORITY OF OUR FUNDS? AND SO WITH THAT IN MIND, ONE OF THE THINGS THAT THE BOARD IS DOING, I THINK WE HAVE ROUGHLY 15 PEOPLE THAT ARE GOING TO BE PARTICIPATING IN A ROUNDTABLE DISCUSSION FOR FIVE HOURS.

THAT IS ALL ABOUT OUR MODEL AND STRATEGIC PLANNING.

SO WE'RE LOOKING FORWARD TO THAT.

THAT WILL BE COMING UP JUST IN A FEW DAYS.

PRAYER BREAKFAST CONTINUES TO GROW ROUGHLY ANYWHERE, GIVE OR TAKE 40 PERHAPS MORE.

TODAY WAS SPONSORED BY RANDY WHITE REAL ESTATE SERVICES.

OUR GOOD PARTNERS AT METHODIST HOSPITAL CONTINUE TO SUPPORT THIS EVENT.

WE'RE CONTINUING TO HAVE MORE PEOPLE COME AND ENGAGE.

IT'S A GREAT TIME OF JUST FELLOWSHIP, BIBLE STUDY AND PRAYER AND AWFULLY GOOD FOOD.

AND HERE WE HAVE OUR BUSINESS EXCHANGE COMING UP ON THE 14TH.

OUR GOOD FRIENDS AT FIRST FINANCIAL BANK WILL BE HOSTING THAT 4:30 TO 6:30.

THAT'S ALWAYS WELL ATTENDED AND HOPEFULLY WE'LL SEE SOME OF YOU THERE AS WELL.

I WANT TO MENTION ONE OTHER THING ON DECEMBER THE 13TH, AND THAT IS OUR YOUNG PROFESSIONALS GROUP.

I'M SORRY, I DON'T THINK ANY OF YOU QUALIFY.

I KNOW, I CERTAINLY DON'T.

THAT'S 39 YEARS AND YOUNGER.

OH MAN, I DON'T QUALIFY.

THAT'S LED BY OUR BOARD MEMBER, DIANA MCWILLIAMS. SHE'S DOING A FABULOUS JOB, CO-CHAIRED BY ALLY GILPIN.

THEY HAVE A STRATEGY OF THREE PRONGS.

ONE IS NETWORKING, ONE IS PHILANTHROPY, AND THEN ANOTHER IS EDUCATION.

THIS MONTH'S THEME IS NETWORKING, BUT THEY'RE COMBINING PHILANTHROPY WITH IT, AND THEY WILL BE DONATING TOYS FOR RONALD MCDONALD HOUSE THAT WILL BE AT THE DELTA HOTEL.

THE 13TH FROM 4:30 TO 6:30 IF ANY BOARD MEMBERS WOULD LOVE TO ATTEND IT'S A GREAT GROUP OF PEOPLE.

I THINK YOU'D REALLY BE EXCITED BY THE ENERGY I'D ENCOURAGE YOU TO ATTEND.

THERE'S SPEED NETWORKING COMING UP IN JANUARY.

ALWAYS WELL ATTENDED.

FAT TUESDAY BINGO.

YOU KNOW, MAUREEN DOES AN UNBELIEVABLE JOB WITH COMING UP WITH THESE THEMES.

[LAUGHTER] SO THIS WILL BE A BIG ONE.

ONE OF OUR MAJOR EVENTS FOR THE YEAR.

AND THEN THE AWARDS BANQUET WILL NOT BE TOO FAR AROUND THE CORNER.

AND I THINK THAT'S ALL FOR TONIGHT.

ANY QUESTIONS? NO THANKS CHUCK, APPRECIATE THE UPDATE.

AND YOU GUYS ARE ALWAYS YOU GUYS ARE GOING HARD AND FAST JUST LIKE YOU ALWAYS DO MAN.

WE'RE REALLY PROUD OF YOU GUYS.

DOING A GREAT JOB. IT'S A PLEASURE.

OF COURSE. ALL RIGHT.

[4. Review of the Southlake Sidewalks Program]

AND WE HAVE PUBLIC WORKS DIRECTOR ROB COHAN TO TALK TO US ABOUT THE SIDEWALK PROGRAM.

DIRECTOR COHAN. TAKE IT AWAY.

GOOD EVENING, MR. MAYOR, MEMBERS OF CITY COUNCIL.

AS YOU RECALL FROM LAST MEETING, WE HAD TALKED ABOUT SOME SIDEWALK CHANGES OVER ALONG RANDOL MILL.

AND SO THE PRESENTATION TONIGHT IS TO PROVIDE AN OVERVIEW OF SOME OF THE DISCUSSION QUESTIONS THAT AROSE FROM THAT MEETING FROM THE RESIDENTS.

AND THEN WE'LL TALK INTO SOME OPTIONS THAT WE HAVE ON POSSIBLY INCORPORATING THAT INTO OUR PROGRAM.

SO TONIGHT'S ROADMAP REALLY TALKS ABOUT SOME OF THE PROCEDURAL CHANGES BASED ON THE ACTION THAT WAS TAKEN WITH THE PASSING OF THE MOBILITY PLAN.

WHEN WE TALK MORE OF A POLICY STATEMENT OR A POLICY DOCUMENT THAT ACTUALLY A TIERED DOCUMENT.

WE'LL TALK A LITTLE BIT ABOUT THE PROGRAM FROM A CONCEPTUAL PERSPECTIVE, AND THEN WE'LL HAVE A REALLY QUICK FOLLOW UP DISCUSSION.

SO THE PROCEDURAL CHANGES WHAT WILL OCCUR IS THE MASTER PLAN WILL BE MORE OF A POLICY DOCUMENT AS WE PREVIOUSLY MENTIONED.

THE MASTER PLAN THEN WILL DRIVE THE PROJECT DEVELOPMENT.

AND THEN EACH OF THE PROJECTS WILL THEN FORMULATE THE PROGRAM.

THE PROGRAM WILL BE SUBMITTED AS PART OF THE CIP BUDGET SUBMISSION, AND THEN COUNCIL WILL SEE THE ACTUAL PROJECTS LISTED FOR FURTHER DISCUSSION IF SO DESIRED.

SO THE PROGRAM OVERVIEW.

AS YOU CAN SEE, THE GRAPH ON THE TOP LEFT REALLY STARTS FROM FISCAL YEAR 2012 ALL THE WAY TO PRESENT ABOUT THE LINEAR FEET OF SIDEWALK THAT'S BEEN INSTALLED, REALLY FROM CITY, FROM DEVELOPER AND THEN OTHER SOURCES.

OTHER SOURCES ARE REALLY KIND OF LIKE THE STATE PARTNERSHIPS WITH TXDOT.

THE GRAPH OVER ON THE RIGHT HAND SIDE SHOWS THAT WHERE WE ARE TODAY, WE'RE ABOUT A THIRD OF THE WAY THROUGH THE PROGRAM.

AND THEN OVER ON THE BOTTOM OF THE SLIDE SHOW SOME BASICALLY SOME DATA REGARDING THE PROJECTS THAT ARE EITHER DESIGN OR CONSTRUCTION, WHAT WE HAVE IN PLACE, WHAT WE PLAN FOR 24 AND THE WAY THE CONTRACT OR THE WAY THE CONTRACTORS WILL BE BUILDING THE SIDEWALKS, AS WELL AS THE APPORTIONMENT OF

[00:10:01]

AND THEN YOU CAN KIND OF SEE THE AMOUNT OF SIDEWALKS WE HAVE, WE HAVE PLANNED FOR THE FUTURE YEARS.

SO THIS REALLY FOCUSES ON THE ONE SECTION THAT WE ARE TALKING ABOUT, THE RANDOL MILL AREA.

WE'LL TALK BRIEFLY ABOUT SOME OF THE QUESTIONS THAT AROSE.

AND ONE OF THE BIGGEST QUESTIONS THAT HAS BEEN ASKED OF US IS HOW WE BUILT THE SOUTH WHITE CHAPEL SIDEWALK SO QUICKLY WHEN THE COLLEYVILLE BRIDGE WAS BUILT.

AND I THINK THE BEST ILLUSTRATION IS TO LOOK AT IT FROM TWO DIFFERENT PERSPECTIVES.

AND I THINK PART OF THAT IS FROM AN OWNER'S PERSPECTIVE.

SO FOR EXAMPLE, IF AN OWNER DECIDED TO HAVE A CUSTOM BUILT HOME, IF THE OWNER ALREADY HAD THE LOT, HAD THE DESIGNER UNDER CONTRACT, HAD THE DESIGN IN PLACE, HAD A CONTRACTOR AVAILABLE, AND ALL THEY NEEDED TO DO WAS SIGN THAT CONTRACT CONSTRUCTION WOULD START.

CONVERSELY, IF YOU HAD AN OWNER THAT HAD AN IDEA OF WHERE THEY WANTED TO LIVE BUT THEY DIDN'T HAVE A PROPERTY YET, THEY DIDN'T HAVE A DESIGN, THEY DIDN'T HAVE WHAT THEY REALLY WANTED, AND THEY CERTAINLY DIDN'T HAVE A CONTRACTOR THAT WOULD TAKE A LOT MORE TIME.

THE WAY THE SOUTH WHITE CHAPEL PROJECT WAS BUILT WAS LIKE THE OWNER WHO HAS ALL OF THOSE ELEMENTS IN PLACE, WE HAD THE RIGHT OF WAY.

WE DIDN'T HAVE TO NEGOTIATE.

THERE WAS VERY LITTLE ENGINEERING DESIGN NEEDED.

WE HAD A CONTRACTOR LINED UP AND WE CAN PULL THE TRIGGER QUICKLY.

CONVERSELY, THE RANDOL MILL PROJECT IS GOING TO BE A LOT LIKE THE OWNER THAT DOESN'T HAVE A LOT OF THESE ASPECTS OF PROJECT DEVELOPMENT AND EXECUTION IN PLACE.

AND SO THAT'S KIND OF LIKE THE DIFFERENCE BETWEEN HOW WHITE SOUTH WHITE CHAPEL WAS BUILT VERSUS WHAT WE'RE LOOKING AT HERE.

SO THE PRESENTATION FOCUSED AS YOU CAN SEE WHAT WE HAVE CURRENTLY IN PROGRESS.

THE PROJECTS ARE LISTED UP ON THE TOP LEFT OVER THE MAP ON THE TOP RIGHT PRETTY MUCH IDENTIFIES THE PROJECTS CURRENTLY FOR FISCAL YEAR 23 IN GREEN.

AND THEN THOSE THAT ARE PLANNED FOR 24.

AND OBVIOUSLY ONCE WE GET THE CIP BUDGET APPROVED, WE'LL START MOVING FORWARD WITH THOSE PROJECTS.

THE PLAN SEGMENTS FOR FUTURE YEARS AS YOU CAN SEE, NUMBER 12, WE WENT AHEAD AND ADDED IT ON THERE.

AND WE'LL TALK TO THE NEXT SLIDE AS TO WHAT WE THINK WE CAN POSSIBLY DO SHOULD COUNCIL DECIDE TO MOVE FORWARD WITH THIS OPPORTUNITY.

SO THIS SLIDE SHOWS YOU A CANDIDATE PROJECT THAT WE'VE DETERMINED COULD POSSIBLY MEET THE EXPECTATIONS OF WHAT THE RESIDENTS DISCUSSED AND POSSIBLY WHAT COUNCIL WANTS TO DO.

WE HAVE A PROJECT THAT'S TO INSTALL A SIDEWALK ALONG NORTH PEARSON.

IT'S REALLY PART OF UNION CHURCH FROM THE SOUTH.

AS YOU GO FROM THE BOTTOM TO THE TOP, ON THE SLIDE TO THE LEFT, YOU HAVE CHESAPEAKE PLACE.

THE YELLOW LINE WILL GO UP.

IT ACTUALLY CROSSES SOUTHLAKE BOULEVARD UP TO JORDAN ROAD.

THAT'S ABOUT 540 LINEAL FEET.

THIS SIDEWALK IS ACTUALLY PART OF THE INTERSECTION IMPROVEMENTS FOR THE PEARSON AND 1709 INTERSECTION.

AS YOU CAN SEE, THE ROUGH COST FOR THE SIDEWALKS IS ABOUT $107,000, AND IT'S DELAYED TILL FISCAL YEAR 25 FOR EXECUTION.

THE REASON WHY IT'S BEEN DELAYED IS BECAUSE, NUMBER ONE, THIS WAS PART OF THE TARRANT COUNTY BOND PROJECT SUBMISSION.

WE FOUND OUT THAT IT DID NOT QUALIFY.

AND ALSO KELLER HAD AGREED TO PAY 25% OF THE COST OF THE PROJECT.

SINCE WE DID NOT GET THE TARRANT COUNTY BOND FUNDING, KELLER HAD SAID THAT THEY WILL NOT INCREASE THEIR PARTICIPATION IN THE PROJECT, SO THEREFORE THE REMAINING COSTS WILL BE PUT UPON SOUTHLAKE.

THEREFORE, WE'RE GOING TO BE ASKING FOR ADDITIONAL MONEY IN THE UPCOMING CIP.

HOWEVER, THIS MONEY IS AVAILABLE NOW AS SEED MONEY TO POSSIBLY START DESIGN FOR THIS FISCAL YEAR.

AS YOU CAN SEE, THE PROJECT DIFFERENCES FROM THE LEFT TO THE RIGHT IS IT'S ABOUT 2400 LINEAL FEET, ALMOST $900,000.

AND YOU CAN KIND OF SEE THE TIMING FOR DESIGN AND ULTIMATELY CONSTRUCTION.

ONE ITEM TO NOTE IS THE YELLOW ILLUSTRATES THE PROPOSED SIDEWALK.

EVEN IF WE GO TO THE TAIL END THE RED SECTION IS THE WESTLAKE PIECE.

AND SO THERE WILL BE THAT GAP THERE THAT EXISTS UNLESS WE'RE ABLE TO COORDINATE AND TO COME TO AN AGREEMENT WITH WESTLAKE REGARDING THE THE ACQUISITION OF THE PROPERTY.

A NOVEMBER MEETING WITH SOME OF THE WESTLAKE STAFF STATED THAT THEY WERE NOT INTERESTED IN PARTICIPATING, NOR WERE THEY INTERESTED IN THIS PROGRAM.

SO THAT'S SOMETHING THAT WE'LL JUST HAVE TO WORK THROUGH.

BUT THAT'S KIND OF LIKE THE CHALLENGE THERE.

EVEN IF WE DO COMPLETE THAT SECTION, THERE WILL BE THAT GAP.

FURTHERMORE, WE ALSO TALKED WESTLAKE ABOUT POSSIBLY A PEDESTRIAN CROSSING SHOULD WE EXTEND THAT SIDEWALK THERE? AGAIN, WESTLAKE WAS NOT VERY INTERESTED.

THEY SAID THEIR PLAN 3 TO 5 YEARS, POSSIBLY OUT FARTHER THAN THAT, IS TO HAVE A ROUNDABOUT INSTALLED THERE, AND THEY CERTAINLY WOULD PREFER ANY TYPE OF CROSSWALK TO BE PUSHED FARTHER AWAY FROM THAT INTERSECTION.

OBVIOUSLY, THOUGH, THEY WERE NOT INTERESTED IN PARTICIPATING IN THAT WORK, SO IT WOULD BE BORN BY THE CITY OF SOUTHLAKE.

SO THE STAFF RECOMMENDATION, WE LOOKED AT TWO OPTIONS.

ONE IS TO MAINTAIN THE STATUS QUO.

WE KNOW THAT THERE'S CHALLENGES WITH THE RANDOL MILL SIDEWALK, AND SO WE WOULD JUST MOVE FORWARD WITH THAT ONCE WE HAVE WHAT WE CALL LOWER HANGING FRUIT, OR WE BASICALLY ADOPTED AS PROPOSED, WE LOOK AT PURSUING THE RANDOL MILL OPTION IN LIEU OF THE NORTH PEARSON LANE.

[00:15:02]

WE HAVEN'T REALLY UNDERSTOOD THE IMPACTS YET.

HOWEVER, THAT DOESN'T MEAN THAT THOSE WILL NOT BE DONE.

IT'LL JUST BE PUSHED A LITTLE FARTHER TO THE RIGHT.

BUT THE DELAY FOR NORTH PEARSON LANE, THAT'S INTRINSIC.

AND THAT DELAY IS ALREADY GOING TO HAPPEN.

SO WE FIGURED THAT THERE MAY BE AN OPPORTUNITY TO MOVE FORWARD WITH A DIFFERENT PROJECT.

THAT REALLY CONCLUDES MY PRESENTATION.

I'LL BE MORE THAN HAPPY TO HAVE ANY DISCUSSION POINTS OR TO ANSWER ANY QUESTIONS.

YEAH. DIRECTOR COHAN, WILL YOU JUST WALK US THROUGH THE DECISION MAKING PROCESS? I KNOW YOU TOUCHED ON A LITTLE BIT.

AND AS FAR AS LIKE THE NUMBERS, IF YOU CAN GO BACK.

YEAH. RIGHT THERE. SO FUTURE PLAN SEGMENTS FOR FUTURE YEARS.

SO AS YOU GUYS ARE PLANNING FOR CIP, WHICH IS GOING TO BE FINALIZED IN FEBRUARY.

YES, SIR. OKAY. SO HOW WILL YOU RANK THESE? OR IS IT LIKE, HEY, IF WE'LL GET THIS FAR DOWN THE LIST AS WE CAN AND THEN WE'LL TELL YOU HOW FAR WE CAN GO.

LIKE, WHAT'S THE APPROACH? YES, SIR. SO WHAT WE'VE LOOKED AT, WE'VE LOOKED AT PROJECTS THAT ARE PART OF CIP FIRST.

SO FOR EXAMPLE, WE HAVE THE WEST CONTINENTAL BOULEVARD, THAT'S GOING TO BE PART OF THE CIP, THE WEST CONTINENTAL BOULEVARD 1938 INTERSECTION.

SOME OF THE OTHER PROJECTS WE LOOKED AT THE EXTENT OF WORK REQUIRED TO GET THEM ACROSS THE FINISH LINE, THE LEVEL OF ENGINEERING, WHETHER WE HAVE RIGHT OF WAY AND THINGS LIKE THAT. AND SO IT WAS DETERMINED TO BE ABLE TO HAVE THESE PROJECTS IN QUEUE, TO BE ABLE TO PULL THE TRIGGER QUICKLY AND HAVE INFRASTRUCTURE INSTALLED FAIRLY SOON.

SO YOU THINK 6 THROUGH 12 ARE ARE IN THAT CATEGORY, CAN DO IT PRETTY QUICKLY? SIX THROUGH 11.

YES, SIR. SIX THROUGH 11, 12 IS 12 WOULD BE PROBABLY SHOULD COUNCIL DECIDE TO MOVE FORWARD, CONSTRUCTION NOT UNTIL 25.

YEAH YEAH YEAH OKAY OKAY.

AND DO YOU THINK YOU'RE GOING TO TRY TO TACKLE THESE ALL IN ONE YEAR CIP.

YES OKAY. YES SIR.

THESE PROJECTS HAVE BEEN PLANNED AND SO WE'RE READY TO START PULLING THE TRIGGER ON THOSE OKAY.

OKAY. COUNCIL, ANY QUESTIONS ABOUT THIS APPROACH VERSUS THE TIRZ.

YES, MAYOR. SO, 6 TO 11, WHEN YOU SAY WE'RE READY TO GO, I MEAN, HAVE ENGINEERING PLANS BEEN DONE? EVERYTHING'S DONE FOR 6 THROUGH 11.

SO 6 THROUGH 11 WE KNOW THAT WHETHER WE HAVE RIGHT OF WAY OR NOT.

OKAY. WE DO HAVE PRELIMINARY ENGINEERING DESIGN.

SO IF THERE ARE SOME AREAS WHERE WE NEED RIGHT OF WAY, WE WOULD START THOSE NEGOTIATIONS.

HOWEVER, ALL OF THAT STUFF WOULD BE MOVING FORWARD FAIRLY QUICKLY ONCE WE GET THE FUNDING FOR FISCAL YEAR 24, WHICH WOULD BE IN FEBRUARY.

AND AS FAR AS 12, I MEAN, ARE YOU EXPECTING A COMPLICATED RIGHT OF WAY APPROVAL? WE DO KNOW.

SO THE FIRST STEP THAT WE WOULD DO, SHOULD WE MOVE FORWARD, IS DO A SURVEY TO UNDERSTAND THE PROPERTY OWNERS WE HAVE BEEN DEALING WITH OR WORKING WITH MR. JACK LUNA, WHO HAS DECIDED TO BE ABLE TO BE OUR LIAISON WITH THE NEIGHBORHOOD, AND HE FEELS THAT HE WOULD BE ABLE TO WORK WITH US WITH THE ACQUISITION OF RIGHT OF WAY IN A POSITIVE MANNER. SO WE ARE COMFORTABLE BECAUSE TYPICALLY WE DON'T HAVE THAT TYPE OF ADVOCATE.

AND SO WE BELIEVE WITH THE INTEREST FROM THE NEIGHBORHOOD, WE BELIEVE IT'LL BE MUCH SMOOTHER AND CLEANER THAN OTHER AREAS WHERE WE HAVE TO GET RIGHT OF WAY THROUGH. OKAY.

DID I ANSWER YOUR QUESTION? IT DOES, I GUESS PERHAPS THE THING THAT CAUGHT MY EYE AND MAYBE OTHER COUNCIL MEMBERS WAS JUST THE TIME ON IT.

I WOULD HAVE NEVER IMAGINED A YEAR FROM NOW BEFORE WE EVEN DRAW PLANS AND THEN ANOTHER YEAR BEFORE WE CONSTRUCT.

YES, SIR. IS THERE, ARE THERE OPTIONS? I HAVE TO ASSUME THERE'S OPTIONS FOR US THERE, IF WE WERE TO SAY WE WOULD, WE'D LIKE TO ACCELERATE THAT.

SURE. WE CAN SURE LOOK AT OPTIONS.

THE REAL PART IS THE EXTENT OF THE ENGINEERING, AND THAT REALLY DEPENDS ON THE AMOUNT OF STORMWATER THAT IS GOING TO BE AFFECTED OR STORMWATER INFRASTRUCTURE. AND, YOU KNOW, WE DID SOME CURSORY TO BE ABLE TO PRIORITIZE, BUT THAT SEEMS SOMEWHAT EXTENSIVE AS WELL AS MAKING SURE THAT WE GET GRADES ACCORDING TO ADA COMPLIANCE AND THINGS LIKE THAT.

SO PART OF THAT WILL BE PUTTING IT IN THE ENGINEERING QUEUE.

SO IF THAT'S SOMETHING THAT COUNCIL PRIORITIZES, THEN WE CAN CERTAINLY MOVE IT UP AND ACCELERATE IT.

YEAH I MEAN I THINK THAT'S THE QUESTION FOR COUNCIL IS.

DO WE LOOK AT THAT BASED ON WHAT WE'VE BEEN ABLE TO LEARN SINCE THE LAST MEETING, WHERE WE HAD SO MUCH INFORMATION THAT, YOU KNOW, WITH REGARDS TO THE RANDOL MILL PROJECT AND THEN WHAT WE'VE LEARNED SINCE THEN.

IS IT SOMETHING THAT WE WANT TO ACCELERATE? I MEAN, OBVIOUSLY IT'S A SIDEWALK.

I MEAN, IT'S 2400FT.

THAT'S NOT A SHORT DISTANCE, BUT IT IS A SIDEWALK.

AND DO WE IS OUR DESIRE THAT THAT SIDEWALK BE CONSTRUCTED SOONER THAN TWO YEARS FROM NOW? THAT'S REALLY THE QUESTION.

IF NOT IF IT'S LIKE, HEY, WE'RE GOOD WITH THAT.

WE ACCELERATED IT UP.

WE CAN'T REALLY MOVE ANY QUICKER, THEN SO BE IT.

BUT I JUST THIS IS THE TIME TO MAKE THAT DECISION, THOUGH.

YES, SIR. I GUESS I'M NOT SURE.

YOU KNOW, IT'S CLEARLY, FROM WHAT WE HEARD LAST TIME, A PRETTY, YOU KNOW, IMPORTANT, SERIOUS SITUATION.

AND IT NEEDS A SIDEWALK.

BUT I GUESS I'M JUST THINKING DOWN THE LINE OF PRIORITIZATION SINCE THE TIRZ ARE BEING REMOVED.

YOU KNOW WHAT? WHAT DOES THAT LOOK LIKE?

[00:20:01]

AND SO GOING FORWARD, AT SOME POINT, YOU KNOW, LOOKING AT HOW WE ADDRESS THAT.

I'M FINE WITH IT BEING NUMBER 12, I THINK WE'VE ALREADY HAD THESE OTHER ONES ON THE LIST AS PRIORITIES, FOR OBVIOUS REASONS, BUT I COULD CERTAINLY MOVE IT UP IF THAT'S WHAT EVERYBODY WANTS TO DO.

I MEAN, PRACTICALLY SPEAKING, IF YOU'RE GOING TO START PRECONSTRUCTION AND DESIGN OR PRE-DESIGN IS DESIGN IN Q3 OF FY 24.

THAT'S APRIL? YES, SIR. OR IT'S RIGHT AROUND THE CORNER ANYWAY.

OR WE DO HAVE THE $107,000 NOW.

NO THAT WOULD BE THE LATTER THAT'S THE LATTER HALF OF THE YEAR. SO WE CAN ACTUALLY START.

YES.

WE CAN START THOSE AGREEMENTS AND STUFF.

SO. NO NO, NO.

THEIR FISCAL YEAR STARTS OCTOBER 1ST.

SO Q3 STARTS APRIL.

I'M TALKING CALENDAR YEAR.

MAYBE WE SHOULD CLARIFY. I'M SORRY.

THIS IS FISCAL YEAR.

FISCAL YEAR. OKAY. APRIL 1ST.

YES, SIR. SO? SO THEY'RE TALKING ABOUT STARTING IN FOUR MONTHS ANYWAY.

CORRECT. WITHIN THIS THE FOLLOW UP QUESTION THEN IS THOUGH, DO WE WAIT A FULL YEAR AFTER THAT FOR CONSTRUCTION? I DON'T KNOW, I'M NOT SAYING THAT'S THE RIGHT OR WRONG ANSWER, BUT IT'S SOMETHING TO DECIDE.

YES, SIR. WELL, LET'S SAY LET'S GET DESIGN GOING AND SEE HOW IT LOOKS.

I MEAN, I THINK WE HEARD PRETTY, YOU KNOW, UNANIMOUSLY FROM THE FOLKS WHO CAME AND TALKED THAT THEY WANT THAT SO.

YES SIR, WE CAN WORK ON IT.

SO ARE WE ESTIMATING THAT IF WE START PRE DESIGN AND DESIGN Q3 OF FISCAL YEAR 24, THAT IT WILL TAKE A FULL YEAR TO GET THAT DESIGN ELEMENT DONE, LIKE COULD WE DISCUSS MOVING THE CONSTRUCTION PHASE UP.

YES MA'AM. SO WHAT WE LOOKED AT WAS WE LOOKED AT EXISTING WORKLOAD.

WE LOOKED AT CAPACITY FOR NOT ONLY OUR CONTRACTOR BUT ALSO THE DESIGNERS.

AND SO IF WE HAVE THAT DISCUSSION AND SAY THIS IS THE NUMBER ONE PRIORITY FOR US, THEN WE'LL START MOVING AND PUSHING IT HARD AS POSSIBLE.

SO. MY PERSONAL OPINION IS WE NEED TO MOVE IT UP.

WE HAD WE HAD DOZENS OF RESIDENTS TALKING ABOUT THEIR DAILY USE OF THAT AREA AND SOME OF THESE OTHER ONES THAT WE MIGHT.

I MEAN, THERE'S ONE ON HERE THAT'S LIKE FRONTAGE ROAD.

YES. THAT WOULD BE NICE TO HAVE THAT.

BUT DO WE HAVE A SAFETY CONCERN THERE? IS THAT REALLY AFFECTING DOZENS OF PEOPLE ON A DAILY BASIS? I WOULD TEND TO AND PLUS I'M FAMILIAR WITH THAT NEIGHBORHOOD LIVING AND RUNNING THAT AREA MYSELF.

I WOULD TEND TO BE OF THE OPINION TO PUSH IT FORWARD.

I WOULD AGREE WITH THAT. I THINK WHAT RANDY AND AMY BROUGHT UP, YOU KNOW, MAYBE WE LEAVE IT AS IS RIGHT NOW.

WE'LL PUT AN ASTERISK BESIDE IT.

AND AS WE GET INTO BUDGETING AND CAPITAL PROJECTS IN JANUARY, FEBRUARY, IF WE CAN SQUEEZE THE MONEY OUT OF THAT BUDGET AND THEN ALLOCATE IT THERE.

I'M NOT SURE IF THAT'S REALLY GREAT GUIDANCE OR HELPFUL, BUT I THINK I'D BE IN FAVOR OF THAT, THAT IF WE CAN FIND SOME CREATIVITY IN THE BUDGET AND THE CAPITAL PROJECTS TO MOVE THIS UP, I WOULD BE IN FAVOR OF THAT, PER THEIR COMMENTS.

YES, SIR. WHEN WE [INAUDIBLE] THAT WE CAN LOOK AT SOME OPTIONS AND MAYBE PRESENT SOME OPTIONS TO CITY COUNCIL BASED ON SOME OF THOSE FACTORS THAT I HAVE TO TALK WITH THE CITY ENGINEER ABOUT? YEAH, THAT SOUNDS GOOD TO ME.

I MEAN, FROM MY PERSPECTIVE, I CAN'T SAY THAT I KNOW THAT ITEMS SIX THROUGH 11, HERE'S THE EXACT REASON WHY IT'S NUMBER SIX INSTEAD OF NUMBER EIGHT.

I DON'T THINK ANYBODY UP HERE UNDERSTANDS EXACTLY WHY WE WOULD RANK IT A SIX OR A SEVEN OR AN EIGHT.

YES, SIR. BUT TO COUNCIL MEMBER LEPP'S POINT, WHEN YOU HEAR THAT MANY RESIDENTS SAY, HEY, THIS IS A REAL NEED OF OURS.

WE CERTAINLY DON'T JUST TURNKEY AND DO IT, BUT YOU HAVE TO LISTEN AND REALLY DIG IN TO DETERMINE PERHAPS THIS IS A BIGGER PRIORITY THAN ANOTHER PROJECT.

YES SIR, CERTAINLY. AND SO I THINK THAT'S WHERE WE'RE LANDING.

WELL, WHY DON'T YOU GET DESIGN STARTED AND SEE WHERE IT GOES.

WE'LL DO SIR. KEEP US POSTED.

SOUND GOOD? ALL RIGHT.

PERFECT. THANK YOU SIR. THANK YOU.

ANYTHING ELSE, DIRECTOR COHAN? ANY OTHER QUESTIONS? ALL RIGHT, SIR, APPRECIATE YOU VERY MUCH.

ALL RIGHT. WITH THAT, MOVE ON TO WORK SESSION AGENDA ITEM NUMBER FIVE.

[5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]

DO WE KNOW WHO THAT IS? BRENT MCKELVY.

OKAY. PLACE 5.

PERFECT. OKAY.

ITEM 4C APPROVE THE UPDATE TO THE CITY FACILITIES USE RESERVATION POLICY.

ITEM 4D APPROVE RESOLUTION 23-029.

AMENDING THE CITY FEE SCHEDULE.

ITEM 4E LEFT BLANK.

ITEM 4F APPROVE THE PURCHASE OF SOFTWARE, SUPPORT SERVICES AND ANNUAL MAINTENANCE FROM DATA TRANSFER SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $120,000.

ITEM 4G APPROVE A THREE YEAR LEASE AGREEMENT WITH APPLIED CONCEPTS FOR POLICE RADAR EQUIPMENT IN AN AMOUNT NOT TO EXCEED $88,000.

AND 4H APPROVE A RENEWAL AND AMENDMENT TO AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY TO RECEIVE FINANCIAL SUPPORT AND REIMBURSEMENT OF UP TO $2.225 MILLION FOR THE WEST CONTINENTAL BOULEVARD PROJECTS AT DAVIS BOULEVARD AND SOUTH PEYTONVILLE AVENUE.

[00:25:03]

FIRST READING ABANDONMENT OF A UTILITY EASEMENT.

ITEM 4J APPROVED ORDINANCE NUMBER 1282 FIRST READING.

REDUCING IN SIZE A UTILITY EASEMENT.

ITEM 4K APPROVE THE CONSTRUCTION CONTRACT AWARD FOR EMERGENCY OPERATIONS CENTER RELOCATION PROJECT TO GLIDEN INDUSTRIES, LLC IN AN AMOUNT NOT TO EXCEED $750,000.

ITEM 4L APPROVE THE PROPOSAL FROM FORD AUDIO-VISUAL SYSTEMS FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND INSTALLATION OF THE AUDIO VISUAL COMPONENTS FOR THE EMERGENCY OPERATION CENTER RELOCATION PROJECT IN AN AMOUNT NOT TO EXCEED $259,000.

ITEM 4M APPROVE THE PROPOSALS FROM PRESIDIO NETWORKED SOLUTIONS GROUP, LLC FOR THE PURCHASE OF EQUIPMENT AND SERVICES AND INSTALLATION OF NETWORKING EQUIPMENT AND DATA CABLING FOR THE EMERGENCY OPERATIONS RELOCATION PROJECT, AN AMOUNT NOT TO EXCEED $68,000.

ITEM 4N APPROVE THE PROPOSAL FROM GL SEAMAN AND COMPANY FOR THE PURCHASE AND INSTALLATION OF PRE-MANUFACTURED WALL SYSTEMS FOR THE EOC RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $346,000.

ITEM FOUR APPROVE THE PROPOSAL OF VARI SALES CORPORATION FOR THE PURCHASE AND INSTALLATION OF FURNITURE FOR THE EOC RELOCATION PROJECT, IN AN AMOUNT NOT TO EXCEED $88,000.

ITEM 4P LEFT BLANK.

ITEM 4Q ZA23-0063 PLAT REVISION FOR KIRKWOOD EAST EDITION.

ITEM 4R ZA23-0070 AND ZA23-0071 SIDEWALK VARIANCES FOR PROPERTIES ON WEST PARK CIRCLE.

ITEM 4S VARIANCE TO THE SUBDIVISION ORDINANCE NUMBER 483, AS AMENDED.

ITEM 4T APPROVAL OF INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR FOOD ESTABLISHMENT AND PUBLIC SWIMMING POOL AND SPA INSPECTION PROGRAM SERVICES.

ITEM 4U.

APPROVE ORDINANCE NUMBER 1023-A FIRST READING AN ORDINANCE OF THE CITY OF SOUTHLAKE AMENDING CHAPTER TEN HEALTH AND SANITATION.

ARTICLE SIX PUBLIC SWIMMING POOL AND SPAS.

ITEM 4V APPROVE ORDINANCE NUMBER 1080.

I'M SORRY. 1028 A FIRST READING AN ORDINANCE OF THE CITY OF SOUTHLAKE AMENDING CHAPTER TEN HEALTH AND SANITATION.

ARTICLE THREE FOOD ESTABLISHMENTS AN ITEM 4W EXCUSE THE ABSENCE OF P&Z CHAIRMAN DAN KUBIAK FROM THE REGULAR MEETING HELD ON DECEMBER 7TH, 2023.

COUNCIL IS THERE ANYTHING ELSE WE WANT TO PUT ON CONSENT? YES, MAYOR AND COUNCIL I'D LIKE TO RECOMMEND ADDING ITEM 7A ORDINANCE 1228 B FIRST READING AMENDING ARTICLE FIVE BOARDS, COMMISSIONS AND COMMITTEES OF CHAPTER TWO ADMINISTRATION AMENDING ARTICLE 12 BUILDING BOARD OF APPEALS OF CHAPTER 4.5 BUILDINGS AND BUILDING REGULATIONS.

ARTICLE THREE BOARDS AND ARTICLE FOUR PARKS AND DEVELOPMENT CORPORATION OF CHAPTER 12 PARKS AND RECREATION OF THE SOUTHLAKE CODE OF ORDINANCES TO UPDATE PROVISIONS AND LOCATE PROVISIONS FOR ALL CITY BOARDS, COMMISSION OR COMMITTEES IN CHAPTER TWO, ARTICLE FIVE OF THE CODE OF ORDINANCES AND TO PROVIDE CONSISTENCY IN THE GOVERNING PROVISIONS FOR BOARDS, COMMISSIONS AND COMMITTEES.

AND ARTICLE.

I MEAN, SORRY. ITEM 9A SV23-0020 SIGN VARIANCE FOR TOP PROSPECTS ACADEMY LOCATED AT 2870 MARKET LOOP, SOUTHLAKE, TEXAS AND ITEM 9C ZA23-0069 SIDEWALK VARIANCE FOR 1049 SHADY OAKS DRIVE ON PROPERTY DESCRIBED AS TRACT 8A3 THOMAS NEIGHBORHOOD SURVEY, ABSTRACT NUMBER 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1049 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. OKAY, I HAVE A QUICK QUESTION FOR DIRECTOR KILLOUGH ON NUMBER NINE.

SEE THE SIDEWALK VARIANCE ON THAT CASE.

AND IT LOOKS LIKE IN THE STAFF REPORT THAT WE HAD SOME NEIGHBORS THAT ESCROWED THE MONEY FOR SIDEWALKS.

WHAT DO WE WANT TO DO HERE? DO WE WANT TO JUST GRANT THE VARIANCE OR MAKE THEM ESCROW THE MONEY OR A COMBINATION OF BOTH? I JUST WANT TO MAKE SURE WE ARE CONSISTENT.

STAFF'S PERSPECTIVE IS THE GIVEN THAT THAT IS ALLOCATED ON OUR PATHWAY AS A EIGHT FOOT MULTI-USE TRAIL, OUR SUGGESTION WOULD BE ESCROWING THE FUNDS FOR AT LEAST THE FIVE FOOT WIDE SEGMENT.

THAT'S ALL THAT WE CAN ACTUALLY REQUIRE OF THE RESIDENT, AND THAT WOULD HAVE BEEN OUR REQUEST OF THEM, IS JUST TO ESCROW THAT MONEY RATHER THAN BUILD IT. THAT IS A SECTION OF SIDEWALK THAT WE WOULD PUT IN PLACE WHEN WE DO PLANNED IMPROVEMENTS ON SHADY OAKS.

SO WE STILL GRANT THE VARIANCE WHILE NOTING THAT THEY'RE GOING TO ESCROW THE MONEY.

OR IS IT ONE OR THE OTHER? YES. GIVEN IT BEING ON YOUR AGENDA, IF THAT'S YOUR CHOICE, TO HAVE THEM ESCROW IT, OUR REQUEST IS THAT YOU WOULD JUST APPROVE THE VARIANCE ALLOWING ESCROW OF THE FIVE FOOT WIDTH OF SIDEWALK.

OKAY. THANK YOU.

YOU'RE WELCOME. AND DO WE WANT TO TALK DIRECTOR BRIGGS OR ROBERT BRIGGS? WHERE'S ROBERT? IS ROBERT HERE? ABOUT THE 7A.

[00:30:04]

WE KNOW YOU WORKED REALLY HARD ON THIS.

I'M SURE YOU'LL MISS OUT GIVING US A PRESENTATION, SO COME ON DOWN.

I'LL HAVE TO ADD THAT IT WAS DEFINITELY WITH THE HELP OF KEN BAKER TOO.

SO IT DEFINITELY DOES HAVE THE KEN BAKER TOUCH TO IT AND FEEL TO IT.

[LAUGHTER] I JUST WANTED TO CONGRATULATE YOU AND THANK YOU.

FIRST OF ALL, THIS IS A TREMENDOUS AMOUNT OF WORK.

IT'S BEEN NEEDED. AND NOW THE TIME IS RIGHT.

IT FEELS LIKE TO REALLY PUT ALL THESE THINGS TOGETHER AND BRING THEM UP TO DATE.

WAS GOING TO HAVE WE TALKED A LITTLE BIT ABOUT THIS PREVIOUSLY IS ARE THERE ANY THINGS IN HERE YOU WANT TO KIND OF HIGHLIGHT THAT ARE BIG CHANGES THAT OR BIG PROJECT PIECES THAT YOU WANT TO TALK ABOUT AND KIND OF FILL EVERYBODY IN? SURE. YOU KNOW, BIG, BIG ITEMS ARE THIS IS GOING TO BE A SINGLE POINT OF REFERENCE FOR STAFF AND ANY OF OUR BOARD AND COMMISSION MEMBERS MOVING FORWARD.

SO THAT'S THAT'S A BIG TICKET ITEM, RIGHT? IT'S ALL GOING TO BE COMBINED INTO THIS ONE ORDINANCE FOR THE MOST PART.

ANOTHER THING IS WE'RE STANDARDIZING THE APPOINTMENT CYCLES AND THE REQUIREMENTS THAT GO ALONG WITH THAT.

WE'RE ALSO ENSURING ALIGNMENT WITH OUR CITY CHARTER, ALL THE STATE STATUTES THAT MAY BE OUT THERE, AND ALSO ALIGNMENT FROM FROM BOARD TO BOARD, COMMISSION TO COMMISSION. AND THEN WE'RE ALSO CLARIFYING THE BOARD AND COMMISSION FUNCTIONS AND OPERATIONS.

SO, YOU KNOW, IN THE PAST THERE, YOU KNOW, OVER TIME, LOTS OF TIME, WE'VE GOTTEN 19 DIFFERENT BOARDS OF COMMISSIONS SET UP HERE AT THE CITY, AND THAT'S HOW MANY WE HAVE CURRENTLY. AND UP UNTIL WE DID THIS COMPREHENSIVE ASSESSMENT OF WHERE WE'RE AT, ONLY EIGHT OF THOSE WERE CODIFIED.

AND THIS IS JUST CLEARING ALL THAT UP.

SO THAT'S KIND OF THE HIGHLIGHTS.

GREAT. YEAH, IT'S ONE OF THOSE THINGS THAT'S GOING TO GO KIND OF UNDER THE RADAR SCREEN, BUT SUPER HELPFUL FOR US AS WE ADMINISTER THIS STUFF.

SO THANKS FOR YOUR WORK ON IT.

ABSOLUTELY. THANK YOU TO KEN BAKER IF HE'S WATCHING.

HE IS. I JUST TEXTED HIM.

ALL RIGHT. GOOD. [LAUGHTER] THANK YOU KEN, WE LOVE YOU.

GO TURN ON THE FOOTBALL GAME OR SOMETHING, MAN.

COME ON. ALL RIGHT, WELL, ANYTHING ELSE YOU WANT TO PUT ON CONSENT? COUNCIL. I HAVE A QUESTION ON ITEM 4G ON THE AGENDA, AND IT'S JUST MORE OF A CURIOSITY QUESTION, REALLY? IS IT IS IT NORMAL PRACTICE FOR A POLICE DEPARTMENT'S WIDELY THAT WE LEASE RADAR EQUIPMENT? YES, IT'S ULTIMATELY MUCH LESS EXPENSIVE.

IF YOU THINK ABOUT THE RATE AT WHICH TECHNOLOGY ADVANCES.

WE WOULD BE BUYING THAT EVERY FEW YEARS.

WITH THIS LEASE, THEY FULLY WARRANTY EVERYTHING.

SO ANY PROBLEMS WE HAVE, THEY COME AND FIX AND IT ULTIMATELY WINDS UP BEING A BETTER FINANCIAL SITUATION FOR US.

WHAT WOULD ULTIMATELY HAPPEN IF WE BOUGHT IT IS WE WOULD BE USING OUTDATED RADAR EQUIPMENT ABOUT 10 OR 12 YEARS DOWN THE ROAD.

RIGHT. I HAD NEVER REALLY CONSIDERED THAT UNTIL I READ THIS AGENDA ITEM AND I'M LIKE, WELL, THAT'S REALLY COOL.

I HAD NO IDEA THAT WE LEASED THAT EQUIPMENT, BUT THANK YOU.

YES, MA'AM. ANY OTHER QUESTIONS ON CONSENT COUNCIL.

[1 . Call to order.]

AND AS ALWAYS, FIRST ACTION IS GOING INTO EXECUTIVE SESSION.

SO AS MAYOR, I HEREBY ADVISE YOU THAT WE'RE GOING INTO THE EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 TO SEEK LEGAL ADVICE FROM OUR CITY ATTORNEY.

[2.A. Executive Session]

SECTION 551.074 TO DELIBERATE REGARDING PERSONNEL MATTERS AND SECTION 551.087 TO DELIBERATE REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS.

AND WE SHOULD BE OUT BY 7:00.

ALL RIGHT. 6:58 AND WE'LL CALL THIS REGULAR SESSION BACK TO ORDER.

[2.B. Reconvene: Action necessary on items discussed in Executive Session.]

PREVIOUSLY, THE CITY COUNCIL DECLARED ALISON ORTOWSKI AS THE LONE FINALIST FOR THE POSITION OF CITY MANAGER.

TONIGHT, I MOVE THAT WE APPROVE AN EMPLOYMENT AGREEMENT WITH ALISON ORTOWSKITO EMPLOY HER AS THE CITY OF SOUTHLAKE CITY MANAGER, EFFECTIVE FEBRUARY 1ST, 2024.

WE HAVE A MOTION. IS THERE A SECOND? SECOND, PLEASE, EVERYONE CAST YOUR VOTES.

AND THAT VOTE, UNSURPRISINGLY, IS SEVEN ZERO.

CONGRATULATIONS TO MS. ORTOWSKI. [APPLAUSE] WELL, WE WERE ALL EXCITED TO MAKE THAT OFFICIAL. NOW, THERE WILL BE PLENTY OF OPPORTUNITIES FOR REMARKS AND SAPPY MOMENTS IN YOUR FIRST COUNCIL MEETING, SO STAY TUNED.

BUT LET ME BE THE FIRST TO WELCOME YOU OFFICIALLY AND CONGRATULATE YOU.

WE'RE SUPER EXCITED.

ABSOLUTELY. OKAY, ANY OTHER ACTION NEEDED OUT OF EXECUTIVE SESSION? NO MAYOR. ALL RIGHT.

WITH THAT, MOVE ON TO ITEM THREE, WHICH IS MAYOR'S REPORT.

NOTHING SCHEDULED. AND SO ITEM 3B IS A CITY MANAGER'S REPORT.

[3.B. City Manager's Report]

[00:35:02]

MAYOR, MEMBERS OF THE COUNCIL, I'D LIKE TO ASK HILLARY CROMER TO STEP FORWARD.

SHE'S GOING TO TALK WITH YOU ABOUT SOME OF OUR MARKETING EFFORTS AND OUTCOMES RELATED TO OUR HOLIDAY EVENTS.

THANK YOU SHANA, MAYOR AND MEMBERS OF CITY COUNCIL.

TONIGHT I'M GOING TO BE TALKING ABOUT HOME FOR THE HOLIDAYS CHRISTMAS TIME IN SOUTHLAKE, THE 2023 SEASON.

I'M GOING TO BEGIN BY HIGHLIGHTING A FEW HOLIDAY EVENTS THAT ARE HAPPENING IN SOUTHLAKE THIS SEASON, SUCH AS THE CARRIAGE RIDES AND SANTA'S VILLAGE THAT HAPPENED THROUGHOUT THE SEASON HERE IN TOWN SQUARE.

THE TOY DRIVE HOSTED BY SOUTHLAKE, DPS HOLIDAY CAMP MANIA, BREAKFAST WITH SANTA, AND SOME LIBRARY EVENTS LIKE THE HOLIDAY TEA AND LECTURE. THEIR FAMILY HOLIDAY PARTY AND STORY TIME WITH MRS. CLAUS. AND THEN OF COURSE, THE EVENT THAT KICKS OFF THE ENTIRE SEASON, WHICH IS THE CHRISTMAS TREE LIGHTING IN TOWN SQUARE.

BECAUSE THIS EVENT HAS ALREADY HAPPENED, I'M GOING TO GIVE YOU A RECAP AND GIVE YOU SOME DATA.

SO THE EVENT HAPPENED ON SATURDAY, NOVEMBER 18TH FROM 430 TO 8:30 P.M..

I SAW MANY OF YOU THERE.

WE RECEIVED $15,500 IN MONETARY SPONSORSHIPS, AND 99% OF THE SURVEY RESPONDENTS RATED THE EVENT AS GOOD OR VERY GOOD.

IT WAS A VERY SUCCESSFUL EVENT.

NOW I WANT TO TALK A LITTLE BIT ABOUT PLACER.AI, A NEW FOOT TRAFFIC DATA PLATFORM THAT WE HAVE.

WE'VE GAINED ACCESS TO IT RECENTLY THROUGH OUR PARTNERSHIP WITH THEM, AND HERE ARE SOME DATA POINTS THAT WE GOT FOR THE TREE LIGHTING.

WE HAD APPROXIMATELY 10.7 THOUSAND ATTENDEES FOR THE EVENT.

PEAK ATTENDANCE HAPPENED AT 6 P.M.

WITH 6800 PEOPLE.

NOT SURPRISING BECAUSE THAT IS WHEN THE TREE LIGHTING CEREMONY HAPPENS.

AND AFTER THE EVENT, WE SAW THAT 21% OF EVENT ATTENDEES WENT TO RESTAURANTS AND THEN 7% WENT TO RETAIL ESTABLISHMENTS. SO THEY CONTINUED THEIR VISIT IN SOUTHLAKE AFTER THE EVENT.

ALSO, VISITORS TO THE EVENT PRIMARILY CAME FROM SOUTHLAKE, SO 24% OF THE ATTENDEES WERE FROM SOUTHLAKE, 11% FROM KELLER AND 6.2 FROM GRAPEVINE, AND THE AVERAGE STAY FOR THE EVENT WAS ABOUT 70 MINUTES.

WE'RE VERY EXCITED TO HAVE THIS NEW DATA PLATFORM, NOT ONLY BECAUSE IT WILL, WE'LL USE IT FOR FUTURE EVENTS, BUT ALSO WE HAVE ACCESS TO THREE YEARS WORTH OF PREVIOUS DATA.

TO GET THE WORD OUT.

WE PROMOTE THE HOME FOR THE HOLIDAY SEASON WITH ONLINE DISPLAY BANNERS, GOOGLE SEARCH ADS, RADIO ADS, E-NEWSLETTER SIGNS, MY SOUTHLAKE NEWS.COM ADS AND ARTICLES.

AND THEN WE ALSO POST ON FACEBOOK, NEXTDOOR, INSTAGRAM AND MORE.

FOR THE SECOND YEAR IN THE ROW, THE SECOND YEAR IN A ROW, WE HAVE PARTNERED WITH AN INFLUENCER.

THIS YEAR IT IS KELLY DAVIS TO HELP US PROMOTE SOUTHLAKE AS A DESTINATION FOR THE HOLIDAY SEASON.

AS YOU CAN SEE, KELLY HAS 18.7 THOUSAND FOLLOWERS.

SHE FOCUSES ON MOTHERHOOD, SELF CARE, FASHION AND LIFESTYLE, AND I'M SURE YOU CAN SEE IN THE BOTTOM RIGHT HAND CORNER OF THE SCREEN HER FOUR CHILDREN RIGHT THERE IN FRONT OF THE CHRISTMAS TREE HERE IN TOWN SQUARE.

SHE ALSO DURING THIS CAMPAIGN, SHE PRODUCED MANY STORIES BEFORE, DURING AND AFTER THE EVENT AND A REEL AFTER THE EVENT, WHICH PRODUCED 2000.

280 PLAYS, 550 LIKES, 74 COMMENTS AND 76 SAVES.

THAT IS MORE THAN WE TYPICALLY GET ON OUR VISIT SOUTHLAKE PLATFORM.

WE WILL CONTINUE WORKING WITH INFLUENCERS THROUGHOUT THE REMAINDER OF THE YEAR TO FURTHER MARKET SOUTHLAKE AS A DESTINATION TO VISIT.

THAT'S A BIT ABOUT OUR 2023 HOME FOR THE HOLIDAYS CHRISTMAS TIME IN SOUTHLAKE HOLIDAY SEASON.

IF YOU'RE CURIOUS ABOUT UPCOMING EVENTS, YOU'RE WELCOME TO GO TO SOUTHLAKE HOME FOR THE HOLIDAYS.COM.

AND WITH THAT, I'M HAPPY TO ANSWER ANY QUESTIONS.

WELL, IT'S NOT A QUESTION, JUST A COMMENT.

SAY IT WAS. I THINK IT WAS THE BEST I'VE EVER BEEN AT THIS YEAR.

IT WAS AMAZING, REALLY AND EXCITING TO SEE THE HUGE CROWD.

THE WEATHER WAS PERFECT. IT WASN'T TOO HOT, IT WASN'T TOO COLD.

SO CONGRATULATIONS.

IT WAS REALLY SPECIAL. THANK YOU.

YEAH, YEAH. I JUST WANT TO SAY THANK YOU TO DANIEL AND YOU AND YOUR TEAM.

I KNOW YOU GUYS ARE ALWAYS OUT THERE WORKING SO HARD TO MAKE THESE EVENTS SUCCESSFUL, AND IT JUST FELT GREAT TO BE OUT THERE.

YOU KNOW, EVERYBODY WAS HAPPY AND JUST WE ALL KNOW HOW HARD YOU GUYS WORK BEHIND THE SCENES AND IN FRONT OF THE SCENES TO MAKE THESE EVENTS HAPPEN AND TO MAKE

[00:40:10]

SO JUST HUGE THANKS AND CONGRATULATIONS.

THANK YOU. I AGREE WITH THAT.

IT'S THE BEST ONE EVER.

SO WHATEVER WE DID THIS YEAR, LET'S DO IT AGAIN.

THANK YOU, THANK YOU.

ALL RIGHT. THANKS SO MUCH. ALL RIGHT.

THANK YOU SO MUCH. ALL RIGHT, MISS YELVERTON.

ANYTHING ELSE? ALL RIGHT, MOVING ON TO ITEMS FOUR A THROUGH FOUR W, THE CONSENT AGENDA.

[CONSENT AGENDA]

IS THERE ANY FURTHER QUESTIONS OR DISCUSSION ON ANY OF THESE ITEMS? SEEING NONE. I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL I MAKE A MOTION TO APPROVE OUR CONSENT AGENDA.

ITEMS 4A THROUGH 4W, NOTING THAT WITH RESPECT TO ITEM 4B, WE'RE APPOINTING BRENT MCILVAIN TO THE SENIOR ADVISORY COMMISSION.

PLACE FIVE, WITH A TERM EXPIRING IN OCTOBER 2025.

ITEM 4E AN ITEM 4P ARE BOTH LEFT BLANK INTENTIONALLY ALSO NOTING WE'RE MOVING FROM THE REGULAR AGENDA TO OUR CONSENT AGENDA AND APPROVING ITEM 7A, 9A AND 9C, ITEM 7A IS ORDINANCE NUMBER 1228B FIRST READING AMENDING ARTICLE FIVE BOARDS AND COMMISSIONS AND COMMITTEES OF CHAPTER TWO ADMINISTRATION AMENDING ARTICLE 12 BUILDING BOARD OF APPEALS OF CHAPTER 4.5 BUILDINGS AND BUILDING REGULATIONS.

ARTICLE THREE BOARDS AND ARTICLE FOUR PARKS AND DEVELOPMENT CORPORATION OF CHAPTER 12 PARKS AND RECREATION OF THE SOUTHLAKE CODE OF ORDINANCES TO UPDATE PROVISIONS AND LOCATE PROVISIONS FOR ALL CITY BOARDS, COMMISSIONS OR COMMITTEES.

AND CHAPTER TWO, ARTICLE FIVE OF THE CODE OF ORDINANCES AND TO PROVIDE CONSISTENCY IN THE GOVERNING PROVISIONS FOR BOARDS, COMMISSIONS AND COMMITTEES.

ITEM 9A WHICH WE'RE ALSO APPROVING IS CASE NUMBER SV23-0020 SIGN VARIANCE FOR TOP PROSPECTS ACADEMY LOCATED AT 2870 MARKET LOOP, SOUTHLAKE, TEXAS, SUBJECT TO THE STAFF REPORT DATED NOVEMBER 28TH, 2023, AND NOTING THAT WE'RE APPROVING THE SIGN VARIANCE FOR THE FLAT PANEL SIGN AND ALLOWING THE SIGN AREA OF APPROXIMATELY 40FT² AS PRESENTED.

AND ALSO ITEM 9C, WE'RE APPROVING THAT.

AND THAT'S CASE NUMBER ZA23-0069 SIDEWALK VARIANCE FOR 1049 SHADY OAKS DRIVE ON PROPERTY DESCRIBED AS TRACT 8A3 THOMAS M. HOOD SURVEY, ABSTRACT NUMBER 706 CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1049 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED NOVEMBER 28TH, 2023, AND NOTING THAT WE'RE APPROVING THE ESCROWING OF THE CONSTRUCTION COST OF A FIVE FOOT SIDEWALK TO BE USED WHEN THE CITY CONSTRUCTS THE EIGHT FOOT MULTI-USE TRAIL PER THE CITY'S MASTER PATHWAY PLAN.

CAN WE HAVE A MOTION? IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

ALL RIGHT. THE CONSENT AGENDA PASSES TONIGHT, SEVEN ZERO.

MOVING ON TO ITEM NUMBER FIVE, WHICH IS PUBLIC FORUM.

THIS IS THE OPPORTUNITY FOR ANYONE IN THE CROWD TO ADDRESS COUNCIL ABOUT SOMETHING NOT ON TONIGHT'S AGENDA.

I'LL GO AHEAD AND OPEN UP THE PUBLIC FORUM.

IS THERE ANYONE HERE WISHING TO SPEAK AT PUBLIC FORUM? NOBODY FOR PUBLIC FORUM.

OKAY WITH THAT, WE WILL CLOSE THE PUBLIC FORUM AND MOVE ON TO ITEM 6A, WHICH IS ORDINANCE NUMBER 1075-D SECOND READING AMENDMENTS TO

[6.A. Ordinance No. 1075-D, 2nd Reading, Amendments to the City of Southlake Mobility Master Plan, an element of the Southlake Comprehensive Plan.]

DIRECTOR KILLOUGH. THANK YOU, MAYOR AND CITY COUNCIL.

DOES ANYBODY NEED A COMPREHENSIVE PRESENTATION ON THIS? ALL RIGHT, DIRECTOR KILLOUGH JUST THE HIGHLIGHTS, SIR.

CERTAINLY. AS IT OPENS.

THIS IS OUR CURRENT ADOPTED THOROUGHFARE PLAN MAP THAT REPRESENTS THE MAJOR THOROUGHFARES NEEDED TO PROVIDE TRANSPORTATION FOR THE CITY. THE ONE OF THE PRIMARY PURPOSES OF THIS AMENDMENT IS TO ADD A COLLECTOR FROM MUSTANG COURT ALONG THE ALIGNMENT OF SOUTHWESTERN BOULEVARD, TO PROVIDE AN ADDITIONAL CONNECTION BACK TO BRUMLOW.

THIS IS AN EXHIBIT OF SOME OF THE DEVELOPMENT ACTIVITY GOING ON AND TO BE GOING ON IN THAT PARTICULAR AREA.

AND THIS WOULD PROVIDE A SECONDARY POINT OF ACCESS, AND MOST NOTABLY FOR THE FUTURE MUNICIPAL CITY SERVICE CENTER AND SOME OF THE OTHER DEVELOPMENT THAT IS WAREHOUSE DEVELOPMENT THAT IS UNDERWAY RIGHT NOW.

SOME OF THE OTHER ELEMENTS IS JUST SOME UPDATES TO THE DOCUMENT ITSELF.

WITH REGARD TO REFERENCES, OUR BRANDING OF THIS PLAN HAS TRADITIONALLY BEEN TITLED SOUTHLAKE 2035 COMPREHENSIVE PLAN. WE ARE REFERRING THAT AS JUST THE SOUTHLAKE COMPREHENSIVE PLAN.

[00:45:08]

THIS PLAN WILL REMOVE THOSE SPECIFIC RECOMMENDATIONS FROM A PART OF THE ACTUAL PLAN AND REMOVE THE RANKED TIER DESIGNATIONS. THOSE WOULD BE ASSESSED AND RANKED ANNUALLY AS PART OF THE CITY'S CIP ADOPTIONS AND WORK PLANS.

THOSE PARTICULAR PLAN STUDIES AND PRIORITIES WILL STILL BE IDENTIFIED WITHIN THE PLAN THEMSELVES.

THEY WILL JUST NOT BE AS SPECIFIC AS TO HOW AND WHEN THOSE WOULD BE DONE.

THIS IS AN EXAMPLE OF SOME OF THE MODIFICATIONS.

THIS IS THE THOROUGHFARE INTERSECTION STUDIES.

THESE TIERED PRIORITIES WOULD BE REMOVED AND THEY WOULD JUST BE IDENTIFIED AS PRIORITY STUDY AREAS.

LIKEWISE, SIMILAR APPLICATION TO THE BICYCLE FACILITIES MAPS THAT ARE PART OF THE MOBILITY PLAN.

AND LIKEWISE ON THE PATHWAY PLAN, THE TIERED RANKING DESIGNATIONS IN THE PLAN WOULD BE REMOVED AND THEY WOULD JUST BE IDENTIFIED AS VARIOUS PRIORITY SEGMENTS, ONE OF WHICH WAS DISCUSSED EARLIER IN THE WORK SESSION.

AND THIS WOULD BE THE THE ACTUAL PATHWAY MAP THAT WOULD BE PART OF THE PLAN.

SOME DEFINITION, CLARIFICATIONS ARE BEING MADE AS PART OF THE PLAN AS WELL.

THIS WAS APPROVED BY PLANNING AND ZONING COMMISSION ON THEIR OCTOBER 19TH MEETING.

SEVEN ZERO AND COUNCIL APPROVED THIS ITEM ON FIRST READING SEVEN ZERO AT YOUR LAST MEETING.

I'LL BE GLAD TO ANSWER ANY QUESTIONS.

COUNCIL ANY QUESTIONS? MAKES SENSE TO ME. THANK YOU.

THANK YOU SIR. THIS IS A PUBLIC HEARING, SO I'LL GO AHEAD AND OPEN UP THE PUBLIC HEARING ON ITEM 6A IF ANYONE WISHES TO SPEAK ON THIS.

SEEING NONE, I'LL CLOSE THE PUBLIC HEARING AND COUNCIL IF THERE'S NO DISCUSSION, TAKE A MOTION.

YES, MAYOR AND COUNCIL I MAKE A MOTION TO APPROVE ITEM 6A ORDINANCE NUMBER 1075-D SECOND READING AMENDMENTS TO THE CITY OF SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN, SUBJECT TO THE MEMORANDUM DATED NOVEMBER 28TH, 2023 AND NOTING THAT WE'RE APPROVING ORDINANCE NUMBER 1075-D SECOND READING AMENDMENTS TO THE CITY OF SOUTHLAKE MOBILITY MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE COMPREHENSIVE PLAN AS PRESENTED THIS EVENING.

DO WE HAVE A MOTION? IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

ALL RIGHT. 6A PASSES, SEVEN ZERO.

THANK YOU SO MUCH. MOVING ON TO ITEM 6B ZA23-0057 SITE PLAN FOR NUSTAR DIRECTOR KILLOUGH.

[6.B. ZA23-0057, Site Plan for NuStar located on property described as Lot 1, Brumlow Industrial District, City of Southlake, Tarrant County, Texas, and located at 1700 Mustang Ct., Southlake, Texas. Current Zoning: "1-2" Heavy Industrial District. SPIN Neighborhood #8.]

THIS IS A PROPOSAL TO ADD A TRANSMIX TANK AT THE NUSTAR TANK FARM FACILITY LOCATED AT 700 MUSTANG COURT.

THIS IS JUST OFF THE NORTH EAST CORNER OF BRUMLOW AND STATE HIGHWAY 26.

THIS PROPERTY IS LAND USE, DESIGNATED PRIMARILY UNDER INDUSTRIAL AND FLOODPLAIN AND ALONG THE FRONTAGE OF BRUMLOW.

MIXED USE AERIAL PHOTO AND ZONING MAP OF THE TANK SITE ITSELF.

THE ZONING ON THIS IS I2 HEAVY INDUSTRIAL.

THIS IS A VIEW OF THE FACILITY ALONG HIGHWAY 26.

AND THIS IS THE CURRENTLY APPROVED SITE PLAN FOR THAT PROPERTY.

THE NEW TANK THEY'RE NEEDING TO ADD IS IN THIS APPROXIMATE LOCATION WHERE THE CURSOR IS.

AND HERE'S A DETAIL SHOWING THE TANK.

IT'S A 40 FOOT TALL TANK AND ROUGHLY JUST UNDER 180FT² OF TANK COVERAGE.

THIS IS A 3D IMAGE OF THE TANK ITSELF.

WE'VE RECEIVED NO RESPONSES FROM SURROUNDING PROPERTY OWNERS.

PLANNING AND ZONING COMMISSION APPROVED THIS ITEM SEVEN ZERO AT THEIR LAST MEETING IN NOVEMBER.

CONSISTENT WITH THE SITE PLAN, NO VARIANCES.

RIGHT? THAT'S CORRECT. TOO EASY.

ANY QUESTIONS FOR COUNCIL? NO. OKAY. WELL, THIS IS A PUBLIC HEARING, SO I'LL GO AHEAD AND OPEN UP THE PUBLIC HEARING ON TONIGHT'S ITEM.

ANYONE WISHING TO SPEAK.

SEEING NONE, I'LL CLOSE THE PUBLIC HEARING.

APPLICANTS, ARE YOU HERE ANYTHING YOU WANT TO ADD TO THE PRESENTATION? AS HE ALWAYS DOES.

[00:50:01]

YES, MAYOR AND COUNCIL I MAKE A MOTION TO APPROVE ITEM 6B CASE NUMBER ZA23-0057.

SITE PLAN FOR NUSTAR LOCATED ON PROPERTY DESCRIBED AS LOT ONE BRUMLOW INDUSTRIAL DISTRICT, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1700 MUSTANG COURT, SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED NOVEMBER 28TH, 2023 AND SITE PLAN REVIEW SUMMARY NUMBER ONE DATED OCTOBER 13TH, 2023, AND NOTING THAT WE'RE APPROVING THE SITE PLAN AS PRESENTED THIS EVENING. WE HAVE A MOTION.

IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

OKAY. ITEM 7B PASSES 7, 0 OR 6 B.

THANK YOU GUYS SO MUCH. APPRECIATE IT.

WITH THAT WE'LL MOVE ON TO ITEM 6C WHICH IS RESOLUTION NUMBER 23-028 ZA23-0062.

[6.C. Resolution No. 23-028, ZA23-0062, Specific Use Permit for a Kennel for Woof Gang Bakery and Grooming on property described as Lot 1 R4, Block 1, Gateway Plaza Addition Phase II and located at 2600 E. Southlake Blvd., Suite 130. Current Zoning: "S-P-2" Generalized Site Plan District. SPIN Neighborhood #8.]

THAT IS A PHENOMENAL NAME WOOF GANG BAKERY AND GROOMING.

DIRECTOR KILLOUGH ONE MORE TIME.

THANK YOU MAYOR. THIS PROPERTY IS LOCATED AT 2600 EAST SOUTHLAKE BOULEVARD AND SUITE 130.

THIS IS IN THE WYNDHAM PLAZA SHOPPING DEVELOPMENT, ALSO KNOWN AS GATEWAY PLAZA PHASE TWO.

THIS IS A LOCATION OF THE LOT AND BUILDING THAT THE SITE WILL BE, OR THE USE WILL BE LOCATED ON THE LAND USE PLAN. THIS IS A REGIONAL RETAIL DESIGNATION ON ZONING.

THIS IS SP2 GENERALIZED SITE PLAN OR GENERALIZED SITE PLAN DISTRICT.

THE PURPOSE FOR THIS SUP IS UNDER DEFINITION OF A KENNEL.

IT INCLUDES EITHER KEEPING OF ANIMALS OR GROOMING, BREEDING AND TRAINING OF ANIMALS, AND FOR THAT REASON THEY DO NEED THE SPECIFIC USE PERMIT.

THEIR PROPOSED LOCATION IS JUST NEXT DOOR TO UPS STORE AND EINSTEIN'S BAGELS.

THESE ARE SOME PHOTOS OF WHAT WHAT THEY DO ON THE INSIDE.

THEY DO HAVE A RETAIL SALES AREA AND CARRY A VARIETY OF PET PRODUCTS.

AND THEN THIS IS THE GROOMING AREA FOR WHICH THEY TAKE ANIMALS AS SCHEDULED FOR GROOMING.

THIS IS THEIR NARRATIVE.

AND WE HAVE RECEIVED NO RESPONSES FROM SURROUNDING PROPERTY OWNERS ON THIS ITEM.

PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL SEVEN ZERO AT THEIR NOVEMBER 3RD MEETING.

I'LL BE GLAD TO ANSWER ANY QUESTIONS.

THANK YOU DENNIS. ANY QUESTIONS OF STAFF? I DO HAVE A QUESTION. I SEE HERE THAT THEY AS PART OF THE SUP, THEY CAN OFFER OVERNIGHT BOARDING, BUT THEY DON'T PLAN TO DO THAT.

ARE WE ALLOWED TO STIPULATE THAT IN OUR MOTION? YES. YES.

AND THEIR REQUEST IS LIMITED TO THE GROOMING COMPONENT.

OKAY. THEY DO HAVE AREAS TO KEEP THE ANIMALS, AND I BELIEVE THAT'S JUST FOR WAITING FOR THEM TO BE WORKED ON.

BUT THERE'S NO KEEPING OF ANIMALS WITH THIS OPERATION AND IT CAN BE LIMITED TO THAT.

OKAY. THANK YOU. YES.

SO DO YOU WANT IT EXPANDED OR LIMITED OR.

I WOULD PROPOSE WE KEEP IT LIMITED BECAUSE OF THE LOCATION OF THE FACILITY.

OKAY. THE OTHER QUESTION I HAD WAS IN THE BEGINNING OF YOUR PRESENTATION, YOU SAID INDOOR AND OUTDOOR.

THERE'S NO OUTDOOR PIECE OF THIS.

IS THERE WHATSOEVER? CORRECT? YES.

THE SPECIFIC USE PERMIT IS FOR THIS SUITE ONLY AS THEY HAVE DESCRIBED AND NARRATED.

SO I THOUGHT IN YOUR NARRATION IT SAID INDOOR AND OUTDOOR SOMEWHERE IN THERE.

SO THAT WAS IT. OKAY. SO THEY CAN'T DO I JUST WANT TO MAKE SURE THAT THEY DON'T.

AND I WOULD HAVE THE APPLICANT MAYBE EXPLAIN ANYTHING THEY NEED FROM AN OUTDOOR AREA AND.

YEAH, I THINK TOO THAT MAYBE WE CAN HEAR FROM THE APPLICANT.

BUT I THINK TO THAT POINT THAT MIGHT BE SOMETHING THAT WOULD JUST YOU KNOW, OUNCE OF PREVENTION HERE, HAVE THAT IN THE MOTION AS WELL, JUST SO IT DOESN'T BECOME, YOU KNOW, DOGS BEING WALKED OUTSIDE BY [INAUDIBLE] PIZZA AROUND BACK, YOU KNOW, THAT KIND OF THING.

I DON'T THINK THAT'S THEIR INTENTION, BUT WE JUST WANT TO MAKE SURE.

DIRECTOR KILLOUGH DO WE TYPICALLY LIMIT OR PUT A TIME FRAME ON SUPS TO GO WITH THE LEASE AND EXTENSIONS, OR AM I.

THAT IS SOMETHING THAT YOU CAN DO HERE IF YOU WISH.

OKAY. OKAY.

ALL RIGHT. COUNCIL MEMBER MCCASKILL DID YOU GET THAT? YOU GET WHAT YOU NEEDED. OKAY, GREAT.

[00:55:01]

IS THE APPLICANT HERE? YOU GUYS ARE WELCOME TO COME ON DOWN IF YOU HAVE SOMETHING TO ADD.

WELL, I'M HAPPY TO ANSWER THE QUESTIONS ABOUT WELL, YEAH, COME ANSWER THE QUESTION. MAYBE JUST INTRODUCE YOURSELF AND YOUR CONCEPT.

YEAH, SURE. HI.

MY NAME IS BHAVESH PATEL, AND OUR CONCEPT IS ABOUT KIND OF BRINGING TOGETHER THE COMMUNITY TO HELP DOGS GET GROOMED IN A WAY THAT'S FUN.

AND, YOU KNOW, THEY'RE REALLY THE INNOVATION THAT THIS FRANCHISE FROM FLORIDA BROUGHT IS JUST MAKING IT MORE EFFICIENT.

SO THEY BUILT AN APP.

THEY BUILT IT MORE FOR KIDS AND FAMILY FRIENDLY ENVIRONMENT.

THE FRONT SPACE IS MORE OF A RETAIL KIND OF ENVIRONMENT.

THAT'S ABOUT 30% OF THE SPACE.

70% OF THE SPACE IS ON THE BACK END FOR GROOMING.

AND THIS IS ONE OF THE TOP MARKETS THAT THE FRANCHISE RECOMMENDED NATIONALLY.

SO WE'RE REALLY EXCITED ABOUT IT.

THE KENNELS ARE REALLY ALL FOR INDOOR USE, SO THERE'S NOTHING GOING TO BE OUTSIDE.

JUST LIKE YOU WOULD TAKE A DOG TO PETSMART OR PETCO ANYWHERE.

BASICALLY THE OWNERS MAKE AN APPOINTMENT, THEY COME IN, CHECK THE DOG IN, WE SCHEDULE IT SO THAT THE GROOMERS CAN KIND OF QUICKLY KIND OF TRANSFER ONE DOG FROM ANOTHER. SOMETIMES THE OWNERS ARE A LITTLE LATE AND THAT'S WHAT THE KENNELS ARE FOR.

SO IT'S REALLY ALL INTERNAL USAGE FOR THAT.

OKAY. VERY GOOD. AWESOME.

OKAY. WELL ASSUMING IT GOES WELL TONIGHT, WHEN DO YOU PLAN ON BEING OPEN? WE HAVE ABOUT FOUR MONTHS OF WORK TO DO INSIDE OF THE FACILITY.

SO WE HAVE TO DO SOME PLUMBING AND ALL THAT.

BUT WE'RE LOOKING AT ABOUT MAY OF NEXT YEAR.

GREAT. YEAH. WELL CONGRATULATIONS.

APPRECIATE IT. ANY OTHER QUESTIONS FOR THE APPLICANT GUYS.

ALL RIGHT. YOU CAN HAVE A SEAT. THANK YOU SIR.

THANK YOU. OKAY.

ITEM 6C IS A PUBLIC HEARING.

SO I'LL GO AHEAD AND OPEN UP THAT PUBLIC HEARING IF THERE'S ANYONE WHO WISHES TO SPEAK.

SEEING NONE. I'LL CLOSE THE PUBLIC HEARING.

AND COUNCIL IF THERE'S NO MORE DISCUSSION, I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL, I MAKE A MOTION TO APPROVE ITEM 6C RESOLUTION NUMBER 23-028.

CASE NUMBER IS ZA23-0062.

SPECIFIC USE PERMIT FOR A KENNEL FOR WOOF GANG BAKERY AND GROOMING ON PROPERTY DESCRIBED AS LOT 1R4, BLOCK ONE, GATEWAY PLAZA EDITION PHASE TWO AND LOCATED AT 2600 EAST SOUTHLAKE BOULEVARD, SUITE 130 AND SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED NOVEMBER 28TH, 2023 AND SPECIFIC USE PERMIT REVIEW SUMMARY NUMBER TWO DATED OCTOBER 27TH, 2023.

NOTING THAT WE'RE APPROVING THE REQUESTED SPECIFIC USE PERMIT FOR A KENNEL LIMITED TO GROOMING SERVICES AS PRESENTED.

NOTING THAT WE'RE NOT ALLOWING ANY OUTDOOR KENNELING, AND ALSO NOTING THAT WE'RE TYING THE SUP TO THE TERM OF THE LEASE FOR THIS BUSINESS AND ANY EXTENSIONS OF THAT LEASE.

OKAY, WE HAVE A MOTION. IS THERE A SECOND? SECOND. PLEASE CAST YOUR VOTE.

ALL RIGHT. ITEM 6C PASSES TO SEVEN ZERO.

CONGRATULATIONS. WELCOME TO SOUTHLAKE.

WE'RE LOOKING FORWARD TO PATRONIZING YOU GUYS.

ALL RIGHT. MOVING ON TO OUR LAST AGENDA ITEM TONIGHT IS ITEM 9B SB 23-0021 AMENDMENT TO THE MASTER SIGN PLAN FOR GRANITE

[9.B. SV23-0021, Amendment to the Master Sign Plan for Granite Place Two, located at 601 State Street, Southlake, Texas.]

DIRECTOR KILLOUGH ONE MORE TIME, SIR.

THANK YOU MAYOR. NOW THIS IS A PROPOSAL TO ADD AN ADDITIONAL UPPER STORY SIGN FOR THE GRANITE TWO BUILDING LOCATED AT 601 STATE STREET. THIS IS AN AERIAL PHOTO OF THE SITE BOUNDARY HIGHLIGHTED.

THIS IS AN EXHIBIT OF THE BUILDING FOOTPRINT.

THE THREE BLUE LINES HERE IDENTIFY THE CURRENTLY APPROVED UPPER STORY SIGNS THAT WERE APPROVED WITH PRECEDING MASTER SIGN PLAN AND MASTER SIGN AMENDMENT.

THE RED IS THE PROPOSED ADDITIONAL SIGN.

THIS WOULD BE ON THE SOUTHEAST CORNER OF THE BUILDING AT DIVISION AND RESERVE.

AND THIS IS THAT PROPOSED AMENDMENT WHERE THE OTHER THREE SIGNS ARE 4 BY 50, ALLOWING WHATEVER SIGN ITEM WOULD FIT WITHIN THAT BOX.

THIS ONE IS A 4 BY 40.

AND THESE ARE THE DEVIATIONS FROM THE STANDARD CITY OF SOUTHLAKE SIGN ORDINANCE ON THIS CHART.

AND THESE ARE THE CURRENTLY APPROVED UPPER STORY SIGNS ON THE BUILDING.

THESE ARE ON THE SOUTH ELEVATION FACING DIVISION.

THESE ARE 4 BY 50 SIGN AREAS PERMITTED.

AND THIS IS THE WEST ELEVATION ALONG STATE STREET.

IT ALSO IS A 4 BY 50 SIGN AREA PROVISION.

AND THE CURRENT MASTER SIGN PLAN ALSO ALLOWS FOR, I BELIEVE, THREE FIRST FLOOR SIGNS, TWO ON THE SOUTH AND ONE ON THE WEST THEY ARE NOT REQUESTING AN ADDITIONAL FIRST FLOOR SIGN ON THE EAST

[01:00:09]

THESE ARE SOME OF THE OTHER SIGNS ON THE CURRENT PHASE ONE BUILDING.

SIGN BOARD RECOMMENDED APPROVAL FIVE TWO SUBJECT TO STAFF REPORT.

AND THIS WAS AT THEIR LAST NOVEMBER 9TH MEETING.

I'LL BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE.

YEAH. DENNIS, WHY WERE THERE TWO? DO YOU KNOW WHY THE TWO VOTES WERE AGAINST IT? I BELIEVE IT WAS JUST NOT UNDERSTANDING THE NEED FOR THE FOURTH SIGN.

THAT'S MY BEST ASSESSMENT.

THANK YOU. SO OUR OPTIONS COULD BE TO APPROVE WHAT THEY'VE ASKED FOR OR TO APPROVE, PER THE SIGN BOARD RECOMMENDATIONS WITH THE NOT HAVING DUPLICATE SIGNS AND ONLY ALLOWING ONE SIGN PER TENANT.

THAT IS, THOSE ARE TWO OPTIONS.

YES, YES.

THANK YOU, MAYOR PRO TEM.

OKAY. THANK YOU DENNIS.

THANK YOU. IS THE APPLICANT HERE? DO YOU HAVE ANYTHING TO ADD AT THIS POINT? WE MIGHT COME ON DOWN JUST TO.

JUST IN CASE WE HAVE SOME QUESTIONS FOR YOU.

IF YOU COULD PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD.

MY NAME IS ANITA DELGADO AND MY ADDRESS IS 401 NORTH HOUSTON STREET IN DALLAS.

SO I COMMUNICATED TO GRANITE THAT THIS WOULD BE WITH THE LIMITATION OF NOT HAVING DUPLICATE TENANT SIGNAGE IN THE BUILDING.

THEY UNDERSTAND THAT THEY DON'T REALLY FORESEE HAVING ALL OF THESE LOCATIONS ACTUALLY FILLED IN THE BUILDING, BUT THEY'RE JUST TRYING TO GIVE THEMSELVES AND THEIR TENANTS A LITTLE BIT OF LIBERTY AS TO WHERE THEY WANT TO PLACE THEIR SIGNS.

OKAY. ALL RIGHT.

ANY QUESTIONS FOR APPLICANT? OKAY. SOUNDS GOOD. THANK YOU.

STAY CLOSE. WE MIGHT.

WE MIGHT HAVE QUESTIONS IN A MINUTE.

THANKS, COUNCIL.

WHAT DO YOU THINK? YOU KNOW WHAT I DID HAVE ONE MORE QUESTION FOR DIRECTOR KILLOUGH.

SURE. THE CURRENT COMPASS SIGN IS THAT CONSISTENT WITH THE SIZE THAT THEY'RE ASKING FOR HERE IN THE VARIANCE? YEAH. THE PHASE ONE BUILDING THERE'S I BELIEVE IS FOUR AND ONE HALF BY 50 ON THE UPPER STORY SIGNS.

THIS IS FOUR FEET.

FOUR BY 50 ON THE THREE THAT ARE EXISTING AND FOUR BY 40 WITH THE PROPOSED SO THE LETTER HEIGHT IS SIX INCHES LESS ON THIS APPLICATION THAN THE CURRENT COMPASS SIGN.

I BELIEVE THAT IS CORRECT.

YES OKAY. YES.

THANK YOU.

DENNIS SO THEY'VE ALREADY GOT IF I'M UNDERSTANDING THIS RIGHT THEY ALREADY HAVE HOW MANY APPROVED SIGNS THAT SAY GRANITE? THE GRANITE SIGN.

IS THAT JUST A PLACEHOLDER? THAT'S REALLY JUST A PLACEHOLDER.

I GOTCHA. OKAY. ALL RIGHT.

THEY HAVE THREE CURRENTLY ON THE UPPER AND THREE ON THE LOWER.

THIS WOULD BE A FOURTH UPPER.

NO ADDITIONAL LOWER, BUT IT WOULD BE TENANT SPECIFIC.

SO AS FAR AS STYLES OF SIGN THAT GO IN THERE ARE WE APPROVING THAT ANYTHING THAT FITS INSIDE THAT SQUARE CAN GO IN THERE OR THEY HAVE TO COME BACK IF THEY WANT TO DO A CERTAIN STYLE FOR EACH TENANT, OR HOW IS THAT GOING TO WORK? IT'S INTENDED TO ALLOW WHATEVER LOGO AND LETTER HEIGHT WOULD FIT WITHIN THAT BOX.

BUT AS FAR AS THE STYLE OF SIGN, THOUGH, WE RESTRICT CERTAIN STYLES OF SIGNS AND STUFF LIKE THAT WILL THEY HAVE TO COME BACK FOR THOSE VARIANCES? I'M TRYING TO FIGURE OUT WHY WE ARE APPROVING SIGNS THEY'RE NOT ASKING I THINK ANY DEVIATION ON.

THEY ALREADY HAVE A MASTER SIGN PLAN IN PLACE.

COLOR. AND SO IT WOULD.

IT'S THE SAME PURSUANT TO THE REST OF THE MASTER SIGN PLAN.

CORRECT? THAT IS CORRECT.

YES. AND IT WOULD FOLLOW ALL OF OUR SPECIFICATIONS FOR THE SIGN, WHETHER IT'S A NEUTRAL COLOR, WHETHER IT'S LIT, NON LIT, BACK LIT.

IT WOULD NEED TO MEET ALL THOSE STANDARDS.

NO DEVIATION PROPOSED ON THOSE.

I GUESS TO YOUR POINT, IT DOES SAY IN THE POTENTIAL MOTION ALLOWING ANY LETTER LOGO SIZE THAT FITS.

SO IT'S STILL SUBJECT TO THOUGH THE SIGN BOARD.

FOR SURE. YEAH.

IT'S ALL GOVERNED BY THE MASTER SIGN PLAN, RIGHT? YEAH. AND I'LL SAY AS FAR AS THE SIZE, THAT'S WHY I ASKED FOR A COMPARISON TO COMPASS.

I SEE THAT COMPASS SIGN EVERY DAY BECAUSE IT'S WHERE I EXIT AT CARROLL TO HEAD NORTH.

AND I'VE ALWAYS THOUGHT THAT'S A REALLY WELL PLACED SIGN.

IF ANYTHING, I WOULD SAY IT'S EVEN A SLIGHTLY SMALL.

SO TO GIVE THEM WHAT THEY'RE ASKING FOR HERE I THINK IS GREAT.

BUT THAT COMPASS SIGN LOOKS VERY GOOD AND IT'S NOT AT ALL OBTRUSIVE OR ANYTHING LIKE THAT.

[01:05:10]

THANK YOU, MR. [INAUDIBLE] OKAY, SO ARE WE ALL COMFORTABLE AT THIS POINT WITH SIGN BOARDS RECOMMENDATION? WELL, DO WE WANT TO GIVE THEM WHAT THEY WANT, WHAT THEY REQUESTED, OR GO WITH THE SIGN BOARD RECOMMENDATION THAT PROHIBITS THE DUPLICATIVE SIGNS? YEAH, I LIKE THAT.

AND IT SAYS THE APPLICANT WAS AGREEABLE.

OKAY. SO WE'LL PUT THEM TOGETHER.

TOTALLY AGREE. OKAY. OKAY, WELL, THIS IS NOT A PUBLIC HEARING, SO COUNCIL I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL I MAKE A MOTION TO APPROVE ITEM 9B CASE NUMBER SV23-0021.

AN AMENDMENT TO THE MASTER SIGN PLAN FOR GRANITE PLACE 2, LOCATED AT 601 STATE STREET IN SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED NOVEMBER 28TH, 2023.

NOTING THAT WE'RE APPROVING THE AMENDMENT TO THE MASTER SIGN PLAN AND ALLOWING AN UPPER AN ADDITIONAL UPPER STORY SIGN ON THE EAST ELEVATION, ALLOCATING A FOUR FOOT HIGH BY 40 FOOT WIDE SIGN AREA AND ALLOWING ANY LETTER AND LOGO SIZE THAT FITS WITHIN THAT DEFINED SIGN AREA, SUBJECT TO THE EXISTING MASTER SIGN PLAN AND NOTING WE'RE ADOPTING THE SIGN BOARD'S RECOMMENDATION ON PROHIBITING DUPLICATIVE SIGNS AND PERMITTING ONLY ONE SIGN PER TENANT.

OKAY, OKAY.

WE HAVE A MOTION. IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

ALL RIGHT. ITEM 9B PASSES SEVEN ZERO.

CONGRATULATIONS. THANK YOU SO MUCH.

AND THAT BEING OUR LAST AGENDA ITEM FOR TONIGHT, THIS MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.