Feb 06, 2024 City Council

[00:00:02]

ALL RIGHT, IT'S 5:30, AND, IT'S TIME TO CALL THE FEBRUARY 6TH, 2024 CITY COUNCIL MEETING TO ORDER.

[1. Call to order]

PASTOR REED IS NOT HERE, SO HE RECORDED AN INVOCATION.

WE'RE GOING TO PLAY THAT VIDEO, AND THEN WE'LL DO THE PLEDGE.

SO YOU GUYS PLEASE RISE.

GOOD EVENING, MAYOR AND COUNCIL.

I WANTED TO TAKE A SECOND TONIGHT AND ACKNOWLEDGE ALISON'S NEW ROLE.

AND AS I THOUGHT ABOUT PRAYING THIS EVENING, IT BECAME, JUST A HEART FOCUS TO BE ABLE TO CONVEY A SIMPLE MESSAGE TO HER AND TO EVERYONE HERE.

AND THAT'S THIS, THERE'S THIS MOMENT IN SCRIPTURE WHERE DAVID HAS BEEN KING FOR A VERY LONG TIME, AND HE WAS AN INCREDIBLY HARD ACT TO FOLLOW.

AND IN SECOND CHRONICLES, CHAPTER ONE, SOLOMON, HIS SON, IS NOW ASCENDED TO THE NEW ROLE OF BEING KING AND HE'S GOT A HARD ACT TO FOLLOW.

AND THERE'S NO DOUBT IN THE CITY OF SOUTHLAKE THAT FOLLOWING SHANA YELVERTON IS A HARD ACT.

AND AS I THOUGHT ABOUT THAT, I WAS REMINDED OF THIS MOMENT OF TRANSITION IN THE SCRIPTURE IN SECOND CHRONICLES WHERE DAVID IS GONE AND SOLOMON ACTUALLY GETS A VISIT FROM GOD IN SOME KIND OF DREAM.

AND GOD SAYS, WHAT DO YOU WANT? WHAT DO YOU WANT YOUR KINGDOM TO LOOK LIKE? AND SOLOMON BASICALLY JUST SAYS, I DON'T WANT ANYTHING BUT WISDOM.

I'VE GOT THIS HUGE RESPONSIBILITY AND I NEED YOUR WISDOM TO MAKE IT WORK.

AND THAT IS MY PRAYER FOR YOU TONIGHT, THAT IN THE MIDST OF ALL OF THE EXPERIENCES THAT YOU HAVE AND ALL OF THE CHALLENGES AND CHOICES THAT YOU HAVE IN FRONT OF YOU, THAT YOU'LL CONSTANTLY GO TO GOD AND SAY, GIVE ME WISDOM.

AND THAT'S MY PRAYER FOR YOU TONIGHT.

DEAR LORD, WE COME TO YOU THANKING YOU FOR YOUR GOODNESS.

AND NOW, AS WE THINK ABOUT HOW YOU BLESSED OUR CITY AND BLESSED US AS A TOWN, WE PRAY, ESPECIALLY TONIGHT FOR ALISON ORTOWSKI AND WE PRAY GOD THAT YOU WOULD FILL HER WITH WISDOM FOR THE ROLE THAT YOU HAVE GIVEN HER.

BLESS HER AND LORD, AS SHE HAS DECISIONS TO MAKE.

I PRAY THAT SHE WOULD SEEK YOUR WISDOM AND AS SHE HAS DIFFICULTIES, I PRAY THAT SHE WOULD SEEK YOUR WISDOM.

AND I PRAY THE CONSTANT THEME OF HER TIME THAT SHE SHARES WITH US AND DEVOTES TO OUR CITY SHALL CONSTANTLY COME TO YOU AND SAY, GIVE ME WISDOM. AND THAT'S MY PRAYER RIGHT NOW FOR ALISON, THAT YOU WOULD FILL HER WITH WISDOM IN AN INCREDIBLE WAY FOR THE ROLE THAT YOU'VE GIVEN HER.

AND MY PRAYER FOR OUR MEETING TONIGHT IS THAT AS MATTERS COME UP, AS DISCUSSIONS HAPPEN, AS OUR MAYOR AND COUNCIL WORK THROUGH ISSUES, THAT YOU WOULD FILL THEM WITH WISDOM. LORD WE NEED YOUR WISDOM TO MAKE GOOD DECISIONS.

BUT WE'RE ALSO AWARE THAT YOU TELL US IN SCRIPTURE THAT IF WE COME TO YOU ASKING FOR WISDOM, THAT YOU'LL GIVE IT TO US.

SO TONIGHT WE PRAY FOR WISDOM FOR THIS MEETING AND FOR ALISON.

WE GIVE THANKS, THOUGH MOST OF ALL THAT WHEN WE LOOK TO JESUS CHRIST, WE SEE IN HIM THE WISDOM OF GOD.

THANK YOU FOR YOUR LOVE FOR US AND I PRAY BLESSING ON THIS MEETING AND ON OUR CITY.

IN JESUS NAME, AMEN.

GOD BLESS YOU. THANKS.

I'LL SAY THE PLEDGE OF ALLEGIANCE.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

TEXAS PLEDGE. HONOR THE TEXAS FLAG, I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

ALL RIGHT, TAKE YOUR SEATS.

OKAY. WELL, WE APPRECIATE THOSE AMAZING WORDS FROM PASTOR REED.

WE'RE GOING TO GO AHEAD AND GET STARTED WITH OUR WORK SESSION TONIGHT.

[3. 2024 Employee Appreciation Week and Employee Performance Awards]

SO I AM RECOGNIZING MISS STACEY BLACK, WHO'S GOING TO LEAD US THROUGH THIS GREAT CELEBRATION OF ALL THINGS CITY OF SOUTHLAKE EMPLOYEES AND THE GREAT THINGS THEY DO FOR US.

YES. THANK YOU MAYOR. GOOD EVENING EVERYONE.

GOOD EVENING.

LOOKING FOR THE MOUSE, IT'S FOUND.

WELL, THANK YOU SO MUCH.

I'M THRILLED TO BE HERE TONIGHT TO PROVIDE YOU WITH A SNEAK PEEK OF OUR EMPLOYEE APPRECIATION WEEK.

IT'S A MOMENT IN TIME WHERE WE CAN SPEND AND REALLY APPRECIATE AND HONOR THE HEARTBEAT OF OUR ORGANIZATION, OUR INCREDIBLE TEAM SOUTHLAKE. WE HAVE CURATED A LINEUP OF ACTIVITIES AND EVENTS THAT WILL HAVE EVERYONE TAPPING THEIR FEET AND RAISING THEIR PHONES TO IN SALUTE OF TEAM SOUTHLAKE, THE TRUE ROCK STARS OF OUR ORGANIZATION.

SO THE PEOPLE WHO MAKE UP TEAM SOUTHLAKE ARE INCREDIBLE, AND WE TAKE THIS WEEK TO REALLY CELEBRATE AND SHOW OUR APPRECIATION TO EACH AND EVERY SINGLE ONE OF THEM.

TO KICK THINGS OFF, EACH TEAM MEMBER WILL RECEIVE THEIR VERY OWN EXCLUSIVE APPRECIATION WEEK T-SHIRT AND PIN.

[00:05:04]

AS THE WEEK CONTINUES, WE DO TRY AND INFUSE SOME FUN, CREATIVITY AND TEAMWORK INTO THE WEEK.

THIS YEAR, THE PLANNING COMMITTEE HAS PLANNED SEVERAL FUN CHALLENGES ALL AROUND OUR ROCKSTAR THEME, AND THOSE INCLUDE DESIGNING A TEAM ALBUM WITH A COVER ALBUM THAT CELEBRATES OUR VALUES, CREATING A MUSIC VIDEO TO SHOWCASE THE COLLABORATION THAT DEFINES OUR WORKPLACE, AND END THE WEEK WEARING THEIR VERY FAVORITE WORK APPROPRIATE BAND T SHIRT. YOU CAN SEE THE FUN COMMITTEE EXAMPLE THAT THEY PROVIDED THE TEAM HERE ON THE SCREEN OF THEIR ALBUM.

BUT REALLY, THE CRESCENDO OF EMPLOYEE APPRECIATION WEEK IS OUR ANNUAL EMPLOYEE BREAKFAST AND AWARDS CEREMONY.

THIS IS WHERE WE TURN UP THE VOLUME AND CELEBRATE THE EPIC SOLOS AND HARMONIES OF OUR TEAM.

WE'LL SHARE THE STORIES ON SOCIAL MEDIA, MAKING SURE EVERYONE FEELS THE VIBRATIONS OF OUR SUCCESS.

AS A GRAND FINALE, THE NAMES OF OUR HONOREES WILL BE DISPLAYED ON THE FLAGPOLE BANNERS RIGHT HERE IN TOWN SQUARE.

BECAUSE IN SOUTHLAKE, OUR ROCK STARS SHINE BRIGHT FOR ALL TO SEE.

TONIGHT, I'D LIKE TO TAKE JUST A MINUTE TO HIGHLIGHT SOME OF OUR RECOGNITION FOLKS THAT WE RECOGNIZING THIS YEAR.

AND WE ALWAYS START BY RECOGNIZING THOSE TEAM MEMBERS WHO REACHED SIGNIFICANT MILESTONES FOR THEIR TENURE WITH THE CITY OF SOUTHLAKE.

THIS YEAR, WE'RE HONORED TO RECOGNIZE 53 EMPLOYEES WHO ACHIEVED THOSE TENURE MILESTONES IN 2023, AND IN RECOGNITION OF THEIR SERVICE, EACH WILL RECEIVE A TENURE PIN TO MARK THE OCCASION.

ON THE SCREEN HERE, YOU'LL SEE 17 EMPLOYEES WHO WILL BE RECOGNIZED FOR 5 YEARS OF SERVICE.

THIS SLIDE WILL HIGHLIGHT 15 EMPLOYEES WHO ATTAINED TEN YEARS OF SERVICE IN 2023.

AND WE ARE PROUD TO RECOGNIZE 9 RECIPIENTS FOR REACHING THEIR 15 YEAR, TENURE YEAR ANNIVERSARY.

BUT ALSO VERY EXCITED.

WE'RE TO HONOR 9.

WE'RE HONORED TO RECOGNIZE 8 EMPLOYEES WHO HAVE RESERVED THE YEAR THE CITY FOR 20 YEARS.

IT'S PARKS CREW LEADER ANDY ALVARADO, PUBLIC WORKS HEAVY TECHNICIAN OPERATOR JASON CAMBLIN, PARKS SUPERVISOR DAVE KIELICH, DEPUTY DIRECTOR OF FINANCE ADMINISTRATION KRISTIN MCGRAIL, FIRE LIEUTENANT JASON MOLONEY, FIRE DRIVER ENGINEER RANDY MUDD PARKS MANAGER MIKE REASONER, AND COMMUNITY INITIATIVES COORDINATOR VALERIE SNYDER.

BUT IT DOESN'T STOP THERE.

WE HAVE 3 EMPLOYEES WHO ARE HONORED FOR SERVING 25 YEARS, POLICE CAPTAIN JASON HENNINGER, PLANS EXAMINER SKIP VANDERGRIFFT, AND GIS ANALYST PATRICK WHITHAM.

AND FINALLY, WE ARE VERY PROUD TO HONOR MUNICIPAL COURT OFFICER JEFF PAUL, WHO ACHIEVED 40 YEARS OF SERVICE THIS PAST JULY.

YOU MAY RECALL JEFF RETIRED HIS FULL TIME POSITION WITH US.

HE STILL CONTINUES TO WORK WITH US PART TIME, AND WE'RE HONORED TO KEEP HIM ON THE TEAM AND CELEBRATE 40 YEARS WITH HIM THIS YEAR.

THIS MOVES ON TO OUR VALUE AWARD CATEGORIES, AND THIS IS THE FIRST CATEGORY I'D LIKE TO SHARE WITH YOU AND HIGHLIGHT THE RECIPIENTS OF THIS AWARD.

OUR CITY VALUES ARE THE COMPASS THAT GUIDES US EACH AND EVERY DAY.

IT'S THE FOUNDATION OF EVERYTHING WE DO.

IT'S CRUCIAL FOR US TO ACKNOWLEDGE THOSE INDIVIDUALS WHO WORK STANDS OUT FOR ALIGNING WITH THESE CORE VALUES.

THESE EXCEPTIONAL EMPLOYEES ARE NOMINATED BY THEIR COLLEAGUES AND ARE CAREFULLY SELECTED BY AN AWARDS COMMITTEE.

I'D FIRST LIKE TO RECOGNIZE AARON GROGAN FOR HIS COMMITMENT TO THE CORE VALUE OF ACCOUNTABILITY.

AARON IS THE SUPPORT SERVICES SUPERVISOR FOR IT, AND IS KNOWN FOR HIS UNWAVERING DEPENDABILITY AND A STRONG SENSE OF RESPONSIBILITY.

HIS CONSISTENT COMMITMENT TO MEETING DEADLINES, METICULOUS ATTENTION TO DETAIL, AND INNOVATIVE PROBLEM SOLVING NOT ONLY CONTRIBUTES SIGNIFICANTLY TO THE SUCCESS, BUT ALSO EXEMPLIFY THE CORE VALUE OF ACCOUNTABILITY IN EACH AND EVERY ACTION HE TAKES.

THE RECIPIENT OF THE COMMITMENT TO EXCELLENCE AWARD IS YOUTH SERVICES LIBRARIAN STACY WELLS.

STACY PLAYED A PIVOTAL ROLE IN VARIOUS INITIATIVES THIS YEAR, INCLUDING CREATING A CISD READING LEVEL GUIDES FOR OUR PUBLIC LIBRARY, COLLABORATING WITH THE LIBRARY FOUNDATION ON A WINTER READING PROGRAM, AND LEADING AN IN-MEMORIAM PROJECT FOR A CISD STUDENT.

HER PROACTIVE APPROACH AND OVERALL EXCELLENCE SIGNIFICANTLY IMPACTS THE SUCCESS OF ALL OF OUR INITIATIVES AND THAT OF THE PUBLIC LIBRARY.

NEXT UP WE HAVE LUIS MARQUEZ, WHO WILL RECEIVE THE INTEGRITY AWARD.

HE IS RECOGNIZED FOR HIS OUTSTANDING TEAMWORK, POSITIVE DEMEANOR AND PROFOUND EXPERTISE.

LUIS EMBODIES THE ORGANIZATIONAL CULTURE AND EXHIBITS AN UNWAVERING COMMITMENT TO INTEGRITY.

ONE WAY HE DEMONSTRATES THIS IS BY METICULOUSLY ENSURING ATHLETIC LEAGUE RULES ARE FOLLOWED, PREVENTING POTENTIAL DISRUPTIONS AND MAINTAINING THE CREDIBILITY OF THE PROGRAM FOR ALL OF OUR PARTICIPANTS.

CUSTODIAN JUAN SANCHEZ WILL RECEIVE THE SPIRIT OF SOUTHLAKE AWARD.

JUAN IS A FAMILIAR FACE TO MANY PEOPLE WHO WALK THROUGH TOWN HALL.

HE IS KNOWN FOR HIS OUTSTANDING CUSTOMER SERVICE, WILLINGNESS TO ASSIST OTHERS, AND INFECTIOUS POSITIVE ATTITUDE.

HE CONSISTENTLY DEMONSTRATES DEDICATION THROUGH ALL OF HIS VARIOUS TASKS AND HIS BILINGUAL COMMUNICATION SKILLS, COMMITMENT TO CLEANLINESS AND UNWAVERING POSITIVITY MAKE

[00:10:01]

THIS YEAR, THE INNOVATION AWARD GOES TO A TEAM THAT UNDERSTANDS THAT THE SUCCESS OF A NEW EMPLOYEES ONBOARDING EXPERIENCE IS CRUCIAL FOR THEIR INTEGRATION INTO THE COMMITTEE, INTO OUR DEPARTMENT AND THE CITY.

THIS TEAM RECOGNIZED THAT THERE WAS A NEED TO HAVE A MORE UNIFORM APPROACH AND WORKED TOGETHER TO MAKE IT HAPPEN.

THEY METICULOUSLY GATHERED DATA, INTERVIEWED DEPARTMENT MENTORS, GAINED FEEDBACK FROM ALL OF THEIR TEAM MEMBERS, AND WORKED TOGETHER TO DEVELOP A PROGRAM TO ENSURE CONSISTENCY.

THIS INNOVATIVE APPROACH, NOW PROVEN, HAS NOT ONLY ENHANCED THE ONBOARDING PROCESS FOR ALL THOSE NEW EMPLOYEES AND COMMUNITY SERVICES, BUT ALSO LED TO THE CREATION OF AN INTERACTIVE PARK TOUR SHOWCASING THE CITY'S PARKS AND PUBLIC ART FOR ALL OF OUR NEW EMPLOYEES TO SEE DURING THEIR NEW TIME HERE WITH US.

10 EMPLOYEES CONTRIBUTED TO THE SUCCESS OF THAT PROGRAM, AND YOU CAN SEE THEM, THEIR NAMES HERE ON THE SCREEN.

THE TEAMWORK AWARD IS BEING AWARDED TO THE STATE HIGHWAY 114 TRASH AND MONITORING TEAM.

PUBLIC WORKS, PARKS AND CODE ENFORCEMENT ALL COLLABORATED TOGETHER TO MANAGE DIFFERENT SECTIONS OF THE HIGHWAY 114 AREA.

THEIR GOAL IS TO MONITOR FOR SIGNIFICANT DEBRIS, CONDUCTING MONTHLY CHECKS AND ADDRESSING LARGE VISIBLE DEBRIS TO REALLY NAVIGATE AND MAKE SURE WE ADDRESS ALL OF OUR CUSTOMER NEEDS AND COMPLAINTS THROUGHOUT THAT AREA.

THROUGH THEIR DIVERSE APPROACHES, THE TEAMS HAVE SUCCESSFULLY IMPROVED THE ENVIRONMENT AND REDUCED COMPLAINTS.

IT'S NOT A FUN JOB, BUT THE TEAM HAS REALLY EMBRACED IT AND WORKED TOGETHER TO ACHIEVE SUCCESS.

THIS TEAM IS COMPRISED OF 17 DIFFERENT INDIVIDUALS FROM ALL THOSE DIFFERENT DEPARTMENTS, AND YOU CAN SEE THEIR NAMES HERE ON THE SCREEN.

THE NEXT CATEGORY OF AWARD IS FOR CUSTOMER SERVICE AND DELIVERING EXCELLENT CUSTOMER SERVICE IS AT THE FOUNDATION OF EVERY SINGLE THING WE DO, AND WE EXPECT THAT SERVICE TO EXTEND BOTH TO OUR INTERNAL AND OUR EXTERNAL CUSTOMERS.

THIS YEAR, WE ARE PLEASED TO PRESENT TWO CUSTOMER SERVICE AWARDS TO TWO VERY DESERVING INDIVIDUALS.

FIRST IS FOR MISS SARA VILLALOBOS, THE MUNICIPAL COURT CLERK.

SHE'S THE RECIPIENT OF THE EXTERNAL SERVICE CUSTOMER AWARD.

SARA IS KNOWN FOR HER COMMITMENT TO ACCURACY AND OUTSTANDING CUSTOMER SERVICE.

HER METICULOUS ATTENTION IN DETAIL IS EVIDENT IN HER SUCCESSFUL HANDLING OF TASKS, SUCH AS REVIEWING PENDING WARRANT CASES AND MANAGING THE STATE CONVENTION BACKLOG REPORT.

SARA'S LEADERSHIP EXTENDS TO TRAINING NEW COURT CLERKS, CONTRIBUTING TO A MORE EFFICIENT AND COHESIVE TEAM, AND SHE HAS FURTHER DISTINGUISHED HERSELF AS THE TEAM'S PRIMARY CONTACT FOR SPANISH CUSTOMER INTERPRETATION AND TRANSLATION.

HER COMMITMENT ALIGNS SEAMLESSLY WITH THE COURT'S AND THE CITY'S GOAL TO DELIVER EXCELLENT CUSTOMER SERVICE EVERY DAY.

HR BUSINESS PARTNER ERIKA MCCLURE IS A RECIPIENT OF THE INTERNAL CUSTOMER SERVICE AWARD.

ERIKA CONSISTENTLY DEMONSTRATES AN UNPARALLELED COMMITMENT TO CUSTOMER SERVICE AND EMPLOYEE EXPERIENCE BY PLAYING A CRUCIAL ROLE IN VARIOUS INITIATIVES, SUCH AS LEADING THE EMPLOYEE FUND COMMITTEE, CONTRIBUTING TO THE SUCCESS OF EMPLOYEE WELLNESS EVENTS, AND MANAGING THE ENTIRE RECRUITMENT LIFE CYCLE, RESULTING IN POSITIVE FEEDBACK FROM BOTH APPLICANTS AND HIRING MANAGERS.

HER EXCEPTIONAL ORGANIZATIONAL SKILLS, COMMUNICATION, AND COLLABORATIVE APPROACH REFLECT HER COMMITMENT TO ENHANCING THE EMPLOYEE ENGAGEMENT AND FOSTERING A POSITIVE WORK ENVIRONMENT. THE LAST CATEGORY OF AWARDS THAT WE PRESENT EACH YEAR ARE THE DIRECTORS AWARDS.

THESE AWARDS ARE PERSONALLY SELECTED BY EACH DIRECTOR TO RECOGNIZE INDIVIDUALS WHO HAVE DEMONSTRATED EXCEPTIONAL PERFORMANCE THROUGHOUT THE LAST YEAR.

DYLAN DUQUE IS THE ECONOMIC DEVELOPMENT AND TOURISM SPECIALIST AND THE RECIPIENT OF THE ADMINISTRATION DIRECTOR'S AWARD.

DIRECTOR DANIEL CORTEZ DESCRIBES DYLAN AS AN EMPLOYEE WHO POURS HIS ENTIRE SELF INTO THE JOB.

HE APPROACHES WORK WITH CONFIDENCE AND EAGERNESS TO HELP EVERYONE.

ROBERT SEXTON IS THE BUILDING OPERATIONS SUPERVISOR FOR THE MARK AND IS THE RECIPIENT OF THE COMMUNITY SERVICES DIRECTOR AWARD.

DIRECTOR DAVID MILLER DESCRIBES ROBERT AS A TYPE OF PERSON WHO IS ALWAYS THERE TO HELP.

THE PERSON WHO COMES IN EARLY AND STAYS LATE IS A SHINING EXAMPLE OF WHAT IT MEANS TO BE A PART OF TEAM SOUTHLAKE.

TREASURY ACCOUNTANT KAREN RANDALL IS THE RECIPIENT OF THE FINANCE AND TECHNOLOGY DIRECTOR'S AWARD.

CFO SHARON JACKSON TELLS US, KAREN LIVES THE VALUES EVERY DAY, IS AN EXCEPTIONAL TEAM MEMBER, AND COMES TO WORK WITH THE VERY BEST ATTITUDE YOU COULD EVER ASK FOR.

SHE GENUINELY CARES ABOUT THE DEPARTMENT AND STRIVES TO BE SUCCESSFUL, AND GIVES ANYTHING NEEDED TO FIND THAT SUCCESS.

FIRE DRIVER ENGINEER VAN WAKEFIELD IS THE RECIPIENT OF THE FIRE DEPARTMENT DIRECTOR'S AWARD.

CHIEF MIKE STARR SAYS VAN HAS REALLY STEPPED UP TO BE A LEADER, MENTOR AND COACH TO NEW YOUNG EMPLOYEES AND HAS STREAMLINED THE ONBOARDING PROCESS TO PROVIDE THE GREATEST AMOUNT OF SUCCESS FOR ALL OF THOSE NEW HIRES.

DEVELOPMENT ENGINEER SANDY ENDY IS THE PLANNING AND DEVELOPMENT DIRECTOR'S AWARD RECIPIENT.

DIRECTOR DAN KILLOUGH TELLS US THAT SANDY IS AN INDISPENSABLE MEMBER OF THE TEAM, COLLABORATING WITH PLANNING, BUILDING INSPECTIONS AND PUBLIC WORKS TO ACHIEVE HIGH QUALITY DEVELOPMENT WITHIN THE CITY.

SHE IS DEDICATED TO FINDING SOLUTIONS TO PROBLEMS AND DILIGENTLY FOLLOWING UP TO MAKE SURE EVERY PROCESS IS SMOOTH.

CORPORAL RAY SEWELL IS THE RECIPIENT OF THE POLICE DEPARTMENT DIRECTOR'S AWARD.

[00:15:02]

HE COMES TO WORK AND QUIETLY DOES SUCH A GREAT JOB.

HE'S SOMEONE EVERYONE WANTS TO HAVE ON THEIR TEAM.

AND FINALLY, ENVIRONMENTAL AND REGULATORY SUPERVISOR MADISON DUNN IS THE RECIPIENT OF THE PUBLIC WORKS DIRECTOR'S AWARD.

DIRECTOR ROB COHAN TELLS US THAT MADISON IS AN EXCEPTIONAL TEAM MEMBER AND AN EXPERT IN HER FIELD.

SHE WORKS PROACTIVELY AND IS DEDICATED NO MATTER WHEN AN ISSUE ARISES.

SHE IS SOMEONE THAT THE TEAM CAN COUNT ON AND TRULY CARES ABOUT THE COMMUNITY.

EMPLOYEE APPRECIATION WEEK ISN'T JUST A CELEBRATION.

IT'S REALLY OUR OPPORTUNITY TO SET THE STAGE, DIM THE LIGHTS, AND LET THE SPOTLIGHT SHINE ON THE INCREDIBLE PERFORMERS OF TEAM SOUTHLAKE.

IT'S A CHANCE FOR US TO CELEBRATE ALL OF OUR SUCCESSES, ACKNOWLEDGING HIGH PERFORMANCE, AND SEND OUT A HEARTFELT THANK YOU TO EVERY SINGLE ONE OF OUR TEAM MEMBERS WHO ARE A ROCK STAR FOR THEIR UNWAVERING DEDICATION AND HARD WORK.

AND WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.

ANY QUESTIONS FOR STACY? WELL, I'LL JUST SAY, I MEAN, WE'VE GOT A LOT TO TALK ABOUT AND WE'RE GOING TO HAVE A LOT OF CELEBRATIONS THIS WEEK.

BUT ALL THESE PEOPLE ARE AMAZING.

AND WHAT'S NEAT TO SEE IS HOW MANY FACES I RECOGNIZE, BECAUSE IT'S ACROSS ALL THESE DIFFERENT DEPARTMENTS.

AND, AND ALL THESE FOLKS ARE WINNING AWARDS, HAVE REALLY SPENT A WHOLE LOT OF TIME DIGGING IN AND MAKING AN IMPACT TO THE POINT WHERE WE KNOW THEM ON COUNCIL.

SO WE THANK THEM.

WE THANK YOU GUYS AND YOUR TEAM FOR MAKING THE EFFORT TO TELL THEM THAT THEY'RE APPRECIATED.

IT REALLY MEANS A LOT. THANK YOU.

THANK YOU, MISS BLACK.

ALL RIGHT. WELL, WE'RE LOOKING FORWARD TO CELEBRATING THOSE EMPLOYEES ALL WEEK AND ALL OF THE AMAZING CITY OF SOUTHLAKE EMPLOYEES.

BUT WITH THAT, WE'LL MOVE ON TO WORK.

[4. FY 2024 Proposed Capital Improvements Program Overview]

AND I BELIEVE WE ARE INTRODUCING SHARON OR ALISON.

I'LL DO A BRIEF INTRODUCTION, AND THEN SHE'LL WALK YOU THROUGH SOME OF THE FINANCIAL ASPECTS OF THE PROJECTS THAT HAVE BEEN PRIORITIZED AND THEN DIRECTOR COHAN WILL WRAP UP THE PRESENTATION COVERING SOME OF THE MORE SPECIFIC PROJECTS THAT ARE RECOMMENDED.

GREAT. MISS JACKSON, TAKE IT AWAY.

I'VE GOT A FEW, FEW LITTLE HOUSEKEEPING ITEMS. IF YOU'LL RECALL, WITH THIS LAST ADOPTED BUDGET, WE MADE THE DECISION AFTER DISCUSSING WITH COUNCIL THE PROCESS TO SEPARATE THE ADOPTION OF THE CAPITAL IMPROVEMENTS PROGRAM FROM THE ANNUAL BUDGET.

WE DID THAT FOR A NUMBER OF REASONS THE LEAST OF WHICH WAS JUST THE THE VOLUME OF INFORMATION THAT THE STAFF WAS PREPARING AT THE SAME TIME AND THEN PASSING ALONG TO COUNCIL TO DIGEST DURING THAT TIME.

WE JUST FELT THAT IT WOULD MAKE SENSE FOR US TO FOCUS ON THE FUNDING PIECE OF THE CAPITAL IMPROVEMENTS PROGRAM WITH THE ADOPTION OF THE OPERATING BUDGET, WHICH WOULD THEN ALLOW US TO GO INTO THE DEVELOPMENT OF THE PROJECT PRIORITIES WITH THE CIP AND TALK TO COUNCIL ABOUT THAT EACH FEBRUARY NOW.

SO YOU SEE THE NEW SCHEDULE THAT'S SHOWN HERE ON THE SCREEN.

WE ARE HAVING OUR FIRST DISCUSSION WITH YOU ABOUT THIS TONIGHT.

AND I JUST WANT TO REITERATE THAT WHAT YOU'RE USED TO SEEING WITH RESPECT TO THE DEVELOPMENT OF THE ANNUAL OPERATING BUDGET IS VERY SIMILAR TO HOW WE HAVE WORKED TO DEVELOP THE CIP THAT HAS BEEN PROVIDED TO YOU.

WE WORK OFF OF A SET OF GOALS THAT REALLY DIRECT THE OUTCOMES THAT WE ARE SEEKING TO ACHIEVE, AND THESE WORK IN CONCERT WITH THE GUIDING PRINCIPLES THAT YOU SEE ON THIS SLIDE. AND THEY COMPLEMENT THE FINANCIAL GUIDING PRINCIPLES.

YOU'LL SEE SOME OF THEM ARE, BASICALLY MIRRORS MAXIMIZING CASH FUNDING, PRUDENT MANAGEMENT OF DEBT ALIGNMENT WITH THE COMPREHENSIVE PLANS.

THESE ARE ALL THINGS THAT WE TALK TO YOU ABOUT AS WE WORK THROUGH OPERATING BUDGET ISSUES EVERY FALL.

SO THESE ARE PART OF OUR CIP CULTURE, AND WE USE THEM TO GUIDE THE PRIORITIZATION OF PROJECTS AND THE DEVELOPMENT OF THOSE PROJECT PLANS.

YOU RECEIVED YOUR CAPITAL IMPROVEMENTS PROGRAM PROPOSAL LAST WEEK, AND I JUST WANTED TO TAKE A MOMENT TO HIGHLIGHT ALL OF THE MATERIALS THAT HAVE BEEN INCLUDED FOR YOUR REVIEW. THERE IS A WEALTH OF INFORMATION.

SO BEGINNING WITH THE TRANSMITTAL LETTER, THIS DETAILS OUT THE RECOMMENDATIONS SPECIFIC TO THE FY 2024 PROJECT PRIORITIES.

THEY'RE ALIGNED WITH THE FUNDING THAT WAS ALLOCATED LAST SEPTEMBER WITH THE OPERATING BUDGET.

AND YOU'LL HEAR US REFER TO THESE PROJECT AS PROJECTS INCLUDED IN THE CAPITAL BUDGET.

THESE ARE THE FIRST YEAR OF THE MULTI YEAR PLAN, AND THEY ARE THE ONLY PROJECTS THAT ACTUALLY RECEIVE FUNDING ALLOCATION.

THE MATERIALS ALSO SHOW PROJECTS PLANNED WITHIN OUR FULL FIVE YEAR PLANNING WINDOW, ALONG WITH EXTENSIVE AMOUNT OF DETAILED PROJECT INFORMATION FOR ALL OF THE PROJECTS WITHIN THAT FIVE YEAR WINDOW.

[00:20:01]

WE LOOK AT EACH PROJECT HOLISTICALLY SO THAT WE CAN UNDERSTAND NOT ONLY WHAT IT COSTS TO CONSTRUCT IT, BUT WHAT THE IMPACT TO THE ONGOING OPERATIONS MAY BE.

SO WHAT YOU'LL SEE IN THE MATERIALS THAT YOU'VE BEEN PROVIDED IS AN ESTIMATE OF THOSE IMPACTS OF THE OPERATING BUDGET.

AND THEN THESE ARE ALSO THEN ROLLED INTO THE MULTI YEAR FINANCIAL ANALYSIS THAT OUR CHIEF FINANCIAL OFFICER CONDUCTS AS PART OF THE OPERATIONAL BUDGET EVERY YEAR.

SO THE MATERIALS ARE LENGTHY.

BUT TONIGHT OUR PLAN IS TO FOCUS ON AN OVERVIEW FIRST OF THE FIVE YEAR PLAN FROM A FINANCIAL PERSPECTIVE.

BUT MOST OF THE TIME WILL BE SPENT FOCUSING ON THE PROJECTS THAT HAVE BEEN RECOMMENDED FOR FUNDING IN FISCAL YEAR 2024.

AND SO WITH THAT, I'D LIKE TO ASK, SHARON JACKSON TO PROVIDE THAT FINANCIAL PICTURE.

THANK YOU. OVER THE NEXT COUPLE OF SLIDES, I'LL JUST REALLY GO OVER THE FINANCIAL ASPECT OF THE PROJECTS BEFORE I TURN IT OVER TO DIRECTOR COHAN, TO GO OVER THE SPECIFICS AS IT RELATES TO THE PROJECTS.

AS SHOWN ON THIS SLIDE, THE OVERALL RECOMMENDED CIP BUDGET FOR 2024 IS $41.6 MILLION OVER A VARIETY OF CATEGORIES, WITH THE TOP THREE CATEGORIES BEING FACILITIES, MOBILITY AND WATER INFRASTRUCTURE.

AND DIRECTOR COHAN WILL GO OVER THE SPECIFIC PROJECTS IN EACH CATEGORY ONCE I WRAP UP.

OF THE OVERALL $41.6 MILLION BUDGET, 58% WILL BE FUNDED WITH CASH, WHICH REPRESENTS $24.1 MILLION AND A VARIETY OF DIFFERENT FUNDING SOURCES, AS INDICATED ON THE SLIDE, WITH THE LARGEST TWO FUNDING SOURCES WILL BE THE GENERAL FUND, WHICH IS CIP, AND THE UTILITY FUND, WHICH REPRESENTS ABOUT $16 MILLION OF THAT $24.1 MILLION.

AND THEN THE REMAINING BALANCE OF $17.5 MILLION WILL BE WE WILL ISSUE BONDS THAT WE'LL BRING TO COUNCIL AT A LATER DATE FOR YOUR APPROVAL, WHICH SHOULD BE LATER, EARLY SPRING, LATE SPRING FOR YOUR ACTUAL APPROVAL TO APPROVE THOSE ITEMS. THE TWO FUNDING SOURCES FOR THAT $17.

5 MILLION WILL BE THE DEBT SIDE OF THE PROPERTY TAX RATE AS WELL AS UTILITY FUND WOULD FUND THOSE TWO, THOSE BONDS THAT WILL BE ISSUED LATER THIS YEAR.

AS CITY MANAGER [INAUDIBLE] MENTIONED, WE DID USE THE GUIDING PRINCIPLES AS WE'VE HAD, AS WE HAVE IN PREVIOUS YEARS, FOR THE DEVELOPMENT OF THE CIP PROGRAM FOR YOU THIS EVENING, MAXIMIZING CASH FUNDING AND THE PRUDENT DEBT MANAGEMENT, AND, OF COURSE, ALIGNED WITH THE OVERALL COMPREHENSIVE PLAN.

NEXT, I WILL JUST TOUCH ON THE OVERALL FUTURE YEARS AS CITY MANAGER MENTIONED, YOU'RE APPROVING THE FUNDING FOR FISCAL YEAR 2024, BUT WE DO HAVE A FIVE YEAR LOOK AS INDICATED ON THIS SLIDE IT SHOWS FOR 25, 26 AND 27 LARGER ALLOCATIONS, WITH THE DROP BEGINNING IN 2028.

PRIMARILY IN 26 AND 27 IT DOES INCLUDE OUR INVESTMENT OR PLAN PROJECT FOR THE SOUTHLAKE SPORTS COMPLEX, IS WHY YOU SEE THE LARGE BUMP IN 26 AND 27.

AGAIN, THIS IS JUST A FIVE YEAR LOOK AND A PLAN.

THE CLOSER WE GET TO THE YEAR OF FUNDING WILL CRYSTALLIZE MORE AS IT RELATES TO THE ACTUAL DOLLARS THAT'S REQUIRED TO FUND THE PROJECTS.

AND THEN THE YEAR BEYOND, YOU SEE, THERE'S A HEALTHY $162 MILLION IN PROJECTS THAT ARE OUTLINED FOR THE FUTURE, BUT THEY ARE ALL ALIGNED WITH THE COMPREHENSIVE PLAN THAT'S BEEN DEFINED IN A COMPREHENSIVE PLAN.

AND AGAIN, WITH ANY OF THE OTHER CIP PLANS, WE LOOK AT CASH FUNDING AS WELL AS OUR DEBT MANAGEMENT STRUCTURE.

AND MOST IMPORTANTLY, WE ALWAYS LOOK AT THE LONG TERM SUSTAINABILITY OF THE CITY, FINANCIAL RESOURCES FOR THE CITY WHEN DEVELOPING OR PROPOSING THE CAPITAL IMPROVEMENT PROGRAM. NEXT, IF, UNLESS YOU HAVE QUESTIONS, I'LL TURN IT OVER TO DIRECTOR COHAN THAT WILL DISCUSS THE SPECIFIC PROJECTS THAT'S REPRESENTED IN THE $41.6 MILLION PROPOSAL.

GOOD EVENING, MR. MAYOR. MEMBERS OF CITY COUNCIL, IT'S A PRIVILEGE TO BE HERE BEFORE YOU TO PRESENT OUR RECOMMENDED PROJECTS.

THERE'S BEEN A LOT OF BEHIND THE SCENES WORK TO GO INTO THIS PROGRAM, AND SO I JUST WANTED TO GIVE CREDIT TO THOSE INDIVIDUALS AND THE STAKEHOLDERS THAT WORKED SO HARD TO PUT THIS PROGRAM TOGETHER.

THE FIRST SLIDE SUMMARIZES OUR MOBILITY PROJECTS.

WHICH INCLUDES ROADWAYS AS WELL AS SIDEWALKS, AND SO THE BASIC LAYOUT FOR THE SLIDES IS I N THE UPPER LEFT HAND SIDE OF THE SLIDE.

SUMMARIZES THE TOTAL RECOMMENDED REQUESTS FOR THAT PROGRAM.

THE LOWER LEFT IS A BREAKOUT OF ALL OF THE FUNDS SOURCES AND THEN THE GREEN BOXES IDENTIFY THE PROPOSED PROJECTS, WITH THE RED STAR INDICATING NEW ADDS OR THOSE THAT HAVE NOT HAD PRIOR YEAR FUNDING.

SO FOR MOBILITY AS YOU CAN SEE, THERE'S A TOTAL OF NINE PROPOSED PROJECTS.

THE FIRST TWO MAKE UP MORE THAN HALF THE OVERALL REQUESTS OF ALMOST $9 MILLION.

[00:25:03]

THE NEXT SLIDE, AND A LITTLE AS WELL.

AND A LITTLE LATER WE'LL TALK ABOUT THE PATHWAY IMPROVEMENT PROGRAM.

I DON'T INTEND TO GO INTO EVERY PROJECT IN DETAIL UNLESS YOUR SPECIFIC QUESTIONS.

ARE THERE ANY QUESTIONS FOR THE MOBILITY PROJECTS? OKAY. SO AS WE TALK ABOUT PMA, THE PMA IS A PAVEMENT MANAGEMENT APPLICATION PROGRAM.

AND WHAT THAT CONSTITUTES IS REALLY THE LIST OF ROADWAY SECTIONS THAT HAVE BEEN IDENTIFIED BASED ON THE CONDITION OF NEEDING SOME TYPE OF REHABILITATION, WHETHER IT'S JUST A SIMPLE MILL AND OVERLAY OR FULL RECONSTRUCTION.

THESE ROADWAY SEGMENTS ARE IDENTIFIED THROUGH A THIRD PARTY CONSULTANT THAT ACTUALLY ASSESSES THE CONDITION OF ALL THE ROADWAYS THROUGHOUT THE CITY EVERY THREE YEARS.

THE TWO YEARS THAT ARE NOT ASSESSED BY THE BY THE CONTRACTOR, WE DO SOME STATISTICAL DEGRADATION ANALYSIS KNOWING THAT THE ROADWAYS ARE CONSTANTLY LOSING AND DEGRADING OVER TIME. OUR PQI PROCESS BASICALLY STARTS WITH THAT CONDITION ASSESSMENT.

THE PQI IS A MEASURE OF HOW HEALTHY THE ROAD IS RELATING TO ITS CONDITION.

THE ROADWAY CONDITION IS THEN ASSIGNED THAT SPECIFIC CONDITION INDEX.

A LITTLE WORK IS DONE MATCHING ROUGHNESS COEFFICIENTS AND OTHER ELEMENTS TO CREATE THE PQI.

ROADWAYS ARE THEN RANKED BASED ON THEIR PQI, FROM WORST OR LOWEST SCORE FIRST AS BEING THE PRIORITY FOR INVESTMENT.

WE THEN IDENTIFY A SPECIFIC LIST OF PROJECTS.

WE GET ESTIMATES FROM OUR CONTRACTOR, AND THEN WE START COMPILING THE LIST TO DEVELOP THE INTEGRATED PRIORITY LIST.

THE SYSTEM IS VERY OBJECTIVE IN NATURE.

THE ONLY SUBJECTIVE INTERACTION WITH THE STAFF IS IF WE REVIEW THE PROJECTS AND MAKE SURE THAT ANY OF THE PROPOSED ROADWAY PROJECTS DO NOT CONFLICT OR ARE NOT INTERFERING WITH CAPITAL PROJECTS, DEVELOPMENTS AND THINGS LIKE THAT.

SO THAT'S ABOUT AS MUCH QUOTE MANIPULATION THAT WILL OCCUR WITH THE LIST.

AS YOU CAN SEE, WHAT WE'RE PROPOSING FOR 24 IS 13 DIFFERENT ROADWAY SECTIONS THAT INVOLVE ROUGHLY 23 DIFFERENT INTERSECTIONS FOR ROUGHLY 4.5 OR 4.0 MILES.

AS YOU CAN SEE, THE WORK THAT WAS DONE IN 23, THE OVERALL PQI IS 81.8, THE TYPICAL TARGET IS ABOUT 78.

AND IF WE ARE SUCCESSFUL COMPLETING ALL THE PROJECTS WE HAVE PROPOSED FOR 2024, WE'RE LOOKING AT FINISHING UP WITH ABOUT AN 81.5 OVERALL SCORE. ONE ELEMENT TO THINK ABOUT ALSO IS THAT EVEN THOUGH WE HAVE ONE CONDITION SCORE, WE DO HAVE TWO DIFFERENT TYPES OF ROADWAYS.

ONE IS REINFORCED CONCRETE, THE OTHER IS ASPHALT.

REINFORCED CONCRETE HAS A MUCH HIGHER PQI UPWARDS OF 83.

AND THAT REPRESENTS ABOUT 60% OF OUR INFRASTRUCTURE.

SO YOU CAN KIND OF SEE HOW THE PQI IS A LITTLE SKEWED TOWARDS THAT TYPE OF MATERIAL.

WE'RE WORKING THROUGH WITH CONSULTANTS TO FIGURE OUT HOW TO BETTER, USE THE PQI TO REFLECT THE TRUE CONDITION, BECAUSE WE CAN SEE THAT EVEN THOUGH WE HAVE AN 81.5 CONDITION, SOME OF THE ASPHALT ROADS LOOK A LOT WORSE THAN 81.5.

SO WE'RE AWARE OF IT.

AND WE'RE WORKING TO TRY TO MAKE SURE THAT WE HAVE AN EVEN BASELINE MOVING FORWARD.

AND A LOT OF THE SCORES ARE NORMALIZED IN ACCORDANCE WITH INDUSTRY STANDARDS.

WHEN WE'RE NOT TALKING ABOUT MOVING CARS, WE'RE TALKING ABOUT MOVING PEOPLE ACROSS OUR SIDEWALK PROGRAM.

WE DO HAVE AN EXTENSIVE SIDEWALK PROGRAM KNOWN AS THE PATHWAYS PROGRAM THAT'S REALLY GUIDED BY THE COMPREHENSIVE PLAN.

SIDEWALKS ARE CONSTRUCTED EITHER THROUGH STANDALONE PROJECTS, THROUGH PRIVATE DEVELOPMENT OR COMPANION PROJECTS, AND SOME OF THE PROJECTS THAT YOU SAW IN THE MOBILITY SECTION JUST A FEW SLIDES AGO INCLUDES SEVERAL COMPANION PROJECTS FOR A DIFFERENT PROJECT OR.

EACH PROJECT HAS MULTIPLE COMPANIONS THAT ARE FUNDED FROM DIFFERENT SOURCES.

AND SO WE'LL TALK A LITTLE BIT ABOUT THAT AS WE GO FORWARD INTO THE PRESENTATION, MAINLY THE STORM WATER SECTION.

AS YOU CAN SEE, SOME OF THE CURRENT CURRENT INFORMATION IS WHERE WE STAND NOW FOR THE SIDEWALK PROGRAM IS IDENTIFIED TO THE RIGHT HAND SIDE IN THOSE FOUR RECTANGULAR BOXES. THIS SLIDE IS A LITTLE DEEPER DIVE INTO THE SIDEWALK PROGRAM.

I BELIEVE YOU MAY HAVE YOU RECALL SEEING THIS LATE LAST FALL WHEN WE STARTED LOOKING AT REVAMPING THE THE OVERALL PROCESS ON HOW WE DO OUR PATHWAYS PROGRAM. YOU CAN SEE WHAT'S IN PROGRESS NOW RANDOL MILL IS DOWN EVEN THOUGH IT'S DOWN ON THE BOTTOM.

WE ARE HAVING WORK UNDERTAKEN AT THIS POINT WHERE A CONSULTANT IS DOING FIELD WORK, AND THAT'S MOVING FORWARD AS WELL.

THE SEGMENTED OR FUTURE YEARS REFERS MAINLY TO THE CONSTRUCTION PIECE, AND WE'LL TALK A LITTLE BIT ABOUT THAT ONCE WE GET TO THE WATER SECTION.

WHEN WE'RE NOT TALKING ABOUT MOVING PEOPLE OR VEHICLES WE ACTUALLY LOOK AT MOVING WATER.

AND THROUGH OUR INFRASTRUCTURE, YOU KNOW THAT WE HAVE ELEVATED STORAGE TANKS, GROUND STORAGE RESERVOIRS, TRANSMISSION MAINS DISTRIBUTION LINES, AS WELL AS THOUSANDS OF

[00:30:07]

THESE PROPOSED PROJECTS, AS YOU CAN SEE ON THE LIST, CONSTITUTE APPROXIMATELY $9 MILLION OF RECOMMENDED INVESTMENT, WITH THE PRIORITY BEING THE FOCUS OF THE THE REPAIR OR REPLACEMENT OF THE ALTA VISTA LINE.

AND THIS WAS DISCUSSED DURING OUR WINTER WORKSHOP WITH COUNCIL LAST MONTH.

I WON'T GET INTO TO WHAT WE ACTUALLY MOVE WITH WASTEWATER.

WE'LL JUST END THAT DISCUSSION TO THE PREVIOUS SLIDE.

BUT BASICALLY THE RECOMMENDATION IS FOR TWO SPECIFIC PROJECTS.

THE TOP ONE IS BASED IS FROM THE ANNUAL OR THE THE ANNUAL WATER INFRASTRUCTURE ACT THAT REQUIRED US TO LOOK AT RISK AND RESILIENCY VULNERABILITIES WITH OUR INFRASTRUCTURE, MAINLY WATER AND WASTEWATER SYSTEMS. THE INVESTMENT PROPOSAL WILL HELP US IMPROVE THE RELIABILITY AS WELL AS THE RESILIENCY OF OUR SYSTEM.

AND THEN WE HAVE SOME EQUIPMENT REPLACEMENT AND THAT THAT RECOMMENDED INVESTMENT IS A LITTLE MORE THAN $2.8 MILLION FOR THE WASTEWATER PROGRAM.

AS I ALLUDED TO EARLIER, WE DO HAVE A LOT OF COMPANION PROJECTS.

WE HAVE SEVERAL MOBILITY PROJECTS THAT HAVE ELEMENTS OF STORM WATER IN THEM.

EVEN THOUGH THIS SLIDE SHOWS THAT WE HAVE ONE PROJECT IDENTIFIED, THIS IS STRAIGHT STORM WATER.

WE DO HAVE SEVERAL OTHER PROJECTS THAT HAVE STORM WATER COMPONENTS, NOT ONLY FOR ROAD ROADWAY, BUT ALSO FOR SOME OTHER WATER PROJECTS AS WELL.

SO I DON'T WANT ANY ALARM TO THINK THAT WE'RE NOT DOING MUCH IN THE WAY OF STORM WATER MANAGEMENT.

THIS IS JUST SOLELY FOR THE MANAGEMENT OF STORM WATER IN ON ITSELF.

WE'LL TRANSITION A LITTLE BIT.

TALK ABOUT THE FUTURE PARK DEVELOPMENTS AND THE RECOMMENDED INVESTMENTS THERE.

AS YOU KNOW THAT THE TOWN HALL PARK PLAZA PROJECT, WE DISCUSSED THAT AT THE WINTER WORKSHOP.

DIRECTOR MILLER TALKED AT THE COMBINED MEETING BETWEEN THE PARK BOARD AS WELL AS SPDC WITH THE MATCHING FUNDS PROGRAM, AS WELL AS MOVING FORWARD WITH SOME OF THE ENHANCEMENTS FOR THE ATHLETIC FIELDS WHEN WE TALK SPECIFICALLY ABOUT THE TURF CONVERSION.

THE RECOMMENDED INVESTMENT FOR COMMUNITY ENHANCEMENTS INCLUDES SOME ELEMENTS OF THE PUBLIC ART, AS WELL AS THE ADA REQUIREMENTS, MAINLY FOR CITY FACILITIES.

THE LARGEST INVESTMENT RIGHT NOW IS WHAT WE CALL FOR VERTICAL PROJECTS.

THESE INCLUDE THE MUNICIPAL SERVICE CENTER AS WELL AS THE LIBRARY AND SOME OF THE OTHERS THAT YOU SEE.

KNOWING THAT THE MUNICIPAL SERVICE CENTER ASKS IS STRAIGHT FROM THE UTILITY FUND.

THIS CONCLUDES THE RECOMMENDED PROJECT INVESTMENT FOR THE PROGRAM.

WE'LL TALK A LITTLE BIT ABOUT THE EXECUTION SIDE AND WHAT WE'RE LOOKING AT.

SO PRESENTLY WE HAVE 28 ACTIVE PROJECTS.

AND YOU CAN KIND OF SEE HOW THEY'RE BROKEN DOWN ON THE GRAPH TO THE RIGHT WE HAVE ONE ENGINEER DEDICATED TO THE FACILITY IN THE PARKS, THOSE FOUR PROJECTS.

AND THEN WE HAVE A TOTAL OF FOUR OTHER ENGINEERS DEDICATED FOR THE OTHER PROGRAMS, TWO OF WHICH ARE CITY ENGINEER AND DEPUTY CITY ENGINEER.

THIS SLIDE IS JUST A SUMMARY SHOWING YOU THE PROJECTS THAT WERE COMPLETED IN 23.

THE PROJECTS WE'VE COMPLETED TO DATE IN 24, AND THEN THOSE THAT ARE UNDER CONSTRUCTION WITH MAJORITY OF THOSE BEING COMPLETE PROBABLY BY Q3 OF THIS FISCAL YEAR.

SO THAT CONCLUDES OUR PRESENTATION FOR TONIGHT.

YOU CAN SEE THE NEXT STEP IS THE FORMAL CONSIDERATION OF THE MULTI YEAR CIP AT THE NEXT COUNCIL MEETING SCHEDULED FOR FEBRUARY 20TH.

AND THEN THE FINAL STEPS OF THE PROJECT FUNDING WILL COME IN APRIL AND MAY, WITH COUNCIL CONSIDERATION OF THE BOND ISSUANCE THAT CFO JACKSON REFERENCED.

WE ARE HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.

I DO HAVE A QUESTION ABOUT THE BOND ISSUANCE.

WHEN YOU'RE TALKING ABOUT A BOND, ARE WE GOING TO THE VOTERS WITH THIS BOND, OR IS THIS DEBT THAT WE ISSUE DIRECTLY? NO, THIS WOULD BE CERTIFICATES OF OBLIGATION THAT WILL COME TO CITY COUNCIL FOR APPROVAL BY CITY ORDINANCE.

OKAY. AND WHAT DO WE HAVE ANY, ANTICIPATED TERMS OF THOSE? I MEAN, NOT INTEREST RATES, BUT, MATURITY DATES OR AMORTIZATION.

SO FOR THE, PROPERTY TAX SUPPORTED DEBT SOMEWHERE, PROBABLY POTENTIALLY TEN YEARS.

BUT WE'LL LOOK AT THE MARKET THAT WILL HELP TO DRIVE AS WELL AS SOME FUTURE FUNDING, OBLIGATIONS, BUT PROBABLY TEN YEARS THE OUTER PART FOR THE PROPERTY TAX. AND WITH THE UTILITY FUND, WE MAY DO LONGER TERM JUST BECAUSE WE HAVE A LOT OF INFRASTRUCTURE NEEDS COMING IN THE NEAR FUTURE.

SO WE'LL PROBABLY NEED TO EXTEND THAT PAST TEN YEARS FOR UTILITY FUND.

AND WHAT WHAT PERCENTAGE IF YOU COULD GIVE A ROUGH NUMBER, ARE WE PAYING CASH FOR? 58% OF THE CIP WAS CASH FUNDED AND 42% IS WITH THE BONDS.

[00:35:03]

YES. THAT'S GREAT.

COUNCIL ANY QUESTIONS? FOR. THANK YOU.

ANY QUESTIONS FOR DIRECTOR COHAN? SO, ALISON, WOULD THIS WORK BEST IF WE MAKE NOTES ON THE PACKET THAT YOU GUYS GAVE US AND KIND OF DIGEST IT AND TALK ABOUT IT NEXT WEEK? OR, WHAT'S YOUR THOUGHT ON PROCESS? IF YOU HAVE ANY QUESTIONS THAT WE CAN HELP WORK THROUGH BEFORE NEXT MEETING, WE'RE HAPPY TO KIND OF TEE THOSE UP AT THE NEXT MEETING FOR THE FULL COUNCIL TO SEE.

IT'S REALLY HOWEVER YOU PREFER.

SO WHY DON'T WE DO THIS? WHY DON'T WE COLLECTIVELY OR INDIVIDUALLY GET GET OUR NOTES AND QUESTIONS TOGETHER, SEND IT TO STAFF MAYBE BY THE END OF THE WEEK AND LET THEM DIGEST IT AND BRING THIS UP AT FULL COUNCIL SOUND OKAY.

HAPPY TO DO THAT. THAT WORK OKAY.

GREAT. GREAT JOB.

ALL RIGHT. THANKS DIRECTOR COHAN. THANKS, ALISON.

THAT'S SUPER EXCITING. LOOKING FORWARD TO THIS.

OKAY. WITH THAT, WE'LL MOVE ON TO WORK.

[5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]

SO TONIGHT, ITEM 4A APPROVE MINUTES FOR THE JANUARY 16TH, 2024 REGULAR CITY COUNCIL MEETING.

ITEM 4B APPROVE MINUTES FROM THE JANUARY 22ND.

2024 CITY COUNCIL WINTER WORKSHOP.

ITEM 4C APPROVE RESOLUTION NUMBER 24-05 AMENDING THE BYLAWS OF THE METRO COURT TEEN COURT ADVISORY BOARD.

ITEM 4D EXCUSE THE ABSENCE OF P&C COMMISSIONER LORA GUNTER FROM THE JANUARY 18TH, 2024 REGULAR P&C COMMISSION MEETING.

ITEM 4E APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A WOOD AND IRON FENCE WITHIN THE DRAINAGE EASEMENT LOCATED AT 1704 AND 1708 KINGSLEY COURT.

AND THAT IS IT, COUNCILORS IS THERE ANYTHING ELSE YOU WANT TO PUT ON CONSENT? NO MAYOR. NOTHING.

WELL, I WOULD SUGGEST, AND I KNOW FOUR OF US WHO ARE ON CORRIDOR COMMITTEE SAW ITEMS 7A AND 7B, 7A IS THE THE DAY NURSERY AT THE GMI HEADQUARTERS ON CROOKED LANE OR NOLEN I BELIEVE.

ITEM 7B IS FOR THE WHEELHOUSE AND JUST ADDING AN EXTRA USE TO THAT PROPOSED DEVELOPMENT.

SO I'D BE OKAY WITH THOSE ON CONSENT AND APPROVING THEM.

BUT I SAW IT AT CORRIDOR COMMITTEE, SO I'M NOT.

THESE ARE FIRST READINGS RIGHT.

FIRST READINGS ON BOTH OF THOSE.

ANY CONTROVERSY YOU REMEMBER A CORRIDOR COMMITTEE.

ANYBODY ANY ANYBODY ON CORRIDOR FELT LIKE THAT WAS WE NEED TO DIG INTO THIS ON FIRST READING.

NO. AND ONE OF THEM, I FORGET WHICH ONE ONE OF THEM HAD ALREADY GONE TO PLANNING AND ZONING BEFORE WE SAW IT AT CORRIDOR COMMITTEE.

IT'S KIND OF BACKWARDS, BUT PLANNING AND ZONING TAKING CARE OF ANY ISSUES ON ON ONE OF THEM BEFORE, I THINK ON THE DAY NURSERY BEFORE WE GOT IT AT CORRIDOR.

WELL AND WHEELHOUSE WAS APPROVED.

I KNOW THAT'S A SLIGHT CHANGE OF USE, BUT WHEELHOUSE WAS APPROVED.

YEAH. THEY'RE ADDING ONE EXTRA USE TO YEAH FOR THE WINE STORAGE.

WELL I'M OKAY GOING 7A AND 7B SINCE THEY'RE FIRST READING PUTTING THOSE ON CONSENT.

IF YOU GUYS DON'T HAVE A PROBLEM THEN AS FAR AS 8A AND 8B THOSE ARE APPOINTMENTS 8A IS A PARKS BOARD APPOINTMENTS FOR A CHAIR AND A NEW MEMBER.

AND 8B IS TO PUT A PARKS BOARD MEMBER ON SPDC.

I DON'T KNOW IF WE CAN DISCUSS THOSE NOW.

OR DO YOU WANT TO PUT THEM ON CONSENT.

CAN WE DISCUSS DO WE NEED TO DISCUSS THOSE IN THE BACK OR CAN WE DISCUSS THOSE OUT HERE? YOU'RE WELCOME TO DISCUSS THEM OUT HERE IF YOU PREFER.

YOU YOU HAVE THE RIGHT TO DISCUSS THEM IN EXECUTIVE SESSION BECAUSE IT'S BEEN POSTED TO DO SO.

IF YOU DON'T YOU'RE NOT REQUIRED TO DO SO.

OKAY. SO WELL WHY DON'T WE JUST TALK ABOUT IT HERE SO AND WE CAN PUT THEM ON CONSENT.

SO AS FAR AS THE CHAIR FOR PARKS BOARD, FRANCIS CHARLIE IS RUNNING FOR CITY COUNCIL AND THUS VACATING HER ROLE AS CHAIR OR HAS VACATED.

SO ANY IDEAS OF WHO WE CAN PUT ON AS CHAIR FOR EXISTING PARK BOARD? I THINK THE, THE NAME THAT WAS PROPOSED BY FRANCIS CHARLIE HERSELF WAS DR.

MAGDALENA BATTLES, WHO'S A CURRENT MEMBER OF THE PARKS BOARD TO BE APPOINTED AS THE CHAIR OF THE PARKS BOARD.

SHE'S GREAT. SHE'S BEEN ON IT FOR A WHILE.

ANY ANY ISSUES? OKAY. AND APPOINTING A MEMBER, I WHAT'S THE THOUGHT? MAYBE LEAVE THAT VACANT FOR THE SUMMER? OR DO WE HAVE SOMEBODY WE WANT TO PUT ON? YEAH. WHEN DO WE DO APPOINTMENTS FOR PARKS BOARD.

IS THAT JUNE OR IS THAT OCTOBER? IT'S JUNE, IT'S JUNE.

YEAH. WHY NOT JUST LEAVE IT OPEN TILL JUNE.

LEAVE IT OPEN TILL JUNE. I HAVE NOT LOOKED AT ANY NAMES FOR PEOPLE WHO APPLIED IN THE PAST.

I DON'T REMEMBER THE NAMES, BUT.

SO I WOULD KICK IT TILL JUNE.

WELL. I'M GOOD WITH THAT.

OKAY, SO WE CAN MOVE 8A TO CONSENT AS WELL.

8B IS ALSO APPOINTING SOMEONE FROM PARKS BOARD TO SPDC AND I WOULD ALSO RECOMMEND DR.

MAGDALENA BATTLES TO GO ON SPDC.

IS SHE ALREADY ON THERE? NO, IT'S ALSO A CORRIDOR APPOINTMENT AS WELL.

OKAY, WE'LL SIGN HER UP FOR ALL KINDS OF FREE WORK.

YEAH. WE'LL APPOINT HER AND THEN WE'LL TELL HER ABOUT IT.

OKAY. WELL, LISTEN, I'M NOT TRYING TO CONSENT OUR WHOLE AGENDA HERE.

BUT ITEM 9A.

DOES ANYBODY HAVE AN ISSUE WITH WHAT'S GOING ON WITH 9A? I GUESS I DO.

I WOULD LIKE TO KNOW THE BACKGROUND THERE.

[00:40:02]

IT'S ALISON'S FIRST MEETING.

WE HAVE TO GIVE HER SOMETHING TO DIG INTO.

OKAY, 9A STAYS, THEN.

OKAY. THAT'S IT.

GREAT. OKAY, SO WITH THAT, I'LL CALL THE REGULAR SESSION TO ORDER.

[1. Call to order.]

[2.A. Executive Session]

AND WE SHOULD BE BACK OUT HERE BY OKAY, IT'S 6:51, AND WE'RE CALLING THIS REGULAR MEETING BACK TO ORDER.

[2.B. Reconvene]

ALL RIGHT, WELL, THEN, FIRST UP, WE'LL GO TO ITEM 3A, WHICH IS THE MAYOR'S REPORT.

[3.A. Mayor's Report]

OUR NEW CITY MANAGER, ALISON ORTOWSKI.

ALISON, WELCOME.

WE'RE EXCITED TO HAVE YOU [APPLAUSE].

SO I'M GOING TO GO THROUGH A LITTLE BIT ABOUT WHAT MAKES ALISON SO SPECIAL.

AND THEN WE'LL GET A CHANCE TO SAY SOME SOME WORDS.

SO I'M PLEASED TO WELCOME ALISON TO THIS NEW ROLE SHE BRINGS, AS YOU ALL KNOW, A WEALTH OF EXPERIENCE, DEDICATION AND EXPERTISE TO OUR CITY.

AND THEN I'M GOING TO I'M ACTUALLY VERY EXCITED TO SHARE SOME HIGHLIGHTS OF HER AMAZING CAREER TO DATE.

SO YOU KNOW, YOU GUYS KNOW ALISON HAS EXPERIENCE IN PUBLIC ADMINISTRATION THAT SPANS 24 YEARS, OVER 24 YEARS, THE LAST 17 DEVOTED TO THE CITY OF SOUTHLAKE, SHE IS A FEARLESS LEADER WHO HAS DEDICATED THE MAJORITY OF HER CAREER TO PUBLIC SERVICE AND MAKING SOUTHLAKE OUR TOWN THE VERY BEST IT CAN BE.

WHILE IN THE ROLE OF ASSISTANT CITY MANAGER, WE SAW HER PASSION SHINE WITH HER DEDICATION TO ECONOMIC DEVELOPMENT, EMERGENCY MANAGEMENT AND FISCAL RESPONSIBILITY WHICH HAS HELPED SOUTHLAKE THRIVE AS A CITY.

ALISON STANDS OUT AS A CREATIVE AND DYNAMIC THINKER, ADEPT PROBLEM SOLVER, AND SOMEONE WHO HAS ADMITTEDLY GEN-X INCREDIBLE SENSE OF HUMOR.

I WILL SAY ON A PERSONAL NOTE, THE FIRST TIME, LIKE AFTER I GOT ELECTED TO COUNCIL, THE FIRST DEAL WE HAD WITH FAMILY, MY WIFE WAS REALLY EXCITED TO MEET ALISON ORTOWSKI BECAUSE WE REMEMBER WHEN SHE WAS DOING THE, THE PHONE CALLS, THE EVERBRIDGE PHONE CALLS.

HELLO, THIS IS ASSISTANT TO THE CITY MANAGER, ALISON.

AND SHE WAS LIKE, I GET TO MEET THE ALISON ORTOWSKI.

I'VE HEARD HER ON THE PHONE 100,000 TIMES, SO SHE WAS VERY EXCITED ABOUT MEETING YOU.

SHE KNEW THAT YOU WERE A ROCK STAR EVEN THEN.

SO IN PROFESSIONAL DEVELOPMENT, ALISON HAS CONTINUED TO INVEST IN HER PROFESSIONAL DEVELOPMENT.

SHE IS A DISTINGUISHED GRADUATE OF THE PUBLIC EXECUTIVE INSTITUTE AT THE LYNDON B JOHNSON SCHOOL OF PUBLIC AFFAIRS AT THE UNIVERSITY OF TEXAS AT AUSTIN.

SHE'S A SENIOR EXECUTIVE INSTITUTE GRADUATE FOR THE WELDON COOPER CENTER FOR PUBLIC SERVICE AT THE UNIVERSITY OF VIRGINIA, AND A LEADERSHIP ICMA GRADUATE WITH THE CLASS OF 2012.

SHE'S ALSO WON NUMEROUS AWARDS FOR HER WORK IN THE CITY.

SHE HAS LED ORGANIZATIONS ON PROJECTS THAT HAVE RESULTED ON MULTIPLE AWARDS FROM EXTERNAL ORGANIZATIONS.

SHE HAS ALSO PERSONALLY RECEIVED THE LINDA KEITHLEY AWARD FOR WOMEN IN PUBLIC SERVICE FROM THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS IN 2020.

THIS AWARD IS QUITE PRESTIGIOUS AND IS A TESTAMENT TO HER DEDICATION AND OUTSTANDING CONTRIBUTIONS IN THE FIELD OF PUBLIC SERVICE, AND I AM CONFIDENT THAT ALISON WILL BRING A FRESH PERSPECTIVE, STRONG LEADERSHIP AND DEDICATED COMMITMENT TO THE CITY OF SOUTHLAKE.

WHEN WE WERE LOOKING TO FILL THIS ROLE AFTER SHANA'S ANNOUNCED DEPARTURE, IT WAS ONE OF THE EASIER DECISIONS I THINK WE'VE MADE AS A COUNCIL.

YOU ARE AMAZING, ALISON.

WE'RE EXCITED FOR YOU.

COUNCIL. I WOULD ASK THAT, WE'LL START WITH KATHY.

KATHY TALLEY COUNCIL MEMBER TALLEY.

SURE. THANK YOU. YEAH, I, I WANT TO SAY I'M GLAD YOU PUT THIS UP HERE BECAUSE, WE ALL MET WITH ALISON INDIVIDUALLY TO TALK ABOUT, YOU KNOW, HER DESIRE FOR THIS ROLE. AND SHE PRESENTED ALL OF US WITH HER RESUME.

HER THIS.

I MEAN, IT WAS LIKE A PACKET OF INFORMATION ABOUT ALL THE THINGS SHE'S DONE, ALL OF HER ACCOMPLISHMENTS, ALL OF HER EDUCATION.

AND I JUST REMEMBER I WAS KIND OF BLOWN AWAY.

I MEAN, I KNEW YOU WERE HIGHLY QUALIFIED, OBVIOUSLY, AND WELL SUITED AND WELL PREPARED FOR THE JOB, BUT JUST IT WAS JUST KIND OF COOL TO SEE ALL THE THINGS YOU'VE DONE, IN PREPARATION ESSENTIALLY.

AND SO I, I'VE ALWAYS BEEN VERY IMPRESSED WITH YOU.

I TOO THOUGHT IT WAS KIND OF COOL WHEN I FIRST MET HER.

THE VOICE, THE VOICE ON THE PHONE.

BUT ANYWAY, THRILLED THAT YOU ACCEPTED THE JOB AND THAT YOU'RE HERE WITH US FOR THE LONG HAUL.

AND I THINK WE ALL HAVE A BRIGHT FUTURE WITH YOU ON BOARD.

SO WELCOME. WELL, SAID COUNCIL MEMBER ROBBINS.

I'VE GOTTEN TO WORK WITH ALISON A LOT HERE IN JUST IN THE LAST SIX MONTHS OR SO, AND IT'S BEEN VERY ENGAGING.

AND I'VE BEEN AMAZED WITH YOUR PROFESSIONALISM AND JUST YOUR ABILITY TO FOLLOW THROUGH ON STUFF AND DELIVER ON THINGS.

[00:45:02]

I THINK THE CITY WILL CONTINUE TO GROW.

I THINK WE HAVE, YOU KNOW, WE'LL HAVE SOME NEW COUNCIL, YOU KNOW, BEFORE LONG AND, YOU KNOW, A NEW MAYOR BEFORE LONG.

AND I THINK IT'S A GREAT TIME TO HAVE YOU WITH THAT CONSISTENCY HERE.

AND I THINK IT'LL BE AN AMAZING, AMAZING TIME.

AND I REALLY LOOK FORWARD TO IT.

WELL, SOMETHING JOHN JUST SAID YOU KNOW, WHEN WE'RE FACED WITH LOSING THE BEST CITY MANAGER IN THE STATE OF TEXAS, YOU KNOW, YOUR FIRST REACTION MIGHT BE PANIC OR DREAD OR WHATEVER, BUT IT REALLY WITHIN A SECOND IT WAS LIKE, WE'VE GOT THE NEXT CITY MANAGER SITTING RIGHT HERE.

AND FROM HAVING WORKED WITH YOU IN BEFORE BEING ON COUNCIL AND THEN JOINING COUNCIL IN 2015, THIS WAS AN EASY DECISION.

A NATURAL PROGRESSION IN YOUR CAREER AND NATURAL FOR THE CITY COUNCIL TO HAVE YOU PROMOTED INTO THIS ROLE, AND SO FAR IT'S BEEN SEAMLESS.

I KNOW I BOTHER YOU A LOT WITH WITH TEXTS AND CALLS ALL DAY WITH, YOU KNOW, I HAVE TO SHARE IT WITH YOU BEFORE I FORGET IT.

BUT I APPRECIATE HOW YOU HANDLE YOUR BUSINESS AND HOW YOU'RE WILLING TO WORK WITH VERY DIFFERENT PERSONALITIES AMONG COUNCIL MEMBERS, AND I'M LOOKING FORWARD TO THE FUTURE WITH YOU. SO THANK YOU FOR STEPPING UP AND LOOKING FORWARD TO A GREAT FUTURE WITH YOU AS OUR CITY MANAGER.

WELL, THIS HAS BEEN LIKE AN AD FOR STAPLES.

I'VE HEARD EASY LIKE FIVE TIMES.

I SHOULD HAVE THE EASY BUTTON UP HERE.

SO I JUST WANT TO COMMEND YOU.

I'VE SAID FOR AS LONG AS I'VE INTERACTED WITH YOU, I HOPE YOU ARE THE NEXT MANAGER.

I SAID A VERY SIMILAR THING ABOUT BAN.

EXCUSE ME. I DON'T KNOW WHY I GET HOARSE, I'M GETTING HOARSE.

I JUST I JUST THINK YOU'RE THE EXAMPLE THAT I THINK PEOPLE EXPECT TO HAVE IN SOUTHLAKE.

WE'RE NOT GOING TO HAVE SHANA, EVERY INTERACTION I'VE EVER HAD WITH YOU, INCLUDING GOING BACK TO WHEN I WAS ON CBA, HAS JUST BEEN JUST HEIGHTENED YOUR PROFESSIONALISM.

SO I'M SUPER EXCITED.

I MEAN, YOU'RE GOING TO BRING SOMETHING NEW AND DIFFERENT.

SHANA WAS WAS ABSOLUTELY PERFECT, BUT YOU'RE GOING TO BE DIFFERENT.

AND, YOU KNOW, I KNOW YOU'RE PREPARED FOR THIS.

SO I'M SO EXCITED FOR YOU.

COUNCIL MEMBER TORRES-LEPP. YEAH, I'M GOING TO I'M GOING TO PIGGYBACK ON WHAT COUNCIL MEMBER TALLEY TALKED ABOUT, BECAUSE THE TWO OF US ACTUALLY MET WITH YOU TOGETHER.

AND I ALSO WAS ABSOLUTELY JUST BLOWN AWAY.

I REALLY WENT INTO IT MORE OF A CASUAL, LET'S JUST CHAT ABOUT THE POSITION, BECAUSE QUITE HONESTLY, I FELT THAT YOU WERE, THE NATURAL CHOICE.

AND IT WAS REALLY A MATTER OF DO YOU, DO YOU WANT TO DO THIS RIGHT? BUT YOU CAME WITH LIKE, IT WAS A JOB INTERVIEW WITH YOUR RESUME, AND YOU WERE JUST THE ULTIMATE PROFESSIONAL, WHICH I ALREADY KNEW THAT YOU WERE.

BUT, YOU'RE JUST A BREATH OF FRESH AIR, AND YOU WERE REALLY, REALLY EXCITED.

AND EVEN GOING BACK TO THEN WHEN I SAID, YOU KNOW, SHANA IS SO GREAT AND.

BUT WHAT WHAT DO YOU PLAN TO DO? HOW WILL YOU BE DIFFERENT? RIGHT.

AND YOU HAD ALREADY THOUGHT THROUGH ALL OF THAT, AND PUT IT TOGETHER IN WORDS SO ELOQUENTLY.

SO I'M REALLY EXCITED TO SEE, TO YOU AT THE HELM AND THE PERFECT, THE PERFECT EXAMPLE OF HOW THIS IS GOING TO GO IS HOW TONIGHT HAS GONE.

IT HAS BEEN ABSOLUTELY SEAMLESS.

YOU WOULDN'T KNOW THAT THIS IS YOUR FIRST DAY ON THIS OFFICIAL JOB HERE UP AT THE DAIS.

YOU'RE DOING GREAT. AND WE'RE REALLY, REALLY BLESSED AS A CITY JUST TO HAVE GREAT LEADERS AND GREAT POSITIONS AND TO HAVE SOMEONE LIKE YOU QUALIFIED JUST TO STEP INTO THOSE SHOES IS AMAZING AND WELCOME.

WE'RE HAPPY TO HAVE YOU AND SERVE WITH YOU.

COUNCIL MEMBER WILLIAMSON.

YES. THANK YOU. WELL, YEAH.

CONGRATULATIONS, ALISON.

I KNOW I'VE TOLD YOU SEVERAL TIMES, BUT, YOU KNOW, IT'S IT'S SO EVIDENT TO ALL OF US WHAT A GREAT JOB OUR CITY DOES AT PREPARING AND GETTING BENCH STRENGTH READY.

SO, STACY, CONGRATULATIONS ON THAT AS WELL.

I KNOW YOU'RE A PART OF THAT, BUT, BUT TO HAVE YOU KIND OF HOME GROWN IS OUTSTANDING.

NOBODY KNOWS THE CITY BETTER THAN YOU.

AND WE WORKED TOGETHER FOR OVER A DECADE, AND I'VE WATCHED YOU KIND OF COME UP AND IT'S BEEN EXCITING TO WATCH.

AND SO, YOU KNOW, IT'S WE'VE BEEN HAVING TONS OF ACCOLADES AND CONGRATULATIONS AND EXCITEMENT NOW FOR, FOR SEEMS LIKE FOREVER SINCE WE MADE THIS DECISION.

NOW IT'S TIME TO GET AFTER IT.

AND I'M LOOKING FORWARD TO WATCHING YOU, REALLY THRIVE IN YOUR POSITION.

CITY MANAGER. DO YOU CARE TO SAY ANY WORDS? I DO HAVE A FEW WORDS.

I JUST FIRST OFF WANT TO SAY THANK YOU TO THE COUNCIL FOR, YOU KNOW, PUTTING YOUR TRUST IN ME IN THIS MOMENT.

IT IS ONE OF THE HIGHEST HONORS OF MY LIFE.

AND, YOU KNOW, WHENEVER I STEPPED FOOT HERE IN 2007 AND HAD MY FIRST INTERVIEW, I JUST REALLY AT THAT MOMENT FELT LIKE I WAS IN EXACTLY THE RIGHT PLACE THAT I WAS SUPPOSED TO BE.

AND THAT FEELING HAS CONTINUED OVER THE YEARS, NOT THE LEAST OF WHICH BECAUSE, YOU KNOW, WE HAVE SUCH AN AMAZING PARTNERSHIP WITH THE COUNCIL AND THE MAYOR OVER THE YEARS, THE COMMUNITY, YOU KNOW, SUPPORTS THE CITY AND UNDERSTANDS, YOU KNOW, WHAT WE'RE TRYING TO DO IN ORDER TO BEST SERVE THEM.

AND THEN THE I CANNOT SAY ENOUGH ABOUT THE AMAZING STAFF, YOU KNOW, THAT I'VE HAD THE HONOR OF WORKING WITH OVER THE YEARS, THE THE FULL TEAM FROM STEM TO STERN.

YOU HEARD JUST A FEW HIGHLIGHTS EARLIER TONIGHT WITH THE EMPLOYEE APPRECIATION AWARDS.

[00:50:03]

AND SO WHENEVER I THINK THROUGH, YOU KNOW, ALL OF THE GRATITUDE THAT I'M FEELING IN THIS MOMENT, IT REALLY IS HOLISTIC.

I'VE BEEN GIVEN MANY OPPORTUNITIES OVER THE YEARS TO LEARN FROM A VARIETY OF PEOPLE, THE LEAST OF WHICH IS THE INCOMPARABLE SHANA YELVERTON.

AND SHE, I THINK IS WATCHING.

SO I HAVE TO SAY A SPECIAL SHOUT OUT TO HER AND SAY THANK YOU TO HER SPECIFICALLY.

AND THEN FINALLY, HE COULD NOT BE HERE TONIGHT.

HE'S A LITTLE UNDER THE WEATHER, BUT I DO WANT TO TELL MY HUSBAND THANK YOU.

HE IS 100% THE BEST PERSON THAT I KNOW, AND I WOULD NOT BE SITTING IN THIS CHAIR IF IT WERE NOT FOR ALL OF THE, UNENDING LOVE AND SUPPORT THAT HE HAS GIVEN ME OVER THE YEARS.

YOU KNOW, THROUGH ALL OF THE LATE NIGHTS AND THE, YOU KNOW, BAD MOODS OR THE GOOD MOODS, EVERYTHING, YOU KNOW, HE'S JUST 100% THERE WITH ME THROUGH EVERYTHING.

SO SHANE, THANK YOU SO MUCH.

I COULD NOT DO IT WITHOUT YOU.

I AM SO EXCITED FOR WHAT THE FUTURE HOLDS.

I HAVE, NO DOUBT THAT, THIS HONOR THAT I'M FEELING WILL, YOU KNOW, CARRY, CARRY FORWARD AS WE MOVE FORWARD TOGETHER, AND I SEE A BRIGHT FUTURE FOR ALL OF US WORKING TOGETHER.

SO JUST THANK YOU FROM THE BOTTOM OF MY HEART.

WELL SAID [APPLAUSE].

CAN WE GET A PICTURE? ALL RIGHT, LET'S GET A PICTURE COUNCIL.

MIC] OKAY.

ALL RIGHT. WELL, WONDERFUL.

WELL, SPEAKING OF ITEM 3B FOR HER FIRST CITY MANAGER'S REPORT, MISS ORTOWSKI.

[3.B. City Manager's Report]

HE IS GOING TO PROVIDE AN OVERVIEW OF SOME OF THE GREAT PROGRAMING AND MARKETING EFFORTS GOING ON IN THE LIBRARY.

ANDREW, HOW ARE YOU, SIR? I'M GOOD JOHN. HOW ARE YOU, SIR? I'M GREAT, I'M GREAT.

TAKE IT AWAY. ALL RIGHT.

HELLO, COUNCIL. HELLO, MAYOR.

AND HELLO, ALISON.

ALISON IT IS MY HONOR TO GIVE YOU YOUR FIRST CITY MANAGER'S REPORT.

HOPEFULLY, IT'S A MEMORABLE ONE FOR YOU.

SO WE'RE GOING TO KIND OF GO INTO THE ROLE OF THE IPLAY HERE AT THE LIBRARY, AND HOW MARKETING PLAYS A BIG PART INTO NOT JUST THE SOUTHLAKE LIBRARY, BUT LIBRARIES ALL AROUND.

AND SO WHAT WE STARTED TO NOTICE IS THAT LIBRARIES WERE GROWING AND NOT JUST THEIR CATALOG, BUT THEIR PROGRAMS, BECAUSE THERE'S MORE TO A LIBRARY THAN JUST A BOOK.

AND SO, ESPECIALLY AT THE SOUTHLAKE PUBLIC LIBRARY, WE HAVE SO MANY DIFFERENT DIGITAL SOURCES AS WELL AS PROGRAMS THAT THE COMMUNITY CAN USE.

YOU KNOW, SUCH CAN BE A BOOK CLUB THAT OUR ADULT PROGRAMS PARTICIPATE IN.

IT CAN BE BLACK LIFE IN AMERICA, WHICH IS PART OF NEWSBANK, WHICH IS A ONLINE SOURCE THAT HAS NEWS ARTICLES FROM ALL OVER THE WORLD IN ALL LANGUAGES, IS TRULY AMAZING TO FIND HIDDEN GEMS IN THOSE ARTICLES.

AND THEN KANOPY IS A MOVIE STREAMING SERVICE.

BRAINFUSE IS A TUTORING, A FREE TUTORING FROM 2 TO 11 P.M.

EVERY DAY OF THE WEEK THAT OUR PATRONS CAN USE TO HELP THEIR EDUCATION, AS WELL AS SOMETHING AS SIMPLE AS TEA OF THE DAY, WHERE PEOPLE CAN COME ENJOY THE DIFFERENT TEAS THAT WE HAVE TO OFFER.

AND I'M TELLING YOU, THERE'S SOME PRETTY AMAZING DIFFERENT TEAS OUT THERE THAT I DIDN'T KNOW EXISTED.

[00:55:01]

AND SO TO KIND OF GET INTO SOME OF THE PROGRAMS WE OFFER IS ADULT ART PROGRAMS, AND THAT INCLUDES A COOKING CLASS AS WELL AS AUTHORS COMING OUT. AND OUR PATRONS CAN ASK AUTHORS QUESTIONS AS WELL AS GET THEIR BOOKS SIGNS, AND OF COURSE, PARTICIPATE IN BOOK CLUBS.

AND I WANT TO KIND OF HIGHLIGHT A MOMENT THAT WE HAD, WITH ONE OF OUR ADULT PROGRAMS WHERE THE PATRON THAT CAME BY AND HE WAS NEW, HE WASN'T ONE OF OUR REPEAT PATRONS.

AND HE CAME BY AND ENJOYED OUR ART CLASS.

AND ONE OF THE FASCINATING THINGS WAS HE MADE A BEAUTIFUL PIECE OF ART.

BUT AS HE WAS LEAVING, HE WENT UP TO OUR STAFF MEMBER, ANNA, AND HE SAID TO HER, YOU KNOW, I DON'T GET OUT OF THE HOUSE THAT MUCH BECAUSE I WORK FROM HOME.

AND SO THIS WAS A REALLY BIG DEAL FOR ME.

AND I HAD SO MUCH FUN, AND I WANT TO CONTINUE TO COME BACK.

AND THEN LASTLY, THE LAST PART, HE SAID, MY THERAPIST WILL LOVE TO HEAR THAT I CAME OUT AND DID THIS.

AND SO THAT STORY EMBODIES WHAT WE DO AND WHO WE SERVE HERE IN THE COMMUNITY.

IT'S BEYOND JUST A HARDCOVER OF A BOOK, BUT THAT THERE'S A STORY IN EVERYTHING THAT WE DO, AND THAT INCLUDES OUR PROGRAMS AND THAT FOLLOWS INTO OUR YOUTH PROGRAMS, WHERE YOU CAN SEE MORE SMILES THAN YOU WOULD EVER SEE IN A LIFETIME IN JUST ONE ROOM FOR OUR YOUTH PROGRAMS. AND SO SOME OF THE PROGRAMS THAT WE'VE OFFERED IS MRS. CLAUS, WHERE THE KIDS GOT TO COME AND ENJOY SOME TIME WITH MRS. CLAUS AND TELL HER WHAT THEY WANTED FOR CHRISTMAS, AS WELL AS OUR STORY TIMES WITH MISS KAREN AND MISS HEIDI, WHICH ARE TRULY GIFTED IN THE ACT OF COMMUNICATING WITH KIDS, IS REMARKABLE TO SEE THEM WORK.

AND THEN WE HAD A THE FAR LEFT ONE IS OUR YUCK PROGRAM, WHICH WAS A MIXTURE OF A MAGIC AND SCIENCE SHOW.

I COULDN'T TELL YOU WHICH PART WAS MAGIC AND WHICH PART WAS SCIENCE, BUT THE KIDS HAD A GREAT TIME AND IT WAS SO FUN TO SEE THEM SMILE.

AND THEN LASTLY, IF YOU'VE EVER SPENT A LOT OF TIME HERE AT TOWN HALL, ESPECIALLY THE THIRD FLOOR AROUND MID-AFTERNOON, YOU MAY SEE A KANGAROO JUMP BY OR A TURTLE SLOWLY WALK. AND THAT'S BECAUSE WE HAVE A LOT OF ANIMAL PROGRAMS WHERE KIDS CAN LEARN ABOUT DIFFERENT ANIMAL SPECIES THAT COME AROUND, AND IT ALLOWS THE COMMUNITY TO ONLY GO A FEW MINUTES DOWN THE ROAD RATHER THAN DRIVING ALL THE WAY TO DALLAS.

AND IN FACT, THAT WAS THE DALLAS ZOO THAT CAME OUT.

AND ANOTHER PROGRAM THAT WE HAD RECENTLY WAS FOR OUR WINTER WINTER READING, WHICH WAS FUN OPOLY, WHICH SOUNDS MUCH LIKE MONOPOLY, AND IT PLAYS VERY SIMILAR.

AND SO WHAT IT WAS WAS A PROGRAM WHERE THE KIDS WERE HAD DIFFERENT BLOCKS THAT THEY HAD TO GO THROUGH TO READ DIFFERENT BOOKS.

SOME WERE FICTION, SOME WERE NONFICTION, SOME WERE ABOUT ANIMALS, SOME WERE ABOUT HISTORY.

AND EVERY TIME A KIDDO WOULD READ FROM ONE OF THOSE BLOCKS, THEY WOULD GET A TICKET, AND IN RETURN, THEY WOULD PUT THE TICKET IN A LITTLE BOWL AND WE WOULD DRAW FOR A PRIZE.

AND SOME OF THE PRIZES WERE FROM LEGOS TO FRISBEES ALL THE WAY TO MY PERSONAL FAVORITE, A RIDE TO SCHOOL IN A SOUTHLAKE FIRE TRUCK.

NOW, I WOULD LOVE TO DO THAT, ALISON I WOULD LOVE TO DO THAT.

AND SO LASTLY, I WANT TO TALK ABOUT BOOKS FOR SARAH, AND THIS IS A REALLY LOVING STORY.

THE SOUTHLAKE LIBRARY IS HONORING THE MEMORY MEMORY OF SARAH LACEY, A FORMER CISD STUDENT WHO PASSED AWAY IN 2020.

THE LIBRARY HAS RECEIVED MORE THAN 300 BOOKS AND DONATION FROM SARAH'S FAMILY AND FRIENDS.

AND SO EACH BOOK HAS A BOOKPLATE, INSERTED INTO IT.

SO WHEN YOU OPEN A BOOK, YOU'LL KNOW THAT THAT'S A BOOK THAT WAS IN MEMORY OF SARAH LACEY.

AND SO WE ACTUALLY HAVE A BOOK DISPLAY GOING ON FOR HER BOOKS FROM FEBRUARY 5TH TO FEBRUARY 16TH.

AND SO THE FINAL NOTES THAT I WANT TO LEAVE YOU WITH COUNCIL IS I GOT TO HAVE THE PLEASURE OF EXPLAINING ALL THE DIFFERENT PROGRAMS AND ALL THE DIFFERENT THINGS WE OFFER AT THE SOUTHLAKE PUBLIC LIBRARY, BUT I WANT TO HIGHLIGHT THE SPECIFICALLY THE STAFF THAT MAKE ALL THESE PROGRAMS HAPPEN.

FOR THE PAST SEVEN MONTHS, I'VE BEEN IN THIS ROLE AND IT HAS BEEN FANTASTIC.

EVERY MONTH IS AMAZING, AND EVERY STAFF MEMBER COMES IN TODAY TO DO BETTER THAN THEY DID YESTERDAY.

AND SO KUDOS TO THEM FOR BRINGING THE BEST A GAME EVERY SINGLE DAY.

AND SO THANK YOU COUNCIL, FOR YOUR TIME.

THANK YOU, MAYOR, FOR YOUR TIME.

AND I WOULD LOVE TO ANSWER ANY QUESTIONS THAT YOU ALL MAY HAVE FOR ME.

LOVE IT. LOTS OF GOOD STUFF AT THE LIBRARY.

ANY ANY QUESTIONS COUNCIL? ALL RIGHT. THANKS FOR YOUR GOOD WORK.

THANK YOU MAYOR. KEEP IT UP. OKAY.

WITH THAT, MOVE ON TO ITEM NUMBER 4A THROUGH 4E AND VARIOUS OTHERS.

[4. CONSENT AGENDA]

SO WE'VE PREVIOUSLY REVIEWED THE CONSENT AGENDA.

COUNCIL IS THERE ANY OTHER QUESTIONS OR ISSUES WE HAVE FOR STAFF ON THESE ITEMS? OKAY. IF NOT, I'LL TAKE A MOTION.

YES, MAYOR AND COUNCIL. I MAKE A MOTION TO APPROVE OUR CONSENT AGENDA ITEMS 4A THROUGH 4E , ALSO NOTING THAT WE'RE MOVING FROM OUR REGULAR AGENDA TO OUR CONSENT AGENDA AND APPROVING THESE ITEMS 7A, 7B, 8A AND 8B.

ITEM 7A, WHICH WE'RE APPROVING IS ORDINANCE NUMBER 480-771A, CASE NUMBER ZA 23-0077.

[01:00:06]

SUBJECT TO THE STAFF REPORT DATED JANUARY 30TH, 2024 AND SITE PLAN REVIEW SUMMARY NUMBER THREE DATED JANUARY 18TH, 2024, AND NOTING THAT WE'RE APPROVING A ZONING CHANGE AND SITE PLAN TO INCLUDE DAY NURSERIES AS AN ADDITIONAL PERMITTED USE ONLY WITHIN LOT TWO AND PHASE TWO OF THE DEVELOPMENT, AS SHOWN ON THE SITE PLAN.

WE'RE ALSO APPROVING ITEM 7B, ORDINANCE NUMBER 480-763B CASE NUMBER ZA 23-0078.

FIRST READING, ZONING CHANGE AND SITE PLAN FOR THE WHEELHOUSE TO INCLUDE A VARIANCE TO THE MASONRY ORDINANCE NUMBER 557 AS AMENDED, ON PROPERTY DESCRIBED AS TRACTS 6 C, 6C02, 6C03, 6C01A JESSE G.

ALLEN, SURVEY ABSTRACT NUMBER 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 880 THROUGH 950 DAVIS BOULEVARD IN SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED JANUARY 30TH, 2024 AND PLAN REVIEW SUMMARY NUMBER ONE DATED DECEMBER 29TH, 2023, AND NOTING THAT WE'RE APPROVING THE ZONING CHANGE AND SITE PLAN TO ADD THE PERMITTED USE OF A PRIVATE CLUB FOR WINE STORAGE WITH NO ALCOHOL SALES PERMITTED ONLY WITHIN BUILDING TWO, AND LIMITED TO 10,000FT².

WITH NO OTHER CHANGES TO THE CURRENT SP-1 DISTRICT ZONING REGULATIONS, SITE PLAN AND VARIANCES AS PREVIOUSLY APPROVED.

NOTING WE'RE ALSO APPROVING ITEM 8A, WHICH IS RESOLUTION NUMBER 24-003, APPOINTING A MEMBER AND A CHAIR TO FILL A VACANCY ON THE PARKS AND RECREATION BOARD, AND NOTING WE'RE APPOINTING DOCTOR MAGDALENA BATTLES AS THE CHAIR OR THE TERM THROUGH JUNE OF 2024, AND THAT WE'RE LEAVING THE PLACE THREE PLACE VACANT AND SUBJECT TO AN APPOINTMENT IN JUNE OF 2024.

AND FINALLY, WE'RE APPROVING ITEM 8B RESOLUTION NUMBER 24-004, APPOINTING A PARKS AND RECREATION BOARD REPRESENTATIVE TO THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND CORRIDOR PLANNING COMMITTEE TO FILL A VACANCY.

AND WE ARE APPOINTING DOCTOR MAGDALENA BATTLES AS THE PARKS AND RECREATION BOARD REPRESENTATIVE TO SPDC AND THE CORRIDOR PLANNING COMMITTEE, WITH A TERM TO EXPIRE IN JUNE OF 2024.

OKAY. WE HAVE A MOTION.

IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

ALL RIGHT. CONSENT AGENDA PASSES SEVEN ZERO TONIGHT.

EXCELLENT. SO WITH THAT, WE'LL MOVE ON TO ITEM NUMBER 6, PUBLIC FORUM.

[5. Public Forum. ]

THIS IS OPPORTUNITY FOR PEOPLE TO BRING ITEMS TO COUNCIL THAT ARE NOT ON TONIGHT'S AGENDA.

TONIGHT WE HAVE AT LEAST ONE COMMENT CARD MR..

I'M SORRY. JOHN KIRBY, COME ON DOWN SIR, IF YOU COULD PLEASE STATE YOUR NAME AND ADDRESS.

FOR THE RECORD, WE ALL KNOW YOU, BUT, STATE YOUR NAME AND ADDRESS FOR THE RECORD.

AND THEN YOU GOT THREE MINUTES WHEN THE LIGHT TURNS ON, SIR.

THANK YOU. MAYOR, I'M, JOHN J.

KIRBY THE FOURTH. AND I DO APPRECIATE EVERYBODY.

I DO LIVE IN DENTON, TEXAS, AND I AM THE COMMANDER OF THE AMERICAN LEGION POST 14 HERE IN SOUTHLAKE, TEXAS.

I'M YOUR LOCAL GUY, LOCAL VETERAN.

AND FIRST OF ALL, THANK YOU FROM THE BOTTOM OF MY HEART.

I JUST WANT TO LET EVERYBODY KNOW I'M HERE TO BUILD AWARENESS.

I'M HERE TO SAVE LIVES.

I'M CERTIFIED AS A PTSD, COUNSELOR FACILITATOR WITHIN THE VETERANS ADMINISTRATION, NOT JUST THE AMERICAN LEGION, THE ENTIRE VA.

WE HAVE A CAMPAIGN. IT'S A FIVE YEAR CAMPAIGN WITHIN THE AMERICAN LEGION, AND IT'S CALLED BE THE ONE.

BE THE ONE TO SAVE A LIFE.

OKAY, I'M THE FACE OF THAT APP HERE.

I AM A LITTLE PODUNK SOUTHLAKE, TEXAS.

I'M HERE TO SAVE LIVES.

OKAY, NOW, HAVING SAID THAT, WE HAVE PROGRAMS OUT HERE FOR FOR HIGH SCHOOL KIDS THAT ARE NOT BEING JUMPED ON.

I'M TELLING YOU WHAT, WE NEED TO GRAB IT, BOYS STATE ORATORICAL BASEBALL OR JUNIOR SHOOTING GIRLS STATE.

I CAN GO ON $10,000, $20,000, $25,000 SCHOLARSHIPS.

IT'S REAL.

WE HAVE SOMETHING ELSE CALLED AN HONOR FLIGHT.

IF THERE ARE ANY VETERANS THAT ARE ELDER, THEY COULD BE VIETNAM OR ABOVE OR EXCUSE ME, BELOW.

I NEED TO KNOW THEIR NAMES.

IF YOU'RE IF THE FAMILY MEMBERS ARE INTERESTED IN HAVING THEM GO TOUR, WASHINGTON, DC AND THE ACTUAL MEMORIALS THAT ARE OUT THERE, IT'S A VERY STRICT, PROTOCOL.

AND I'M GOING TO BE THE POINT OF CONTACT FOR YOU.

MAYOR AND AND COUNCIL STAFF, THANK YOU VERY MUCH.

I SALUTE YOU. THANK YOU, COMMANDER, APPRECIATE YOUR SERVICE.

YOU ARE AN ABSOLUTE STALWART WHEN IT COMES TO OUR VETERANS HERE LOCALLY.

AND, YOUR LEADERSHIP MAKES A HUGE, HUGE DIFFERENCE.

AND, YOU KNOW, THE FACT THAT YOU'RE ALWAYS NOT ONLY QUICK TO VOLUNTEER FOR PROGRAMS FOR OUR VETERANS, BUT ALSO YOU'RE ALWAYS THERE IF WE NEED SOMEONE TO PRESENT THE HONOR GUARD OR PRESENT THE COLORS OR TO BUGLING OR WHATEVER, YOU JUST YOU HAVE A HEART FOR SERVICE AND THAT MEANS A LOT TO US.

SO THANK YOU VERY MUCH FOR ALL OF WHAT YOU DO.

THANK YOU MAYOR.

GOD BLESS EVERY ONE OF YOU. GOD BLESS YOU TOO, SIR.

THANK YOU SO MUCH.

ALL RIGHT. WELL, HOPEFULLY PEOPLE WILL CHECK IT.

CHECK OUT THOSE ORGANIZATIONS AND CERTAINLY THE KIDS CHECK OUT SOME OF THOSE, SCHOLARSHIP OPPORTUNITIES.

[01:05:01]

[9.A. MSP24-0001, Master Sign Plan for the hotel originally known as Cambria located at 2104 E. S.H. 114, Southlake, Texas.]

TAKE IT AWAY. THANK YOU.

MAYOR AND CITY COUNCIL.

THIS PROPERTY IS LOCATED AT 2104 EAST STATE HIGHWAY 114 AND THE KIMBALL PARK DEVELOPMENT.

THIS IS AERIAL PHOTOGRAPH OF THE SITE AND ARROW POINTING AT THE TWO LOCATIONS.

THE SIGNS CURRENTLY EXIST AND WOULD BE REPLACED BY SOME ADDITIONAL AERIALS, JUST IDENTIFYING BUILDING LOCATION, DISTANCE FROM ROADWAYS AND WHERE THE TWO SIGNS ARE LOCATED.

THIS IS SOME PHOTOGRAPHS OF THE DEVELOPMENT OF THE CAMBRIA SHOWN IN THE CENTER AND BACKGROUND.

THAT IS THE SOUTH FACING SIGN.

AND THIS IS A CLOSE UP OF WHAT'S EXISTING THERE TODAY.

THIS PROPOSAL IS ALSO INCLUSIVE OF A BANNER SIGNS TO BE PERMITTED ON THE BUILDING AND THE TIME FRAME FOLLOWING ACTION ON THIS ITEM.

THEY WOULD COMMENCE CONSTRUCTION OF THE NEW SIGNS, WHICH WOULD BE FOR THE SOUTHLAKE HOTEL, WHICH IS A TEMPORARY NAME REPLACING CAMBRIA TO GO THROUGH THE PROCESS OF THEIR REBRANDING.

AND THEY'RE ASKING FOR THOSE BANNER SIGNS, WHICH ARE TYPICALLY LIMITED TO 15 DAYS, TO BE PERMITTED UNTIL COMPLETION, ANTICIPATED COMPLETION OF THE NEW SIGNS THAT WOULD GO INTO PLACE.

THIS IS A RENDERING OF THE TEMPORARY BANNER SIGNS.

AND ONE HAS BEEN CURRENTLY INSTALLED.

THE REQUEST FOR THE PERMANENT SIGNAGE INCLUDES A PROVISION TO RE-APPROVE UPPER STORY SIGNS FOR THE HOTEL BUILDING, AND THEN ALSO TO APPROVE THE SIZE OF THE SIGNS.

THIS IS A COMPARISON OF THE PROPOSED SIGNS HERE IN THE LEFT COLUMN, WHAT THE SIGN ORDINANCE PERMITS AND THEN WHAT THE CAMBRIA SIGN CURRENTLY EXISTS AS.

AND BELOW IN THIS EXHIBIT IS A NIGHTTIME VIEW OF THAT.

AND THIS IS A RENDERING OF THE NEW SIGNAGE TO GO IN PLACE.

I WILL ADD THE APPLICANT CAN PROVIDE FURTHER BACKGROUND ON THIS, BUT THIS IS A TEMPORARY SIGNAGE AS TO BE PUT IN PLACE UNTIL THEY REACH SOME IMPROVEMENTS NEEDED FOR THEIR ULTIMATE BRANDING OF THE HOTEL.

JUST SOME DISTANCE MEASUREMENTS.

AND PART OF THIS MASTER PLAN IS TO ESTABLISH A PERMITTED SIGN BAND AREA ON THE BUILDING THAT WOULD ALSO BE PERMITTED TO ALLOW THE ULTIMATE NEW BRANDING SIGN TO REPLACE THE SOUTHLAKE HOTEL SIGNAGE.

ONCE THEY COMPLETE THE IMPROVEMENTS MADE TO, WITHIN THE HOTEL TO MAKE THAT BRANDING CHANGE.

LAYOUT OF THE SIGN BANDS.

THEY ESSENTIALLY FOLLOW THE SAME SIGN AREA AS THE TEMPORARY SOUTHLAKE HOTEL SIGN.

JUST SOME COMPARATIVE UPPER STORY SIGNS OF SOME OF THE OTHER HOTELS AND BUILDINGS.

THIS IS THE OFFICE BUILDING IN KIMBALL PARK.

AND DELTA HOTEL.

SIGNBOARD RECOMMENDED APPROVAL SIX ZERO AS THE SIGN PACKAGE WAS PRESENTED, AND SPECIFICALLY GRANTED A DURATION FOR THE BANNER SIGNS OF UP TO 12 WEEKS, AND GIVING STAFF STAFF AUTHORIZATION TO GRANT AN ADDITIONAL 4 WEEKS IF THERE'S SOME COMPLICATION IN THE MANUFACTURING THAT WOULD ALLOW THEM TO EITHER MAKE A DECISION WHETHER THEY CAN COMPLETE THAT, OR COME BACK THROUGH SIGN BOARD AND COUNCIL TO GET A FURTHER EXTENSION.

AND WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS.

[01:10:02]

SO FIRST COUNCIL, ANY QUESTIONS FOR STAFF? ANY ISSUES WITH ANY OF THIS? I ACTUALLY REALLY LIKE THE BRAND.

I JUST HAVE A I DON'T KNOW, QUESTION AND MAYBE COUNCIL MEMBER [INAUDIBLE] YOU CAN ANSWER THIS.

SO IT LOOKS LIKE STAGE THREE WE'RE APPROVING A SIGN.

WE'RE NOT. WE HAVEN'T SEEN AM I READING THIS RIGHT.

YEAH. DO WE DO THAT? IS THAT. NO, THAT IS CORRECT.

IS THAT SOMETHING WE'VE DONE BEFORE? WE HAVE IN CERTAIN INSTANCES WHERE WE'VE APPROVED MASTER SIGN PLANS, EACH SIGN MUST, YOU KNOW, FULFILL A PARTICULAR DESIGN CRITERIA AND THEN FIT WITHIN THE BOX.

WE DO HAVE AN EXAMPLE OF WHAT THEY EXPECT THE NEW SIGN TO BE.

AND FOR THIS, THE LETTER SIZE, ANY LOGOS THAT MIGHT BE INCLUDED HAVE TO FIT IN THE BOX AND WOULD HAVE TO FIT OR COMPLY WITH ALL THE REMAINING CRITERIA OF OUR SIGN ORDINANCE IN TERMS OF HOW THE SIGN IS MANUFACTURED, ITS COLOR, ITS LIGHTING, ETC.

IF THEY CHANGE ANY OF THAT, IT WOULD NEED TO COME BACK THROUGH SIGN BOARD AND CITY COUNCIL.

IS IT LIT AT ALL? IS THE SIGN LIT? IT'S IT'S BACK LIT.

AND THE TEMPORARY SIGN, I THINK REFLECTS WHAT THEY EXPECT THE IF I'M GOING THE RIGHT DIRECTION HERE.

IT. IT WOULD, THE THE NEW SIGN, I BELIEVE, WOULD INCLUDE THE SAME LIGHTING.

THE ULTIMATE SIGN OF THE NEW BRANDED PRODUCT.

SO, SO THE SOUTHLAKE HOTEL SIGN.

THAT'S THE BANNER SIGN, RIGHT? THIS EXHIBIT REFLECTS THE SEMI-PERMANENT SIGN THAT WILL REPLACE THE BANNERS ONCE IT IS MANUFACTURED.

OKAY. IT HAS TO STAY IN PLACE UNTIL THEY COMPLETE SOME INTERIOR IMPROVEMENTS TO THE HOTEL.

AND THEY'RE ABLE TO TAKE ON THE NEW NAME, WHICH THEY CAN SPEAK TO.

OKAY. MORE COMPLETELY THAN ME, BUT I BELIEVE IT WAS A MARRIOTT PRODUCT.

SO. SO THE BANNER SIGN IF I MAKE SURE I UNDERSTAND A BANNER SIGN IS I MEAN, IT'S LIKE VINYL, RIGHT? CORRECT. AND, THEY HAVE A RENDERING OF THAT, AND THAT'S ACTUALLY THE NEW ONE THAT HAS GONE UP.

THE SIGN ORDINANCE ALLOWS THEM TO HAVE A BANNER SIGN UP TO TWO, ONE FOR GRAND OPENING, ONE FOR AN ANNUAL SIGN UP TO 15 DAYS.

THEY'VE INSTALLED THIS ONE, AND THEY'RE ASKING TO ALLOW THE BANNER SIGNS REMAIN IN PLACE UNTIL THE NEW.

SOUTHLAKE HOTEL SEMI-PERMANENT SIGN IS COMPLETE.

THREE FOUR MONTHS. RIGHT? THREE. FOUR MONTHS. HOW IS THAT ANCHORED? I'M CURIOUS. EXCUSE ME.

HOW'S THAT ANCHORED TO THE BUILDING? IT IS, GOT FASTENERS, SCREWS DRILLED INTO THE TO THE BRICK.

AND THEN THAT SEEMS LIKE A LONG TIME FOR A BANNER.

IS IS THE SIGN MANUFACTURER JUST WAY BACKED UP? I'VE ORDERED A LOT OF SIGNS.

I DON'T THINK I'VE EVER WAITED 3 OR 4 MONTHS.

ARE WE ANTICIPATING THE BANNER BEING UP FOR 3 OR 4 MONTHS? I'D HAVE TO DEFER TO THE APPLICANT ON THAT.

THE TIME DURATION WAS A CONSIDERATION OF THE SIGN BOARD.

AND RATHER THAN HAVING THEM TO COME BACK, IF THERE'S SOME DELAY IN MANUFACTURING OR MATERIALS OR SOME COMPLICATION JUST TO PREVENT THEM FROM HAVING TO COME BACK THROUGH PROCESS FOR THIS.

DO THEY HAVE DIRECTIONAL SIGNING OR OTHER SIGNS ON PROPERTY THAT NEED TO BE SWITCHED TO? ANY DIRECTIONAL SIGNS THAT THEY HAVE SHOULD BE ABLE TO FIT WITHIN THEIR CURRENT MASTER SIGN PLAN BUT THERE'S NO MORE SIGNAGE ON PROPERTY THAT SAYS CAMBRIA.

I MAYBE WE CAN ASK.

I DO NOT HAVE THE SPECIFICS ON THAT, BUT, YEAH, MOST OF THOSE ARE TYPICALLY MONUMENT SIGNS OR MONUMENT TYPE SIGNS THAT ANY CAMBRIA BRANDING ON THERE SHOULD BE ABLE TO JUST REPLACE COPY WITHOUT HAVING TO BE PART OF A MASTER SIGN. [INAUDIBLE] NO MORE

[01:15:08]

THANKS DENNIS.

SO, APPLICANT, COME ON DOWN.

YOU DON'T HAVE TO GIVE US THE FULL PRESENTATION, BUT I THINK WE DO HAVE SOME QUESTIONS.

AND MAYBE. MAYBE. WHY DON'T YOU START WITH THE BACKGROUND OF, KIND OF HOW YOU'VE APPROACHED THIS AND WHERE THE BRAND IS COMING FROM.

AWESOME. THANK YOU EVERYBODY.

THANK YOU MAYOR. THANK YOU, CITY COUNCIL MEMBERS AND OUR NEW CITY MANAGER.

MY NAME IS DANNY PATEL.

I'LL GO THROUGH BRIEFLY, A LOT OF QUESTIONS.

I WANT TO ANSWER THOSE QUESTIONS.

I THINK WE CAN MAKE A LITTLE BIT OF SENSE OF IT.

THE PREVIOUS HOTEL WAS NAMED CAMBRIA, PART OF THE CHOICE INTERNATIONAL BRAND.

THEIR BOUTIQUE STYLE.

WE'VE PURCHASED THIS PROPERTY, AND WE FEEL THAT WE CAN TREMENDOUSLY IMPROVE THE PRODUCT.

AND THERE'S A LOT OF PIECES TO THAT, AND MAINLY BECAUSE OF ACTIVATING THE HOTEL INSIDE IN THE PUBLIC AREAS AND ALSO IN THE GUEST ROOMS. WHAT WE'RE DOING IS WE'VE ALREADY TERMINATED WITH CHOICE HOTELS, AND NOW WE'RE A MARRIOTT WHITE LABEL.

SO RIGHT NOW, IF YOU GO ON YOUR MARRIOTT APP, APP, YOU'LL SEE THE SOUTHLAKE HOTEL AND YOU CAN RESERVE A ROOM UNDER THE SOUTHLAKE HOTEL UNDER THE MARRIOTT USERNAME.

THAT'S GREAT. WHICH IS GREAT BECAUSE A COUPLE OF THINGS HAPPEN THERE.

ONE, THE PREVIOUS CHOICE HOTELS, CAMBRIA, THOSE USERS ARE TYPICALLY AT A LOWER RATE STRUCTURE.

THEIR MOST OF THEIR BRANDS ARE COMFORT, QUALITY INN, ETC.

SO WHEN THEY SEE CAMBRIA IN SOUTHLAKE, THEY'RE NOT WILLING TO PAY THAT RATE COMPARED TO LIKE A WESTIN OR THE HILTON.

OUR MARRIOTT USERS AS A SOUTHLAKE HOTEL NOW WE HAVE A RATE STRATEGY OF BEING ABLE TO COMPETE WITH THE HOTELS THAT ARE IN THIS MARKET.

SO WHAT WE'RE DOING IS WE HAVE A TEMPORARY PERIOD OF BEING NAMED THE SOUTHLAKE HOTEL UNTIL WE COMPLETE OUR RENOVATIONS, AND IT'S A MAJOR CONVERSION. IT'S NOT JUST, LIGHT TOUCH UPS.

WE'RE SPENDING A LOT OF MONEY IN THE PUBLIC AREA.

WE'RE ADDING ADDITIONAL RESTAURANT SPACE, RELOCATING THE BAR, REALLY ACTIVATING SCENE.

SO WHEN A GUEST COMES IN, THIS IS A PLACE THEY WANT TO BE.

AND IT'S NOT JUST THE HOTEL GUEST.

IT'S OUR COMMUNITY AND RESIDENTS THAT THEY WANT TO COME TO THIS HOTEL.

WHEN YOU GO TO THE POOL AREA, IT'S A DIFFERENT EXPERIENCE THAT YOU HAVE.

WHEN YOU USE A BALLROOM EXPERIENCE, WHEN YOU STEP OUT, IT'S NOT JUST A CONCRETE PATIO, IT'S REALLY LIVELY AND ACTIVE.

AND THEN IN THE GUEST ROOMS EVEN THOUGH THE HOTEL WAS RECENTLY BUILT, WE'RE CHANGING EVERYTHING OUT FROM A FURNITURE STANDPOINT.

CASEGOODS. SOFT SEATING, LIGHTING, CARPET.

WE'RE CHANGING ALL OF THAT OUT JUST TO MATCH AND SATISFY THIS LUXURY PRODUCT.

AND SO ONCE WE'RE DONE, WHICH IS ROUGHLY ABOUT A YEAR, THEN WE WILL CHANGE IN THE MARRIOTT APP FROM NOT JUST THE SOUTHLAKE HOTEL, BUT TO THE ELMORE HOTEL, A TRIBUTE PORTFOLIO COLLECTION WHICH IS IN THE LUXURY LIFESTYLE BRAND OF MARRIOTT.

THAT'S GREAT. SO SO THE.

OKAY. THAT'S WONDERFUL. SO SO IT'LL TAKE ABOUT A YEAR.

WILL YOU BE OPEN FOR BUSINESS OR YOU'LL BE SHUT DOWN FOR A YEAR.

SO GREAT QUESTION.

WE ARE OPEN FOR BUSINESS AS OF NOW.

AND SO PART OF IT IS WE HAVE THE TEMPORARY VINYL BANNER UP THERE.

IF WE GET APPROVED FOR THIS SIGNAGE, AS YOU CAN SEE, OUR SIGN MANUFACTURER IS READY TO GO WITH IT.

WE'LL RELEASE THEM TO ACTUALLY PRODUCE A SIGN.

WE WANT IT UP AS SOON AS POSSIBLE BECAUSE THAT'S A LIT SIGN.

AND THEN ONCE WE'RE COMPLETE WITH OUR RENOVATION, THEN WE'LL PUT IN THE ACTUAL ELMORE SIGNAGE.

AND AT THAT TIME, WHEN WE'RE DONE WITH OUR CONVERSION, TWO THINGS WILL HAPPEN.

THE SIGNAGE WILL CHANGE ON THE BUILDING AND ALSO ON THE MARRIOTT APP.

IT WILL BE A TRIBUTE COLLECTION HOTEL.

COUNCIL ANY QUESTIONS FOR THE APPLICANT? SO AS I UNDERSTAND, THE VINYL SIGN WILL ONLY BE UP WHILE IT WILL TAKE A YEAR FOR YOU TO BE UP AND RUNNING IN ITS ENTIRETY, THE VINYL SIGN WILL ONLY BE UP FOR A COUPLE OF MONTHS OR A FEW MONTHS.

HOPING WEEKS OKAY, HOPING WEEKS BECAUSE JUST UNTIL YOUR SIGN MANUFACTURER FINISHES.

YEAH, EXACTLY. GOTCHA.

AND A BACKLIT SIGN IS WHAT WE NEED, RIGHT? BECAUSE FOR OUR GUESTS TO FIND THE HOTEL.

SO WE'RE, WE'RE WE WANT THAT SIGN TO BE UP AS SOON AS POSSIBLE.

OF COURSE. SO IS IT A MARRIOTT ISSUE WHERE YOU HAVE TO DO THIS SORT OF INTERMEDIATE STEP OF THE SOUTHLAKE HOTEL BEFORE YOU COULD PUT UP THE ELMORE HOTEL SIGN? I'M JUST I'M NOT IN THAT BUSINESS, BUT IS THAT A MARRIOTT THING WHERE THEY WON'T LET YOU GO WITH THE THE ELMORE HOTEL SIGN FROM THE GET GO, WHETHER IT'S A VINYL SIGN OR A PERMANENT SIGN WHILE THE RENOVATIONS ARE BEING DONE.

YEAH. GREAT QUESTION.

AND THAT IS CORRECT. IT IS A MARRIOTT ITEM OF BECAUSE THEY WANT TO MAKE SURE THAT WHEN THEY CLASSIFY THIS HOTEL AS A TRIBUTE COLLECTION HOTEL, THAT THAT IT MEETS ALL THE

[01:20:08]

BECAUSE THEY'RE GOING TO COME IN POST RENOVATION AND EVALUATE YOU GUYS.

THAT'S CORRECT. AND MAKE SURE YOU DID WHAT YOU SAID YOU WERE GOING TO DO.

SO IT'S TWO THINGS THAT THEY DID.

ONE, BEFORE WE CAN EVEN PUT UP THE SOUTHLAKE HOTEL SIGNAGE, WHICH WE'VE DONE NOW, THEY HAD TO DO AN EVALUATION TO MAKE SURE WE MEET THAT PIECE.

WE'VE MET THAT.

NOW WHAT THEY'RE GOING TO DO IS AFTER WE'VE COMPLETED OUR RENOVATION PROCESS AND WE'RE CONSTANTLY OUR DESIGNERS ARE WORKING WITH MARRIOTT BRAND STANDARDS AND GOING THROUGH THEIR APPROVAL PROCESS. WE'LL HAVE A MODEL ROOM AS WELL SET UP, AND WE'D LOVE TO INVITE EACH AND EVERY ONE OF YOU THERE FOR EVEN OUR JUST OUR TOURS PRIOR TO EVEN HAVING OUR ELMORE HOTEL.

AND THEN OBVIOUSLY WHEN WE COMPLETE THE ELMORE RENOVATIONS, MARRIOTT WILL COME BACK OUT TO MAKE SURE WE'VE COMPLETED IT AND MET OR EXCEEDED THEIR LIST.

AND THEN THEY WILL SIGN OFF THAT WE CAN NOW MOVE AS A TRIBUTE HOTEL.

WONDERFUL. COUNCIL ANY OTHER QUESTIONS.

OKAY. SOUNDS GOOD.

WELL, I APPRECIATE YOU GIVING US THAT RUNDOWN.

IF WE HAVE OTHER QUESTIONS, WE'LL CALL YOU BACK UP.

APPRECIATE YOUR TIME. THANK YOU VERY MUCH.

THANK YOU SIR. OKAY.

COUNCIL. THIS IS.

YOU KNOW, KIND OF A TWO STEP THING, A LITTLE DIFFERENT, BUT I THINK I UNDERSTAND IT.

ANY ANY OTHER DISCUSSION ITEMS OR QUESTIONS FOR STAFF? WE'RE GOOD AS IS OKAY, WELL, THIS IS NOT A PUBLIC HEARING.

AND I'M FRANKLY, I DON'T SEE ANYBODY OTHER THAN THE APPLICANT IN THE AUDIENCE.

AND YOU, MR. CORTEZ.

SO IF THERE'S NO FURTHER DISCUSSION, I WILL TAKE A MOTION.

YES, MAYOR COUNCIL, I MAKE A MOTION TO APPROVE ITEM 9A CASE NUMBER MSP 24-0001 MASTER SIGN PLAN FOR THE HOTEL ORIGINALLY KNOWN AS CAMBRIA, LOCATED AT 2104 EAST STATE HIGHWAY 11 IN SOUTHLAKE, TEXAS.

SUBJECT TO OUR STAFF REPORT DATED JANUARY 30TH, 2024.

NOTING THAT WE'RE APPROVING A MASTER SIGN PLAN FOR TWO UPPER STORY SIGNS TO REPLACE THE EXISTING CAMBRIA HOTEL SIGNS, ALSO APPROVING A GENERAL SIGN BAN TO ALLOW THE NEW SIGNS TO BE PLACED WITHOUT REQUIRING ADDITIONAL CITY COUNCIL APPROVAL.

FOLLOWING THE SECOND NAME CHANGE TO ELMORE HOTEL AND ALLOWING THE TEMPORARY BANNER SIGNS TO REMAIN ON THE BUILDING UNTIL THE NEW SIGNS ARE INSTALLED, AND NOTING THE DURATION OF THE BANNER SIGN APPROVAL IS 12 WEEKS, WHILE ALLOWING STAFF TO GRANT UP TO AN ADDITIONAL 4 WEEKS IF NEEDED.

WE HAVE A MOTION. IS THERE A SECOND? SECOND? PLEASE CAST YOUR VOTE.

ALL RIGHT. ITEM NINE PASSES SEVEN ZERO.

CONGRATULATIONS. WELCOME TO SOUTHLAKE.

LOOKING FORWARD TO YOU GUYS. AND THAT'S THE LAST ITEM ON TONIGHT'S AGENDA.

SO WE ARE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.