Oct 15, 2024 City Council

[INAUDIBLE]. GOOD AFTERNOON, EVERYONE, AND WELCOME TO OUR OCTOBER 15TH, 2024 SOUTHLAKE CITY COUNCIL REGULAR

[1. Call to order.]

[00:00:10]

WE HAVE A SHORTER AGENDA THAN USUAL, BUT WE DO HAVE A CAR WASH CASE ON THE AGENDA, SO YOU NEVER KNOW HOW THAT'S GOING TO GO, RIGHT? BUT WE'LL START AT THE BEGINNING, AS ALWAYS WITH PASTOR CLAYTON REED, OUR OFFICIAL CITY CHAPLAIN FROM SOUTHLAKE BAPTIST CHURCH, WHO WILL LEAD US IN PRAYER AND THEN IF YOU WOULD REMAIN STANDING, IF YOU'RE ABLE, FOR THE PLEDGE OF ALLEGIANCE AND THE PLEDGE OF TEXAS PASTOR REED.

LET'S PRAY. LORD, WE GIVE THANKS FOR THIS EVENING AND WE GIVE THANKS FOR OUR CITY.

GIVE THANKS FOR THE SAFETY THAT WE HAD THIS WEEKEND DURING OUR OCTOBER FEST, AND WE PRAY FOR BLESSINGS FOR ALL THAT WERE INVOLVED IN THAT AND ALL THE VOLUNTEERS WHO SERVED.

WE PRAY FOR HELP TONIGHT DURING THIS MEETING, WE ASK THAT YOU WOULD GIVE SPEAKERS AND CITY STAFF AND COUNCIL PEOPLE WISDOM AS THEY HEAR INDIVIDUAL ITEMS TO MAKE GOOD DECISIONS.

I PRAY THAT YOU WOULD BRING PEACE TO THIS MICROPHONE AND TO THIS SPACE AND WE PRAY FOR BLESSINGS FOR EVERY DECISION THAT'S MADE.

WE ALSO LIFT UP OUR CITY MANAGER'S OFFICE.

WE GIVE THANKS FOR ALISON AND WE PRAY FOR HER AND HER TEAM.

WE PRAY FOR JAMES AND STACY AND ALL INVOLVED, AND WE PRAY THAT YOU WOULD GIVE THEM WISDOM AND HELP AS THEY LEAD OUR CITY AND MAKE DECISIONS AND MANAGE THINGS.

WE ASK, LORD, THAT YOU WOULD BE WITH THEM IN EVERY DECISION THAT THEY MAKE, THAT YOU WOULD GIVE THEM STRENGTH AND HELP, AND WE PRAY FOR BLESSING ON THEM AND THEIR FAMILIES.

THANK YOU LORD FOR THIS MEETING.

BLESS THIS TIME TONIGHT WE ASK THESE THINGS IN THE NAME OF JESUS.

AMEN. THANK YOU, PASTOR REED.

PLEDGE OF ALLEGIANCE.

ALLEGIANCE].

AND THE TEXAS PLEDGE.

THANK YOU, PASTOR REED, AS ALWAYS.

NEXT ON OUR AGENDA IS ITEM NUMBER THREE.

[3. Honors & Recognition: Proclamation for National Community Planning Month]

AND WE'RE GOING TO DISCUSS NATIONAL COMMUNITY PLANNING MONTH.

SO THANK YOU, MAYOR MCCASKILL, CITY MANAGER, ORTOWSKI AND COUNCIL MEMBERS FOR GIVING ME THE CHANCE TO SPEAK TODAY.

I'M GOING TO BE TALKING ABOUT CITY PLANNING AND JUST.

TECHNICAL DIFFICULTIES ALREADY.

THERE WE GO.

SO MY NAME IS WAYNE POWELL.

I AM THE NEW PRINCIPAL PLANNER HERE WITH PLANNING DEVELOPMENT SERVICES CELEBRATING MY ONE MONTH ANNIVERSARY WITH THE CITY TOMORROW.

BUT I'VE ACTUALLY BEEN IN SOUTHLAKE QUITE A WHILE.

FAMILY MOVED HERE BACK IN 96 SO WENT ALL THE WAY THROUGH.

WENT TO [INAUDIBLE].

GRADUATED FROM CARROLL SENIOR SO KNOW THE CITY PRETTY WELL.

IF YOU POINT OUT A BUSINESS OR A NEIGHBORHOOD, I PROBABLY KNOW WHERE IT IS.

HAD THE OPPORTUNITY TO GO TO SCHOOL, STUDY CITY PLANNING, AND GOT TO WORK FOR THE CITY OF DALLAS.

MOVED INTO THE PRIVATE SECTOR FOR A WHILE, AND I GOT SO EXCITED WHEN I SAW THE JOB POSTED UP HERE, I TOLD ALL MY FRIENDS I'M LIKE, FINGERS CROSSED! SO REALLY HAPPY TO BE BACK AND EXCITED TO GET TO TELL YOU ALL A LITTLE BIT ABOUT WHAT WE DO.

SO CITY PLANNING IS GENERALLY GOING TO BE OUR ELECTED LEADERS MOST EFFECTIVE TOOL FOR KIND OF MANAGING GROWTH, MAKING PLANS, NAVIGATING CHANGE AND OPPORTUNITIES, AND MAKING THOSE TOUGH DECISIONS THAT WE HAVE TO MAKE IN OUR COMMUNITIES.

SO THAT INCLUDES, YOU KNOW, WHERE ARE WE GOING TO INVEST IN TRANSPORTATION? WHERE ARE WE GOING TO BUILD PARKS? WHERE ARE WE GOING TO PUT OUR ELEMENTARY SCHOOLS? SHOULD WE HAVE A ROUNDABOUT HERE OR A FOUR WAY STOP.

LITTLE THINGS LIKE THAT AND, YOU KNOW, IT'S A DATA DRIVEN APPROACH AND IT'S GOING TO BE POWERED BY INSIGHTS, OUR EXPERTISE AND REALLY IMPORTANTLY, A SENSE OF WHAT RESIDENTS IN THE COMMUNITY WANT.

IT'S NOT JUST WE'RE LOOKING AT NUMBERS AND MAKING CHOICES.

WE WANT TO HEAR HOW PEOPLE WANT THEIR COMMUNITY TO BE SHAPED AND THE PLAN IS, AT THE END OF THE DAY, IT'S BASICALLY A ROADMAP THAT CAN HELP LEADERS MAKE INFORMED DECISIONS ABOUT WHAT RESIDENTS AND THE ECONOMY NEEDS TO THRIVE.

BUT EVEN MORE THAN THAT, IT'S BEING ABLE TO CARRY OUT THOSE PLANS TO, YOU KNOW, ANYBODY CAN MAKE A PLAN AND LEAVE IT ON A BOOKSHELF.

BUT A BIG PART OF OUR ROLE IS MAKING SURE THAT THOSE PLANS ARE ACTUALLY CARRIED OUT, AND THAT WE FOLLOW THE THINGS THAT WE SAY THAT WE WANT TO DO.

SO SOME OF THE IMPORTANT THINGS ABOUT WHAT PLANNERS DO, WE BRING A LONG TERM VISION TO THE COMMUNITY AND SO THIS IS REALLY IMPORTANT JUST FOR MAKING THOSE LONG LASTING DECISIONS LIKE THE LOCATIONS OF SCHOOLS, NEIGHBORHOODS, PARKS, THINGS LIKE THAT.

YOU WOULDN'T WANT TO HAVE ALL THE SCHOOLS ON THE SAME STREET.

THAT PICK UP WOULD BE AN ABSOLUTE NIGHTMARE.

AROUND 3PM. SO THAT'S ONE OF THOSE THINGS THAT WE DO, WE MAKE, YOU KNOW, WE PAY ATTENTION TO THE LITTLE THINGS TO AVOID BIG PROBLEMS DOWN THE ROAD.

WE BRING A LOT OF EXPERTISE TO THE WORK THAT WE DO.

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AND WE GENERALLY TRY TO TAKE A PRETTY DATA DRIVEN APPROACH.

WE HAVE LOGIC AND REASONING BEHIND THE DECISIONS WE MAKE, BUT WE DON'T WANT TO NEGATE, YOU KNOW, HOW THE COMMUNITY FEELS.

IT'S OUR COMMUNITY.

WE SHOULD BE ABLE TO GUIDE HOW WE SHAPE IT AND THOSE ARE ALL KIND OF WORK TOGETHER FOR OUR APPROACH TO PLANNING.

NOW GETTING SPECIFIC WITH THE CITY OF SOUTHLAKE, I'M GOING TO TALK A LITTLE BIT ABOUT OUR COMPREHENSIVE PLAN.

SO THERE'S A DOZEN ELEMENTS TO OUR COMPREHENSIVE PLAN AND THEY YOU KNOW, WITHIN OUR COMPREHENSIVE PLAN WE'RE REFLECTING OUR COMMUNITY'S VALUES AND IT'S JUST KIND OF SERVING AS A BLUEPRINT FOR THE CITY'S FUTURE AND WITH THOSE 12 DIFFERENT COMPONENTS, WE HAVE ALL SORTS OF THINGS LIKE OUR PARKS PLAN, THOROUGHFARE PLAN.

WE COVER A VARIETY OF DIFFERENT ISSUES AND THERE IT'S A LONGER LOOKING PLAN.

SO IT'S NOT JUST WHAT WE'RE GOING TO DO THIS YEAR AND NEXT YEAR.

IT'S HOW ARE WE LOOKING 20 YEARS DOWN THE ROAD, A COUPLE ELEMENTS OF THE PLAN THAT WE'RE LOOKING AT UPDATING SOON.

SO WE HAVE SOME MINOR UPDATES COMING TO THE PARKS, RECREATION AND OPEN SPACE PLAN AND THE PARKS ARE, I THINK WE CAN ALL AGREE, PRETTY IMPORTANT.

IT REALLY ENHANCES OUR QUALITY OF LIFE, GIVES OURSELVES A SENSE OF COMMUNITY AND, YOU KNOW, THEY'RE NOT JUST FOR LOUNGING AROUND TAKING IN THE SUNLIGHT.

THAT INCLUDES OUR SOCCER FIELDS, OUR SOFTBALL OR BASEBALL FIELDS, THE MARK, THE REC CENTER, EVEN SENIOR CITIZEN CENTERS.

THEY'RE PLACES WHERE WE CAN CONNECT, AND THEY MAKE OUR COMMUNITY NICE AND PRETTY, TOO AND THEY CAN REALLY BE DEFINING CHARACTERISTICS FOR SOME OF OUR NEIGHBORHOODS AND MORE IMPORTANTLY, WELL, MAYBE EQUALLY IMPORTANTLY, THEY CAN KIND OF SEPARATE SOME LAND USES.

SO INSTEAD OF SOME FOLKS HOUSES BACKING UP TO A SHOPPING CENTER, MAYBE THEY BACK UP TO A PARK AND IT SEPARATES IT.

SO IT'S JUST A GREAT WAY TO MANAGE SPACE.

ANOTHER UPDATE WE'RE LOOKING AT NEXT YEAR IS OUR WATER, WASTEWATER AND STORMWATER PLAN.

SO THAT'S JUST MAKING SURE THAT WHEN YOU TURN ON THE TAP THE WATER IS GOING TO COME OUT.

IT'S NICE, CLEAN, DRINKABLE, SAFE AND ALSO HOW DO WE MANAGE THOSE HEAVY RAINFALL EVENTS WHERE WE HAVE FLOODING, THINGS LIKE THAT AND MAKING SURE THAT OUR TOILETS FLUSH AND WE CAN MANAGE OUR WASTEWATER WELL.

VARIETY OF STUFF.

BUT THIS IS REALLY JUST KIND OF OUR UPDATES THAT WE'RE LOOKING AT IT NEXT YEAR AND THAT IS KIND OF MY BRIEF SUMMARY.

NOW, I COULD TALK ALL DAY ABOUT PLANNING IF YOU'LL LET ME.

BUT I'M TOLD I ONLY HAVE FIVE MINUTES.

SO YOU ALL HAVE ANY ANY QUESTIONS? FEEL FREE TO THROW THEM AT ME.

I'LL DO MY BEST TO ANSWER THEM.

ALL RIGHT. THANK YOU FOR THAT. ANY QUESTIONS? NO, I WOULD JUST SAY WELCOME AND YOU BUTTRESS MY THEORY THAT SOUTHLAKE HAS THE BEST AND BRIGHTEST KIDS.

SO WELCOME. APPRECIATE THAT.

THANK YOU. YEAH, I'LL ADD MY WELCOME AS WELL.

A ONE WORD OF ADVICE.

THE GENTLEMAN BEHIND YOU THERE, DIRECTOR KILO, AND OTHERS BEFORE HIM LIKE DIRECTOR BAKER, IF YOU JUST WATCH HOW THEY DO THEIR JOB, THEY ARE ENCYCLOPEDIAS FROM THE DAY THEY STARTED UNTIL TODAY.

SO I'D ADVISE YOU TO LEARN FROM THEM AND EVERYBODY IN THAT DEPARTMENT.

OH, ABSOLUTELY.

I INTERNED HERE FOR THE SUMMER BACK IN 2016.

SO I REMEMBER DIRECTOR BAKER.

THEY KNOW EVERYTHING.

THEY DO. ABSOLUTELY CRAZY.

WELL WELCOME HOME. WE'RE GLAD YOU'RE PART OF THE TEAM.

THANK YOU FOR THE START OF YOUR SERVICE WITH THE CITY.

IT'S A VERY IMPORTANT DEPARTMENT, OBVIOUSLY.

YOU KNOW, I, COUNCILMEMBER WILLIAMSON AND I ARE ALUMS OF THE PLANNING AND ZONING COMMISSION, SO WE GET A LITTLE PEEK BEHIND THE SCENES THROUGH THAT WORK.

BUT, YOU KNOW, SO MUCH OF WHAT SOUTHLAKE IS TODAY WAS PLANNED, YOU KNOW, 25, 30 YEARS AGO AND WE CONTINUE TO PLAN IN THE FUTURE AND THAT PLANNING ELEMENT IS SOMETHING THAT NOT EVERY CITY DOES AND THAT'S WHY SOUTHLAKE IS SPECIAL.

SO WE'RE ONE OF THE REASONS WE'RE SPECIAL.

BUT SO THANK YOU FOR JOINING THE TEAM AND WE LOOK FORWARD TO WORKING WITH YOU GOING FORWARD.

THAT PICTURE WE DID THIS MORNING WITH A PROCLAMATION FOR THE PLANNING AND DEVELOPMENT SERVICES DEPARTMENT TO CELEBRATE NATIONAL COMMUNITY PLANNING MONTH.

SO IF IT'S ALL RIGHT, I'M GOING TO READ INTO THE RECORD OUR PROCLAMATION.

THERE'S A PICTURE OF IT UP ON THE SCREEN, BUT HERE'S WHAT IT SAYS.

WHEREAS THE MONTH OF OCTOBER IS DESIGNATED AS NATIONAL COMMUNITY PLANNING MONTH THROUGHOUT THE UNITED STATES AND ITS TERRITORIES, AND WHEREAS COMMUNITY PLANNING CAN HELP MANAGE THE CONSTANT CHANGE THAT AFFECTS OUR COMMUNITIES FROM SUBURBAN TO URBAN AND EVERYTHING IN BETWEEN TO ENSURE A HIGH QUALITY OF LIFE, A WELL-BALANCED ECONOMY AND THE PROTECTION OF NATURAL RESOURCES AND WHEREAS THE PLANNING PROFESSION HELPS GUIDE THE DEVELOPMENT OF COMMUNITIES, BOTH LARGE AND SMALL BY ADDRESSING ISSUES LIKE TRANSPORTATION, LAND USE, HOUSING, PUBLIC SAFETY, AND ECONOMIC DEVELOPMENT AND WHEREAS THE FULL BENEFITS OF PLANNING REQUIRE PUBLIC OFFICIALS AND CITIZENS WHO UNDERSTAND,

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THANK YOU TO YOU AND YOUR DEPARTMENT DIRECTOR, KILLOUGH FOR YOUR SERVICE.

WE APPRECIATE YOU.

THANK YOU. DIRECTOR KILLOUGH, DID YOU WANT TO SAY ANYTHING? JUST VERY HAPPY TO AS YOUNG MAN GROW UP HERE AND CHOOSE TO WORK FOR THE COMMUNITY THAT HE SAW EVOLVE FROM A VERY EARLY STAGE OF GROWTH AND I LOOK FORWARD TO HIM HAVING A BIG PART AND BIG IMPACT ON EVERYTHING THAT YOU ALL WANT TO SEE DONE HERE.

SO. WELL SAID.

MAYBE WE'LL LET HIM HANDLE THE CAR WASH CASE LATER TONIGHT.

IT'S A GOOD WAY TO GET YOUR FEET WET.

EVERYONE CAUGHT THAT. THAT WAS PRETTY GOOD, RIGHT? ALL RIGHT. THANK YOU. DIRECTOR KILLOUGH.

THANK YOU. NEXT, WE'LL MOVE ON TO WORK.

[4. FY 2025 Lead and Copper Rule Revision Update]

THIS IS THE FISCAL YEAR 2025 LEAD AND COPPER RULE REVISION UPDATE AND FOR THAT, I'LL INTRODUCE MADISON DUNN FROM OUR PUBLIC WORKS DEPARTMENT.

COME ON DOWN. OKAY.

GOOD EVENING, MAYOR AND COUNCIL MEMBERS.

MY NAME IS MADISON DUNN, AND I'M THE ENVIRONMENTAL AND REGULATORY SUPERVISOR FOR THE CITY AND TONIGHT I WILL BE SHARING A SECONDARY UPDATE FOR OUR LEAD AND COPPER RULE REVISIONS COMPLIANCE PROGRAM.

EARLIER THIS YEAR, I PROVIDED A MORE DETAILED SCOPE ON LEAD AND COPPER AND THE REGULATION HISTORY AND TONIGHT I'LL BE FOCUSING MORE ON THE LEAD AND COPPER RULE REVISIONS, THE LEAD AND COPPER RULE IMPROVEMENTS, AND OUR ONGOING EFFORT TO ACHIEVE COMPLIANCE WITH THESE RULES.

SO AS A REMINDER, LEAD AND COPPER CAN BE FOUND NATURALLY IN WATER RESERVOIRS IN TEXAS IN VERY LOW LEVELS.

HOWEVER, IF WATER IS NOT PROPERLY TREATED TO MANAGE THE CORROSIVE TENDENCIES THAT IT HAS, THE WATER DELIVERED TO OUR CUSTOMERS CAN DISSOLVE LEAD OR COPPER FROM THE CUSTOMER OWNED PLUMBING. PRIOR TO 1986, LEAD WAS A COMMON COMPONENT USED IN A LOT OF BUILDING PLUMBING.

FROM 1986 UNTIL NOW, THE ENVIRONMENTAL PROTECTION AGENCY HAS PASSED DIFFERENT ITERATIONS OF THE LEAD AND COPPER RULE TO BECOME MORE STRINGENT AND PROTECT OUR PUBLIC HEALTH.

SO BEGINNING TOMORROW ON OCTOBER 16TH, ALL PUBLIC WATER SYSTEMS WILL OPERATE UNDER A NEW SET OF RULES CALLED THE LEAD AND COPPER RULE REVISIONS.

THE LEAD AND COPPER RULE REVISIONS FOCUS ON IDENTIFYING ALL SERVICE LINE MATERIAL TYPES, BOTH ON CUSTOMER AND SYSTEM OWNED SITES, THROUGH AN INVENTORY SYSTEM, AND IT FOCUSES ON STREAMLINING THE CUSTOMER NOTIFICATION PROCESSES.

THE LEAD AND COPPER RULE IMPROVEMENTS WERE PUBLISHED LAST WEEK, AND WE ARE CURRENTLY WORKING THROUGH THIS REGULATION.

THIS REGULATION FOCUSES ON REMOVING AND REPLACING 100% OF ALL LEAD SERVICE LINES WITHIN TEN YEARS, IMPROVING THE TAP SAMPLING PROCEDURES, LOWERING THE ACTION LEVEL OF LEAD AND STRENGTHENING OTHER PROCEDURES TO HELP TO REDUCE LEAD EXPOSURE.

ONCE THIS REGULATION IS ADOPTED IN THE FEDERAL CODE, THE COMPLIANCE DATE WILL BE SET FOR ABOUT THREE YEARS IN THE FUTURE, WHICH IS GOING TO BE LIKELY 2027.

ALL WATER SYSTEMS WILL HAVE UNTIL 2027 TO COMPLY WITH THIS NEW SET OF RULES.

SO WITH THE CURRENT AND UPCOMING RULES, I WOULD LIKE TO DISCERN WHAT IS REQUIRED OF OUR WATER SYSTEM PRESENTLY AND THEN WHAT WE'RE ANTICIPATING IN THE FUTURE FOR THE RULES.

PRESENTLY, WE WILL CONTINUE TO CONDUCT ANNUAL TAP SAMPLING, SEND NOTICES TO THOSE CUSTOMERS THAT WERE SAMPLED, AND REPORT THESE FINDINGS TO THE STATE.

WE'VE CREATED OUR SERVICE LINE INVENTORY AND WILL PROCEED WITH THE PROPER PUBLIC NOTIFICATION MEASURES IN THE MONTH OF OCTOBER.

IN THE EVENT THAT WE DO EXCEED THE LEAD ACTION LEVEL DURING OUR ROUTINE SAMPLING PERIOD, WE WILL AUTHORIZE THE PROPER 24 HOUR NOTICE TO ALL OF OUR CUSTOMERS.

SOME OF THE FUTURE REQUIREMENTS WILL DEPEND ON THE FINALIZATION AND PUBLICATION OF THE LEAD AND COPPER RULE IMPROVEMENTS REGULATION.

SO, BASED ON WHAT WE KNOW NOW, THE FOLLOWING REQUIREMENTS MAY BE UPCOMING FOR OUR WATER SYSTEM.

MODIFICATION OF TAP SAMPLING PROCEDURES.

SAMPLING SCHOOLS AND CHILD CARE FACILITIES ANNUALLY.

UPDATING THE SERVICE LINE INVENTORY.

ANNUALLY NOTIFYING THE CUSTOMERS THAT ARE SERVED BY A LEAD A GALVANIZED OR AN UNKNOWN SERVICE LINE.

[00:15:01]

LEVEL EXCEEDENCES.

REPLACING 100% OF ALL LEAD SERVICE LINES AND TO DECREASE THE ACTION LEVEL OF LEAD TO 10MG/L.

SO SINCE LAST SPRING, WE'VE BEEN DOING A LOT OF WORK, BOTH INTERNALLY AND EXTERNALLY, TO ENSURE SOUTHLAKE REMAINS COMPLIANT WITH THE LEAD AND COPPER RULE.

WE ARE CURRENTLY SIX MONTHS INTO A YEAR LONG CAMPAIGN OF COMMUNICATION TO PROVIDE PROACTIVE SOCIAL MEDIA POSTS, WEBPAGE UPDATES AND ARTICLES ON THESE TOPICS.

WITH THE HELP OF OUR CONSULTANT, FIELD INVESTIGATIONS ON A SIZABLE SAMPLE OF PROPERTIES WERE PERFORMED AND WRAPPED UP IN JULY OF THIS YEAR.

OUR CONSULTANT ALSO ASSISTED THE CITY IN PREPARATION OF THIS PUBLIC NOTIFICATION TEMPLATES AND THE ONLINE INVENTORY.

INTERNALLY, WE HAVE DEVELOPED TWO ADDITIONAL TOOLS TO HELP SUPPORT OUR CUSTOMERS WHEN WE PUBLISH THIS INVENTORY.

A SERVICE REQUEST FOR UNVERIFIED LINE VERIFICATION THROUGH OUR SOUTHLAKE SERVICE PORTAL, AND A CUSTOMER SELF-SERVICE TOOL FOR RESIDENTS WHO WOULD LIKE TO SUBMIT THEIR OWN SERVICE LINE VERIFICATION.

SO WITH THE REMAINDER OF MY PRESENTATION, I'LL BE SHOWCASING SOME OF THE TOOLS THAT WE HAVE GENERATED.

SO THIS IS A PREVIEW OF WHAT THE WATER SERVICE LINE INVENTORY LOOKS LIKE.

THIS MAP WILL BE PUBLISHED TO THE CITY OF SOUTHLAKE WEBPAGE TOMORROW UNDER THE LEAD AND COPPER SAMPLING PROGRAM PAGE.

THE DATA USED TO COMPILE THIS MAP IS FROM INTENSIVE RECORDS REVIEW AND FIELD INVESTIGATIONS FROM CREWS.

SO LET'S TAKE A SHORT TOUR OF OUR INVENTORY AS IT STANDS.

OKAY. ALL RIGHT.

SO WHENEVER WE LOAD UP THIS INVENTORY, WE'RE DROPPED ONTO THIS PAGE AND THERE'S A DISCLAIMER THAT TALKS ABOUT WHAT THE INVENTORY IS, WHY WE HAVE IT AND SOME OF THE DISCLAIMERS ABOUT THE DATA.

SO ONCE I BYPASS THAT POP UP THIS IS THE PAGE THAT YOU'LL SEE.

AND THERE'S FOUR MODULES ON THE TOP TASKBAR.

SO THAT TOP FIRST ONE SAYS UNVERIFIED MATERIALS.

SO THAT DESIGNATES THE NUMBER OF PROPERTIES THAT HAVE A LINE THAT HASN'T BEEN VERIFIED YET.

THE SECOND MODULE INDICATES THE NUMBER OF PARCELS IN SOUTHLAKE THAT HAVE A VERIFIED NON-LEAD SERVICE LINE SITTING AT 10,259.

THAT THIRD MODULE IDENTIFIES ANY TYPE OF SERVICE LINES THAT NEED TO BE REPLACED.

SO THIS WOULD BE FOR INSTANCE LEAD OR GALVANIZED.

SO ZERO HAVE BEEN IDENTIFIED SO FAR AND THAT LAST MODULE ON THE RIGHT HAND SIDE ARE THE TOTAL WATER SERVICE CONNECTIONS FOR SOUTHLAKE SITTING AT 10,560, AND THIS IS THE NUMBER WITHOUT ANY TYPE OF SPRINKLER OR IRRIGATION CONNECTIONS.

SO THIS TOP TAB HERE IN THE CORNER FOR MORE INFORMATION GOES INTO MORE DETAIL ABOUT THE LOCATION OF THE METERS, WHAT THE MATERIAL MEANS THAT IS DESIGNATED ON EACH PARCEL, HOW TO LOOK UP YOUR ADDRESS, AND SOME MORE RESOURCES TO LEARN MORE ABOUT THE LEAD AND COPPER RULE REVISIONS.

SO ON THE LEFT BOTTOM PART OF THE PAGE YOU CAN SEE THERE'S A LEGEND, AND CURRENTLY IT JUST IDENTIFIES YOUR CITY LIMITS AND THE WATER SERVICE BOUNDARY.

BUT AS YOU ZOOM IN AND OUT OF THE MAP, THE LEGEND WILL MODIFY AND POPULATE BASED ON WHAT CHARACTERISTICS ARE PRESENT.

SO FOR INSTANCE, IF YOU JUST ZOOM IN, YOU'LL START TO SEE SHAPES AND ADDRESSES POPULATE.

SO IF I WERE JUST TO SELECT A RANDOM ONE HERE, I'D JUST CLICK ON THE GREEN CIRCLE AND A POP UP MENU WILL INCREASE THERE.

SO THE INFORMATION YOU CAN GRASP FROM A PARCEL.

AS IT STANDS PRESENTLY IS THE ADDRESS INFORMATION.

THERE IS RESOURCES FOR OUR FAQS THAT WE'LL HAVE ONLINE TOMORROW, AND THEN THERE'LL BE THE DETAILS ABOUT THE MATERIAL TYPE FOR THE SYSTEM OR SIDE.

THERE'S THE SYSTEM SIDE, THE CUSTOMER SIDE, AND THE ENTIRE SERVICE LINE CLASSIFICATION.

THAT VERY LAST ROW TALKS ABOUT WHAT THAT MATERIAL TYPE MEANS, SO THAT THE CUSTOMER HAS A LITTLE BIT MORE INSIGHT ON WHAT NON-LEAD INDICATING MEAN FOR THIS ADDRESS.

YOU ALSO HAVE THE ABILITY ON THIS WEB PAGE TO SEARCH AN ADDRESS, SO YOU CAN TYPE IN YOUR NUMERICAL ADDRESS AND PULL UP EXACTLY WHERE YOU WANT THE PARCEL TO ZOOM INTO. SO FOR INSTANCE, I ZOOMED INTO 1950S CONTINENTAL.

IT BROUGHT IT UP HERE AND YOU WOULD JUST SELECT THIS LITTLE SHAPE TO BRING UP THE INFORMATION ABOUT THIS PARCEL.

SO THAT'S JUST A LITTLE SUMMARY ON WHAT THE INVENTORY WILL LOOK LIKE.

SO AS CUSTOMERS GO THROUGH THIS, THEY'LL SEE, YOU KNOW, ONE OF TWO OPTIONS RIGHT NOW.

IT WILL EITHER SAY NON-LEAD VERIFIED OR UNVERIFIED.

SO PROPERTIES THAT ARE DESIGNATED AS HAVING AN UNVERIFIED MATERIAL LINE WILL RECEIVE THIS LETTER ON THE PAGE WITHIN 30 DAYS, AS REQUIRED FOR OUR REGULATION. THIS LETTER SERVES AS A NOTICE THAT THE SERVICE LINE MATERIAL HAS NOT BEEN IDENTIFIED YET.

THERE ARE OTHER SECTIONS IN THIS LETTER THAT TALK ABOUT HOW CUSTOMERS CAN IDENTIFY THEIR SERVICE LINE THEMSELVES, THE HEALTH EFFECTS OF LEAD, STEPS TO REDUCE EXPOSURE TO LEAD, AND MORE INFORMATION ABOUT THE REGULATION.

[00:20:05]

THIS REQUEST WILL BE APPLIED TO PROPERTIES DESIGNATED AS UNVERIFIED.

OUR STAFF WILL RESPOND TO THESE REQUESTS IN THE ORDER THAT THEY ARE RECEIVED, AND COORDINATE WITH THE CUSTOMERS TO ENSURE THAT WE HAVE ACCESS TO THE METER TO DETERMINE THE MATERIAL TYPE.

ADDITIONALLY, IF CUSTOMERS FEEL COMFORTABLE VERIFYING THEIR OWN SERVICE LINE, WE'RE GOING TO BE ABLE TO PROVIDE THEM DOCUMENTATION AND THE INSTRUCTIONS ON HOW TO VERIFY THE MATERIAL OF THEIR LINE.

SO WE'LL SUPPLY THE GUIDELINES ON OUR WEBSITE WITH THE BEST MANAGEMENT PRACTICES, AND THE CUSTOMER WILL GO THROUGH ON THE SURVEY AND ENTER IN WHAT THEY DETERMINE THROUGH THEIR INVESTIGATION. ONCE THAT FORM IS SUBMITTED, THESE SURVEYS WILL BE REVIEWED BY CITY STAFF TO QC THEM AND CHECK THE INFORMATION AND MAKE SURE EVERYTHING LOOKS GOOD, OR IF THERE'S ANY CONCERNS, WE'LL FOLLOW UP WITH THE CUSTOMER AT THAT TIME.

SO BOTH OF THESE TOOLS WILL BE LIVE ON THE CITY OF SOUTHLAKE WEBSITE STARTING TOMORROW.

OKAY. THANK YOU FOR ALLOWING ME TO SHARE THESE UPDATES WITH YOU ABOUT THIS PROGRAM, AND I'M HAPPY TO TAKE ANY QUESTIONS.

THANK YOU FOR ALL YOUR WORK IN GETTING US READY FOR TOMORROW.

IT'S MUCH APPRECIATED.

ANY QUESTIONS OR COMMENTS? COUNCIL. I THINK WE'RE ALL GOOD.

THANK YOU. THANK YOU SO MUCH.

NEXT IS WORK SESSION ITEM NUMBER FIVE AND THIS IS OUR CONSENT AGENDA.

[5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]

THANK YOU MAYOR. I WOULD LIKE TO OFFER THE FOLLOWING ITEMS ON THE CONSENT AGENDA FOR CONSIDERATION.

ITEM FOUR A APPROVE THE MINUTES FROM THE OCTOBER 1ST, 2024 REGULAR CITY COUNCIL MEETING.

ITEM 4 B RESOLUTION NUMBER 24-037 AMENDING THE SENIOR ADVISORY COMMISSION BYLAWS.

ITEM 4 C APPROVE RESOLUTION NUMBER 24-036 ADOPTING A STATEMENT OF LEGISLATIVE PRIORITIES FOR THE 89TH TEXAS LEGISLATIVE SESSION.

ITEM FOUR D AWARD OF.

EXCUSE ME, A BID WITH C GREEN SCAPING LP FOR THE CONSTRUCTION OF PHASE ONE OF THE GREEN RIBBON PROJECT ALONG THE INTERSECTION OF STATE HIGHWAY 114 AND DOVE ROAD, IN AN AMOUNT NOT TO EXCEED $419,879.

ITEM 4E APPROVE ORDINANCE NUMBER 1289.

FIRST READING ADOPTING THE 2025 STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY AGED CHILDREN, OPERATED BY THE COMMUNITY SERVICES DEPARTMENT.

ITEM 4 F.

APPROVE OF VARIANCE TO SUBDIVISION ORDINANCE NUMBER 483, AS AMENDED.

SECTION 4.01.

I. EXPIRATION OF PLATS AND A 1 YEAR EXTENSION OF THE VALIDITY OF CASE ZA 22-0040 PLAT REVISION FOR LOT 14 R OF THE HILLTOP ACRES ADDITION BEING A REVISION OF LOT 14.

HILLTOP ACRES ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND INCLUDING A 0.116 ACRE TRACT OF LAND ON THE DAVIS DOUTHAT SURVEY.

ABSTRACT NUMBER 445 SOUTHLAKE TARRANT COUNTY, TEXAS, AND LOCATED AT 4021 HILLTOP HILLTOP DRIVE, SOUTHLAKE, TEXAS AND ITEM 4 G RESOLUTION NUMBER 24-039, APPOINTING A MEMBER TO THE SOUTHLAKE ARTS COUNCIL.

AND WHO ARE WE APPOINTING TO THE ARTS COUNCIL? MILAN, GEORGIA. ALL RIGHT.

ALL RIGHT. COUNCIL, ANY DISCUSSION OR PRESENTATIONS NEEDED ON ANY OF THOSE CONSENT AGENDA ITEMS? I'M NOT SURE THERE'S ANYTHING TO MOVE FROM REGULAR TO CONSENT AT THIS TIME.

OKAY. THANK YOU.

[1. Call to order.]

[2.A. Executive Session]

HOW LONG DO YOU THINK WILL BE ABOUT 45 MINUTES.

SO 6:45 ROUGHLY.

ALL RIGHT. WE'LL SEE YOU THEN.

THANK YOU ALL. CALL OUR REGULAR MEETING BACK TO ORDER.

[2.B. Reconvene]

THANK YOU. NEXT UP IS THE MAYOR'S REPORT.

[3.A. Mayor’s Report]

WE HAD GREAT WEATHER.

LOOKS LIKE THE CROWDS WERE REALLY BIG.

EVERYONE HAVING FUN WITH THE TRADITIONAL TAPPING OF THE KEGS ON FRIDAY, WHICH WAS VERY SUCCESSFUL.

AND GREAT CONCERT ON SATURDAY NIGHT AND LOTS OF GREAT FOOD AND DRINK FOR ALL.

SO I'M NOT SURE IF WE HAVE ANY NUMBERS YET ON CROWD SIZE OR ANYTHING LIKE THAT, BUT WE'LL GET THAT SHORTLY.

BUT IT LOOKED LIKE IT WAS A GREAT, GREAT EVENT AS ALWAYS.

ALSO THIS MONTH IS NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH.

[00:25:03]

FOR SOME REASON.

HE BET AGAINST THE SOUTHLAKE CARROLL DRAGONS FOOTBALL TEAM AGAINST KELLER A WEEK AND A HALF AGO AND OF COURSE, SOUTHLAKE CARROLL WON.

WE WON'T SAY WHAT THE SCORE WAS, BUT WE COVERED THE POINT SPREAD AND SO MAYOR MAZZONE WAS VERY GRACIOUS IN PAYING OFF THAT BET WITH 1956 PIZZA THIS EVENING, WHICH WE ENJOYED JUST A FEW MINUTES AGO.

SO THANK YOU, MAYOR MAZZONE, AND WE'LL CERTAINLY DO THAT AGAIN IN ANOTHER SPORT HERE DURING THE SCHOOL YEAR TO GIVE YOU A CHANCE TO WIN THAT PIZZA BACK.

BUT THAT'S ALL FOR THE MAYOR'S REPORT.

[3.B. City Manager’s Report]

YES. THANK YOU. MAYOR, MEMBERS OF THE CITY COUNCIL, WE HAVE TWO ITEMS FOR YOU TONIGHT.

WE'RE GOING TO BEGIN ITS ANNUAL LEAF RECYCLING SEASON, IF YOU CAN BELIEVE IT.

COMING UP SOON AND I HAVE LAUREN LANEVE, OUR DEPUTY DIRECTOR OF PUBLIC WORKS ADMINISTRATION, HERE TO TALK ABOUT OUR PLANS FOR LEAF RECYCLING COLLECTION PROGRAM.

YES. GOOD EVENING.

TONIGHT, AS CITY MANAGER, ORTOWSKI SAID, I'M GOING TO BE PRESENTING THE DATES AND INFORMATION RELATED TO THIS SEASON'S LEAF RECYCLING COLLECTION.

FOR THOSE OF YOU THAT HAVE LIVED IN SOUTHLAKE FOR A WHILE, THIS PROGRAM HAS BEEN GOING STRONG FOR OVER A DECADE.

I THINK IT'S ALMOST TWO AND SO THIS REALLY KEEPS LEAVES AND THAT ORGANIC WASTE OUT OF THE LANDFILL.

OVER THE COURSE OF THIS PROGRAM, WE'VE RECYCLED MORE THAN 2500 TONS OF LEAVES AND THAT'S ALL THANKS TO OUR RESIDENTS.

SO WE'VE WORKED WITH CWG TO CONFIRM THE DATES FOR THIS YEAR'S LEAF RECYCLING.

SIMILAR TO LAST YEAR, WE HAVE SPLIT THE CITY UP INTO TWO ZONES.

SO IF YOU HAVE A MONDAY THURSDAY TRASH DAY, YOUR LEAF RECYCLING IS GOING TO BE ON THAT WEDNESDAY AND THESE DATES LISTED AND THEN IF YOU HAVE A TUESDAY FRIDAY TRASH COLLECTION, IT WILL BE ON SATURDAY AND CWD IS CONTRACTUALLY OBLIGATED TO PROVIDE SIX LEAF RECYCLING DAYS, BUT THEY'VE ADDED A SEVENTH JUST BECAUSE OF THE DEMAND THAT WE SEE IN SOUTHLAKE AND TO KEEP UP WITH THAT RESIDENT DEMAND OF THE PROGRAM.

PARTICIPATING IS EASY.

SO MOST OF THESE NOTHING HAS CHANGED AS FAR AS HOW TO PARTICIPATE IF YOU'VE DONE IT IN THE PAST.

BUT FOR THOSE THAT HAVEN'T, YOU'RE GOING TO PLACE YOUR BAGGED LEAVES AT THE CURB NO LATER THAN 7AM ON THE COLLECTION DAY.

SO IF YOU HAVE WEDNESDAY, YOU PUT IT OUT WEDNESDAY, SATURDAY.

MAKE SURE TO REALLY SEPARATE THAT SOLID OR YOUR LEAVES FROM YOUR SOLID WASTE.

SO THE IDEA BEHIND THAT IS TO REALLY MAKE SURE THAT THE DRIVERS AND HELPERS KNOW WHAT IS INTENDED FOR LEAF RECYCLING AND WHAT IS INTENDED FOR TRASH. AMBIGUITY IN THE PAST HAS KIND OF LED TO FRUSTRATION ON BOTH SIDES AND THEN WE ASK THAT AS MUCH AS POSSIBLE.

LIMIT YOUR ACORNS, TWIGS, OTHER YARD DEBRIS FROM GETTING INTO THAT LEAF STREAM.

IT ALWAYS HAPPENS.

NO BIG DEAL. BUT WE HAVE HAD PEOPLE PUT FOR LIKE FULL BAGS OF ACORNS, TWIGS, THINGS LIKE THAT.

THEY'RE NOT GOING TO GET PICKED UP IN THE RECYCLING PROGRAM.

IT'S NOT PART OF THIS PROGRAM.

WE FOCUS ON LEAVES THAT BREAK DOWN VERY QUICKLY AND CAN BE RECYCLED VERY QUICKLY.

SO REALLY MAKE SURE TO THAT.

THE BAGS ARE UNDER 50 POUNDS AND CAN BE LIFTED WITHOUT TEARING.

THIS MAINLY BECOMES AN ISSUE WITH LANDSCAPERS THAT ARE BAGGING THE LEAVES FOR RESIDENTS, AND TYPICALLY THEY'LL MULCH THEM AND WET THEM DOWN AND REALLY STUFF IN THOSE BAGS NICE AND FULL. BUT IT MAKES IT REALLY HEAVY SO THAT WHENEVER THE HELPERS PICK IT UP, SOMETIMES THEY TEAR, SOMETIMES THEY CAN'T BE LIFTED.

SO WE JUST WANT TO MAKE SURE WE AVOID ANY OF THOSE ISSUES.

WE RECOMMEND THAT IF YOU ARE MULCHING YOUR LEAVES, THAT YOU USE A BAG SMALLER THAN 55 GALLONS AND THEN FINALLY WE ASK THAT IF YOU HAVE MORE THAN 20 BAGS OF LEAVES FOR ANY OF YOUR COLLECTION DAYS, THAT YOU JUST GIVE US A HEADS UP THROUGH THE SOUTHLAKE SERVICE PORTAL, OR GIVE US A CALL AND WE'LL PUT IN THE REQUEST FOR YOU. WE'LL TAKE THIS INFORMATION, SEND IT OVER TO CWD THE DAY BEFORE COLLECTION.

THAT JUST HELPS THEM MANAGE THEIR RESOURCES AND ROUTES A LITTLE BIT MORE EFFECTIVELY.

THIS IS NOT REQUIRED FOR COLLECTION.

IT'S JUST A IF YOU THINK ABOUT IT AND YOU'RE ABLE TO, WE'D APPRECIATE IT.

SO THE POPULARITY OF THIS PROGRAM CONTINUES TO GROW AND SO WE REALLY FOCUS ON HEAVY COMMUNICATION TO MAKE SURE THAT NOT ONLY PEOPLE UNDERSTAND THE TWO ZONE DAYS, BUT ALL THE PARAMETERS AROUND THE LEAF RECYCLING COLLECTION.

SO YOU'LL SEE IT PUBLISHED HERE IN THE NEXT COUPLE OF WEEKS ON ALL OF OUR CITY COMMUNICATION PLATFORMS AND THEN AT THE BEGINNING OF THE LEAF RECYCLING COLLECTION SEASON, WE WILL SEND OUT AN ALERT SOUTHLAKE CALL ABOUT A WEEK OR TWO BEFORE THE FIRST COLLECTION DATE, JUST TO GIVE EVERYBODY A HEADS UP AND SEND THEM TO THE WEBSITE FOR MORE

[00:30:03]

WE'RE EXCITED TO KICK THIS LEAF RECYCLING OFF AND I'M HAPPY TO TAKE ANY QUESTIONS IF YOU HAVE THEM.

THANK YOU, LAUREN. ANY QUESTIONS ABOUT THE LEAF RECYCLING LEAF RECYCLING PROGRAM.

IT LOOKS GOOD. ALL RIGHT.

THANK YOU VERY MUCH.

ONE MORE ITEM FOR YOU TONIGHT.

LAST WEEK WE CELEBRATED A CUSTOMER SERVICE WEEK AND TONIGHT MELODY ANDERSON, OUR OPERATIONS MANAGER FOR CUSTOMER RELATIONS, IS BACK TO PROVIDE AN UPDATE ON OUR SOUTHLAKE SERVICE PORTAL.

GOOD EVENING AND LAUREN KIND OF ALREADY MENTIONED SOUTHLAKE SERVE.

SO YOU HAVE A SNEAK PEEK.

WE DO USE THAT TO ALSO COMMUNICATE ABOUT TRASH AND RECYCLING.

SO GOOD EVENING MAYOR AND CITY COUNCIL.

LAST YEAR ABOUT THIS TIME, WE GAVE YOU AN UPDATE ON A NEW TOOL THAT WE WERE LAUNCHING THAT WOULD PROVIDE CUSTOMERS AN EASY WAY TO GIVE US FEEDBACK, ASK QUESTIONS OR REPORT ISSUES AND WE WANTED TO JUST TAKE A FEW MINUTES AND GIVE YOU AN UPDATE ON HOW THINGS ARE GOING.

AS BACKGROUND, LAST YEAR, THE CITY PURCHASED A TOOL THAT CONNECTS TO OUR PUBLIC WORKS WORK ORDER TOOL.

THE TOOL IS CALLED CITIZEN VIEW AND WE BRANDED IT SOUTHLAKE SERVES THERE'S BOTH A WEB VERSION AND AN APP THAT YOU CAN DOWNLOAD.

THE TOOL IS EASY TO USE.

CUSTOMERS CAN ADD PICTURES OR DOCUMENTS RIGHT FROM THEIR PHONE.

THE CUSTOMER ALSO RECEIVES A CONFIRMATION EMAIL AFTER IT'S SUBMITTED AND THEY GET A REFERENCE NUMBER.

SO IF THEY HAVE A QUESTION LATER THAT'S AVAILABLE TO THEM, AND THEN UPDATES ARE MADE TO THE CUSTOMER THROUGHOUT THE PROCESS BY THE ASSIGNED TEAM MEMBER.

AND WE HAVE ABOUT 80 TEAM MEMBERS THAT ARE TRAINED ON THE TOOL RIGHT NOW.

THE CUSTOMER PROCESS IS VERY EASY.

LAST YEAR, MAYOR HUFFMAN ACTUALLY DID A QUICK ONE WHILE WE WERE SPEAKING AND IT CAME RIGHT THROUGH.

SO IT'S VERY EASY TO USE.

IT HAS PROMPTS THROUGHOUT.

YOU CAN SEE IT HIGHLIGHTS IN BLUE, WHAT YOU NEED AND SAYS NEXT AND YOU JUST KIND OF GO THROUGH THE PROCESS AND IT ALLOWS CUSTOMERS TO REALLY PROVIDE ALL THE NECESSARY INFORMATION THAT WE NEED IN ORDER TO ADDRESS THEIR QUESTION OR REQUEST.

ON THE BACK END, THE STAFF ALSO HAVE TOOLS THAT WE USE TO HELP ENSURE THAT WE STAY ON TOP OF THE REQUESTS, AS WELL AS PROVIDE ANSWERS IN A TIMELY MANNER.

THIS IS JUST ONE EXAMPLE OF WHAT THE STAFF SEE, AND YOU CAN SEE IT QUICKLY ALLOWS US TO IDENTIFY WHERE A REQUEST HAS BEEN MADE AND AGAIN, IT COULD BE A QUESTION OR A ISSUE THAT THEY'RE REPORTING.

WE ALSO HAVE NOW HAVE ACCESS TO A LOT OF DATA.

SO THIS IS A SAMPLE OF THE DASHBOARD.

ONE OF THE DASHBOARDS THAT RECENTLY LAUNCHED, AND WE CAN TRACK HOW LONG ITEMS HAVE BEEN OR REQUESTS HAVE BEEN OPENED.

HOW LONG THE VOLUME OF REQUESTS, AS WELL AS A LOT OF OTHER IMPORTANT INFORMATION THAT WE DIDN'T HAVE ACCESS TO BEFORE.

SINCE WE LAUNCHED THE TOOL IN 24 OR, SORRY, 23 TO 24, WE'VE HAD OVER 2000 REQUESTS COME IN AND THEY CAN BE, LIKE I SAID, SIMPLE QUESTIONS, ISSUES OR EVEN GET COMPLIMENTS THAT COME THROUGH THE TOOL.

OF THOSE 2000, WE ONLY HAVE ABOUT 87 THAT REMAIN OPEN AND THOSE COULD BE FOR A VARIETY OF REASONS.

MAYBE WE'RE WAITING ON A PART OR A RESOURCE TO COME AND RESOLVE THE ISSUE.

SO THIS TOOL SUPPORTS THE CITY STRATEGY OF SERVING OUR CUSTOMERS BY DELIVERING OUTSTANDING CUSTOMER EXPERIENCES THROUGH INNOVATION, PASSION, AND A STRONG CULTURE AND SO GOING FORWARD, WE HAVE SOME WE'RE ALWAYS LOOKING FOR WAYS TO IMPROVE THE TOOL AND ENSURE THAT OUR TEAM MEMBERS KNOW HOW TO USE THE TOOL TO THE MAXIMUM EXTENT AND WE DO THIS THROUGH ONGOING REMINDERS AND TRAINING.

WE FOUND SOME PRETTY INNOVATIVE WAYS TO USE THE TOOL IF WE HAVE AN ISSUE LIKE A WATER LEAK OR SOMETHING, WE'VE BEEN ABLE TO QUICKLY CREATE A ISSUE THAT THEY CAN SUBMIT THROUGH, AND WE CAN TRACK AND ENSURE THAT WE FOLLOW UP WITH THOSE CUSTOMERS.

SO THE OVERALL GOAL OF THE TOOL IS TO CONTINUE TO HAVE A CUSTOMER FOCUS AND INCREASE CUSTOMER SATISFACTION AND I APPRECIATE ALL THE TEAM MEMBERS THAT HAVE BOUGHT INTO THIS AND HAVE REALLY USED THE TOOL AND HAVE FOUND THE BENEFITS OF IT.

WE'RE ALSO GOING TO START PROMOTING THE APP A LITTLE BIT MORE.

IT'S REALLY EASY TO USE ON YOUR PHONE.

YOU CAN JUST, YOU KNOW UPLOAD A PICTURE IF YOU COME ACROSS SOMETHING THAT NEEDS TO BE ADDRESSED.

SO WITH THAT, I'LL TAKE ANY QUESTIONS THAT YOU GUYS HAVE ABOUT THE TOOL.

[00:35:04]

ANY QUESTIONS OR COMMENTS? I THINK WE'RE ALL GOOD. THANK YOU VERY MUCH.

NEXT ITEM IS THE CONSENT AGENDA.

[CONSENT AGENDA]

ALL RIGHT. THANK YOU, MAYOR AND COUNCIL.

I MOVE THAT WE VOTE TO APPROVE THE CONSENT AGENDA ITEMS 4A THROUGH 4G.

WE HAVE A MOTION ON THE CONSENT AGENDA.

DO WE HAVE A SECOND? SECOND.

CAST YOUR VOTES AND THAT MOTION TO APPROVE THE CONSENT AGENDA CARRIES SIX ZERO.

NOTING COUNCILMEMBER ROBBINS HAD TO LEAVE FOR ANOTHER MEETING.

NEXT UP IS ITEM NUMBER 5, OUR PUBLIC FORUM.

WE HAVE TO WAIT ABOUT 30S UNTIL 7PM, AND THEN WE'LL TAKE THAT IN ORDER RATHER THAN JUMPING AHEAD.

SO BEAR WITH US.

ALL RIGHT. IT'S NOW 7:00 AND ITEM NUMBER 5 IS OUR PUBLIC FORUM.

THE PUBLIC FORUM ALLOWS THE PUBLIC TO DISCUSS ITEMS THAT ARE NOT INCLUDED ON OUR AGENDA.

IS THERE ANYONE HERE WHO WOULD LIKE TO SPEAK ON AN ITEM THAT IS NOT ON OUR AGENDA.

SEEING NONE, I WILL CLOSE THE PUBLIC FORUM.

[6.A. Ordinance No. 480-820, ZA24-0043, 2nd Reading, Zoning Change and Concept Plan for 2561 N. White Chapel Blvd., on property described as Lot 2, Block 1, Woodall Addition, Southlake, Tarrant County, Texas. Current Zoning: “AG” Agricultural District. Proposed Zoning: “SF-1A” Single Family Residential District. SPIN Neighborhood #1. PUBLIC HEARING (This item was tabled during the October 1, 2024, City Council meeting.)]

ORDINANCE NUMBER 4E-820.

CASE NUMBER ZA 24-0043.

SECOND READING. ZONING CHANGE AND CONCEPT PLAN FOR 2561 NORTH WHITECHAPEL BOULEVARD.

DIRECTOR. KILLOUGH. THANK YOU.

MAYOR AND CITY COUNCIL.

THIS IS A REQUEST TO CHANGE ZONING OF PROPERTY LOCATED AT 2561 NORTH WHITECHAPEL BOULEVARD FROM AGRICULTURAL TO SFA 1A, SINGLE FAMILY RESIDENTIAL.

THIS IS AN AERIAL VIEW OF THE PROPERTY.

IT IS A PLATTED LOT THAT IS PART OF A TWO LOT SUBDIVISION CALLED WOODALL EDITION.

THIS TRACT IS SERVED BY DEDICATED 20 FOOT INGRESS EGRESS EASEMENT THAT RUNS ALONG THE SOUTH BOUNDARY OF THE ADJOINING LOT TO THE WEST, AND PROVIDES ACCESS TO THIS PARTICULAR LOT.

LAND USE DESIGNATION ON THE PROPERTY IS LOW DENSITY RESIDENTIAL.

CURRENT ZONING IS AGRICULTURAL.

ONCE AGAIN, REQUESTED ZONING IS SF 1A, SINGLE FAMILY RESIDENTIAL.

THIS IS A PROPOSED CONCEPT PLAN OF THE PROPERTY AND THE HOME THAT THEY WOULD LIKE TO PLACE ON IT, AND APPROXIMATE LOCATION.

THIS IS THE RECORDED PLAT, AND THIS IS THE EASTERN LOT FOR WHICH THE ZONING IS BEING REQUESTED ON AND A SURVEY OF THE PROPERTY.

SOME ELEVATION EXHIBITS OF THE PROPOSED HOME.

PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL 7-0.

AT THEIR SEPTEMBER 5TH MEETING.

SUBJECT TO THE STAFF REPORT AND CONCEPT PLAN.

REVIEW SUMMARY AND CITY COUNCIL APPROVED FIRST READING OF THIS ITEM AT YOUR SEPTEMBER 17TH MEETING.

ONCE AGAIN, SUBJECT TO THE STAFF REPORT AND CONCEPT PLAN, REVIEW THE SECOND READING HELD ON OCTOBER 1ST.

THE APPLICANT HAD CONFUSION AS TO WHETHER OR NOT THE THEIR ITEM HAD BEEN ONCE AGAIN MOVED TO CONSENT AND LEFT THE MEETING AHEAD OF THE ACTUAL PUBLIC HEARING.

AND THEY ARE HERE THIS EVENING.

WE HAVE NOT RECEIVED ANY RESPONSES FROM THE NOTIFICATION AREA ON THIS ITEM AND I'LL BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE.

THANK YOU. DIRECTOR KILLOUGH ANY QUESTIONS? JUST TO BE CLEAR, THIS IS ALREADY A SEPARATE LOT FROM THE ONE THAT FRONTS THE STREET.

THAT IS CORRECT.

YES. OKAY. ANY QUESTIONS? ALL RIGHT. THANK YOU, DENNIS.

IS THE APPLICANT HERE? COME ON DOWN, YOU GOT YOUR HANDS FULL.

BUT IF YOU COULD JUST STATE YOUR NAME AND ADDRESS FOR THE RECORD.

KENNETH MCEWAN, ADDRESS 2333 KIRBY STREET, DALLAS, TEXAS, 75204.

[00:40:06]

SO DID YOU HAVE ANYTHING YOU WANTED TO ADD TO WHAT DIRECTOR KILLOUGH HAD SAID? NO. PRETTY STRAIGHTFORWARD.

ALL RIGHT. ANY QUESTIONS FOR THE APPLICANT? 4 MONTHS.

WELL, THANK YOU FOR BEING HERE.

YEAH. ALL RIGHT.

NO QUESTIONS. I THINK WE'RE GOOD.

OKAY. THANK YOU FOR COMING.

THIS IS A SECOND READING, SO REQUIRES A PUBLIC HEARING.

IT'S ALL OPEN. A PUBLIC HEARING ON ITEM 6A.

DOES ANYONE WANT TO SPEAK ON ITEM 6A? SEEING NONE, I WILL CLOSE THE PUBLIC HEARING ON 6A.

ANY DISCUSSION COUNCIL? I THINK WE'RE ALL GOOD.

MAYOR PRO TEM WILLIAMSON, DO YOU HAVE A MOTION ON 6A? YES, MAYOR AND COUNCIL. I MOVE THAT WE APPROVE ITEM SIX, A ORDINANCE NUMBER 480-820, ZA24-0043 SECOND READING, ZONING CHANGE AND CONCEPT PLAN FOR 2561 NORTH WHITECHAPEL BOULEVARD ON PROPERTY DESCRIBED AS LOT TWO, BLOCK ONE, WOODALL EDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS.

SUBJECT TO THE STAFF REPORT DATED OCTOBER 8TH, 2024, AND NOTING THAT WE ARE APPROVING A ZONING CHANGE AND CONCEPT PLAN TO CHANGE ZONING FROM AG AGRICULTURAL DISTRICT TO SF 1A, SINGLE FAMILY RESIDENTIAL DISTRICT.

WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. PLEASE CAST YOUR VOTES AND THAT MOTION CARRIES 6-0.

ITEM 6A IS APPROVED.

CONGRATULATIONS AND THANK YOU FOR BEING HERE TONIGHT.

ITEM SIX B IS NEXT.

[6.B. Ordinance No. 480-821, ZA24-0049, 2nd Reading, Zoning Change and Concept Plan for 1039 Burney Lane, on property described as Tract 2A, J. Childress Survey Abstract No. 254, and located at 1039 Burney Ln., City of Southlake, Tarrant County, Texas. Current Zoning: “AG” Agricultural District. Requested Zoning: “SF- 1A” Single Family Residential District. SPIN Neighborhood #2. PUBLIC HEARING ]

CASE NUMBER IS E 24-0049.

SECOND READING ZONING CHANGE AND CONCEPT PLAN FOR 1039 BERNIE LANE, DIRECTOR KILLOUGH.

THANK YOU AGAIN, MAYOR, CITY COUNCIL, THIS IS A REQUEST TO CHANGE ZONING ON PROPERTY FROM AGRICULTURAL TO SF ONE, A SINGLE FAMILY RESIDENTIAL LOCATED AT 1039 BERNIE LANE.

THIS IS AT THE SOUTHWEST CORNER OF BERNIE LANE AND NORTH WHITECHAPEL BOULEVARD.

THIS IS THE AERIAL OF THE TRACT.

THE CONCEPT PROPOSAL WOULD DIVIDE THIS PROPERTY INTO TWO LOTS, SLIGHTLY OVER ONE ACRE IN SIZE.

LAND USE DESIGNATION ON THE PROPERTY IS LOW DENSITY RESIDENTIAL.

ONCE AGAIN, ZONING REQUEST IS AGRICULTURAL TO SF ONE, A SINGLE FAMILY RESIDENTIAL AND THIS IS THE PROPOSED CONCEPT PLAN.

THERE'S AN EXISTING HOME ON THE WESTERN PORTION OF THE PROPOSED CONCEPT PLAN THAT WOULD REMAIN AND THE CONCEPT PLAN WOULD CREATE A NEW, BUILDABLE LOT OF APPROXIMATELY 1.2 ACRES IN SIZE.

A TWO LOT PLAT SHOWING WOULD LIKELY COME FORWARD TO P&Z AND CITY COUNCIL IN THE NEAR FUTURE, DEPENDING ON ACTION THIS EVENING. THIS IS A STREET VIEW LOOKING IN A EASTERLY DIRECTION ALONG THE FRONTAGE ON BURNEY LANE TOWARDS CARROLL AVENUE AND THIS IS A VIEW LOOKING IN A WESTERLY DIRECTION FROM CARROLL AVENUE ALONG BURNEY LANE AND CARROLL AVENUE EXTENDS TO THE LEFT OF THIS PHOTOGRAPH AND THIS IS A VIEW LOOKING IN A SOUTHERLY SOUTHERLY DIRECTION ALONG CARROLL AVENUE FROM THE INTERSECTION OF BURNEY LANE.

THERE IS A REQUEST FOR VARIANCE OF THE SIDEWALK REQUIREMENT.

SIDEWALK WOULD BE REQUIRED WITH ANY NEW HOME CONSTRUCTION ON THE PROPERTY AND VARIANCE HAS BEEN REQUESTED.

THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL SIX ZERO AT THEIR SEPTEMBER 19TH MEETING AND ALONG WITH THAT ADDED THAT THEY WOULD RECOMMEND ESCROWING OF ANY FEES ASSOCIATED WITH REQUIRED SIDEWALK THAT WOULD BE PART OF ANY NEW HOME CONSTRUCTION AND THEN ALSO THAT IF ANY FENCING WAS TO BE CONSTRUCTED CROSSING DRIVEWAYS, THAT THERE WOULD BE ADEQUATE STACKING DEPTH PROVIDED, OR A CIRCULAR DRIVEWAY THAT WOULD ALLOW VEHICULAR MOVEMENT TO LEAVE AND EXIT BACK ON AND OFF THE PRIMARY ROADWAYS.

THE CITY COUNCIL APPROVED FIRST READING OF THIS ITEM SEVEN ZERO AT YOUR OCTOBER 1ST MEETING ON.

MOVE THIS ITEM TO CONSENT, AND WE'VE RECEIVED ONE RESPONSE IN FAVOR FROM PROPERTY JUST TO THE SOUTH

[00:45:01]

THANK YOU, DIRECTOR KILLOUGH.

ANY QUESTIONS? YEAH, JUST ONE DIRECTOR KILLOUGH.

AS FAR AS THE SIDEWALK IN THE ESCROW, ARE WE CURRENTLY ESCROWING THAT AREA, OR HAVE WE HAD ANY CASES ALONG CARROLL AND THERE HASN'T BEEN A LOT OF NEW OR REDEVELOPMENT RECENTLY ALONG CARROLL I THINK THERE MAY BE SOME THAT ARE COMING FORWARD ON BURNEY LANE JUST THAT SINGLE LOTS THAT MAY REDEVELOP, THAT MAY OR MAY NOT WISH TO PUT A SIDEWALK, GIVEN THE CHARACTERISTICS OF BURNEY LANE.

YEAH, I GUESS THAT'S MY PART OF MY QUESTION IS THERE A VISION FOR THAT TO BE A SIDEWALK AT ANY POINT OR.

I FEEL LIKE WE'VE HAD CASES OVER THE YEARS WHERE SOME AREAS WHERE IT'S LIKE, WE'RE NOT GOING TO HAVE A SIDEWALK.

WE DON'T, YOU KNOW.

SURE. IT'S NOT SPECIFICALLY DESIGNATED ON THE PLAN, BUT, YOU KNOW, FOR A TRAIL SYSTEM.

BUT ALL RESIDENTIAL PROPERTIES AS THEY PLAT ARE REQUIRED TO PROVIDE A SIDEWALK ALONG THEIR FRONTAGE JUST AS PART OF THE SUBDIVISION PLANNING, WHETHER THAT'S A SINGLE LOT OR MORE THAN ONE LOT AND THE WAY THESE HAVE COME FORWARD WITH VARIANCES, IT'S KIND OF BEEN CASE BY CASE BASIS BASED ON THE CHARACTERISTIC OF THE ADJOINING ROADS THAT THEY ABUT AND WHEN THEY ESCROW THOSE DOLLARS, DO THEY JUST ARE ESCROWED IN PERPETUITY? THEY ESCROW THOSE AND THOSE FUNDS ARE AVAILABLE.

ONCE OTHER REDEVELOPMENT OCCURS AND THERE'S A NEED TO COMPLETE A SIDEWALK IN THAT VICINITY.

BUT IF IT NEVER OCCURS, THOSE FUNDS JUST SIT THERE.

IT JUST SITS THERE FOREVER IN ESCROW.

I KIND OF SEE WHAT YOU'RE SAYING. I MEAN, I LIVED IN CROSS TIMBER HILLS, AND I'VE DRIVEN THROUGH THIS NEIGHBORHOOD.

IT DOESN'T SEEM LIKE A NEIGHBORHOOD THAT'S EVER GOING TO HAVE A SIDEWALK.

YEAH, WE'VE HAD CASES WHERE IT'S CERTAIN AREAS ARE JUST RIGHT.

THERE'S JUST NOT AN INTENT THERE AND IT'S KIND OF LIKE, WHY ARE WE HOLDING THAT? YOU KNOW. YEAH.

WELL, BUT WITH BURNEY LANE, YOU DON'T HAVE TO GO VERY FAR AND YOU CAN ACCESS, LIKE, THE TRAIL SYSTEM AND STUFF, RIGHT? THERE ARE MINIMALLY IMPROVED NATURAL TRAILS ONCE YOU GET UP TOWARDS THE LAKE.

BUT REALLY, IN THIS PARTICULAR AREA, THERE ARE NO AND WHAT I'D CALL PAVED OR IMPROVED TRAILS OR MINIMALLY IMPROVED MAY BE ACTUALLY JUST DIRT, NATURAL TRAILS.

I GUESS MY CONCERN IS THAT IF WE EVER MAKE A DECISION THAT WE WANT TO, THEN WE HAVEN'T EVEN STARTED THE PROCESS AND SO I'M OKAY WITH IT PERSONALLY.

I THINK YOU RAISED A GREAT POINT, THOUGH, BECAUSE IT DOES SEEM UNNATURAL IN SOME AREAS THROUGHOUT THE CITY.

I MEAN, I UNDERSTAND GIVEN WHAT'S TRANSPIRED OVER THE LAST COUPLE OF YEARS, EVERYBODY'S LIKE, OH, WE DON'T HAVE ENOUGH SIDEWALKS.

BUT THERE'S CLEARLY SOME AREAS IN THIS TOWN WHERE IT'S LIKE, WOULDN'T MAKE SENSE TO HAVE A SIDEWALK THERE.

LIKE EVER.

RIGHT. BUT SO YOU RAISE A GOOD POINT.

DO WE HAVE A IS THERE A MECHANISM AT ALL IN PLACE WHERE WE DON'T REQUIRE AN ESCROW? BUT AS PART OF AN APPROVAL, THERE'S A REQUIREMENT THAT IF A SIDEWALK WERE TO BE DEVELOPED, THEN THE LANDOWNER, BE IT THE APPLICANT OR A FUTURE LANDOWNER, WOULD BE REQUIRED TO PUT IN THEIR SIDEWALK.

I MEAN, IS THAT A POSSIBILITY TOO? I UNDERSTAND THE RISK ASSOCIATED HERE, BUT I CAN CONDITION COULD BE PLACED ON THE ZONING AND CONCEPT PLAN APPROVAL.

IT MAY BE DIFFICULT TO ENFORCE IT, BUT I THINK THE DIFFICULTY OF ENFORCING THAT IN NOW IS YOUR OPPORTUNITY RIGHT NOW.

THE DIFFICULTY OF ENFORCING THAT, PARTICULARLY IF THERE'S A DIFFERENT LANDOWNER IN THE FUTURE, THAT'S GOING TO BE REALLY TOUGH.

SURE. SO IF THERE'S A DESIRE TO HAVE THOSE FUNDS IN PLACE, NOW IS YOUR CHANCE TO DO THAT.

GOT IT. THANK YOU.

WE COULD SAY THAT IN CERTAIN PARTS OF THE CITY IT WOULDN'T BE A PRIORITY, THOUGH.

CORRECT. SURE.

OKAY AND WE HAVE.

RIGHT. WE'VE I THINK WE'VE APPROVED SOME THAT WITHOUT ESCROW.

WELL, I'M YOU KNOW, EVERYBODY THINKS ON THAT.

ANYTHING FURTHER FOR DIRECTOR KILLOUGH? ALL RIGHT. THANK YOU, DENNIS. IS THE APPLICANT HERE? COME ON DOWN, SIR.

IF YOU COULD STATE YOUR NAME AND ADDRESS FOR THE RECORD.

GOOD EVENING. MY NAME IS MARK COX.

I LIVE AT 1039 BURNEY LANE.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

OKAY. NOTHING FURTHER TO ADD TO WHAT DIRECTOR KILLOUGH HAS ALREADY PRESENTED.

NO, NOT AT ALL. ANY QUESTIONS FOR THE APPLICANT? THANK YOU FOR COMING.

GOOD. THANK YOU. ITEM 6B IS A SECOND READING, SO IT REQUIRES A PUBLIC HEARING.

[00:50:07]

IS THERE ANYONE HERE WHO WOULD LIKE TO SPEAK ON ITEM 6B? SEEING NONE I WILL CLOSE THE PUBLIC HEARING ON 6B COUNCIL ANY DISCUSSION? I GUESS SPECIFICALLY ON THE SIDEWALK ISSUE, I THINK IS WHAT WE'RE KIND OF TALKING ABOUT.

I'M FINE WITH IT EITHER WAY.

IF YOU WANT TO DELETE THE ESCROW ON THE SIDEWALK, THAT WILL PROBABLY NEVER GET BUILT.

YEAH. I MEAN, THAT'S WHAT I WOULD FAVOR IF OTHERS ARE.

THE OTHER QUESTION WAS ABOUT A CIRCULAR DRIVE.

P&Z MENTIONED SOMETHING ABOUT A CIRCULAR DRIVE OR A CONSTRUCTION, I GUESS, TO KEEP THE CONSTRUCTION OFF THE STREET.

IT WASN'T IT MEANT FOR, LIKE, DELIVERY TRUCKS, BECAUSE IT'S KIND OF A CORNER THAT YOU DON'T WANT.

TRUCKS JUST SORT OF STOPPED AND PLUGGING UP.

SO WHAT? WHERE ARE WE WITH THAT? IS THAT ANOTHER? I DIDN'T QUITE UNDERSTAND EXACTLY WHAT THEY WERE SAYING ON THAT.

IT WAS JUST A RECOMMENDATION.

CORRECT. IT WAS A RECOMMENDATION THAT ANY FENCING THAT WOULD BE BUILT, THAT WOULD CROSS OR GATE ONE OF THE DRIVEWAYS, THAT IT BE SET BACK SUCH THAT THERE'S ADEQUATE VEHICLES, OFF STREET VEHICLE STACKING TO MAKE A DELIVERY OR WAIT FOR THE GATE TO OPEN UP OR PROVIDE A CIRCULAR DRIVE THAT WOULD ALLOW FREE MOVEMENT AND THEY WOULD WORK WITH STAFF ON EITHER OF THOSE? YES, SIR. OKAY. YES.

THE SETBACK SEEMS MORE REASONABLE, BUT CERTAINLY IF THE APPLICANT WERE TO SAY NO, I REALLY WOULD RATHER HAVE A CIRCULAR DRIVE, THEN SO BE IT.

WELL, I'M GOOD WITH THAT.

YEAH, WE'LL JUST PUT IT IN THERE.

OKAY. CAN YOU LEAVE THAT? YEAH. PERFECT. IF YOU'LL LEAVE THAT SLIDE UP, DENNIS, THAT'D BE GREAT.

THANK YOU. MAYOR PRO TEM WILLIAMSON I THINK WE'RE READY FOR A MOTION ON 60.

YES, MAYOR AND COUNCIL. I'LL MOVE THAT.

WE APPROVE. ITEM SIX B, ORDINANCE NUMBER 480-821, ZA24-0049.

SECOND READING, ZONING CHANGE AND CONCEPT PLAN FOR 1039 BURNEY LANE ON PROPERTY DESCRIBED AS TRACK 2A JAY CHILDRESS SURVEY, ABSTRACT NUMBER 254 AND LOCATED AT 1039 BERNIE LANE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.

SUBJECT TO THE STAFF REPORT DATED OCTOBER 8TH, 2024, NOTING THAT WE ARE APPROVING A ZONING CHANGE AND CONCEPT PLAN WHICH CHANGES ZONING FROM AG AGRICULTURAL DISTRICT TO SF ONE, A SINGLE FAMILY RESIDENTIAL DISTRICT, ALSO NOTING THAT WE'RE APPROVING A VARIANCE TO SUBDIVISION ORDINANCE 483, AS AMENDED, WHICH REQUIRES A FIVE FOOT SIDEWALK ALONG THE STREET FRONTAGES OF BURNEY LANE AND NORTH CARROLL AVENUE AND FINALLY, AT.

WE'LL CONCUR WITH P&Z RECOMMENDATION THAT THE APPLICANT WOULD WORK WITH STAFF FOR APPROVAL ON ANY FENCING THAT IS SET BACK TO ENSURE THAT TRAFFIC DOESN'T BACK UP ONTO THE THOROUGHFARE OR A CIRCULAR DRIVE. WHATEVER IS AGREED UPON BETWEEN STAFF AND THE APPLICANT.

GOOD. WE HAVE A MOTION.

DO WE HAVE A SECOND? SECOND.

CAST YOUR VOTES AND THAT MOTION TO APPROVE ITEM SIX B CARRIES SIX ZERO.

CONGRATULATIONS AND THANK YOU FOR BEING HERE.

NEXT IS ITEM SIX C ORDINANCE NUMBER 480 822.

[6.C. Ordinance No. 480-822, ZA24-0053, 2nd Reading, Zoning Change and Concept Plan for 1393 Brown Lane, on property described as Tract 1G04, J. Heirs Survey Abstract No. 253, City of Southlake, Tarrant County, Texas. Current Zoning: “AG” Agricultural District. Requested Zoning: “SF-1A” Single Family Residential District. SPIN Neighborhood #5. PUBLIC HEARING ]

SECOND READING ZONING CHANGE IN CONCEPT PLAN FOR 1393.

BROWN LANE, DIRECTOR KILLOUGH.

THANK YOU. MAYOR. CITY COUNCIL, THIS IS REQUEST TO CHANGE ZONING ON PROPERTY LOCATED AT 1393 BROWN LANE FROM AGRICULTURAL DISTRICT TO SF ONE, A SINGLE FAMILY DISTRICT.

THIS IS A AERIAL PHOTO OF THE SITE.

THIS PROPERTY FRONTS ON A PRIVATE INGRESS EGRESS OR ROADWAY EASEMENT KNOWN AS BROWN LANE.

IT IS MINIMALLY IMPROVED AND IS DOES NOT MEET THE MINIMUM CITY STREET STANDARDS.

ONE OF THE VARIANCE REQUESTS, OR ONE OF THE VARIANCE REQUESTS ON THIS ITEM, IS THAT THE PROPERTY BE ALLOWED TO FRONT ON THE PRIVATE INGRESS EGRESS EASEMENT AND SUBJECT TO COMPLIANCE WITH ANY FIRE PROTECTION REQUIREMENTS AS FAR AS ACCESS OR OR ADEQUATE WATER FOR FIRE SUPPRESSION WITHIN THE STRUCTURE.

THIS IS A VIEW OF BROWN LANE LOOKING IN A SOUTHERLY DIRECTION.

THE SUBJECT PROPERTY IS THIS TRACT AT THE END, JUST TO THE LEFT.

THE LAND USE DESIGNATION ON THE PROPERTY IS LOW DENSITY RESIDENTIAL AND REQUESTED ZONING IS AGRICULTURAL TO SF1, A SINGLE FAMILY RESIDENTIAL.

THIS IS THE PROPOSED CONCEPT PLAN AND CONSERVATION TREE CONSERVATION

[00:55:08]

THEY HAVE AGREED TO UPGRADE THE WATER LINE ALONG BROWN LANE FROM A 2 INCH TO 8 INCH TO ENSURE ADEQUATE WATER SUPPLIES THERE FOR ANY FIRE SUPPRESSION NEEDS FOR THE HOME, AND THEY WOULD MAKE ANY NECESSARY IMPROVEMENTS AND MAINTENANCE ALONG BROWN LANE TO SATISFY EMERGENCY VEHICLE ACCESS TO THE PROPERTY.

THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL SIX ZERO GRANTING THE REQUESTED VARIANCE, AND THIS ITEM WAS MOVED TO CONSENT AT YOUR LAST MEETING AND APPROVED 7-0.

WE HAVE NOT RECEIVED ANY RESPONSES FROM PROPERTIES WITHIN THE NOTIFICATION AREA, AND I'LL BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE.

THANK YOU, DIRECTOR KILLOUGH.

ANY QUESTIONS OR COMMENTS ON 6C? DIRECTOR KILLOUGH CAN YOU CAN YOU TOUCH ON THE EMERGENCY ACCESS AGAIN? THE APPLICANT IS WILLING TO HELP IMPROVE BROWN LANE TO ENSURE EMERGENCY ACCESS.

IS THAT WHAT YOU STATED? YES. I WOULD BE REQUIRED TO MAKE ANY NECESSARY IMPROVEMENT THAT WOULD SATISFY THE FIRE DEPARTMENT AS FAR AS THE SURFACE CONDITION AND WIDTH AND ARE THERE CURRENTLY OTHER HOMES THAT ARE IN THERE IN BROWN? THERE IS ONE OTHER HOME THAT'S UNDERWAY CURRENTLY AND THEY ARE LIKEWISE UNDER THE SAME OBLIGATION.

OKAY. THANK YOU.

YES. ANYTHING ELSE? ALL RIGHT. THANK YOU, DENNIS. IS THE APPLICANT HERE? COME ON DOWN AND AGAIN, IF YOU COULD STATE YOUR NAME AND ADDRESS FOR THE RECORD.

GOOD EVENING. MASOUD RAHMANI, 2406 DUBLIN DRIVE, CARROLLTON, TEXAS, 75006.

ALL RIGHT. WELCOME TO OUR MEETING.

DID YOU HAVE ANYTHING YOU WANTED TO ADD TO DIRECTOR KILLOUGH PRESENTATION? NO, MAYOR. ALL RIGHT.

ANY QUESTIONS FOR THE APPLICANT.

I THINK WE'RE GOOD. THANK YOU VERY MUCH.

ITEM 6C IS A SECOND READING.

SO IT REQUIRES A PUBLIC HEARING.

AND I'LL OPEN A PUBLIC HEARING ON ITEM 6C.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK REGARDING ITEM 6C.

SEEING NONE, I WILL CLOSE THE PUBLIC HEARING ON ITEM 6C, ANY DISCUSSION? COUNCIL BEFORE A MOTION.

ALL RIGHT. MAYOR PRO TEM WILLIAMSON I THINK WE'RE READY.

YES, MAYOR AND COUNCIL. I'LL MOVE THAT.

WE APPROVE. ITEM SIX C, ORDINANCE NUMBER 480-822, ZA24-0053.

SECOND READING, ZONING CHANGE AND CONCEPT PLAN FOR 1393 BROWN LANE ON PROPERTY DESCRIBED AS TRACT 1G04, J MEYERS SURVEY ABSTRACT NUMBER 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, SUBJECT TO THE STAFF REPORT DATED OCTOBER 8TH, 2024, AND NOTING THAT WE'RE APPROVING A ZONING CHANGE AND CONCEPT PLAN THAT CHANGES THE ZONING FROM AG AGRICULTURAL DISTRICT TO SF ONE, A SINGLE FAMILY RESIDENTIAL DISTRICT, AND NOTING THAT WE'RE APPROVING A VARIANCE TO ALLOW THE LOT TO NOT FRONT A PUBLIC STREET MEETING THE MINIMUM CITY STREET STANDARDS AS REQUIRED BY SUBDIVISION ORDINANCE NUMBER 483, AS AMENDED, SECTIONS 8.01 AND 5.04, AND NOTING THAT THE APPLICANT AND THIS LOT SHALL MEET THE MINIMUM FIRE PROTECTION STANDARDS OF THE CITY OF SOUTHLAKE.

WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. CAST YOUR VOTES, PLEASE AND THAT MOTION TO APPROVE ITEM 6C CARRIES SIX ZERO.

CONGRATULATIONS. THANK YOU FOR BEING HERE.

NEXT IS ITEM 8A, RESOLUTION.

[8.A. Resolution No. 24-038, nominating candidate(s) to the Denton Central Appraisal District Board of Directors. ]

THREE OF THE CURRENT MEMBERS OR DIRECTORS ARE SEEKING REAPPOINTMENT AND TWO ARE NOT.

THESE ARE JUST THE NOMINATIONS.

I DON'T THINK WE'RE CASTING OUR ACTUAL VOTES OR SPLITTING UP OUR VOTES.

SO WE'RE JUST MAKING NOMINATIONS.

I WAS JUST THINKING WE NOMINATE THE THREE CURRENT MEMBERS WHO ARE ASKING TO BE REAPPOINTED UNLESS SOMEONE THINKS DIFFERENTLY.

I REALLY DON'T KNOW THESE FOLKS, BUT I DO.

YOU HAVE THEIR NAMES, MAYOR? YEAH, I HAVE THEM IN THE STAFF REPORT.

OH. GOT IT.

I TRIED TO DO A LITTLE BIT OF RESEARCH ON THIS, BUT COULDN'T FIND ANYTHING OUT ABOUT ANYBODY, SO.

GOT EM AND THESE ARE THE NOMINATIONS.

SO WHEN WE COME, IF SOMETHING COMES UP BETWEEN NOW AND ACTUALLY CASTING OUR VOTES, I'M NOT SURE HOW MANY VOTES WE HAVE, BUT WE CAN PIVOT.

THEN WE HAVE ONE VOTE.

JUST ONE VOTE.

OKAY. SO WE CAN NOMINATE THREE AND PICK ONE.

I GUESS THAT'S SUCH A SMALL PART OF SOUTHLAKE IS IN DENTON COUNTY.

RIGHT. IT'S BASED ON THE TAX LEVY.

SO YOU HAVE ONE VOTE.

ALL RIGHT. BUT WE CAN STILL NOMINATE UP TO FIVE TONIGHT BUT ONLY CAST ONE VOTE LATER.

[01:00:04]

I MEAN, IT'S LIKE, I FEEL LIKE WE SHOULD ADD IN THE PERSON.

MR. RAY MARTIN, WHO REQUESTED OUR NOMINATION.

OKAY. WE CAN DO SOME RESEARCH, MAYBE.

OKAY. IF WE ONLY HAVE ONE VOTE, WE CAN DECIDE LATER.

GOT IT. SO WE'RE SUGGESTING THE THREE PLUS MR. MARTIN OR JUST MR. MARTIN IS OUR NOMINATION.

WHAT ARE WE? I'D SAY THE THREE PLUS MR. MARTIN. OKAY, THEN WE'LL DECIDE LATER HOW TO CAST THAT IMPORTANT VOTE.

ABSOLUTELY. ALL RIGHT.

IS THERE ANY DISCUSSION NEEDED BESIDES WHAT WE JUST DID ON ITEM 8A? ALL RIGHT. MAYOR PRO TEM WILLIAMSON, I THINK WE'RE READY FOR A MOTION ON 8A.

YES, MAYOR AND COUNCIL, I MOVE THAT WE APPROVE ITEM EIGHT A RESOLUTION NUMBER 24038 NOMINATING CANDIDATES TO THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS AND CITY OF SOUTHLAKE NOMINATES THE FOLLOWING TO SERVE ON THE CENTRAL ON THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTOR DIRECTORS AND PAUL MCCALL.

ALEX BUCK. CHARLES STAFFORD AND RAY MARTIN AND NOTING THIS IS THE NOMINATION PORTION OF THE PROCESS AND THIS AND THAT. WE WILL CAST A VOTE LATER.

WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. CAST YOUR VOTES AND THAT MOTION CARRIES SIX ZERO.

NEXT IS ITEM NINE, A CASE NUMBER SB 24-0006.

[9.A. SV24-0006, Sign Variances for Tommy's Express CarWash, located at 101 N. Pearson Lane, Southlake, Texas. ]

DIRECTOR KILLOUGH. THANK YOU.

MAYOR. CITY COUNCIL.

THIS PROPERTY IS LOCATED AT 101 NORTH PIERSON LANE AND IS BEING DEVELOPED AS A TOMMY'S CAR WASH AND IS IN PERMIT REVIEW CURRENTLY.

THIS AERIAL PHOTO OF THE SITE.

IT'S AT THE INTERSECTION OF WEST SOUTHLAKE BOULEVARD AND NORTH PIERSON LANE.

THIS IS A MAP.

LEGEND OF THE SIGN PROPOSAL THAT WAS PRESENTED TO SIGN BOARD.

THIS INITIAL PROPOSAL INCLUDED THREE ATTACHED BUILDING SIGNS SHOWN IN YELLOW, BLUE, AND RED.

A DRIVE THROUGH ENTRY AND DIRECTIONAL INFORMATION SIGNAGE OVER THE CANOPY AND THEN VACUUM STATION SIGNAGE ALONG EACH OF THE VACUUM STATIONS.

IT ALSO INCLUDED A MONUMENT SIGN OF TWO DIFFERENT FORMS HERE AT THE SOUTHLAKE BOULEVARD ENTRY.

THIS IS A RENDERING OF OPTIONS.

OPTION ONE SIGN PROPOSAL THAT WAS PRESENTED TO SIGN BOARD.

THIS IS A NORTHWEST VIEW OF THE SITE AND THEN A SOUTHWEST VIEW OF THE SITE.

AND THIS IS A DETAIL OF OPTION ONE.

ATTACHED SIGNS WERE PRIMARILY CONSISTING OF A CABINET TYPE SIGN, WHICH IS NOT A PERMITTED SIGN TYPE WITH SOME CHANNEL CUT LETTERS ON SOME OF ON AT LEAST ONE OF THE ATTACHED SIGNS.

THIS WOULD BE THE EAST ELEVATION AND THIS WAS THE PYLON TYPE SIGN PROPOSED ALONG SOUTHLAKE BOULEVARD AND THESE WERE THE DRIVE-THRU ENTRY SIGNS IDENTIFYING CASHIER AND THEN THOSE THAT HAVE AN APP SET UP.

THEY CAN USE THIS BYPASS LANE ON THE RIGHT.

THESE WERE THE VACUUM STATION SIGNS.

THESE WERE CHANNEL CUT METAL SIGNS, GENERALLY ON AN ILLUMINATED.

THIS IS THE OPTION TWO VERSION THAT THE APPLICANT HAD PRESENTED TO.

SIGN BOARD. THE PRIMARY DIFFERENCE BETWEEN THOSE TWO OPTIONS WAS THE TYPE OF MONUMENT SIGN ON THE SOUTHLAKE BOULEVARD.

THIS A LITTLE MORE IN LINE, BUT DID NOT COMPLY WITH SOUTHLAKE.

MONUMENT SIGN STANDARDS AND ON THE ATTACHED SIGNS, THEY CHANGED THE MAJORITY OF THESE SIGNS TO A MORE CONFORMING CHANNEL CUT LETTER WITH APPROPRIATE COLOR AND LIGHTING AND THEN LOGO.

ALTHOUGH THESE DID NOT FULLY COMPLY WITH THE SIZE AREA REQUIREMENT AND I BELIEVE THE SIGN ON THE SOUTH ELEVATION INCLUDED A CABINET TYPE SIGN IDENTIFYING CAR WASH.

[01:05:07]

IT WAS NOT DID NOT MEET THE MINIMUM MASONRY REQUIREMENTS, AND ALSO HAD A RED NEON HIGHLIGHTING AND NON-LIT ADDRESS ON THE SIGN AND THE DRIVE THRU LANE AND VACUUM SIGNS REMAIN THE SAME AS WHAT WAS IN OPTION ONE FOR THIS SIGN BOARD APPROVED THE ITEM FIVE ZERO, WITH PROVISION THAT THE APPLICANT BRING BACK A REVISED VERSION OF OPTION TWO, WHERE THE EAST AND WEST ATTACHED SIGNS ON THE BUILDING WERE CLOSER IN SIZE OR REDUCED IN SIZE, MORE SIMILAR TO THAT OF THE ELEVATION, OR THE ATTACHED SIGN ON THE SOUTH ELEVATION, WHICH FACED DIRECTLY TOWARDS SOUTHLAKE BOULEVARD.

THEY ALSO DID NOT APPROVE EITHER OF THE MONUMENT SIGN STRUCTURES, AND RECOMMENDED THEY COME BACK WITH A MONUMENT SIGN WITH NO VARIANCES ASSOCIATED WITH IT.

THIS IS THE APPLICANT'S REVISED SIGN LEGEND.

THE PRIMARY DIFFERENCE AS FAR AS NUMBER OF SIGNS ARE ASKING FOR.

THEY DID ELIMINATE ALL THE VACUUM STATION SIGNS, WHICH WAS ONE OF THE RECOMMENDATIONS OF THE SIGN BOARD.

AND THIS IS DETAILED SITE PLAN OF THE ATTACHED SIGNS AND MONUMENT SIGN AND THIS IS A RENDERING OF THEIR PROPOSED OPTION ONE AND THE PRIMARY DIFFERENCE BETWEEN THIS OPTION ONE BEING PRESENTED TO THE COUNCIL AND THE RECOMMENDATION THAT WAS MADE ON OPTION TWO WITH THE SIGN BOARD IS THEY ATTACH SIGNS ON THE EAST AND WEST HAVE SLIGHTLY BEEN REDUCED IN SIZE.

I BELIEVE THE WEST IS APPROXIMATELY TEN FOOT SQUARE FOOT IN AREA, REDUCED AND THE EAST IS APPROXIMATELY 20 SQUARE FOOT REDUCED.

THE MONUMENT SIGN, WHICH IS SIMILAR TO THE VERSION TWO MONUMENT THAT WAS PRESENTED SIGN BOARD.

IT'S VIRTUALLY THE SAME, WITH THE EXCEPTION THAT THIS IS AN ILLUMINATED ADDRESS SIGN AND THESE ARE COMPARISONS OF THOSE SIGNS WITH THE CITY SIGN ORDINANCE. THE CASHIER AND DRIVE THRU ENTRY SIGNS ALL REMAIN SAME AS PRESENTED IN OPTION TWO TO THE SIGN BOARD AND ONCE AGAIN, THE PRIMARY DIFFERENCE BETWEEN VERSION TWO PRESENTED AS SIGN BOARD.

OPTION ONE PRESENTED TO COUNCIL THIS EVENING IS THE ADDRESSING THESE MEET THE ILLUMINATION REQUIREMENT ON THE ADDRESS OF THIS SIGN.

THE APPLICANT PRESENTED TO FOR PRESENTATION TO COUNCIL A OPTION TWO SIGN AND THE PRIMARY DIFFERENCE BETWEEN OPTION ONE PRESENTED THIS EVENING TO COUNCIL AND OPTION TWO OF THIS PRESENTATION IS THE MONUMENT SIGN DESIGN.

IT MORE CLOSELY CONFORMS WITH THE STANDARD MONUMENT SIGN OF CITY OF SOUTHLAKE, AND THE SOUTH ELEVATION SIGN ON THE BUILDING HAS BEEN ELIMINATED AND ALL OTHER ASPECTS ARE VIRTUALLY THE SAME AS OPTION ONE.

THE EXCEPTION ON THE MONUMENT SIGN IS RETAINING SOME OF THE LED HIGHLIGHTING THAT WOULD JUST FOLLOW THE SIGN AREA PLACED ON THE MASONRY MONUMENT SIGN AND WITH THAT, I'LL BE GLAD TO ANSWER ANY QUESTIONS.

I DO HAVE DETAILED PLANS.

I HAVE A FEW QUESTIONS IN THE PRESENTATION AS WELL.

DIRECTOR KILLOUGH, WHEN YOU REFER TO A SIGN AS A CABINET SIGN, I FEEL LIKE I'M THE SIGN EXPERT AND I'M MAYBE I'M HAVING A BRAIN BLOCK, BUT WHAT SPECIFICALLY IS A CABINET SIGN?

[01:10:10]

GOTCHA. OKAY AND THEN WHEN P&Z ASKED THE APPLICANT TO COME BACK WITH A CONFORMING MONUMENT SIGN THAT MEETS OUR MASONRY STANDARDS, AM I SEEING THAT THEY CAME BACK? BUT IT'S STILL NOT COMPLETELY CONFORMING, RIGHT? IT'S GOT THE RED AND CORRECT.

THE RED LED IS STILL PRESENT ON OPTION TWO THAT'S PRESENTED.

BUT THEY ADDED THE LIGHTING, THE LIT LETTERS ON THE MONUMENT SIGN.

THEY ENDED UP AND THE NUMBERS FOR THE ADDRESS CORRECT.

THE ADDRESS. THEY ARE CONFORMING.

I BELIEVE THE ONLY NONCONFORMING WHICH I WOULD ASSUME WE WANT BECAUSE THEIR BUSINESS HOURS ARE PROBABLY GOING TO BE PAST 5PM IN THE WINTER.

SO. OKAY.

SO, DENNIS, I GUESS I'M A LITTLE CONFUSED IN THE PACKET WE'VE GOT OPTION TWO.

SO IS THIS OPTION TWO EVEN THOUGH IT SAYS OPTION ONE? I'M JUST CONFUSED BY THE.

OH YES IT SHOULD.

UP IN THE COLUMN IT SHOULD SAY OPTION TWO.

OKAY. THANK YOU. I JUST WANT TO MAKE SURE.

NO, I JUST WANT TO MAKE SURE I'VE GOT IT RIGHT.

THANK YOU. YOU ARE CORRECT.

THANK YOU. DENNIS, CAN YOU QUICKLY POINT OUT ON OPTION ONE AND OPTION TWO ON THE SOUTHWEST AND NORTHWEST VIEWS OR WHATEVER IT WAS, THE ONES THAT SHOW THOSE TWO.

CAN YOU GO TO OPTION ONE AND SHOW US? JUST GO TO OPTION ONE IF YOU WOULD HELP.

THE ONE. YEAH.

BEFORE THAT OPTION ONE WITH THE SIGN BOARD OR.

I DON'T KNOW, I JUST KNOW IT WAS A PICTURE OF TWO VIEWS.

TWO VIEWS? I GOT YOU RIGHT THERE.

YEAH. YEAH. EXCUSE ME.

OKAY. SO I THINK WHAT WE'RE ONE THING WE'RE LOOKING AT WHEN IT COMES TO THE SIGNAGE ON THE BUILDING IS THIS THE ONE THAT WOULD HAVE THREE FIXED SIGNS ON THE BUILDING, CORRECT? THAT IS CORRECT. SO WILL YOU POINT WITH YOUR CURSOR TO WHICH SIGN GOES AWAY IF WE GO OPTION TWO, I THINK IT'S THAT ONE ON THE GLASS RIGHT THERE.

YEAH, IT'S RIGHT HERE AND RIGHT HERE.

IT'S ALSO VISIBLE IN THIS VIEW.

THAT'S RIGHT. OKAY.

OKAY. SO REALLY THE DECISION IS DO WE WANT THAT SIGN THAT YOU JUST POINTED TO OR NOT.

AND THEN WHICH MONUMENT SIGN IF IF THAT IS CORRECT.

OKAY. YES. YOU HAVE FRAMED IT UP QUITE WELL.

THANK YOU. SORRY.

ON THAT PICTURE.

THE WHAT VIEW IS THE NOT ON THE GLASS, BUT JUST ON THAT SIDE OF THE BUILDING THERE.

WHERE IS THAT? THIS VIEW HERE FACES BACK TOWARDS PEARSON LANE.

NORTH PEARSON.

THIS VIEW FACES BACK TOWARDS SOUTHLAKE BOULEVARD AND THE GROUND STORAGE TANKS OF THE CITY THAT ARE ADJACENT TO IT RIGHT HERE.

SO THAT SIDE OF THE BUILDING IS ALSO THE SAME ONE ON THE MONUMENT.

THEN IF YOU TOOK AWAY THE ONE ON THE GLASS, ON THE THE OTHER ONE, IF THE TO YOUR RIGHT.

YEAH. THAT ONE'S GOING TO STAY CORRECT.

THAT'S ON BOTH OPTIONS.

THAT'S RIGHT. IT'S ON BOTH OPTIONS.

YEAH. THAT'S A LOT OF SIGNS AND USUALLY I'M FOR SIGNS.

YEAH, I THINK THAT'S THE POINT IS DO YOU HAVE THOSE TWO SIGNS SO CLOSELY TOGETHER THERE? IF NOT, YOU TAKE THE ONE DOWN ON THE, ON THE FRONT I GUESS, WHICH IS THE GLASS IS.

THAT'S THE VIEW RIGHT THERE.

IF YOU TAKE THAT ONE AWAY, IT'S THE EXACT SAME PICTURE, SAME MONUMENT, EVERYTHING.

JUST ONE LESS SIGN THERE.

I WOULD BE IN FAVOR OF TAKING THAT ONE AWAY, KEEPING THE OTHER TWO AS IS, BUT NO CABINET SIGNS MAKE THEM MORE CONFORMING AND THEN NO VARIATIONS AT ALL IN THE MONUMENT.

NOT EVEN OPTION TWO MAKE IT BE MASONRY AND CONFORMING WITH THE REST OF OUR MONUMENT SIGNS.

I AGREE WITH THAT. I THINK DOING THE CHANNEL CUT LETTERS FOR THE SIGNS ON THE BUILDING ITSELF IS THE WAY TO GO.

GET THE MONUMENT SIGN IN COMPLIANCE AND THEN THAT'S IT.

DID YOU WERE YOU SUGGESTING TAKING CAR WASH? THE LITTLE CABINET SIGN OFF OF THIS WEST ELEVATION? IF IT'S. YEAH, IF IT'S A CABINET SIGN, JUST DO IT IN CHANNEL CUT LETTERS.

OKAY. MAYBE WE CAN ASK THE APPLICANT IF THEY'VE ALREADY BOUGHT ANY OF THESE SIGNS, BUT HOPEFULLY NOT.

[01:15:05]

GOOD TO SEE YOU AGAIN. YOU'VE BEEN HERE BEFORE, SO IF YOU COULD STATE YOUR NAME AND ADDRESS FOR THE RECORD AND THEN WE'LL TALK ABOUT THE SIGNS.

YEP. MY NAME IS MIKE ROSEBERRY.

I'M AT 8505 CLAY HIGGINS ROAD IN KELLER.

ALL RIGHT, SO YOU'VE HEARD SOME OF OUR COMMENTS ABOUT THE SIGNS.

I THINK WE'RE LEANING TOWARDS OPTION TWO WITHOUT HAVING THAT SIGN ON THE GLASS PART OF THE BUILDING.

BUT WHERE ARE YOU AT WITH THE SIGNS AS FAR AS BEING ABLE TO GO WITH THE CHANNEL CUT LETTERS RATHER THAN THE CABINET BOX, AND WHAT YOU COULD DO ON THE MONUMENT SIGN? YEAH, I MEAN, WE I MEAN, IT'S NOT LIKE WE BOUGHT ANYTHING YET.

I MEAN, ALL THIS IS GOING TO BE ORDERED.

YOU KNOW, THE EAST WEST SIGNS ON THAT BUILDING.

YOU KNOW, KEEP IN MIND WE'RE SET BACK.

WE'RE GOING TO BEHIND THE WATER TOWERS.

SO WE'RE JUST TRYING TO DO WHAT WE CAN.

RIGHT AND JUST FOR OUR BUSINESS AND THE CAR WASH SIGN LOOKS GOOD.

WE HAVE ONE IN DALLAS RIGHT NOW.

THAT IT LOOKS GOOD ON THE SIDE OF THE BUILDING.

THE BRAND'S A FRANCHISE.

SO THE BRANDING, YOU KNOW, THAT TOMMY'S EXPRESS AND ALL THAT YOU KNOW, I HATE TO JUST HAVE IT JUST SAY CAR WASH.

IT'D BE NICE THAT THE BRAND IS THERE.

YOU KNOW, WHETHER OR NOT IT'S IN THE CABINET FORM OR NOT, IT'S NOT A BIG DEAL.

SO I THINK ON THE MONUMENT SIGN, I THINK WE'RE OKAY.

WE OBVIOUSLY APPRECIATE YOU WANT THE LOGO ON THERE, BUT I THINK THE CAR WASH WORDING PART, I MEAN, THAT COULD BE INSTEAD OF IT BEING LIKE A CABINET BOX, IT COULD JUST BE THOSE COULD BE CHANNEL CUT LETTERS BESIDE YOUR SORT OF OVAL SHAPED LOGO.

I DON'T THINK ANYONE HAS ANY PROBLEM WITH THAT.

YEAH. THE MONUMENT SIGN TOO, I MEAN IT, YOU KNOW, AGAIN, IT'S IT IS GOING TO BE SET BACK A LITTLE BIT.

SO WE'RE TRYING TO GET PEOPLE'S ATTENTION.

HEY, YOU KNOW, WE'RE HERE.

SO, YOU KNOW, I THINK BOTH OPTIONS LOOK NICE.

THE MAINSTREAM THAT WE PRESENTED, OPTION TWO LOOKS GOOD AS WELL.

YOU KNOW, WE DID HAVE THAT BIG PYLON SIGN, BUT AGAIN, WE WERE JUST TRYING TO GET VISIBILITY BECAUSE OF THE OBSTRUCTED VIEW FROM THE WATER TOWERS.

THE PYLON SIGN WAS, YOU KNOW, IT'S AN LED SCREEN THAT WE HAVE.

I GIVE DISCOUNTS TO MILITARY AND FIRST RESPONDERS.

SO THAT'S WHAT WE DISPLAY.

BUT ANYWAYS, WE GOT RID OF THAT.

I GET IT LIKE THERE'S NO OTHER SIGNS IN THE CITY THAT HAVE THAT.

SO YOU KNOW, BUT I AGAIN I DO WANT THIS TO LOOK NICE AND I WANT IT TO POP.

SO THAT'S WHAT WE'RE GOING FOR.

GOOD. ANY QUESTIONS OR COMMENTS FOR THE APPLICANT.

ALL RIGHT. IF YOU WANT TO TAKE A SEAT WE'LL PROBABLY WE MAY CALL YOU BACK UP.

ANY QUESTIONS FOR DIRECTOR KILLOUGH.

ALRIGHT. ANY DISCUSSION AMONG COUNCIL ON WHICH OPTIONS OR WHAT KIND OF DIRECTION WE WANT TO GIVE? WELL, I JUST WANT TO BE CLEAR ON WHAT I'M.

YOU KNOW WHAT WE'RE SAYING WE WANT HERE.

SO I'M CLEAR ON THE.

ARE THE TWO ATTACHED WALL SIGNS.

THE TWO I SEE HERE, THERE'S THE ONE ON THE LEFT AND THE ONE OVER THERE ON THE RIGHT.

IS THAT CORRECT? DIRECTOR KILLOUGH, THOSE ARE THE TWO ATTACHED WALL SIGNS, RIGHT? YES, SIR AND SO WE'RE ALL IN AGREEMENT ON WHAT WE SEE RIGHT IN FRONT OF US.

THOSE TWO ATTACHED SIGNS, THERE'S ONE ON THE LEFT, ONE ON THE FAR RIGHT.

OKAY AND THEN AND THOSE ARE ON THE WEST AND EAST ELEVATIONS.

THAT IS CORRECT. YES.

OKAY. SO THEN TWO ATTACHED DRIVE THROUGH SIGNS THAT WAS PART OF THE PACKAGE PRESENTED.

WE'RE GOOD WITH THAT.

TWO DIRECTIONAL LED SIGNS.

WHAT ARE THOSE? GET BACK TO.

THERE WE GO. THEY'RE BOTH THE SAME ON OPTION ONE.

OKAY. THAT'S DIRECTIONAL ON PROPERTY.

WHERE TO GO FOR THE I THINK THERE WAS AN APP AND THEN.

CORRECT. OKAY AND THEN ONE MONUMENT SIGN AND WE'RE JUST REQUIRING THE LOGO IS FINE.

WE'RE JUST SAYING WE WOULD LIKE CHANNEL CUT LETTERS AND NOT A CABINET SIGN.

IS THAT RIGHT? CORRECT. ON THE WEST ELEVATION, SWITCHING OUT CAR WASH TO CHANNEL CUT LETTERS.

IS THAT OKAY? THAT'D BE MY PREFERENCE.

OKAY, I UNDERSTAND YOU CORRECTLY.

SO ON THE WEST ATTACHED WALL SIGN THERE.

CHANNEL CUT.

OKAY AND THEN WHAT ABOUT THE MONUMENT? WHAT DID WE LAND ON THERE? THE ONLY ITEM OUT OF COMPLIANCE WITH OPTION TWO MONUMENT IS THE LED ACCENTING.

ACCENTING THAT RUNS ALONG THIS PORTION OF THE SIGN AREA.

THE ACTUAL SIGN AREA.

[01:20:05]

I'D BE OKAY WITH THE RED ACCENT LIGHTING.

YES, I WOULD TOO.

YEAH I AGREE AND THAT ADDS THAT POP THEY'RE LOOKING FOR.

SO THEN BASICALLY THE SAME AS THE AFFIXED SIGN ON THE WEST ELEVATION.

WE'RE JUST GOING TO REQUIRE THAT IT BE CHANNEL CUT FOR THE WORDS CAR WASH.

YEAH. OKAY AND THEY CAN HAVE THEIR LOGO AND THE RED ACCENT.

LIGHTING DIRECTOR KILLOUGH ON THE PICTURE THAT WE'RE LOOKING AT HERE ON THE MONUMENT IS THE TOMMY'S PART A CABINET SIGN? MORE OR LESS, YES.

ON A MONUMENT SIGN.

IT'S NOT NECESSARILY RESTRICTED BECAUSE THE SIGN AREA, THEY'RE ALLOWED TO INSERT PANELS AND REPLACE THOSE INDIVIDUALLY AND SO MY QUESTION WOULD BE ON THIS IF THESE ARE NOT CHANNEL WHAT THEY CALL PEN AND SHIRT TYPE LETTERS, I MIGHT ASK THE APPLICANT CLARIFICATION ON WHAT THEY WOULD NEED TO DO WITH THIS CAR WASH.

WHAT ARE THEY ASKING FOR WITH THE CAR WASH? YEAH. RIGHT. NOW THAT SIGN AS PRESENTED IS TO HAVE A CABINET.

YEAH. THE ONLY THING THAT'S NOT COMPLIANT WITH THE MONUMENT SIGN ON ON THIS PARTICULAR SIGN IS THAT LED ACCENT LIGHTING.

OKAY. WHAT'S THE WORDS? CAR WASH. WHAT ARE THOSE THAT ARE IN WHITE? WHAT ARE THEY MADE OF? ON THE MONUMENT SIGN.

I THINK THE WHOLE THING IS CABINET.

YEAH, I THINK IT'S PRIMARILY ALUMINUM AND THEN PUNCH THROUGH WHAT THEY CALL PUNCH THROUGH LIGHTING THAT LIGHTS IT UP.

SO. AGAIN, I'M OKAY WITH THE TOMMY'S PART.

THE OVAL SHAPE. THAT'S THEIR LOGO, BASICALLY.

BUT THE CAR WASH WORDING, I WOULD PREFER TO HAVE CHANNEL CUT.

CAN THAT BE DONE? I JUST WANT TO MAKE SURE.

IS THAT OR WHAT ARE WE ASKING SOMETHING THAT OCCURRED TO THE APPLICANT.

I'M OF THE BELIEF IT COULD BE.

YES. IS IT? BUT IT IS COMPLIANT WITH OUR SIGN ORDINANCE THE WAY IT IS.

MINUS THE RED? CORRECT? YES. SIMPLY BECAUSE MONUMENT SIGNS.

YOU'RE REQUIRED TO HAVE THE PRIMARY STRUCTURE MADE OF MASONRY, SIMILAR TO THE PRINCIPAL BUILDING WHICH HAD DONE THAT AND THEN YOU'RE ALLOWED TO YOU'RE ALLOWED A CERTAIN AMOUNT OF AREA FOR THE SIGN, AND IT'S SET UP TO WHERE FOR A SINGLE TENANT, AN ENTIRE PANEL LIKE THIS COULD BE REPLACED AND CHANGED OUT AS A POTENTIAL TENANT NAME CHANGES OR SOMETHING.

BUT AS PART OF THIS EFFORT, YOU'RE YOU'VE GOT THE ABILITY TO PRESCRIBE ANY TYPE OF LETTERING THAT YOU WISH TO MAKE THAT MONUMENT CONFORM WITH WHAT YOU THINK IT NEEDS TO BE.

YEAH. I'D RATHER NOT HAVE THAT BIG BLOCK OF GRAY SPACE.

THAT'S THE CABINET BOX.

YOU KNOW, THEY CAN HAVE IT FOR THE LOGO PART AND THEN HAVE THE CHANNEL CUT LETTERING FOR THE CAR WASH.

BUT THAT'S JUST MY $0.02 ON IT, I THINK.

SO WHAT YOU'RE SAYING OF THE WHOLE THING BE BRICK AND THEN THE.

IS THAT WHAT YOU'RE SAYING? NO.

GET RID OF THE. THEY COULD EVEN HAVE THE GRAY BEHIND THE OVAL SHAPED LOGO THAT TOMMY'S PART ON THE LEFT SIDE AND THEN HAVE ALL MASONRY BACKING THE CAR WASH WORDING.

I JUST DON'T LIKE THAT BIG THING OF GRAY.

THAT'S OVERWHELMING.

CAN IT? CAN THE TOMMY'S LOGO BE ATTACHED TO BRICK, OR IS IT ON THAT GRAY PIECE BECAUSE IT NEEDS TO BE ON.

I'M FINE WITH THAT.

YEAH. JUST CUT IT IN HALF.

BASICALLY, THEY COULD HAVE GRAY ON ONE HALF WITH THE LOGO AND THEN MASONRY ON THE OTHER SIDE.

RIGHT. THIS ENTIRE PIECE IS LIKE AN ALUMINUM STRUCTURE.

MUCH. I THINK THEY NEED THE GRAY AS A BACKDROP IN ORDER TO BE SEEN WITH THOSE PUNCH THROUGH LETTERS AND IT MAKES IT A LITTLE MORE COMPLICATED FOR THEM, I THINK, ON THE ELECTRICAL TO IT, BUT YOU COULD ELIMINATE THE BACKER AREA AND ALLOW THEM THE STANDARD LOGO AND CHANNEL CUT LETTERS INSERTED INTO THE BRICK, IF THAT'S WHAT I'M FINE WITH THE GRAY.

I THINK IT LOOKS NICE. I THINK IT'S, I MEAN, I IT DOESN'T GIVE ME ANY INDIGESTION.

I GET WHERE WE'RE COMING FROM WITH, FROM THE PERSPECTIVE OF WE TAKE THE GRAY AWAY IN THE CAR WASH BECOMES THE CHANNEL CUT.

I JUST FEEL LIKE THAT'S ROUND PEG, SQUARE HOLE AND WE'RE ALREADY TAKING ONE OF THE SIGNS DOWN.

[01:25:02]

WHAT IS THE SIGN WE'RE TAKING DOWN OFF THE GLASS? IF I'M COMING. IF I'M GOING WEST DOWN 1709.

WHERE IS THAT? IS THAT FACING ME? YEAH, IT WOULD BE FACING ALMOST NOT QUITE PARALLEL TO SOUTHLAKE BOULEVARD BECAUSE THE BUILDING IS ANGLED A LITTLE BIT, BUT BASICALLY FACING TOWARDS SOUTHLAKE BOULEVARD.

SO EITHER WAY, ALMOST PARALLEL TO YOU COULD STILL SEE THE BIG SIGN ON THE SIDE OF THE BUILDING.

THEN YOU'RE SAYING I WOULD BELIEVE SO, YES.

IS A SIGN ON THE SIDE OF THE BUILDING.

ON THE SECOND PICTURE IS THAT COMPLIANT? THE OTHER ONE, DENNIS.

THAT ONE? YES.

EXCEPT FOR LETTER SIZE AND AREA THAT'S IDENTIFIED IN OUR COMPARISON CHART.

BUT IT IS, IT MEETS OUR CHANNEL TYPE LETTER REQUIREMENT AND THEN THE LOGO AS FAR AS ITS CONSTRUCTION IS ALSO PERMITTED.

THE ONLY THING WITH BOTH BOTH OF THESE SIGNS THAT ARE OUT OF CHARACTERISTICS OF THE SIGN ORDINANCE OR THEIR SIZE.

LETTER SIZE AND SIGN AREA IS SLIGHTLY MORE THAN WHAT'S PERMITTED AND ON THIS WESTERN SIGN, THE CAR WASH COMPONENT IS STILL IN WHAT'S CONSIDERED A CABINET SIGN, WHICH ISN'T PERMITTED AS AN ATTACHED SIGN TO A BUILDING.

OPTION 2 DOES.

YEAH. IS THERE ANY REASON WE CAN'T HAVE THE ONE ON THE BUILDING ON THE RIGHT SIDE COMPLIANT WITH THE LETTER SIZE? I WOULD HAVE TO DEFER TO THE APPLICANT WHETHER OR NOT THEY RUN INTO DIFFICULTIES WITH MANUFACTURING, AS THIS PORTION OF IT GETS SMALLER. THEY MOST LIKELY COULD CERTAINLY GET IT CLOSER IF THEY REDUCED THE CHANNEL.

CUT LETTERS FOR WHAT? SAYS CAR WASH THERE, BUT THEY MIGHT START RUNNING INTO CHALLENGES ON THE LOGO ELEMENT ON THIS SIDE IF THEY START REDUCING THE SIZE AND HOW I'M FINE WITH THAT SIZE.

I MEAN, THEY NEED THAT IN MY OPINION.

THEY NEED THAT. YEAH, ESPECIALLY COMING DOWN SOUTHLAKE BOULEVARD.

I THINK WE LEAVE THE WEST SIGN ALONE AND I THINK THE CHANGE WE MAKE TO THE EAST IS GET RID OF THE CABINET LETTERS ON CAR WASH AND MAKE THOSE CHANNEL CUT AND I'M REALLY OKAY LEAVING THE MONUMENT SIGN AS IS WITH THE RED LED AND JUST EXACTLY HOW IT IS.

OKAY. ALL RIGHT.

ANY OTHER QUESTIONS OR COMMENTS FOR DIRECTOR KILLOUGH? ALL RIGHT. ANY FURTHER DISCUSSION BEFORE WE CALL FOR A MOTION? WELL, I'M GOING TO MAKE MY MOTION THEN ON THE MONUMENT SIGN AS PRESENTED AS IS.

OKAY. I THINK THAT'S WHAT WE'RE SAYING.

OKAY. MAYOR PRO TEM WILLIAMSON, WE'LL TAKE A MOTION ON ITEM 9A OKAY.

YES, MAYOR AND COUNCIL, I MOVE THAT WE APPROVE ITEM NINE A SV24-0006, SIGNED VARIANCES FOR TOMMY'S EXPRESS CAR WASH, LOCATED AT 101 NORTH PIERSON LANE, SOUTHLAKE, TEXAS, SUBJECT TO. STAFF REPORT DATED OCTOBER 8TH, 2024, AND VARIANCES TO SIGN ORDINANCE NUMBER 704, AS AMENDED, FOR ATTACHED BUILDING SIGNS, ATTACHED DRIVETHRU AND DIRECTIONAL SIGNS, AND A MONUMENT SIGN NOTING THAT WE ARE APPROVING OPTION TWO TONIGHT, WHICH SPECIFICALLY IS TWO ATTACHED WALL SIGNS LOCATED ON THE WEST AND EAST ELEVATIONS, AND NOTING THAT THE WEST SIGN WILL BE A CHANNEL CUT.

PREPARATION. WE'RE APPROVING TWO ATTACHED DRIVE THROUGH SIGNS AS PRESENTED, TWO DIRECTIONAL LED SIGNS AS PRESENTED, AND THE MONUMENT SIGN AS PRESENTED. GOOD, DENNIS.

WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. CAST YOUR VOTES AND THAT MOTION CARRIES 5 TO 1.

IT'S APPROVED. ITEM NINE A CONGRATULATIONS AND THAT IS OUR LAST ITEM TONIGHT.

SO MEETING ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.