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[1. Call to order]
WELCOME TO OUR JANUARY 16TH, 2024 CITY COUNCIL MEETING.MY NAME IS SHAWN MCCASKILL, I'M THE MAYOR PRO TEM FOR THE CITY OF SOUTHLAKE.
MAYOR JOHN HUFFMAN IS TRAVELING AND IS RUNNING A LITTLE LATE, BUT HE SHOULD BE HERE A LITTLE BIT LATER THIS EVENING.
BUT WE'RE GOING TO GO AHEAD AND GET STARTED WITH OUR REGULAR ORDER OF PROCEEDINGS.
AS ALWAYS, OUR FIRST ITEM OF BUSINESS IS TO INVITE PASTOR CLAYTON REED FROM SOUTHLAKE BAPTIST CHURCH, WHO IS OUR OFFICIAL CITY OF SOUTHLAKE CHAPLAIN TO LEAD US IN PRAYER.
THEN IF YOU ALL WOULD REMAIN STANDING FOR THE PLEDGE OF ALLEGIANCE AND THE PLEDGE OF THE TEXAS FLAG. PASTOR REED, THANK YOU.
>>LET'S PRAY. DEAR LORD WE GIVE THANKS FOR THIS EVENING AND WE GIVE THANKS FOR YOUR GOODNESS TO US.
WE THANK YOU FOR OUR CITY AND FOR THE PEOPLE WHO SERVE HERE, AND WE PRAY BLESSING ON THEM.
TONIGHT WE GIVE THANKS ESPECIALLY FOR SHANA YELVERTON.
WE GIVE THANKS FOR HER SERVICE HERE FOR DECADES, HER LOVE FOR OUR CITY, HER LOVE FOR YOU, AND THE PEACE AND JOY AND WISDOM THAT SHE HAS BROUGHT TO THESE PROCEEDINGS AND TO THIS CITY FOR SO MANY YEARS.
WE PRAY AS SHE TRANSITIONS, BLESSING UPON HER AND HER FAMILY.
WE PRAY FOR GOOD GRACE UPON HER.
WE THANK YOU LORD FOR HER TIME HERE, AND WE JUST PRAY BLESSING UPON ALL THAT SHE DOES GOING FORWARD.
WE PRAY LORD FOR THOSE WHO WILL TRANSITION INTO ROLES.
WE ASK GOD FOR PEACE AND MERCY.
WE ASK LORD THAT YOU WOULD CONTINUE TO BLESS THIS CITY.
BUT TONIGHT WE GIVE THANKS FOR HER AND WE GIVE THANKS BECAUSE YOU SENT HER AND WE PRAY BLESSING UPON HER.
>> THANK YOU, PASTOR REED. PLEDGE OF ALLEGIANCE.
THE TEXAS FLAG HONOR THE TEXAS FLAG.
THANK YOU, PASTOR REED.THE NEXT ITEM ON OUR AGENDA IS ITEM NUMBER 3,
[3. Honors & Recognition: Parks and Recreation Awards]
HONORS AND RECOGNITIONS FOR SOME PARKS AND RECREATION AWARDS.I'M GOING TO INVITE COMMUNITY SERVICES DIRECTOR DAVID MILLER TO COME TO GIVE US AN UPDATE ON SOME GREAT THINGS HAPPENING IN COMMUNITY SERVICES AND OUR RECREATION PROGRAMS. DIRECTOR MILLER.
>> THANK YOU VERY MUCH. GOOD EVENING, MAYOR PRO TEM AND MEMBERS OF THE CITY COUNCIL.
I'VE ACTUALLY INVITED TWO STAFF MEMBERS TO COME UP TO SHARE A LITTLE BIT ABOUT THESE AWARDS, AND SO I'LL INTRODUCE THEM REAL QUICK.
FIRST, WE'RE GOING TO HAVE VICKI SCHEIBER WHO IS OUR COMMUNITY RELATIONS MANAGER.
HER AND DANA BLANKENSHIP, WHO'S ALSO WITH US TONIGHT, COMPRISE OUR COMMUNITY RELATIONS DIVISION WITHIN THE DEPARTMENT AND THEY DO AN INCREDIBLE JOB WEARING MANY DIFFERENT HATS.
NOT ONLY HELPING US MARKET OUR PROGRAMS AND MEET OBJECTIVES LIKE COST RECOVERY, BUT I'M MOST PROUD OF THE WAY THE WORK THEY DO TO ENGAGE THE CITIZENS OF SOUTHLAKE IN OUR PROGRAMS AND IN SPECIAL EVENTS AND THINGS LIKE FIT CITY CHALLENGE, WHICH IS WHAT THIS AWARD IS FOR.
SO VERY PROUD OF THEIR WORK, AND SHE'S GOING TO SHARE A LITTLE BIT ABOUT THAT AWARD.
AND THEN RYAN MCGRAIL IS WITH US.
HE'S BEEN WITH THE CITY FOR 27 YEARS, WORN MANY HATS WITHIN THE RECREATION DEPARTMENT, AND REALLY HAS BECOME AN EXPERT IN THAT FIELD.
WE'RE VERY HAPPY THAT RECENTLY HE TOOK ON THE ROLE OF DEPUTY DIRECTOR OF COMMUNITY SERVICES, AND HE HAS HAD AN INTIMATE KNOWLEDGE OF THE CLUB METRO PROGRAM SINCE IT BEGAN, BOTH WORKING WITH IT DIRECTLY AND ALSO WORKING WITH THOSE WHO SUPERVISE IT.
HE'S GOING TO SHARE A LITTLE BIT ABOUT THAT AWARD AS WELL, SO I'M GOING TO PASS IT OFF TO THEM.
WE'RE HERE TO TALK ABOUT THE FIT CITY CHALLENGE.
WE WERE VERY EXCITED AND THRILLED AND GLAD TO SURVIVE IT.
BUT WE WERE RECOGNIZED WITH THE EXCELLENCE AND PROGRAMMING AWARD WITH THE TRAPS NORTH REGION FOR THE FIT CITY CHALLENGE.
A LITTLE BIT OF BACKGROUND WITH THE FIT CITY CHALLENGE.
IT'S A FITNESS AND WELLNESS CHALLENGE WHERE WE COMPETE WITH DIFFERENT CITIES IN THE AREA.
IT'S NOT NECESSARILY ABOUT HOW MANY SIGN UP FOR THE CHALLENGE, BUT IT'S HOW ENGAGED YOU ARE WITH THE CHALLENGE.
AND THAT'S REALLY WHAT HELPED PROPEL US TO THE WIN WITH THIS CHALLENGE.
WE COMPETED THIS YEAR WITH THE CITY OF KELLER AND THE CITY OF COLLEYVILLE AS WELL.
THE FIRST YEAR WE DID REALLY GREAT.
WE CAME IN REALLY CLOSE TO KELLER.
BUT KNOWING THAT IT WAS ALL ABOUT ENGAGEMENT, WE TOOK A MUCH BIGGER TEAM APPROACH THIS YEAR.
I THINK THAT'S WHAT REALLY TOOK US OVER THE FINISH LINE.
SO BIG, HUGE, THANKS TO EVERYBODY IN THE CITY THAT HELPED WITH THAT FROM STAFF.
THE OCCE TEAM WAS FANTASTIC IN HELPING TO PROMOTE THE CHALLENGE AS WELL.
OUR WHOLE DEPARTMENT GOT INVOLVED.
IT WASN'T JUST A MARKETING INITIATIVE, IT WAS AN INITIATIVE THAT THE WHOLE DEPARTMENT GOT BEHIND.
FROM ALL OF OUR REC PROGRAMS, WE WERE OUT THERE TELLING PEOPLE TO PARTICIPATE.
WE WERE ON THE FITNESS FLOOR HELPING PEOPLE SYNC
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THEIR WATCHES AND GET PARTICIPATION POINTS AT THE SENIOR CENTER.HELPING THEM SYNC THEIR WATCHES SO THAT THEY COULD GET PARTICIPATION POINTS AND IT WORKED OUT REALLY WELL FOR US.
WE HAD ABOUT, ALMOST ABOUT 350, OR 342 PARTICIPANTS.
WHICH WAS ABOUT 100 LESS THAN WHAT KELLER GOT.
BUT AGAIN, IT'S ALL ABOUT THE ENGAGEMENT AND HOW MUCH OUR TEAM PARTICIPATED.
SO GREAT JOB. LIKE I SAID, HERE'S JUST A COUPLE PICTURES FROM WHAT WE DID.
WE HAD A FANTASTIC WEBSITE THAT WE HAD TUTORIALS ON THERE THAT WOULD HELP PEOPLE FIGURE OUT HOW TO PARTICIPATE AS WELL.
THEN HUGE THANKS TO THE CITY TEAM FOR HELPING US TO HELP WITH OUR ENGAGEMENT IN THAT.
LIKE I SAID, SECOND YEAR WE'RE ALREADY STARTED WORKING ON THE CHALLENGE FOR OUR THIRD YEAR.
HOPEFULLY WE CAN BRING HOME THE PRIZE AGAIN.
YOU'VE PROBABLY SEEN IT IN THE EXECUTIVE CONFERENCE ROOM BUT THAT REALLY AWESOME, SHINY TROPHY, THAT'S BECAUSE OF ALL THE HARD WORK THAT EVERYBODY DID.
WE'RE THRILLED FOR THAT. THAT WAS A FIT CITY CHALLENGE.
LIKE I SAID, I'M THRILLED TO BE A PART OF IT.
COULD NOT HAVE DONE IT WITHOUT EVERYBODY'S HELP AND IT PAID OFF FOR SURE.
RYAN IS GOING TO TALK TO YOU ABOUT THE OTHER AWARD THAT WE WON IN PROGRAMMING AS WELL.
>> GOOD EVENING. AS DAVID MENTIONED, WE ALSO RECEIVED THE TRAPS LONE STAR PROGRAMMING AWARD FOR OUR ADAPTIVE RECREATION PROGRAMMING.
THIS SUMMER WE SPENT A LOT OF TIME WORKING WITH THE FAMILIES OF OUR PARTICIPANTS TO REALLY UNDERSTAND THEIR NEEDS AND MAKE SURE THAT WE WERE MEETING THEM.
ONE OF THE THINGS THAT CAME UP WAS THAT THERE REALLY WASN'T A LOT OF OFFERINGS DURING THE SUMMER, FULL DAY OFFERINGS THAT COULD PROVIDE DIFFERENT ACTIVITIES.
THIS PAST SUMMER, WE DID A PILOT PROGRAM OF TWO WEEKS, FIRST TIME WE'VE DONE THIS, AND WE DID FULL DAY SUMMER CAMPS, VERY SUCCESSFUL.
WE DID HAVE A SMALL GROUP OF ABOUT 10, SO WE COULD MAKE SURE WE HAD INDIVIDUALIZED ATTENTION AND MAKE SURE THAT WE HAD EVERYTHING, ALL SQUARED AWAY AND BEST EXPERIENCE POSSIBLE, EXTREMELY SUCCESSFUL, SOLD OUT VERY QUICKLY.
BASED UPON FEEDBACK, WE'RE GOING TO BE ENHANCING THAT PROGRAM AND ADDING SOME ADDITIONAL WEEKS THIS UPCOMING SUMMER.
WE'LL CONTINUE TO WORK WITH ALL THE PARTICIPANTS AND THEIR FAMILIES TO MAKE SURE THAT WE'RE GETTING THE RIGHT FIELD TRIPS AND THE RIGHT ACTIVITIES.
BUT SUPER EXCITED ABOUT THIS AWARD, GOT SOME OF OUR AMAZING TEAM MEMBERS OVER HERE THAT HELPED.
IT WAS A FULL TEAM EFFORT FROM MARKETING TO JONATHAN WEEKS, OUR ATHLETIC SUPERVISOR, SARAH, OUR PROGRAM SUPERVISOR, JEN BLACKSTOCK, OUR PROGRAMS MANAGER, AND JASON ELLISON, OUR PROGRAMS COORDINATOR.
ALL OF THEM HAD A HEAVY HAND IN IT AND REALLY EXCITED TO CONTINUE GROWING THAT PROGRAM. THAT'S IT. THANK YOU.
>> TAKE ANY QUESTIONS, IF THEIR IS QUESTIONS.
>> ARE ANY QUESTIONS OR COMMENTS FROM COUNSEL?
>> I'D JUST LIKE TO MAKE ONE SIMPLE REQUEST.
IN MY HOUSE, I'M KNOWN AS A T SHIRT HOARDER AND THE FIT CITY CHALLENGE IS THE MOST COMFORTABLE T SHIRT IN MY HOUSE NOW.
SO NEXT YEAR I'D LIKE TO HAVE THE EXACT SAME ONE.
WHOEVER ORDERS THEN, I'M PUTTING IN MY REQUEST RIGHT NOW.
>> GOOD IDEA. WELL, THANK YOU SO MUCH FOR YOUR HARD WORK ON THAT.
MY DAUGHTER PARTICIPATES IN CLUB METRO, SO I'VE SEEN IT FIRSTHAND, AND IT'S GREAT TO SEE YOU ALL GET THAT RECOGNITION AT THE STATE LEVEL FOR THE GOOD WORK.
THE FAMILIES WHO PARTICIPATE, THEY WANT MORE AND MORE OF IT BECAUSE IT'S SO GOOD.
THANK YOU ALL FOR WHAT YOU'VE DONE AND WHAT YOU'RE DOING GOING FORWARD.
IF WE COULD GET A PICTURE WITH THE TEAM, I SEE THEY'RE HERE.
IF WE COULD DO OUR USUAL THING IN FRONT OF THE DIAS AND GET A PICTURE OF THE AWARDS AND THE TEAM MEMBERS, I WOULD BE GREAT.
>> WE CAN GET EVERYBODY TO MOVE JUST A LITTLE BIT.
>> PLEASE, CAN YOU JUST A LITTLE BIT MORE? MAYOR, YOU CAN GET IN THERE OR YOU WANT TO GET IN THERE? JUST A LITTLE BIT CLOSER ON THIS SLIDE.
I'LL DO ONE MORE, 1, 2, 3. THANKS GUYS.
>> THANK YOU, DIRECTOR MILLER. APPRECIATE ALL YOUR WORK.
NEXT UP IS ITEM NUMBER 4 ON OUR AGENDA,
[4. Recognition of City Manager Shana Yelverton]
AND THIS IS A SPECIAL ONE.TONIGHT WE'RE GOING TO RECOGNIZE OUR CITY MANAGER, SHANA YELVERTON, WHO I'VE HAD
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THE PLEASURE OF WORKING WITH SINCE I WAS FIRST ELECTED IN 2015.WE'RE ALL GOING TO HAVE SOME COMMENTS A LITTLE BIT LATER ON, BUT WE HAVE, I THINK, A NICE PROGRAM TO RECOGNIZE YOU FOR ALL THAT YOU'VE DONE IN THE 30 PLUS YEARS OF SERVICE TO OUR CITY.
WHEN YOU ANNOUNCED A FEW MONTHS AGO THAT YOU WERE GOING ON TO NEW OPPORTUNITIES AND TAKING A CHANGE IN YOUR CAREER COURSE, I WAS HAPPY FOR YOU.
DISAPPOINTED THAT WE WOULDN'T GET TO CONTINUE WORKING TOGETHER AS WE HAVE.
BECAUSE I'VE LEANED ON YOU FOR A LOT OF YOUR TIME AND A LOT OF YOUR INSIGHT, BUT I THINK WE'RE ALL HAPPY FOR YOU.
I KNOW WE'RE ALL HAPPY FOR YOU.
I THINK YOU'RE GOING TO HEAR THAT HERE THIS EVENING.
THIS IS YOUR LAST COUNCIL MEETING.
I UNDERSTAND THAT MAYBE YOU'RE NOT GOING TO STAY FOR THE WHOLE MEETING AND MAYBE GO OUT TO DINNER WITH YOUR FAMILY WHO'S HERE.
THAT'S OKAY. IT'S THE LAST MEETING.
BUT WE WANT TO PROPERLY CELEBRATE YOUR SERVICE AND EVERYTHING YOU'VE DONE FOR THE CITY.
TONIGHT WE'RE GOING TO START OFF WITH A TRIBUTE FROM THE CITY COUNCIL.
I'M GOING TO TURN THIS OVER TO DEPUTY MAYOR PRO TEM, KATHY TALLEY, WHO'S WORKED WITH SOON TO BE CITY MANAGER, ALISON ORTOWSKI, IN PUTTING TOGETHER THIS SLIDE SHOW AND THE WORDS THAT GO WITH IT.
KATHY, WHY DON'T YOU TAKE IT FROM THERE.
>> THANK YOU, MAYOR PRO TEM. IN THINKING ABOUT THIS AND WHAT WE COULD DO AND WHAT WE WOULD BE ALLOWED TO DO.
[LAUGHTER] I HAD SOME IDEAS, AND SO WHAT I TYPICALLY DO WITH IDEAS IS I TURN THEM OVER TO CREATIVE PEOPLE BECAUSE I CAN COME UP WITH THE IDEA, BUT NOT THE CREATIVE PIECE.
ALLISON AND STACY BLACK AND BORIS CLARE WORKED ON THE SCRIPT AND THE SLIDE SHOW YOU'RE ABOUT TO SEE.
AND SO THANK YOU FOR THAT AND I THINK I THINK YOU'RE GOING TO ENJOY IT AND YOU HAVEN'T SEEN IT, RIGHT? NOPE. OKAY. TODAY IS TRULY A MAGICAL DAY AS WE GATHER TO HONOR SOMEONE VERY SPECIAL, SOMEONE WHO HAS DEDICATED THREE DECADES TO MAKING OUR CITY SHINE BRIGHTER THAN ANY FAIRY TALE KINGDOM.
WE ARE HONORED TO SHARE THE TALE WITH ALL OF YOU THIS EVENING.
IT IS A JOURNEY OF DEDICATION, COMMITMENT, AND UNWAVERING SERVICE.
AT THE HEART OF IT ALL IS SHANA YELVERTON.
LET'S BEGIN. ONCE UPON A TIME, IN THE HEART OF OUR BELOVED CITY, A BRIGHT STAR EMERGED.
IN THE YEAR 1993, A YOUNG PROFESSIONAL STEPPED INTO OUR MIST.
SHANA BEGAN HER NOBLE JOURNEY AS ASSISTANT TO THE CITY MANAGER.
WITH UNWAVERING DEDICATION, SHANA HAS SWIFTLY ASCENDED THE RANKS, BECOMING ASSISTANT CITY MANAGER WITHIN MERE MONTHS.
HER JOURNEY HAD JUST BEGUN, BUT HER IMPACT WAS DESTINED TO BE PROFOUND.
SHANA'S JOURNEY CONTINUED, AND ON A REMARKABLE DAY IN 2005, SHE WAS APPOINTED AS THE CITY MANAGER, ENTRUSTED WITH LEADING US INTO A FUTURE FILLED WITH PROMISE AND PROSPERITY.
AS THE YEARS DANCED BY SHANA'S PRESENCE BECAME SYNONYMOUS WITH THE CITY'S PROGRESS FROM A MODEST POPULATION OF 10,000 TO A FLOURISHING COMMUNITY OF OVER 30,000, SHE WAS OUR GUIDING LIGHT.
>> AS THE PAGES TURNED, SHANA WITH HER UNWAVERING DEDICATION, SAW THE CITY FLOURISH MUCH LIKE A FAIRY TALE, UNFOLDING ITS CHAPTERS.
SHE SERVED ALONGSIDE SIX MAYORS AND OVER 60 CITY COUNCIL MEMBERS.
THEIR CHAPTERS INTERTWINED WITH HER OWN, CREATING A TAPESTRY OF COLLABORATION, PROGRESS, AND EXCELLENCE.
HER TAIL WAS WOVEN WITH COUNTLESS MEETINGS, 338 AS ASSISTANT CITY MANAGER AND AN IMPRESSIVE 450 MORE AS THE CITY MANAGER.
THESE MEETINGS WERE NOT MERE GATHERINGS, BUT WERE PATHWAYS TO PROGRESS THAT LAID THE FOUNDATION FOR THE CITY'S GROWTH AND DEVELOPMENT.
AMIDST THE BACKDROP OF SOUTHLAKE'S EVOLUTION, SHANA COLLABORATED WITH ELECTED OFFICIALS AND CITY STAFF ON THE DEVELOPMENT OF MONUMENTAL CITY STRUCTURES AND LANDMARKS.
FROM THE INAUGURATION OF TOWN HALL AND DPS WEST DURING HER TENURE AS ASSISTANT CITY MANAGER TO THE GRAND UNVEILING OF THE MARK SOUTHLAKE, DPS HEADQUARTERS AND DPS NORTH, THE CITY'S HORIZON HAS EXPANDED TO BETTER SERVE ITS FAIR CITIZENS.
HOWEVER, SHANA'S NARRATIVE EXTENDS FAR BEYOND MERE PHYSICAL STRUCTURES.
UNDER HER STEWARDSHIP, THE CITY HAS FLOURISHED, BLOOMING LIKE A FLOWER IN SPRING.
SHANA'S COLLABORATIVE LEADERSHIP HELPED THE CITY ACHIEVE THREE AAA BOND RATINGS, A CLEAR REFLECTION OF THE TEAM'S COLLECTIVE DEDICATION AND FINANCIAL EXPERTISE.
THE ESTABLISHMENT OF GUIDING FINANCIAL MANAGEMENT PRINCIPLES HAS POSITIVELY BENEFITED THE KINGDOM, ENSURING LASTING PROSPERITY FOR YEARS TO COME.
>> SHANA'S STORY ALSO REVOLVES AROUND THE CREATION OF THE CITY'S STRATEGIC MANAGEMENT SYSTEM, A GUIDING BEACON, STEERING CITY STAFF THROUGH ITS VISION,
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MISSION CORE VALUES, FISCAL RESPONSIBILITY, BUDGETING, AND COMPREHENSIVE PLANNING.THIS HAS LAID A STRONG FOUNDATION FOR SUCCESS TODAY AND INTO THE FUTURE.
UNDER HER ADEPT LEADERSHIP, THE ORGANIZATION FLOURISHED IN TANDEM WITH THE KINGDOM'S EXPANSION, CATERING TO EMERGING DEMANDS BY EXPANDING AND ENHANCING ITS SERVICES.
THE ADDITION OF NEW PARKS, FIRE STATIONS, AND THE ESTABLISHMENT OF CHAMPIONS CLUB HERALDED AN ERA OF GROWTH, PROPELLING THE ONCE MODEST WORKFORCE OF 100 TO A VIBRANT ASSEMBLY OF OVER 500 DILIGENT INDIVIDUALS DEDICATED TO DELIVERING UNPARALLELED SERVICES.
IN THE REALM OF THE CITY ORGANIZATION, SHANA'S UNWAVERING COMMITMENT TO KINDLING EMPLOYEE ENGAGEMENT AND NURTURING A THRIVING WORKPLACE CULTURE RESEMBLED AN ENCHANTED TAPESTRY OF PROGRESS.
EVEN THROUGH THE STORMY TEMPESTS OF THE PANDEMIC, ECONOMIC TURNDOWNS AND OTHER CHALLENGES, SHANA LED THE CITY ORGANIZATION WITH RESILIENCE, INTEGRITY, AND GRACE.
>> FROM THE BEGINNING, SHANA UNDERSTOOD THE IMPORTANCE OF ENGAGING IN THE COMMUNITY AND FORGING PARTNERSHIPS WITHIN THIS ENCHANTING REALM, WITH THE WISDOM OF A SAGE. I LOVE THAT.
SHANA CHAMPIONED THE SOUTHLAKE PROGRAM FOR THE INVOLVEMENT OF NEIGHBORHOODS.
AND SHE PRIORITIZED THE VOICES OF OUR COMMUNITY THROUGH THE CITIZEN SATISFACTION SURVEY.
THIS SURVEY STANDS AS A BEACON, ILLUMINATING THE PATH FOR INFORMED DECISIONS, WHERE THE OPINIONS OF RESIDENTS HOLD SWAY AND AND ARE ACTED UPON.
SHANA VALUES THE SERVICE OF OUR MANY VOLUNTEERS WHO CHOOSE TO GIVE THEIR TIME TO THE COMMUNITY, BE THEY SEATED AT THE HELM, SERVING ON BOARDS AND COMMISSIONS, OR TIRELESSLY CONTRIBUTING TO THE BETTERMENT OF OUR COMMUNITY EACH PASSING DAY.
TO HER, EVERY VOLUNTEER IS A CHERISHED ASSET.
SHANA ISN'T JUST A LEADER, SHE'S A BRIDGE BUILDER, FOSTERING STRONG ALLIANCES WITH REGIONAL, COUNTY, AND STATE OFFICIALS.
THESE ALLIANCES FORTIFIED THE CITY'S PRESENT AND FUTURE, ENSURING ITS CONTINUED PROSPERITY FOR YEARS TO COME.
>> HER IMPACT STRETCHES FAR AND WIDE, NURTURING THE NEXT GENERATION OF LEADERS, NOT ONLY FOR THIS KINGDOM, BUT FOR REALMS ACROSS THE VAST EXPANSE OF THE LAND.
HER SINCERE DEDICATION TO MENTORSHIP HAS PAVED THE WAY FOR NUMEROUS TRIUMPHS AMONG THE CURRENT SOUTHLAKE EMPLOYEES, FORMER STAFF AND GRADUATES OF THE MPA PROGRAM FROM ESTEEMED NORTH TEXAS UNIVERSITIES.
THROUGH HER GUIDANCE, A COHORT OF ADEPT CITY MANAGEMENT PROFESSIONALS, POISED TO STEER COMMUNITIES TOWARD PROSPERITY, HAS EMERGED.
IN FACT, MANY FORMER SOUTHLAKE EMPLOYEES HAVE BECOME SUCCESSFUL CITY MANAGERS IN OTHER COMMUNITIES.
SHE HAS RECEIVED MANY AWARDS RECOGNIZING HER REMARKABLE CONTRIBUTIONS, PROVING HOW MUCH SHE HAS INFLUENCED OTHERS.
AWARDS LIKE THE MENTORING AWARD IN MEMORY OF GARY GWYN, THE PRESIDENT'S AWARD FROM THE SOUTHLAKE CHAMBER OF COMMERCE, THE JOY SANSOM MENTOR AWARD, AND THE LINDA KEITHLEY AWARD FOR WOMEN IN PUBLIC MANAGEMENT.
EACH AWARD DISTINCTLY ACCENTUATES HER UNWAVERING COMMITMENT, VISIONARY OUTLOOK, AND EXTRAORDINARY LEADERSHIP.
THEY EACH ARE A SHIMMERING JEWEL IN HER CROWN OF EXCELLENCE.
>> AS WE COME TO THE END OF THIS CAPTIVATING TALE, LET US HONOR SHANA YELVERTON, THE EPITOME OF A LEADER, MENTOR, AND FRIEND.
HER LEGACY SHALL ENDURE A TALE WHISPERED THROUGH TIME INSPIRING GENERATIONS TO DREAM, TO LEAD, AND TO CREATE A BRIGHTER TOMORROW.
AS YOU EMBARK ON YOUR NEXT CHAPTER, MAY YOUR PATH BE FILLED WITH THE SAME GRACE, DETERMINATION, AND WONDER THAT YOU'VE BESTOWED ON THE CITY OF SOUTHLAKE.
IN THIS STORYBOOK OF LIFE, MAY YOUR HAPPILY EVER AFTER BE AS EXTRAORDINARY AS THE TALE YOU HAVE WOVEN HERE.
THANK YOU FOR GIFTING US 30 YEARS OF UNWAVERING LEADERSHIP.
>> NOW WE'RE NOT QUITE DONE YET.
I WOULD LIKE TO INVITE THE COUNCIL MEMBERS TO OFFER SOME PERSONAL COMMENTS, AND WE'LL START WITH COUNCIL MEMBER WILLIAMSON.
>> OH BOY. WELL, SHANA, YOU KNOW I AM NOT HAPPY ABOUT THIS ONE BIT, AND I'M STILL SEEKING ADVICE FROM THE CITY ATTORNEY TO SEE WHAT RULES OR GUIDELINES WE CAN IMPLEMENT TO STOP THIS THING FROM HAPPENING.
NO OFFENSE, ALISON, WE'RE EXCITED ABOUT YOU TOO, [LAUGHTER] BUT YOU DO HAVE BIG SHOES TO FILL.
SHANA, A SETTING LIKE THIS, THERE'S TOO MUCH TO CAPTURE.
WE'VE WORKED TOGETHER FOREVER.
REALLY, IT'S ON COUNCIL ALONE SINCE 2013.
IN FACT, I REMEMBER OUR FIRST MEETING AND HOW IMPRESSED I WAS BECAUSE I WAS JUST A VOLUNTEER.
WELL, WE'RE ALL VOLUNTEERS, BUT I WAS VOLUNTEERING AS A SPIN MEMBER NEW TO THE WHOLE CITY GOVERNMENT PROCESS.
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ALISON AND I WERE WORKING TOGETHER.ALISON STILL PRETTY NEW TO THE CITY, AND I REMEMBER RIGHT OUT IN THAT LOBBY ALISON SAYING, LET ME INTRODUCE YOU TO OUR CITY MANAGER BECAUSE YOU WERE OUT THERE FOR SOMETHING.
MAYBE IT WAS A COUNCIL MEETING THAT WAS ENDING, I DON'T KNOW.
I WAS SO IMPRESSED BY THE FACT THAT YOU JUST STOOD THERE AND TALKED AND YOU DIDN'T KNOW ME, YOU DIDN'T KNOW WHO I WAS.
I WAS JUST THE SPIN MEMBER, AND I REMEMBER THINKING, WOW, THAT'S IMPRESSIVE THAT THE CITY MANAGER WOULD TAKE THAT TIME TO SPEAK WITH ME, AND SO I REALLY DID APPRECIATE THAT.
BUT TRYING TO CAPTURE COMMENTS IN A SETTING LIKE THIS IS IMPOSSIBLE.
AS I WAS WRITING YOU A NOTE TODAY, I THOUGHT ABOUT THE SAME THING.
I WAS LIKE, I CAN'T CAPTURE 15 YEARS INTO A CARD.
BUT HERE'S A COUPLE THINGS I WILL SAY AS IT RELATES TO JUST LEADERSHIP AND CONSISTENCY, AND THAT'S WHO YOU ARE, A LEADER, AND YOU'RE CONSISTENT, AND IT'S ALWAYS DONE WITH SO MUCH CLASS.
YOU REPRESENT OUR CITY IN SUCH A STELLAR FASHION NO MATTER WHERE THAT IS.
I THINK ABOUT THINGS LIKE DEPENDABILITY AS WELL WHEN I THINK ABOUT CONSISTENCY AND THE FACT THAT IT'S NOT JUST ABOUT SHANA, IT'S ABOUT YOUR TEAM.
AS COUNCIL MEMBERS OR AS BOARD MEMBERS, PNZ, WHATEVER THAT IS, WE WORK WITH SO MANY DIFFERENT MEMBERS OF YOUR TEAM.
BUT WHAT STRIKES ME IS THAT, THAT CONSISTENCY, THAT QUALITY, IT'S ACROSS YOUR TEAM NO MATTER WHO YOU INTERACT WITH.
YOU KNOW THAT'S GOING TO BE THERE.
IT IS VIRTUALLY IMPOSSIBLE TO FIND A TIME THAT YOU INTERACT AND YOU'RE LIKE, OH, THAT WAS A LITTLE BIT LESS THAN PROFESSIONAL BECAUSE THAT'S JUST NOT A SHANA YELVERTON ORGANIZATION, SO THAT COMES TO MIND AS WELL.
THEN FINALLY, HUMILITY, I GUESS IS WHAT I WOULD CAPTURE, AND THAT IS IN MY YEARS OF WORKING WITH YOU.
INEVITABLY THERE'S GOING TO BE CHALLENGES, THERE'S GOING TO BE ISSUES, THINGS ARE GOING TO COME UP WHEN YOU'RE RUNNING A CITY, SHANA IS ALWAYS THE FIRST PERSON WHO'S GOING TO TAKE RESPONSIBILITY WHEN SOMETHING HAPPENS.
IT DOESN'T MATTER IF SHE HAD ANY VISIBILITY TO IT, IT DOESN'T MATTER IF IT HAPPENED MANY, MANY LAYERS DOWN IN THE ORGANIZATION.
SHE TAKES RESPONSIBILITY FOR IT, AND WHAT A SIGN OF A LEADER.
THEN ON THE FLIP SIDE, IT'S ALMOST IMPOSSIBLE TO GET HER TO TAKE CREDIT FOR ANYTHING.
THOSE ARE THE THINGS THAT COME TO MIND FOR ME.
THANK YOU FOR 30 YEARS. IT'S INCREDIBLE.
I KNOW WE'RE GOING TO STAY IN TOUCH AND STAY FRIENDS, BUT THANK YOU ALSO TO TRAY AND TO THE FAMILY.
I KNOW WHAT YOU GUYS GIVE UP TO HAVE YOUR MOM WORK UP HERE IN SOUTHLAKE, AND THE THINGS THAT SHE TAKES HOME AS WELL, AND PROBABLY THE THINGS YOUR DAD TAKES HOME AS WELL.
SO THERE'S A LOT GOING ON IN THE YELVERTON HOUSEHOLD, BUT I'VE SAID ENOUGH, BUT THANK YOU, SHANA.
>> SHANA, I JUST WISH I HAD MORE TIME WITH YOU.
I WISH I WAS SITTING HERE LIKE COUNCIL MEMBER WILLIAMSON, SAYING THAT I'VE KNOWN YOU 15 YEARS.
BECAUSE IN THE SHORT TIME, ALMOST THREE YEARS, WHICH IS CRAZY THAT I'VE KNOWN YOU, YOU HAVE IMPRESSED UPON ME THINGS THAT YOU JUST PROBABLY HAVE A NO IDEA.
MY NOTES ABOUT YOU ARE VERY SIMILAR TO COUNCIL MEMBER WILLIAMSON'S, AND I THINK WE'RE ALL GOING TO SHARE THE SAME SENTIMENT.
BUT YOU ARE THE LEADER THAT WE ALL STRIVE TO BE.
YOU ARE THE EPITOME OF THE WORD LEADER.
IN EVERY SENSE OF THAT WORD, FROM DEPENDABILITY AND CONSISTENCY TO THE GRACE, I WROTE DOWN, LOYALTY 30 YEARS.
YOU JUST DON'T FIND THAT ANYMORE.
IT'S SO ADMIRABLE THAT YOU DEDICATED YOUR CAREER TO MAKING SOUTHLAKE WHAT IT IS TODAY.
YOU'RE THOUGHTFUL IN A WAY THAT IS SO ADMIRABLE.
YOU PUT YOUR TRUE FEELINGS INTO A STATEMENT BEFORE YOU MAKE IT, AND YOU CHOOSE YOUR WORDS VERY WISELY AND PROFESSIONALLY, AND WE ALL JUST FEEL THAT WITH EVERY INTERACTION WITH YOU.
I MEAN, 60 COUNCIL MEMBERS, WE'RE ALL TYPE A, ALMOST.
SIX MAYORS, DEFINITELY TYPE A.
THAT TAKES SOMEBODY SPECIAL TO CONSTANTLY BE MOVING AND ADAPTING WITH THAT MANY NEW PEOPLE THAT ARE KEY PEOPLE IN THE COMMUNITY.
BUT YOU'RE SERVING AND YOU SERVE IN SUCH A NATURAL THOUGHTFUL WAY AND YOU MAKE US ALL FEEL IMPORTANT AND HEARD.
YOU ARE ONE OF THE HARDEST WORKERS I KNOW AND YOU TAKE PRIDE IN THAT.
LIKE COUNCIL MEMBER WILLIAMSON SAID, YOU ALSO LEAD FROM THIS AMAZING PLACE OF HUMILITY, BUT YOU WON'T TAKE CREDIT FOR ANYTHING.
YOU GIVE IT ALL BACK TO THE TEAM, WHICH IS AGAIN, THE TRUE SENSE OF THE WORD LEADER.
YOU EMPOWER THE PEOPLE WHO WORK FOR YOU TO BE BETTER VERSIONS OF THEMSELVES, FROM THE YEARLY TEAM EMPLOYEE APPRECIATION THINGS WHERE WE HAVE THEMES,
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AND SHIRTS, AND STICKERS, AND APPRECIATION LUNCHES.WE WORK WITH A COMPANY THAT COMES IN AND DOES EMPLOYEE SATISFACTION SURVEY, AND I KNOW FROM TALKING TO YOU SHANA THAT YOU TAKE THOSE RESULTS REALLY SERIOUSLY.
IT'S VERY IMPORTANT TO YOU THAT THE PEOPLE THAT WORK AT THE CITY OF SOUTHLAKE ARE HEARD, AND FEEL IMPORTANT, AND FEEL LOVED, AND CARED FOR.
YOU WANT THEM TO LOVE THEIR JOBS, AND THEY DO, AND THAT'S A REFLECTION OF THE LEADER.
YOU'VE REALLY MADE SOUTHLAKE NOT JUST A GREAT PLACE TO WORK FOR THE CITY, BUT A GREAT PLACE TO LIVE.
I DON'T THINK MOST PEOPLE REALIZE HOW IMPORTANT THE LEADERSHIP IN A CITY IS, AND MAYBE EVEN ME INCLUDED UNTIL I GOT TO PNZ AND NOW ON COUNCIL.
BUT HATS OFF TO YOU FOR YOUR ULTIMATE LEADERSHIP AND HIRING GREAT PEOPLE AROUND YOU.
THAT'S THE TRUE TESTAMENT TO YOUR LEADERSHIP AS WELL.
I WISH WE HAD MORE TIME TOGETHER.
THIS IS NOT GOODBYE, THIS IS JUST ON TO THE NEXT THING.
I'M THANKFUL FOR THE SHORT TIME THAT I'VE KNOWN YOU BECAUSE YOU'VE REALLY IMPRESSED UPON ME SOME REALLY GREAT QUALITIES THAT I HOPE TO ONE DAY HAVE PEOPLE SURROUNDING ME AT MY RETIREMENT SAYING ABOUT ME.
>> WELL, I HAVEN'T HAD A VOICE IN MOST OF THE LAST SEVEN DAYS, SO HOPEFULLY THIS HOLDS UP FOR 45 SECONDS.
I'M ABOUT TO BORE SHANA BECAUSE I'M GOING TO SAY THE SAME THING I LEAN OVER TO HER AND SAY AT EVERY MEETING.
SHE'S HEARD ME SAY THIS 1,000 TIMES, ATTITUDE IS REFLECTION OF LEADERSHIP.
MY WIFE HAS A SAYING, I HAVEN'T ALWAYS AGREED WITH A LEADER, CAN NEVER HAVE A BAD DAY.
IT WAS YOURS. I DIDN'T AGREE WITH HER ON THAT.
I BELIEVE THAT, AND YOU EXEMPLIFY THAT.
ONE OF THE THINGS I THINK ABOUT IS NOTHING SHOULD BE ABOUT THE INDIVIDUAL.
REGARDING SHANA, EVERYTHING'S ABOUT EVERYBODY ELSE BUT YOU.
WITH EVERY MEETING I'VE SAT HERE AND WHOEVER'S COME TO THE DAIS AS A TEAM MEMBER.
I'VE ALWAYS SAID THAT'S A REFLECTION OF YOU.
YOU SEE IT THROUGHOUT THIS STAFF.
ANYTIME SOMEBODY INTERACTS WITH PEOPLE IN OUR CITY, IT MAKES ME SO PROUD, AND THIS HAPPENED THIS WEEK WITH A MEMBER OF DIRECTOR COHEN STAFF.
I'D ALWAYS SAY JUST REACH OUT TO THEM.
I GUARANTEE YOU THAT THEY WANT TO SOLVE THAT PROBLEM.
THAT EFFECT COMES FROM THEIR LEADER.
I'VE ENJOYED THE TIME I'VE GOTTEN TO SPEND WITH YOU.
YOU PROBABLY REMEMBER WHEN I SAID I WAS GONNA RUN FOR COUNCIL.
WE HAD A MEETING AND I ASKED YOU FOR ONE THING.
DO YOU REMEMBER WHAT IT WAS? I SAID I WANTED TO HAVE A QUARTERLY LUNCH.
YOU WOULD ALWAYS SIT DOWN AND YOU WOULD JUST ASK ME WHAT IT IS I WANTED TO WORK ON, AND YOU'D ALWAYS PUT IN PLACE STRATEGIC MEASURES FOR ME TO BE ABLE TO ACCOMPLISH MY GOALS, WHATEVER THEY WERE.
THIS IS LESS BITTER. THIS IS MORE SWEET THAN IT IS BITTER FOR ME.
IN LEADERSHIP, I THINK THAT'S SOMETHING WE DON'T HAVE ENOUGH OF IN THIS WORLD, WHETHER IN POLITICS OR IN BUSINESS.
I LOVE THE FACT THAT WHEREVER YOU GO AND WHOEVER YOU'RE AROUND, THEY'RE GOING TO GET SPRINKLE SOME OF YOUR AMAZING LEADERSHIP.
I'D LOVE TO BE SELFISH AND HAVE IT HERE, BUT I JUST KNOW WHEREVER YOU GO AND WHAT YOU DO, IT'S GOING TO CONTINUE TO LIGHT OFF THE WORLD.
ONE LAST THING, WHAT I WILL MISS IS OUR CONVERSATIONS ABOUT FAMILY.
EVERYBODY WHO KNOWS ME AND KNOWS YOU, 99% OF WHAT WE TALK ABOUT IS FAMILY.
YOUR KIDS, YOUR HUSBAND ALWAYS COMES UP, AND I JUST THINK I'M SO PROUD OF YOU CONTINUING TO LET YOUR LIGHT SHINE.
WHEREVER YOU GO, IT'S GOING TO RADIATE. THANK YOU.
>> ONE OF THE THINGS I'VE GIVEN YOU, IT HAS A QUOTE ON IT FROM MAYA ANGELOU.
PEOPLE MAY FORGET WHAT YOU SAID AND FORGET WHAT YOU DID, BUT THEY WILL ALWAYS REMEMBER HOW YOU MADE THEM FEEL.
I JUST HAVE FOUR WAYS THAT YOU'VE MADE ME FEEL.
I KNOW EVERYBODY OUT HERE ON THE DIAS, ANYBODY LISTENING.
I KNOW THEY'VE EXPERIENCED IT AS WELL.
YOU MADE ME FEEL WELCOME FROM DAY ONE.
COUNCILMEMBER WILLIAMSON SPOKE TO THAT, FROM THE MOMENT I CAME ON TO COUNCIL.
YOU MADE ME FEEL LIKE I BELONG HERE.
I CAN'T TRULY EXPRESS HOW IMPORTANT THAT WAS AT THE TIME BECAUSE I WAS DEAR IN THE HEADLINES LIKE WE ALL ARE WHEN WE FIRST COME.
BUT I DIDN'T COME UP THROUGH PNZ OR A BOARD OF COMMISSION LIKE MOST OF YOU.
I JUST REMEMBER HOW IMPORTANT THAT WAS FOR ME THAT YOU MADE ME FEEL WELCOME.
AS WE'VE ALREADY HEARD, THAT CAME FROM EVERYBODY ON STAFF AS WELL, BECAUSE THAT'S YOUR LEADERSHIP AND THAT'S WHAT YOU'VE CONVEYED.
THAT WAS SO IMPORTANT TO ME. IT'S STILL IMPORTANT.
YOU MADE ME FEEL CAPABLE AND I'M TALKING ABOUT AS A COUNCILMEMBER,
[00:30:01]
AS AN INCOMING COUNCILMEMBER.IT'S TOUGH AT FIRST LEARNING THE ROPES WHEN YOU HAVEN'T DONE SOMETHING LIKE THIS BEFORE.
BUT YOU ALWAYS MADE ME FEEL CAPABLE.
YOU TO THIS DAY, MAKE ME FEEL THAT WAY.
YOU'VE ALWAYS GIVEN ME POSITIVE ENCOURAGEMENT.
IF I EVER ASKED YOU A STUPID QUESTION, I NEVER KNEW IT.
NEVER FOR A MOMENT, FOR A SECOND, WOULD I HAVE EVER KNOWN THAT.
AGAIN, THAT'S CONVEYED FROM STAFF AS WELL BECAUSE THEY ARE A REFLECTION OF YOU.
YOU ALWAYS MADE ME FEEL ENCOURAGED.
YOU'RE A VERY INTUITIVE PERSON, AS WE ALL KNOW.
YOU CAN TELL WHEN SOMEONE NEEDS A LITTLE POSITIVE NUDGE OR JUST NEEDS A LITTLE SOMETHING THAT MIGHT HELP BRIGHTEN THEIR DAY.
YOU'VE ENCOURAGED ME TO LOOK FOR ANSWERS IN PLACES THAT I MIGHT NEVER HAVE LOOKED, AND I LOVE THAT ABOUT YOU.
YOU'VE ALWAYS MADE ME FEEL GRATEFUL.
YOU EXPRESS GRATITUDE FOR PEOPLE, SITUATIONS, OPPORTUNITIES, YOU NAME IT INSTEAD OF FOCUSING ON THE NEGATIVE.
AS WE'VE ALREADY HEARD, YOU NEVER TAKE THE CREDIT.
YOU ALWAYS CONVEY THAT TO ALL OF THOSE AROUND YOU.
AGAIN, GRATITUDE IS SOMETHING THAT WE CAN ALWAYS USE A LOT MORE OF, ESPECIALLY IN TODAY'S WORLD.
AS WE'VE ALL SAID THESE AND SO MANY MORE WAYS THAT YOU MAKE US FEEL, THINGS THAT YOU CONVEY UPON US ARE REFLECTED IN STAFF AND THOSE THAT WORK FOR OUR CITY.
AND THAT IS A TRUE REFLECTION OF YOUR LEADERSHIP.
YOU HAVE LEFT OUR CITY IN SUCH AN INCREDIBLE PLACE WITH SUCH INCREDIBLE PEOPLE TO CARRY IT FORWARD.
THIS IS YOUR LEGACY AND FOR ALL THAT YOU'VE ACCOMPLISHED, I AM FOREVER GRATEFUL.
>> SO I'LL HAVE TO ECHO SOME OF WHAT AMY SAID FIRST.
IT'S BEEN TOO SHORT FOR US, IT'S NOT EVEN BEEN QUITE THREE YEARS YET.
BUT I CAN SAY THAT YOU'VE MADE THIS PROCESS FOR ME AMAZINGLY EASY AT TIMES.
YOUR PATIENCE IS OFF THE CHARTS [LAUGHTER] BECAUSE I KNOW WE'VE ASKED CRAZY QUESTIONS AND MADE CRAZY REMARKS AND CRAZY REQUESTS THAT YOU'RE LIKE, WE CAN'T DO THAT, RANDY, THAT'S NOT HAPPENING.
BUT YOU'VE MADE IT EASY FOR ALL OF US AND I CAN'T SAY HOW MUCH THAT MEANS TO ME.
YOU HAVE AN AMAZING WAY OF MAKING PEOPLE FEEL COMFORTABLE AROUND YOU AND VERY APPROACHABLE, AND I THINK THAT'S IMPORTANT.
ONE OF THE THINGS THAT I LOVE ABOUT YOU IS YOUR ACCESSIBILITY.
I'VE NEVER ONCE REACHED OUT THAT YOU EITHER HAVEN'T ANSWERED IMMEDIATELY OR TO IMMEDIATELY TEXT IT.
HEY, I'LL GET TO YOU AS SOON AS I'M DONE WITH THIS MEETING OR AS SOON AS I'M OFF THIS CALL.
THAT TO ME, JUST THE TIME ALONE, RESPONDING TO THAT ACCESSIBILITY MAKES ALL THE DIFFERENCE IN THE WORLD TO ME, BECAUSE THAT TELLS EVERYONE THAT YOU DEAL WITH.
I CARE ABOUT WHAT YOU'RE LOOKING FOR, I CARE ABOUT WHAT YOU NEED.
THAT'S A HUGE, HUGE PIECE TO ME.
I THINK YOUR LEADERSHIP, AS OTHERS HAVE SAID, YOU EMBODY A LEADER TO ME.
I THINK ONE OF THE MOST AMAZING THINGS THAT YOU SEE IN LEADERS LIKE YOURSELF IS THE ABILITY TO CULTIVATE OTHER LEADERS.
WHEN WE LOOK AT THE PEOPLE THAT HAVE LEFT THIS CITY AND GONE ON TO LEAD OTHER CITIES, THEY'RE NOT AS GOOD AS SOUTHLAKE.
WE GET THAT. BUT IT'S UNDERSTANDABLE.
IT'S AMAZING TO ME THAT REQUIRES A CONFIDENCE AND A HUMILITY TO CULTIVATE LEADERS ON YOUR OWN STAFF.
KNOWING THAT THEY MAY VERY WELL LEAVE YOUR TEAM TO START THEIR OWN TEAM.
I THINK WHEN YOU LOOK AT THAT AND THEN WHEN YOU GO BACK TO LOOKING AT WHO'S COMING IN TO REPLACE YOU.
I THINK YOU'VE DONE AN AMAZING JOB WITH ALISON AND I THINK SHE'S GOING TO BRING THE BEST PARTS OF YOU AND THE BEST PARTS OF HER AND IT'S GOING TO BE EVERY BIT AS AMAZING.
I THINK THAT'S SOMETHING THAT SETS APART LEADERS FROM OTHER LEADERS.
IT'S THE ABILITY AND THE CONFIDENCE TO CREATE THOSE LEADERS TO STEP IN AND FILL THE SHOES.
THAT'S A REALLY, REALLY HARD THING TO DO, I THINK.
I THINK YOU'VE DONE AN AMAZING JOB.
I HOPE YOUR NEXT ADVENTURE IS RELAXING AND RESTFUL BECAUSE I KNOW THIS ONE HASN'T BEEN.
[LAUGHTER] BUT THANK YOU SO MUCH FOR EVERYTHING YOU'VE DONE AND THE LEGACY YOU LEAVE BEHIND WILL PROBABLY NEVER BE MATCHED.
>> I THINK IT GOES WITHOUT SAYING THAT THE CITY OF SOUTHLAKE IS WHAT IT IS TODAY BECAUSE OF YOUR 30 PLUS YEARS OF SERVICE AND LEADERSHIP TO OUR COMMUNITY.
WHEN LAURA AND I MOVED HERE WITH OUR KIDS 20 YEARS AGO, IT SEEMS LIKE JUST YESTERDAY, IT WAS EASY TO SEE WHAT A GREAT COMMUNITY WE HAD HERE IN SOUTHLAKE.
BUT IT REALLY WASN'T UNTIL I GOT INVOLVED WITH, PLANNING AND ZONING AND THEN CITY COUNCIL THAT YOU GOT TO SEE BEHIND THE SCENES THAT IT WASN'T AN ACCIDENT AND IT WASN'T LUCK THAT MADE THIS COMMUNITY WHAT IT IS.
IT WAS BECAUSE OF PEOPLE LIKE YOU AND PEOPLE THAT YOU LED ON THE TEAM BEHIND THE SCENES THAT MADE IT HAPPEN.
FROM TOWN SQUARE TO OUR PARKS, FROM CHAMPIONS CLUB TO OUR POLICE AND FIRE DEPARTMENTS,
[00:35:02]
OUR ROADS AND INFRASTRUCTURE, AND OUR COMMUNITY EVENTS.YOU HAVE GUIDED AND LED OUR CITY WITH PROFESSIONALISM AND GRACE.
ON A PERSONAL NOTE, FROM 2015 TO TODAY, YOU HAVE BEEN VERY GENEROUS AND KIND TO ME WITH YOUR TIME AND YOUR EXPERTISE AND INSIGHTS.
OUR MONTHLY FIRST FRIDAY LUNCH WHERE WE GET TO TALK SUBSTANTIVE STUFF, BUT THERE'S ALSO SOME JOKING AROUND.
THERE'S ALSO STORIES FROM WAY BACK WHEN, I KNOW THOSE ARE TEACHING MOMENTS OR AT LEAST I TOOK THEM AS TEACHING MOMENTS AND I APPRECIATE THAT BECAUSE YOU DIDN'T HAVE TO DO THAT, BUT YOU MADE THAT EXTRA TIME FOR ME, WHICH I WAS GREEDY WITH, AND WANTED IT EVERY MONTH TO HAVE THAT OPPORTUNITY TO VISIT WITH YOU AND LEARN FROM YOU, EVEN AFTER ALL THESE YEARS.
WE'RE GOING TO KEEP DOING THAT, BY THE WAY, FIRST FRIDAY EVERY MONTH, AND YOU KNOW WHEN THAT HAPPENS.
YOUR MENTORSHIP TO ALL OF THOSE COUNCIL MEMBERS THAT WE REFERENCED EARLIER, EVERYONE WHO'S EVER SERVED IS MUCH APPRECIATED.
IT REALLY HAS MADE AN IMPACT ON THIS CITY TO HAVE THE ELECTED OFFICIALS LEARN FROM YOU AND WORK UNDER YOU AND HAVE THE BENEFIT OF YOUR WISDOM HAS MADE THIS COMMUNITY WHAT IT IS.
I'M GRATEFUL FOR YOUR GUIDANCE AND YOUR HUMOR, AND YOUR WISDOM, AND MOST IMPORTANTLY, YOUR FRIENDSHIP.
THANK YOU SO MUCH FOR YOUR SERVICE TO THE CITY OF SOUTHLAKE.
WITH THAT BEING SAID, WE HAVE A PROCLAMATION IN YOUR HONOR FOR SHANA YELVERTON DAY AND I'M GOING TO TURN IT OVER TO COUNCILMEMBER WILLIAMSON, WHO IS OF COURSE OUR LONGEST SERVING COUNCILMEMBER AND HAS HAD THE BENEFIT OF WORKING WITH YOU FOR THE LONGEST.
COUNCILMEMBER WILLIAMSON, IF YOU'LL READ THE PROCLAMATION FOR US.
>> THANK YOU VERY MUCH AND I CAN'T TELL YOU HOW HONORED I AM TO BE ABLE TO READ THIS, SO THANK YOU TO THE MAYOR PRO TEM.
BUT SHANA, THIS IS A PROCLAMATION IN THE CITY OF SOUTHLAKE.
WHEREAS, IT IS WITH GREAT PLEASURE AND PROFOUND APPRECIATION THAT WE GATHER TO RECOGNIZE AND HONOR SHANA YELVERTON, WHO HAS DEDICATED AN IMPRESSIVE 30 YEARS OF HER LIFE TO THE SERVICE OF OUR SOUTHLAKE COMMUNITY.
WHEREAS, SHANA HAS SERVED WITH UNWAVERING COMMITMENT, STEADFAST DEDICATION, AND EXEMPLARY LEADERSHIP AS OUR CITY MANAGER, GUIDING OUR COMMUNITY THROUGH THREE DECADES OF GROWTH, PROGRESS, AND POSITIVE TRANSFORMATION.
WHEREAS, THROUGHOUT HER ESTEEMED TENURE, SHANA HAS DEMONSTRATED EXCEPTIONAL SKILL, FORESIGHT, AND RESILIENCE IN THE FACE OF NUMEROUS CHALLENGES, ALWAYS PLACING THE WELL BEING AND PROSPERITY OF OUR CITY AND ITS RESIDENTS AT THE FOREFRONT OF HER EFFORTS.
WHEREAS, UNDER SHANA'S VISIONARY LEADERSHIP, OUR CITY HAS EXPERIENCED UNPRECEDENTED ADVANCEMENTS IN INFRASTRUCTURE, ECONOMIC DEVELOPMENT, AND COMMUNITY SERVICES, LEAVING AN ENDURING IMPACT THAT WILL BE FELT FOR GENERATIONS TO COME.
WHEREAS, SHANA HAS BEEN A SOURCE OF INSPIRATION AND MENTORSHIP TO CITY STAFF, FOSTERING A CULTURE OF PROFESSIONALISM, COLLABORATION, AND INNOVATION THAT HAS ENHANCED THE EFFECTIVENESS AND EFFICIENCY OF SOUTHLAKE'S MUNICIPAL OPERATIONS.
WHEREAS, HER TIRELESS ADVOCACY FOR FISCAL RESPONSIBILITY AND FUTURE READINESS HAS NOT ONLY ELEVATED SOUTHLAKE'S REPUTATION, BUT IS ALSO POSITIONED US AS A MODEL COMMUNITY FOR OTHERS TO EMULATE.
NOW THEREFORE, ON BEHALF OF THE GRATEFUL MAYOR, CITY COUNCIL, AND CITIZENS OF SOUTHLAKE'S PAST AND PRESENT, WE EXPRESS OUR DEEPEST APPRECIATION AND EXTEND OUR WARMEST CONGRATULATIONS TO SHANA ON THIS MOMENTOUS OCCASION.
THANKING HER FOR DECADES OF SELFLESS SERVICE AND WISHING CONTINUED SUCCESS AND FULFILLMENT IN ALL FUTURE ENDEAVORS AND DO HEREBY RECOGNIZE JANUARY 16TH, 2024 AS SHANA YELVERTON DAY.
WE'RE ALMOST DONE, AND YOU'LL GET TO SPEAK.
I'M GOING TO TURN IT OVER TO ALISON ORTOWSKI FOR SOME COMMENTS ON BEHALF OF THE CITY STAFF, ALISON.
NOBODY BE ALARMED IF SHANA AND I DON'T LOOK AT ONE ANOTHER DURING THIS MOMENT.
I GET THE INCREDIBLE HONOR TONIGHT TO BE ABLE TO PROVIDE AN ADEQUATE TRIBUTE FROM THE CITY STAFF.
IT'S REALLY HARD TO KNOW WHERE TO BEGIN.
ON THE ONE HAND, WE ARE ALL SO FILLED WITH A PROFOUND SENSE OF GRATITUDE AND ADMIRATION FOR AN INCREDIBLE LEADER WHO HAS DEDICATED 30 YEARS OF HER LIFE AND SERVICE TO SOUTHLAKE.
ON THE OTHER HAND, I'M PERSONALLY JUST INCREDIBLY SAD TO SAY FAREWELL TO SOMEONE THAT I CONSIDER NOT ONLY AN UNFORGETTABLE MENTOR, BUT A TRUE AND TRUSTED FRIEND.
SHANA HAS BEEN A GUIDING FORCE IN SO MANY WAYS, AND HER IMPENDING DEPARTURE MARKS THE END OF AN ERA.
AS WE HAVE HEARD TONIGHT SHANA, YOUR LEGACY IS NOT MERELY ETCHED IN THE POLICIES AND PROJECTS YOU HAVE CHAMPIONED, BUT IT IS ALSO DEEPLY EMBEDDED IN THE HEARTS OF THOSE YOU HAVE MENTORED AND INSPIRED.
HAVING HAD THE PRIVILEGE OF WORKING ALONGSIDE YOU SINCE 2007, I HAVE WITNESSED AND EXPERIENCED FIRSTHAND THE TRANSFORMATIVE IMPACT OF YOUR LEADERSHIP ON OUR ORGANIZATION AND,
[00:40:02]
MORE IMPORTANTLY, ON THE LIVES OF THE INDIVIDUALS THAT YOU HAVE TOUCHED.NOW, WHEN PREPARING FOR TONIGHT, I CARRIED ON THE TRADITION AND I ASKED THE EXECUTIVE LEADERSHIP TEAM TO SEND ME THREE WORDS TO DESCRIBE YOU.
OF COURSE, WITHOUT FAIL, THE FIRST RESPONSE I RECEIVED FROM EVERYONE WAS GENERALLY THREE WORDS IS NOT NEARLY ENOUGH.
BUT AS THE WORDS CAME IN, THE TEAM'S SENTIMENTS COLLECTIVELY PAINTED A VIVID PICTURE OF A LEADER WHO IS KIND, COMPASSIONATE, AND FEARLESS.
A VISIONARY, WHO IS THE EPITOME OF A MENTOR AND SOMEONE WHO GUIDED US AND MOTIVATED US WITH INSIGHTFUL WISDOM AND COURAGE.
YOUR GENEROSITY BOTH IN SPIRIT AND ACTION HAS CREATED A CULTURE OF EMPOWERMENT AND SUPPORT WITHIN OUR TEAM.
YOUR HUMOR, AND MA'AM, HAVE WE LEFT, HAS OFTEN BEEN A SOURCE OF LIGHT IN CHALLENGING TIMES, REFLECTING YOUR POSITIVITY, AND RESILIENT SPIRIT, AND ABILITY TO NAVIGATE COMPLEX SITUATIONS WITH GRACE.
YOU ARE A PIONEER IN PUBLIC SERVICE, NOT ONLY A PIONEER, BUT A VISIONARY WHO HAS CONSISTENTLY EMBRACED EVOLUTION, ENSURING THAT THROUGH A STRONG, CONTINUED PARTNERSHIP WITH CITY COUNCIL, OUR CITY REMAINS DYNAMIC AND RESPONSIVE TO THE CHANGING NEEDS OF OUR COMMUNITY.
SHANA, YOU ARE SO MUCH MORE THAN A LEADER.
YOU ARE A CARING MENTOR, AN INSPIRING TEACHER, AND A COMPASSIONATE GUIDE.
YOUR IMPACT GOES BEYOND THE STRATEGIC DECISIONS MADE IN COUNTLESS MEETING ROOMS AND OFFICES.
IT RESONATES IN THE LIVES OF THE INDIVIDUALS YOU HAVE SUPPORTED, EMPOWERED, AND UPLIFTED.
YOUR LEGACY IS ONE OF INTEGRITY, WISDOM, AND A DEEP-SEATED COMMITMENT TO THE BETTERMENT OF THOSE AROUND YOU.
IN HONOR OF THAT LEGACY OF INVESTING IN PEOPLE, STARTING NEXT YEAR, THE CITY WILL ESTABLISH AN AWARD TO BE PRESENTED IN CONJUNCTION WITH OUR ANNUAL EMPLOYEE APPRECIATION WEEK.
THIS AWARD WILL NOT ONLY BE NAMED AFTER YOU, BUT PRESENTED ONLY TO THOSE INDIVIDUALS ON OUR TEAM WHO BEST EXEMPLIFY THE SPIRIT OF YOUR COMMITMENT TO MENTORSHIP AND INDIVIDUAL GROWTH AND DEVELOPMENT.
THOSE WHO TAKE TIME TO INVEST IN OTHERS AND HELP THEM GROW INTO THEIR FULL POTENTIAL.
AS YOU SAY FAREWELL, PLEASE KNOW THAT YOUR INFLUENCE WILL ENDURE IN THE CONTINUED GROWTH AND SUCCESS OF SOUTHLAKE.
YOU LEAVE BEHIND A CITY TRANSFORMED BY YOUR VISION, ENTRENCHED BY YOUR COMPASSION, AND FORTIFIED BY THE SEEDS OF LEADERSHIP YOU HAVE SOWN.
ON BEHALF OF THE ENTIRE STAFF, I EXPRESS OUR HEARTFELT THANKS TO YOU FOR YOUR EXEMPLARY SERVICE AND INVESTMENT IN US.
WE WISH YOU THE VERY BEST FOR A JOURNEY AHEAD THAT IS AS IMPACTFUL AND REWARDING AS THE LEGACY YOU LEAVE BEHIND. THANK YOU.
THANK YOU, ALISON. WE'RE ALMOST THERE.
BEFORE WE LET YOU HAVE THE MICROPHONE, I JUST LIKE TO NOTE THAT WE HAVE SOME GIFTS FOR YOU DOWN IN FRONT OF THE [INAUDIBLE] FIRST OF ALL, OF COURSE, A KEY TO THE CITY.
ALSO, A SERVICE PIN TO COMMEMORATE YOUR 30 YEARS OF SERVICE TO THE COMMUNITY.
ALSO, AS IT'S A TRADITION HERE, AND I KNOW IT'S SOMETHING NEAR AND DEAR TO YOUR HEART.
A MEMORY BOX OF NOTES FROM STAFF MEMBERS, AND COUNCIL MEMBERS, AND PEOPLE FROM THE COMMUNITY, WHICH IS REALLY A GREAT IDEA.
IT'S SOMETHING THAT'S SPECIAL, AND I'M GLAD WE DO IT ALL THE TIME.
THERE MAY ALSO BE SOME BOTTLES OF TEQUILA AND PROSECCO THERE.
BUT MAYBE LATER AFTER YOU LEAVE THE BUILDING, BUT WITHOUT FURTHER ADO, AND WE'LL TAKE A PICTURE AFTER YOU SPEAK, BUT I'M GOING TO TURN IT OVER TO OUR CITY MANAGER, SHANA YELVERTON.
MY FIRST THOUGHT IS, WHO SET THIS UP WHERE I SPEAK AFTER EVERYONE? I'M SURE THAT'S THE PROPER WAY TO DO IT, BUT IT DOESN'T MAKE IT EASY FOR SURE BECAUSE MY HEART RIGHT NOW IS FILLED WITH SO MUCH GRATITUDE.
THAT'S THE MAIN THING, BUT ALSO NOSTALGIA.
ANYONE WHO KNOWS ME KNOWS I HAVE SO MANY STORIES, AND I'D BE HAPPY TO TELL THEM TO ANYONE WHO WOULD HAVE THE PATIENCE TO SIT AND LISTEN.
OVER 30 YEARS OF KNOWING PEOPLE IN THIS AMAZING COMMUNITY, I DID A LITTLE CALCULATION THAT 75% OF MY ADULT LIFE HAS BEEN SPENT HERE IN SOUTHLAKE.
I HAVE CELEBRATED A LOT OF PERSONAL AND PROFESSIONAL MILESTONES WHILE WORKING IN THE CITY.
TWO OF THEM, WELL ACTUALLY THREE, BECAUSE WE GOT MARRIED AFTER I CAME TO WORK HERE, SO THREE OF THEM ARE RIGHT THERE.
IT WAS REALLY GREAT TO BE ABLE TO MAKE A LIFE AND SERVE A REALLY GROWING COMMUNITY.
ESPECIALLY BACK IN THE DAY WHEN IT WAS MOVING SO FAST, WE COULDN'T TELL FRONT FROM BACK, IT WAS REALLY A BUSY TIME.
IN MANY WAYS, SOUTHLAKE HAS BEEN MY HOME AND MY WORK FAMILY HAS BEEN MY FAMILY.
[00:45:06]
MY APPRECIATION FOR ALL OF YOU IS VERY, VERY DEEP, EVEN IF IF WE JUST MET.JUST A LITTLE SIDE NOTE, I WILL NEED THINGS TO DO, SO LUNCH IS ALWAYS AN OPPORTUNITY WITH ME BECAUSE I WILL NEED TO BE ABLE TO GET OUT AND SEE PEOPLE.
THERE IS A LITTLE BIT OF HURT THAT IS SETTING IN BECAUSE IT'S NOT THE WORK.
YOU'VE ALL SAID IT. THIS STUFF IS INCREDIBLE.
THE ANALOGY THAT I'VE USED AS WE'VE TALKED ABOUT THIS IS THAT I'VE BEEN RUNNING A RELAY, AND I'M HANDING IT OFF TO ALISON, AND SHE'S ACCEPTING IT VERY SMOOTHLY.
EVERYTHING'S GOING TO BE FINE.
IT'S JUST THE PEOPLE. IT'S ALL THE PEOPLE.
IT'S KNOWING HOW ELECTED OFFICIALS ARE SO ENERGETIC AND SO DEVOTED TO THIS COMMUNITY, WATCHING YOU DO IT UNDER PRESSURE AND WITHOUT THE THANKS THAT YOU OFTEN DESERVE FOR THE EFFORT THAT YOU'RE PUTTING IN, AND YOU'RE GETTING ZERO.
THAT'S SOMETHING THAT I FIND INSPIRING.
I CAN'T REMEMBER WHO SAID IT, PROBABLY ALISON.
BUT WE DO WORK IN PARTNERSHIP WITH EACH OTHER, AND I'M SO PROUD TO HAVE WORKED WITH YOU AND PAST COUNCILS TO GUIDE THIS COMMUNITY TOWARD THE GROWTH AND PROSPERITY THAT IS NOW ENJOYED BY EVERYONE WHO LIVES HERE AND COMES IN TO WORK OR VISITS OUR TOWN.
WE'VE OVERCOME A LOT OF CHALLENGES, BUT ALL ALONG THE WAY, ELECTED OFFICIALS HAVE FOSTERED A SENSE OF COMMUNITY THAT I THINK IS UNMATCHED.
I FEEL BLESSED TO WORK WITH ALL OF YOU.
I ALSO WANT TO EXTEND MY HEARTFELT APPRECIATION TO THE PEOPLE WHO LIVE IN THIS COMMUNITY.
WHEN YOU'VE BEEN HERE FOR 30 YEARS, AS EVERYBODY KEEPS POINTING OUT, YOU MEET A LOT OF PEOPLE.
AND YOU GET TO KNOW THAT, GOSH, THIS COMMUNITY IS FULL OF REALLY GENEROUS, KIND PEOPLE WHO ARE SMART AND CREATIVE, AND THEY'RE WILLING TO SERVE ON BOARDS AND COMMISSIONS AS UNPAID VOLUNTEERS.
THEN YOU SEE THE YOUNG PEOPLE IN OUR COMMUNITY STEPPING FORWARD TO SERVE AS VOLUNTEERS AND PUTTING IN HUNDREDS OF HOURS.
IT'S INCREDIBLE, REALLY, AND IT'S INSPIRING.
THIS MOMENT DEFINITELY WOULD NOT BE COMPLETE WITHOUT ACKNOWLEDGING THE CITY STAFF.
BY THE CITY STAFF, I REALLY MEAN EVERYONE.
THERE ARE REALLY NO WORDS THAT I COULD USE TO ADEQUATELY CONVEY THEIR TIRELESS DEDICATION.
YOU SEE IT IN WEEKENDS LIKE WE JUST HAD, BUT YOU ALSO SEE IT WHEN YOU WALK THROUGH THE HALLS OF TOWN HALL IN THE EVENING AND SOMEBODY STAYING LATE TO GET OUT OF PACKET OR SOMEBODY IS MAKING A PRESENTATION, JUST RIGHT, THESE PEOPLE ARE AMAZING.
THEY REALLY ARE THE DRIVING FORCE BEHIND ALL OF THE ACCOMPLISHMENTS, ONE WAY OR ANOTHER.
TO THE STAFF, I WANT TO SAY TOGETHER WE FACED A LOT OF CHALLENGES, NO QUESTION ABOUT IT, BUT WE FACED THEM HEAD ON.
WE ALWAYS TURN THOSE OBSTACLES INTO OPPORTUNITIES FOR GROWTH AND LEARNING.
I HAVE SO MANY THOUGHTS ABOUT THIS, I COULD GO DOWN THE LIST OF EVERY PERSON ON THE EXECUTIVE LEADERSHIP TEAM AND SHARE WITH YOU THEIR UNIQUE TALENTS, AND WHAT THEY BRING TO THE TABLE, AND IT'S NOT SMALL, THE LISTS FOR EACH PERSON ARE LONG.
AS I STEP AWAY, I HAVE A LOT OF FOAM MEMORIES AND A LOT OF PRIDE.
CITY MANAGEMENT IS A TEAM SPORT, IT JUST IS, AND IT WOULD BE 10 TIMES AS HARD IF YOU DIDN'T HAVE THEIR HELP.
FOREVER INDEBTED TO ALL OF THE STAFF MEMBERS WHO HAVE MADE CONTRIBUTIONS, TO ALL THE COMMUNITY MEMBERS WHO HAVE SUPPORTED AND ENCOURAGED ALONG THE WAY.
I FEEL VERY BLESSED TO HAVE BEEN ALLOWED TO BE PART OF THIS INCREDIBLE CHAPTER IN OUR CITY'S HISTORY.
I HAVE FAITH THAT UNDER THE LEADERSHIP OF THE VERY CAPABLE AND AMAZING NEW CITY MANAGER, ALISON ORTOWSKI, THAT OUR CITY WILL CONTINUE TO FLOURISH AND PROSPER.
BUT I WANTED TO SHARE JUST A LITTLE SNIPPET OF A POEM BY EMILY DICKINSON CALLED THE JOY OF BEING FRIENDS, WHERE SHE SAYS, THE JOY OF BEING FRIENDS EXCEEDS THAT OF ALL POSSESSIONS.
AT THE END OF THE DAY, I'M PROUD OF EVERYTHING, BUT IT'S YOUR FRIENDSHIP THAT I WILL MOST CHERISH.
REALLY GRATEFUL FOR THE WARMTH AND STRENGTH THAT YOUR FRIENDSHIP HAS PROVIDED TO ME AS A PERSON, DURING MY TIME AS CITY MANAGER.
THANK YOU ALL FROM THE BOTTOM OF MY HEART.
THANK YOU. LET'S HAVE ANOTHER ROUND OF APPLAUSE AND STANDING OVATION.
[00:50:01]
IF IT'S OKAY, CAN WE GET A PICTURE WITH YOUR FAMILY HERE AT FRONT OF THE DIAS?>> CAN WE GET THE ELT ALSO? SURE. EVERYONE. EXECUTIVE LEADERSHIP TEAM. COME ON DOWN.
>> MOVING RIGHT ALONG. IT'S HARD TO MOVE ON AFTER THAT, BUT I'M GLAD WE DID IT.
THANK YOU FOR LETTING US DO IT.
ITEM NUMBER 5 WE'RE GOING TO GO OVER THE ITEMS ON OUR CONSENT AGENDA.
[5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]
ITEM 4A APPROVE THE MINUTES FROM THE DECEMBER 19TH, 2023, REGULAR CITY COUNCIL MEETING.ITEM 4B APPROVE RESOLUTION NUMBER 24-001, ORDERING A GENERAL ELECTION TO BE HELD ON MAY 4TH, 2024 FOR THE PURPOSE OF ELECTING THE CITY COUNCIL FOR MAYOR AND PLACE 2 AND ORDERING A SPECIAL ELECTION TO BE HELD ON MAY 4TH, 2024 FOR THE PURPOSE OF ELECTING THE CITY COUNCIL FOR PLACE 3 TO FILL A VACANCY.
ITEM 4C APPROVE AN ENGINEERING SERVICES AGREEMENT WITH KSA ENGINEERS, INC, TO PROVIDE PRELIMINARY ENGINEERING DESIGN SERVICES FOR THE RANDALL MILL SIDEWALK IMPROVEMENT STUDY IN AN AMOUNT NOT TO EXCEED $136,000, ITEM 4D APPROVED CONTRACT AWARD FOR SOUTH LAKE TOWN SQUARE STREET AND PARKING GARAGE SWEEPING, POWER WASHING AND PORTER SERVICES WITH SOUTH LAKE LEASING AND MANAGEMENT INC, DBA REGENT SERVICES IN AN AMOUNT NOT TO EXCEED $135,000, ITEM 4E APPROVE CASE NUMBER ZA 23-0075 PLAT REVISION FOR LOTS 3R1, 3R2, AND 3R3 BLOCK A PINNACLE POINT ADDITION BEING A REVISION OF LOT 3R PINNACLE POINT ADDITION IN ADDITION TO THE CITY OF SOUTH LAKE TARRANT COUNTY, TEXAS LOCATED AT 455 SOUTH KIMBALL AVENUE, SOUTH LAKE TEXAS.
[00:55:03]
ITEM NUMBER 4F APPROVED RESOLUTION NUMBER 204002 FOR AN ADVANCED FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TEXT FOR GREEN RIBBON FUNDED IMPROVEMENTS AT THE INTERSECTION OF STATE HIGHWAY 114 AND WEST OF ROAD IN AN AMOUNT NOT TO EXCEED $516,545, ITEM 4G, CASE NUMBER SV 23-0022 SIGN VARIANCES FOR MAGNOLIA PROPERTY COMPANY LOCATED AT 850 SOUTH VILLAGE CENTER DRIVE IN SOUTH LAKE TEXAS.ITEM 4H EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONER STACY DRISCOLL AND GINA FILON FROM THE JANUARY 4TH, 2024 REGULAR PLANNING AND ZONING COMMISSION MEETING.
ARE WE STILL DOING THE ABSENCE ON THE MAYOR OR? WE DON'T NEED TO DO THAT.
OKAY. WE WILL NOT EXCUSE THE MAYOR'S ABSENCE OR HIS LATENESS.
WE'LL MOVE AHEAD TO ITEM 4J APPROVE AN AMENDED AGREEMENT WITH BLUE DOT TECHNOLOGIES FOR SOFTWARE SERVICES IN AN AMOUNT NOT TO EXCEED $81,500 AND FINALLY, ITEM 4K, WE'RE GOING TO TABLE ORDINANCE NUMBER 480-763B CASE NUMBER ZA23-0078.
FIRST READING ZONING CHANGE AND SITE PLAN FOR THE WHEELHOUSE.
THAT IS LOCATED AT 880 THROUGH 950 DAVIS BOULEVARD IN SOUTH LAKE TEXAS.
DOES ANYONE NEED ANY DISCUSSION OR PRESENTATIONS ON ANY OF THOSE CONSENT AGENDA ITEMS? SEEING OR HEARING NONE, WE WILL MOVE ON TO CALL TO ORDER OUR REGULAR SESSION.
[1. Call to Order]
THE FIRST ITEM IN OUR REGULAR SESSION IS TO GO INTO EXECUTIVE SESSION.[2.A. Executive Session]
AS MAYOR PRO TEM, I HEREBY ADVISE THAT WE'RE GOING INTO EXECUTIVE SESSION PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071 TO SEEK LEGAL ADVICE FROM OUR CITY ATTORNEY, SECTION 551.074 TO DELIBERATE REGARDING PERSONNEL MATTERS, AND SECTION 551.087 TO DELIBERATE REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS.HOW LONG DO WE THINK IT WILL BE?
>> AN HOUR SO WE'LL BE BACK AROUND 7:30.
>> NEEDED OUT OF EXECUTIVE SESSION?
[2.B. Reconvene]
>> WITH THAT, WE WILL MOVE ON TO ITEM 3A MAYOR'S REPORT.
[3.A. Mayor's Report]
THE ONLY THING I WANT TO SAY FOR MAYOR'S REPORT, UNFORTUNATELY MISSED THE WORK SESSION TONIGHT DUE TO TRAVEL SNAFUS BUT I DO WANT TO SAY TO SHAWNA ELBERTON, THAT IT HAS BEEN AN ABSOLUTE JOY WORKING WITH HER.SHE HAD A PHENOMENAL CAREER HERE IN SOUTH LAKE AND I ALONG WITH, I KNOW ALL THE REST OF MY COLLEAGUES LEARNED SO MUCH FROM HER AND WE'LL GET TO CELEBRATE HER TOMORROW AS WELL.
I'M VERY THANKFUL SHE GOT A GOOD SEND-OFF AND VERY THANKFUL FOR THE CONTINUED SERVICES OF CITY MANAGER ALISON ORTOWSKI.
ALISON, WELCOME TO THE MIDDLE.
>> THANK YOU. NICE TO BE HERE.
>> WE'RE SO EXCITED TO BE WORKING WITH YOU AS WELL.
>> I'M LONELY NOW JUST WANT TO SAY.
WE'LL GET SOMEBODY UP THERE. WITH THAT,
[3.B. City Manager's Report]
WE'LL MOVE ON TO ITEM 3B CITY MANAGER'S REPORT.TONIGHT, DANIEL CORTEZ, OUR DIRECTOR OF ECONOMIC DEVELOPMENT AND TOURISM, IS GOING TO TALK ABOUT AN EXCITING NEW SHOPPING AND DINING INCENTIVE PROGRAM THAT HE AND HIS TEAM ARE ABOUT TO LAUNCH.
>> THANK YOU, MAYOR AND MEMBERS OF COUNCIL.
I'M REALLY EXCITED ABOUT THIS PROGRAM BECAUSE IT HAS BEEN MAYBE 18 MONTHS OR SO IN THE MAKING.
BUT IN ANY CASE, I'M PRESENTING TO Y'ALL SOUTHLAKE OPEN REWARDS, WHICH IS A 5% CASHBACK REWARDS PROGRAM.
SO WHAT IS THIS PROGRAM REALLY ABOUT? ONE OF THE THINGS WE'VE NOTICED OVER THE LAST FEW YEARS IS WE EXPERIENCED A LITTLE BIT OF A DECLINE OR A LITTLE BIT OF A LOW VALLEY IN GENERATING SALES TAX GENERALLY AFTER THE HOLIDAY SEASON AND REALLY INTO THE SUMMER.
OF COURSE, WE HAVE A LITTLE BIT OF A BUMP IN MARCH, AND THAT'S LARGELY DUE, OF COURSE, TO SPRING BREAK AND FOLKS FINALLY GETTING OUT OF THE COLD WEATHER AND REALLY GETTING OUT AND SHOPPING AGAIN.
BUT THAT'S NOT ALWAYS EXPECTED.
AS WE KNOW WHAT HAPPENED IN 2020, YOU KNOW, WE CAN ALWAYS HAVE CHALLENGES DURING THE SPRING.
IN ANY CASE, I WANT TO FOCUS IN ON THIS AREA BECAUSE DURING THE PANDEMIC WAS ALSO WHEN WE ADOPTED THE ECONOMIC DEVELOPMENT MASTER PLAN ADDENDUM AND WITHIN THAT ADDENDUM, WE REALLY HAD TO FOCUS ON HOW TO REALLY CONVEY MARKET AND INCENTIVIZE CONSUMERS TO COME BACK TO SOUTH LAKE, LETTING THEM KNOW THAT WE'RE OPEN FOR BUSINESS.
WITH THAT, WE HAD A PARTNERSHIP AS OF LAST YEAR WITH A COMPANY CALLED BLUEDOT TECHNOLOGIES, WHICH HOSTS OUR BUSINESS DATABASE HERE FOR THE CITY.
BUT ONE OF THE SERVICES THAT THEY ALSO OFFER IS WHAT'S REFERRED TO AS OPEN REWARDS.
THIS IS A SERVICE THAT'S COMPLETELY FREE TO US, AND THE WAY IT WORKS IS WHATEVER MONEY ALLOCATION THAT THE CITY DECIDES TO
[01:00:01]
PLACE INTO IT IS WHAT THE PROGRAM ESSENTIALLY IS FUNDED BY.IN OUR CASE, WE ENDED UP FUNDING THAT THROUGH HOTEL OCCUPANCY TAXES LAST YEAR AND IT WAS APPROVED IN OUR ANNUAL BUDGET.
BUT WHAT THIS PROGRAM IS EFFECTIVELY GOING TO DO IS FOR ANYONE THAT COMES INTO SOUTHLAKE, REGARDLESS OF WHETHER THEY'RE A RESIDENT OR NOT, ANYTIME THAT THEY DINE, SHOP OR SPEND ON ENTERTAINMENT SERVICES HERE IN SOUTHLAKE, THEY CAN GET 5% CASH BACK.
THEY COULD DO THIS THROUGH PAYPAL OR IF THEY HAVE A LINKED DEBIT CARD TO THE APP, THEY CAN GO AHEAD AND GET THAT.
IT'S VERY SIMPLE. ALL THEY HAVE TO DO IS DOWNLOAD THE APP.
YOU CAN SEE THAT ON THE RIGHT SIDE OF YOUR SCREEN THROUGH THEIR GOOGLE PLAY OR APPLE APP STORE, AND THEY CAN START SAVING RIGHT AWAY.
WE HAVE 319 LOCAL BUSINESSES THAT ARE PARTICIPATING IN THIS.
HERE'S THE BEAUTY OF THIS, WE'VE MADE ATTEMPTS IN THE PAST TO TRY TO INCENTIVIZE CONSUMERS, BUT USUALLY THE CHALLENGE WE HAVE IS TRYING TO GET BUSINESSES TO GET RECRUITED TO DO THIS.
THE BEAUTY TO THIS IS IS WE USE OUR OWN BUSINESS DATABASE NOW WHERE THE BUSINESSES ARE OBSOLETE AND OUT OF THE PICTURE, THEY DON'T HAVE TO DO ANYTHING ABOUT THIS.
WE'LL BE COMMUNICATING WITH THEM, OF COURSE.
WE'LL BE HANDING OUT FLYERS AT TABLE TOPPERS, AT RESTAURANTS, AND WHAT HAVE YOU, BUT IT TAKES THE ELEMENT OF THE BUSINESSES AND THE WORK OUT OF THE PROGRAM, WHICH IS NICE BECAUSE BUSINESSES, OF COURSE, ARE FEELING THE EFFECTS OF INFLATION OVER THE LAST COUPLE OF YEARS.
WHAT YOU SEE ON YOUR SCREEN THERE IS IT'S ABOUT 319 LOCAL BUSINESSES THAT WE HAVE IN OUR DATABASE THAT WILL BE ABLE TO PARTICIPATE.
ALL THE PERSON WILL HAVE TO DO IS ONCE THEY DOWNLOAD THE APP, THEY SELECT THEIR COMMUNITY.
ON THE APP ITSELF, YOU'LL BE ABLE TO GO AHEAD AND MAKE THAT REDEMPTION.
LET'S SAY YOU WERE AT MOXIES, AS YOU CAN TELL ON YOUR SCREEN, AND YOUR RECEIPT IS FOR $100, LET'S JUST SAY, YOU GO AHEAD AND PUT THAT AMOUNT IN THERE AND UPLOAD YOUR RECEIPT, AND JUST AS SIMPLE AS THAT, YOU END UP GETTING YOUR REFUND OR YOUR 5% CASH BACK.
IT PUTS THE BURDEN ON THE CONSUMER RATHER THAN ON THE BUSINESS, WHICH IS ONE OF THE THINGS THAT WE EFFECTIVELY REALLY WANTED TO DO, SO THREEFOLD HERE.
WE SAVE BUSINESSES MONEY, OR WE ENTICE FOLKS TO GO SHOP, DINE, AND GO TO ENTERTAINMENT SERVICES, WE GET TO SAVE A LITTLE BIT OF MONEY FROM THE CONSUMER SIDE, AND OF COURSE WHAT WE HOPE, THE EFFECT IS, IS THAT WE ALSO GET TO INCREASE SOME SALES TAX GENERATION HERE IN THE CITY OF SOUTHLAKE.
WE'RE LAUNCHING THIS PROGRAM STARTING THIS MONDAY, AND OF COURSE, THE MAYOR IS WELL VERSED AND WE WILL BE DOING A MINUTE WITH THE MAYOR HERE THIS WEEK, SO WE CAN GO AHEAD AND KICK OFF THIS PROGRAM STARTING THIS MONDAY.
WE ARE ENDING THE PROGRAM IN ABOUT LATE SPRING DEPENDING ON HOW WELL THE PROGRAM RUNS.
JUST LIKE WITH ANY OTHER PROGRAM, WORD OF MOUTH IS GOING TO BE VERY POWERFUL, SO I WILL RELY ON THE COUNCIL HERE TONIGHT TO GO AHEAD AND START SPREADING THE GOOD WORD OF THIS PROGRAM BEING OUT THERE.
IT'S SUPER SIMPLE. ALL YOU HAVE TO HAVE TO DO IS JUST DOWNLOAD THE APP.
OF COURSE, THERE'S MORE INFORMATION OUT THERE FOR ANYONE THAT WANTS TO LOOK AT SOME FAQS ABOUT THE PROGRAM.
THE WEBSITE IS ALREADY SET UP ON OUR VISIT SOUTHLAKE, IT'S SOUTHLAKEOPENREWARDS.COM.
WE HOPE THE PROGRAM WILL BE SO SUCCESSFUL THAT I COULD COME BACK TO THE COUNCIL AT OUR NEXT BUDGET CYCLE AND SAY, I NEED A LOT MORE MONEY FOR THIS BECAUSE IT'S REALLY HELPING US OUT.
WITH THAT, ARE THERE ANY QUESTIONS FOR THE PROGRAM?
>> YOU CAN SEARCH OPEN OR IT COULD BE OPEN REWARDS, EITHER ONE WILL WORK.
>> IF YOU GO AHEAD AND DOWNLOAD THE APP NOW, YOU'LL GO AHEAD AND SEE THAT IF YOU LOOK UP THE COMMUNITY, WE'RE ALREADY LISTED IN THERE, BUT NOTHING WILL REALLY COME UP AT THIS POINT BECAUSE WE HAVEN'T REALLY TURNED ON THE SWITCH UNTIL MONDAY.
>> I LOVE IT. HOW CREATIVE, DANIEL.
THANK YOU SO MUCH FOR DOING THIS. THIS IS GREAT.
>> I HAVE A QUESTION. IS THERE A LIMIT THAT EACH CONSUMER CAN GET BACK EACH YEAR?
>> WE DIDN'T WANT TO PLACE A LIMIT.
A LOT OF COMMUNITIES, WHAT THEY'LL DO JUST BASED ON FUNDING, THEY'LL SIT THERE AND SAY $10, $15 BACK PER TRANSACTION.
I DIDN'T FEEL THAT THAT WAS REALLY NECESSARY IF WE'RE TRYING TO PROMOTE CONSUMERISM.
WE SAT THERE AND SAID, THIS ISN'T FOR ALL BUSINESSES.
WE SPECIFIED THIS IS FOR RESTAURANTS, FOR SHOPPING AND RETAIL, AND ENTERTAINMENT PURPOSES ONLY.
I FIGURE THE WORLD IS YOUR OYSTER, SO AS MUCH AS YOU WANT TO SPEND HERE IN SOUTHLAKE, I THINK THAT'S ULTIMATELY, AT THE END OF THE DAY, THAT'S A GOOD THING FOR BUSINESS AND IT'S A GOOD THING FOR SOUTHLAKE. I TOTALLY AGREE.
>> THAT'S INCREDIBLE, AND THAT COULD AMOUNT TO SOME REALLY SERIOUS CASH BACK IN PEOPLE'S POCKET.
>> AS YOU'RE PINCHING PENNIES, AS WE ALL DO, WELL, WHO WANTS TO GO DINE IN GRAPEVINE WHEN I CAN SPEND $300 OVER AT MOXIES AND MAKE A BUNCH OF MONEY BACK, SO THAT'S REALLY COOL.
HATS OFF TO YOU FOR THINKING THAT THROUGH AND PUTTING THAT TOGETHER.
IT'S REALLY COOL. I'LL HELP YOU SPREAD THE WORD, DANIEL.
>> I HAVE A QUESTION. DOES IT APPLY TO CAR WASHES AS WELL, IN CASE ANYONE UP HERE IS INTERESTED IN THAT?
>> UNFORTUNATELY, THAT PARTICULAR BUSINESS DOESN'T FALL UNDER THE CATEGORY.
[01:05:01]
I GUESS MAYBE WE CAN SQUEEZE IT UNDER ENTERTAINMENT. IT CAN BE ENTERTAINMENT.>> DANIEL, A COUPLE OF QUESTIONS.
THE PROCESS OF YOU ENTER IN THE DOLLAR AMOUNT, YOU UPLOAD THE RECEIPT, IS THERE SOMEBODY ACTUALLY LOOKING AT IT, OR IS IT JUST ON OUR SYSTEM?
THIS IS THE BEAUTY OF THE SERVICE, WE HAVE AN EXISTING AGREEMENT WITH BLUEDOT, THEY DO REVIEW ALL THE TRANSACTIONS.
IF THERE'S ANYTHING THAT MAY BE A LITTLE "SQUARELY", THEY'LL GO AHEAD AND SEND IT TO US AND EVERY MORNING MY TEAM WILL BE ABLE TO LOOK AT THOSE TRANSACTIONS AND GO AHEAD AND SIGN OFF ON THEM.
IN ADDITION, WE KNOW BUSINESSES CLOSE AND NEW BUSINESSES OPEN, SO IF THE OPPORTUNITY COMES UP AND IT'S A NEW BUSINESS, AND LET'S SAY IT'S A DINING ESTABLISHMENT AND IT'S NOT ON THE LIST, THE CONSUMER CAN ACTUALLY ADD THAT.
THE REQUEST WILL STILL GO IN AND WE'LL GO AHEAD AND AUTHORIZE IT.
IT'S NOT JUST DEPENDENT ON EVERYTHING THAT STAFF IS DOING BECAUSE IT'S DIFFICULT.
WITH 2,400 BUSINESSES IN TOWN, KEEPING UP WITH EVERYTHING THAT OPENS AND CLOSES AND WHAT'S WITHIN THE DATABASE IS A LITTLE BIT OF A STRUGGLE, BUT THAT'S WHERE I SAY THIS IS THE BEAUTY OF THIS PROGRAM.
IT'S MANAGED BY AN EXISTING AGREEMENT THAT WE HAVE AND IT PUTS A LITTLE BIT OF THE BURDEN ON THE CONSUMER.
>> YOU SAID RETAILERS, I KNOW THIS IS SILLY, BUT TESLA IS NOT A PART OF THE PROGRAM.
>> THAT'S CORRECT. [LAUGHTER] THEY ARE NOT WITHIN THE 319 BUSINESSES THAT WE'VE ALLOCATED.
>> THANKS, DANIEL. LOOKING FORWARD TO IT.
>> WE'LL GET THE WORD OUT, SIR.
>> WITH THAT, ALISON, ANYTHING ELSE?
>> WITH THAT, WE'LL MOVE ON TO THE CONSENT AGENDA.
[4. CONSENT AGENDA]
THIS WAS PREVIOUSLY DISCUSSED IN WORK SESSION.ANYTHING ELSE TO ADD TO CONSENT AGENDA.
SEEING NOTHING, I'LL TAKE A MOTION.
>> YES, MAYOR AND COUNCIL, I MAKE A MOTION TO APPROVE OUR CONSENT AGENDA ITEMS 4A THROUGH 4K, NOTING THAT WITH RESPECT TO ITEM 4K, WE'RE TABLING ORDINANCE NUMBER 480-763B, CASE NUMBER Z823-0078.
FIRST READING ZONING CHANGE AND SITE PLAN FOR THE WHEEL HOUSE, WHICH IS LOCATED AT 880 THROUGH 950 DAVIS BOULEVARD, SOUTHLAKE, TEXAS.
AS THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE FEBRUARY 6, 2024 CITY COUNCIL MEETING.
ALSO WITH RESPECT TO ITEM 4I, WE'RE GOING TO WITHDRAW THAT ITEM EXCUSING MAYOR HOFFMAN'S ABSENCE BECAUSE IT'S NOT NECESSARY AS HE IS IN ATTENDANCE.
>> I AM. IT TURNS OUT I'M HERE, INDEED.
WE HAVE A MOTION, IS THERE A SECOND?
>> PLEASE CAST YOUR VOTE. THAT MOTION PASSES 6:0.
MOVING ON TO PUBLIC FORUM ITEM NUMBER 5.
[5. Public Forum]
PUBLIC FORUM IS AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS COUNCIL ABOUT ITEMS NOT ON TONIGHT'S AGENDA.I'LL GO AHEAD AND OPEN UP THE PUBLIC FORUM AND CALL MR. DAVID DOWD.
MR. DOWD, IF YOU COULD PLEASE JUST, YOU KNOW THE DRILL, STATE YOUR NAME AND ADDRESS FOR THE RECORD AND THEN WE'LL HAVE THREE MINUTES.
I'M 2900 HILL CASTLE LANE, SOUTHLAKE.
MR. MAYOR, CITY COUNCIL, THANK YOU VERY MUCH FOR A CHANCE TO SPEAK.
I'M GOING TO ADDRESS AN ISSUE THAT YOU'VE ALREADY TAKEN CARE OF, THE JONES BRANCH SANITARY SEWER EASEMENT RELOCATION THAT YOU APPROVED A COUPLE OF WEEKS AGO, FOUR OR FIVE WEEKS AGO.
JUST IN CASE, THE EROSION IS THE IMPORTANT WORD, THE CITY IS PROPOSING TO RELOCATE THE SEWER EASEMENT FURTHER AWAY FROM THE JONES BRANCH BECAUSE OF CURRENT AND FUTURE EROSION TO THE EXISTING EASEMENT AND SEWER PIPE.
THE CURRENT EASEMENT OF 1998 WAS NOT ENGINEERED FOR THE INCREASED STORM RUNOFF FROM COMMERCIAL CONSTRUCTION UPSTREAM WITH INADEQUATE DETENTION SYSTEMS. HEAVY RAIN OVERFLOWS THE DETENTION DEVICES AND RUNS UNABATED DOWNSTREAM.
IN 2008, THE CITY WAS ADVISED OF EROSION WAS EXPOSING AT WALLS OF A SANITARY SEWAGE MANHOLE.
THE EROSION WILL NOT STOP AND WILL THREATEN THE NEW EASEMENT IN A MATTER OF TIME.
ONLY EROSION CONTROL WOULD BE A LONG TERM FIX PER THE TWO PELOTON ENGINEERS SPEAKING INDEPENDENTLY.
THE TIME IT WILL TAKE FOR THE EROSION TO REACH A NEW SEWER EASEMENT IS DEPENDENT ON THE RUNOFF RATE AND VOLUME.
I ASKED THE ENGINEERS TO CONVEY THIS IDEA TO THE CITY, AND I ASKED THE CITY TO REACH OUT TO PELOTON, AND I GAVE THE CITY THE PELOTON ENGINEERS' NAMES WHO MADE THAT FORECAST.
THE EASEMENT RELOCATION IS THE CHEAPEST OPTION, BUT IS SHORT-TERM AND WILL HAVE RECURRING EXPENSES.
EROSION CONTROL IS MORE EXPENSIVE BUT ADDS LONGEVITY TO THE NEW SEWER SYSTEM PIPELINE.
IF YOU GUYS DON'T GO WITH EROSION CONTROL, WHAT IS THE CITY'S LONG TERM SOLUTION? THIS IS GOING TO TURN AROUND IN 5-10 YEARS, IT'LL BE DOING EXACTLY THE SAME THING IT'S DOING NOW.
THE OTHER ISSUE IS EASEMENT MAINTENANCE.
THE CITY'S POSITION ON EASEMENT EIGHT MAINTENANCE IS THAT THE PROPERTY OWNERS ARE RESPONSIBLE, THE STATE LAW SAYS THE EASEMENT HOLDER,
[01:10:01]
WHICH IN THIS CASE IS A CITY, IS RESPONSIBLE FOR THE MAINTENANCE AND ALL THE COSTS FALLING ON THE CITY.THE CITY SAYS THEY HAVE AN ORDINANCE THAT MOVES THE RESPONSIBILITY TO THE PROPERTY OWNERS.
A COPY OF THIS ORDINANCE HAS NOT BEEN SHOWN TO THESE LANDOWNERS.
IF THE CITY REQUESTS AN EASEMENT AND THE PROPERTY OWNERS SELL THEM ONE.
THE CITY SAYS IN WRITING, EASEMENT, MAINTENANCE IS THE PROPERTY OWNER'S RESPONSIBILITY WITH THAT EXPENSE.
IF THE PROPERTY OWNERS ARE RESPONSIBLE FOR THE MAINTENANCE AND THERE IS A KNOWN EROSION THREAT TO THE EASEMENT, WHAT MOTIVATION IS THERE FOR THE PROPERTY OWNER TO ACCEPT FUTURE LIABILITY AND EXPENSES IN SIGNING THE PROPOSED AGREEMENT? IS THIS SOMETHING YOU WOULD SIGN? THANK YOU.
>> MR. DOWN I'M SORRY, WE CUT YOU OFF.
I'M GOING TO ASK DIRECTOR COHEN TO FOLLOW-UP WITH YOU AND MAKE SURE THE REST OF YOUR COMMENTS GET TO US IN EMAIL. IS THAT OKAY?
>> I SAID I WANT TO ASK DIRECTOR COHEN TO FOLLOW-UP WITH YOU AND MAKE SURE THE REST OF YOUR COMMENTS GET TO US IN EMAIL, AND WE'LL GET RESPONSES BACK TO YOU, OKAY?
>> ALL RIGHT. THANK YOU VERY MUCH.
>> THANK YOU, SIR. ANYBODY ELSE WISHING TO SPEAK AT PUBLIC COMMENT TONIGHT? SEEING NONE, WE'LL CLOSE PUBLIC FORUM AND MOVE ON TO ITEM 6A AND 6B.
[6.A. Ordinance No. 1281, 2nd Reading, abandonment of a utility easement on an unplatted lot from James B. Martin Survey Abstract 1134 Tract 1C1A, 1C1B, 1C2 and 1F, an addition the the City of Southlake, Tarrant County, Texas. PUBLIC HEARING]
6A IS ORDINANCE NUMBER 1,281, SECOND READING, ABANDONMENT OF A UTILITY EASEMENT ON AN UNPLATTED LOT.ITEM 6B IS ORDINANCE NUMBER 1,282.
SECOND READING, REDUCING IN SIZE UTILITY EASEMENT ON A PIECE OF PROPERTY ON SABRE GROUPS CAMPUS.
COUNCIL, ANYBODY NEED A PRESENTATION ON THIS?
>> I DON'T THINK THERE ARE ANY QUESTIONS EITHER. GREAT JOB, DIRECTOR COHEN.
FIRST, OPEN UP THE PUBLIC HEARING.
ANYONE WISHING TO SPEAK ON ITEM 6A? SEEING NONE, I'LL CLOSE THE PUBLIC HEARING AND TAKE A MOTION.
>> YES, MAYOR AND COUNCIL, I MAKE A MOTION TO APPROVE ITEM 6A ORDINANCE NUMBER 1,281.
SECOND READING, ABANDONMENT OF A UTILITY EASEMENT ON AN UNPLATTED LOT FROM JAMES B. MARTIN, SURVEY ABSTRACT 1134, TRACK 1C1A, 1C1B, 1C2, AND 1F, IN ADDITION TO THE CITY OF SOUTHLAKE TARRANT COUNTY, TEXAS, AND THAT IS DATED JANUARY 16TH, 2024.
>> WE HAVE A MOTION. DO WE HAVE A SECOND?
>> SECOND. ARE WE DOING THIS TOGETHER? NO.
>> PLEASE CAST YOUR VOTE. ITEM 6A PASSES, SIX TO ZERO.
[6.B. Ordinance No. 1282, 2nd Reading, reducing in size a utility easement on Lot 1R1R1R, Block 1, Sabre Group Campus Addition, an addition to the City of Southlake, Tarrant County, Texas. PUBLIC HEARING]
OPEN UP THE PUBLIC HEARING ON ITEM 6B.ANYONE WISHING TO SPEAK? SEEING NONE, I'LL CLOSE THE PUBLIC HEARING AND TAKE A MOTION.
>> YES, MAYOR AND COUNCIL, I MAKE A MOTION TO APPROVE ITEM 6B, ORDINANCE NUMBER 1,282.
SECOND READING, REDUCING IN SIZE OF UTILITY EASEMENT ON LOT 1R1R1R, BLOCK 1, SABRE GROUP CAMPUS ADDITION, IN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
AND THAT'S SUBJECT TO A MEMORANDUM DATED JANUARY 16TH, 2024.
>> WE HAVE A MOTION, IS THERE A SECOND?
>> PLEASE CAST YOUR VOTE. ITEM 6B PASSES SIX TO ZERO.
WITHOUT, MOVE ON TO ITEM 6C, ORDINANCE NUMBER 1,283.
[6.C. Ordinance No. 1283, 2nd Reading approving a franchise agreement with Oncor Electric Delivery Company LLC.]
SECOND READING. APPROVING A FRANCHISE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY.CFO JACKSON, DO YOU HAVE ANY PRESENTATION FOR US ON THIS? I DIDN'T THINK SO.
ANY QUESTIONS ON THIS ITEM GUYS? WELL, THIS IS A PUBLIC HEARING, SO I WILL GO UP AND OPEN UP A PUBLIC HEARING ON ITEM 6C.
SEEING NO SPEAKERS, I'LL CLOSE THE PUBLIC HEARING AND TAKE A MOTION.
>> YES, MAYOR AND COUNCIL, I MAKE A MOTION TO APPROVE ITEM 6C, ORDINANCE NUMBER 1283.
SECOND READING, APPROVING A FRANCHISE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY, LLC.
AND THAT'S SUBJECT TO OUR MEMORANDUM DATED JANUARY 16TH, 2024.
>> WE HAVE A MOTION. IS THERE A SECOND?
>> PLEASE CAST YOUR VOTE. OH, THAT'S FIVE. WE GOT A SIXTH? [BACKGROUND] RYNA, ARE YOU LIP STATING? [BACKGROUND] AFTER MUCH DELIBERATION, THAT ITEM PASSES SIX TO ZERO.
>> THERE WAS A LOT OF DRAMA ON THAT ONE.
I HAD TO THROW A CURVE BALL IN IT.
WITH THAT, MOVE ON TO ITEM 6D.
[6.D. Ordinance No. 480-805, ZA23-0035, 2nd Reading, Zoning Change and Concept Plan for 1390 Brown Lane located on property described as Tract 1G, John Heirs Childress Survey Abstract No. 253, City of Southlake, Tarrant County, Texas and located at 1390 Brown Lane, Southlake, Texas. Current Zoning: "AG" Agricultural District. Requested Zoning: "SF-1A" Single Family Residential District. SPIN Neighborhood #5.]
ORDINANCE NUMBER 480-805 ZA23-0035.SECOND READING, ZONING CHANGE IN CONCEPT PLAN FOR 1390 BROWN LANE.
ANYBODY NEED A PRESENTATION ON THIS ONE? DIRECTOR KILLOUGH. TAKE THE NINE OFF, SIR.
ANY QUESTIONS FOR STAFF? SEEING NONE, I'LL CALL FOR A PUBLIC HEARING ON THIS ITEM IF ANYONE WAS WISHING TO SPEAK ON 6D? SEEING NO SPEAKERS, I'LL CLOSE THE PUBLIC HEARING AND TAKE A MOTION.
>> YES. MAYOR AND COUNCIL MAKE A MOTION TO APPROVE ITEM 6D, ORDINANCE NUMBER 480-805.
[01:15:03]
SECOND READING, ZONING CHANGE AND CONCEPT PLAN FOR 1390 BROWN LANE, LOCATED ON PROPERTY DESCRIBED AS TRACK 1G JOHN.AYRES CHILDREN'S SURVEY, ABSTRACT NUMBER 253 IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1390 BROWN LANE, SOUTHLAKE, TEXAS.
SUBJECT TO OUR STAFF REPORT DATED JANUARY 9TH, 2024, AND PLANT REVIEW SUMMARY NUMBER 3 DATED DECEMBER 1ST, 2023.
NOTING THAT WE'RE GRANTING THE VARIANCE REQUEST TO SUBDIVISION ORDINANCE NUMBER 483 AS AMENDED, SECTIONS 8.01 AND 5.04 REQUIRING RESIDENTIAL LOTS TO FRONT ON A PUBLIC STREET, AND NOTING THAT WE'RE APPROVING THE ZONING CHANGE AND CONCEPT PLAN, CHANGING THE ZONING FROM AG, AGRICULTURAL DISTRICT, TO SF1, A SINGLE FAMILY RESIDENTIAL ON A SINGLE TRACT OF LAND LOCATED AT 1390 BROWN LANE, AND GRANTING A VARIANCE TO THE SUBDIVISION ORDINANCE NUMBER 483 AS AMENDED, SECTIONS 8.01 AND 5.04 REQUIRING RESIDENTIAL LOTS TO FRONT ON A PUBLIC STREET.
NOTING THAT THE APPROVAL IS SUBJECT TO MEETING THE CITY OF SOUTHLAKE MINIMUM FIRE PROTECTION AND ACCESS STANDARDS. WE HAVE MOTIONS. IS THERE A SECOND?
>> PLEASE CAST YOUR VOTE. WITH NO DRAMA AT ALL, ITEM 60 PASSES SIX TO ZERO, AND THAT IS THE LAST ITEM ON TONIGHT'S AGENDA.
SO THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.