Feb 05, 2026 Planning and Zoning Commission

[1. Call to Order.]

[00:00:02]

GOOD EVENING EVERYONE. 6:34 P.M. ON FEBRUARY 5TH.

WELCOME TO THE CITY OF SOUTHLAKE PLANNING AND ZONING COMMISSION MEETING HERE IN CITY HALL. MY NAME IS DAN KUBIAK, THE CHAIRMAN OF THE COMMITTEE. THANK YOU FOR COMING OUT THIS EVENING. I'LL DO A QUICK PREAMBLE OF JUST KIND OF HOW THIS PROCESS WORKS.

DON'T SEE A CAPACITY CROWD OUT THERE THIS EVENING, SO I'LL KEEP IT SHORT AND BRIEF, BUT WE'LL GO THROUGH THE AGENDA IN ORDER THIS EVENING.

STAFF WILL DO A QUICK PRESENTATION. WE'LL ASK QUESTIONS, AND THE APPLICANT CAN COME FORWARD IF NEEDED, WHICH USUALLY WE'LL DO, AT LEAST FOR A LITTLE BIT TO ASK ANY QUESTIONS.

WE CAN PROBABLY KEEP THE PRESENTATIONS BRIEF THIS EVENING. GIVEN THERE'S NOT REALLY A BIG CROWD HERE.

WE CAN JUST KIND OF REDUCE IT DOWN TO Q&A. AND THEN WE'LL TYPICALLY DELIBERATE AND PASS ALONG A RECOMMENDATION TO CITY COUNCIL, WHERE STAFF CAN KIND OF DIRECT YOU WHEN THE TIMING IS OF THAT NEXT STEP IN THE PROCESS.

AND IN BETWEEN THAT, WE WILL HAVE A PUBLIC HEARING FOR ALL THE ITEMS HERE ON THE AGENDA WHERE WE ASK YOU TO KEEP IT TO THREE MINUTES OR LESS, WHICH HOPEFULLY IT DOESN'T LOOK LIKE IT'LL BE AN ISSUE THIS EVENING.

SO WITH THAT, WE'LL GO AHEAD AND START PLOWING INTO OUR REGULAR AGENDA.

[3. Administrative Comments]

AND WE WERE TALKING UP HERE. I WAS GOING TO ASK A QUESTION ON THE SPOT OF DIRECTOR KILLOUGH IF I DON'T THINK THERE IS A CORRIDOR COMMITTEE MEETING NEXT WEEK, I THINK MAYBE THERE WAS GOING TO BE ONE, BUT IT WAS CANCELED, OR IS THERE GOING TO BE ONE? WE DO HAVE AN AGENDA FOR ONE ON FEBRUARY 10TH AT 5:30 P.M..

OKAY. SO THERE IS THERE IS A CORRIDOR. YES. OKAY.

AND I BELIEVE THIS IS FOR COMPREHENSIVE PLAN.

YES. DISCUSSION ONLY. SO OKAY. BECAUSE I WAS GOING TO NOTE FOR THE RECORD THAT I, YOU KNOW, REAL TIME MEETING DISCUSSION HERE THAT I MAY NOT BE ABLE TO ATTEND THAT.

HOWEVER, I BELIEVE OUR ESTEEMED VICE CHAIR, WHO COULDN'T MAKE IT THIS EVENING, CAN ATTEND THAT MEETING AND CAN CHAIR THE MEETING.

SO. OKAY, BUT IMPORTANT TO POINT OUT TO EVERYBODY JUST THAT MEETING WAS FEBRUARY 10TH.

IS THAT WHAT WAS SAID, DENNIS? CORRECT, YES. 5:30 P.M.

HERE IN THE COUNCIL CHAMBERS. AND IS THAT CORRECT? FOR COMPREHENSIVE PLAN DISCUSSION. OKAY. AND JUST SO THE PUBLIC IS AWARE OF THOSE MEETINGS THAT'S WHERE WE HEAR ITEMS THAT ARE AT THE VERY,

[4. Chairman Comments. ]

AND IT'S JUST KIND OF A HIGH LEVEL AIRING OF, YOU KNOW, PARTICULAR ITEMS. THERE'S NO PUBLIC COMMENT DURING THOSE MEETINGS, BUT YOU CAN STILL KIND OF EMAIL YOUR THOUGHTS TO COMMISSIONERS AND COUNCIL MEMBERS.

THE STAFF CAN GET YOU MATERIALS YOU CAN TALK TO STAFF AFTER THE MEETING OR APPLICANTS, ETC..

SO IT'S A VERY, VERY HELPFUL FIRST STEP IN THE PROCESS.

VERY EARLY STEP IN THE PROCESS WHERE YOU CAN START GETTING VISIBILITY ON WHAT MIGHT BE COMING DOWN THE ROAD AND FEEDBACK CAN BEGIN.

SO THANK YOU, DENNIS, FOR THAT ITEM. ITEM 4, IS CHAIRMAN'S COMMENTS, AND I'VE ALREADY DONE THOSE.

[5. Consider: Approving the minutes for the Planning and Zoning Commission meeting held on January 8, 2025. ]

ANY QUESTIONS OR EDITS BEFORE I ENTERTAIN A MOTION? YOU SAID 2025, YOU MEANT JANUARY 8TH, RIGHT? 2026.

CORRECT. THANK YOU FOR THE EDITS. IT'S ALL OVER.

THAT'S A 20 YEAR PLUS VETERAN. THAT'S RIGHT, THAT'S RIGHT.

MR. CHAIRMAN, I MAKE A MOTION THAT WE APPROVE THE MINUTES OF THE LAST PLANNING AND ZONING COMMISSION MEETING DATED JANUARY 8TH, 2026, AS PRESENTED. OKAY. WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. ALL RIGHT, LET'S GO TO VOTE, PLEASE. AND SUSPENSE AND MOTION PASSES 5-0. SO THANK YOU VERY MUCH.

[6. Consider: ZA25-0078, Specific Use Permit for a Mass Gathering for the Hispanic Heritage Celebration, to be held in a portion of Southlake Town Square generally located between E. Southlake Blvd., N. Carroll Ave., Civic Pl., and Central Ave. Current Zoning: “DT” Downtown District. SPIN Neighborhood #8. PUBLIC HEARING]

SPECIFIC USE PERMIT FOR MASS GATHERING FOR THE HISPANIC HERITAGE CELEBRATION.

GOOD EVENING, COMMISSION AND BOARD. I WILL BE PRESENTING ITEMS 6, SPECIFIC USE PERMIT FOR SOUTHLAKE HISPANIC HERITAGE CELEBRATION.

THE REQUEST IS AN SUP FOR A MASS GATHERING EVENT LOCATED IN SOUTHLAKE TOWN SQUARE.

THIS IS AN AERIAL VIEW OF THE PROPERTY LOCATED OFF OF SOUTHLAKE BOULEVARD AND NORTH CARROLL AVENUE.

FUTURE LAND USE IS TOWN CENTER. CURRENT ZONING IS DOWNTOWN DISTRICT.

THIS IS THEIR PROPOSED 2026 SITE MAP. THIS WILL BE A ONE DAY EVENT SIMILAR TO LAST YEAR.

THE REQUESTING FOR TWO HOURS TO SET UP BEFORE THE EVENT.

TIME FRAME WILL BE FROM 3 P.M. TO 10 P.M., AND THEY WILL CLEAN UP BY MIDNIGHT.

[00:05:04]

THE EVENT TIMELINE WILL BE SIMILAR WITH THEIR EVENTS.

AND THE DATE PROPOSED IS SEPTEMBER 26TH. AND THEN THEIR SECONDARY DATE IS OCTOBER 3RD AND OCTOBER 10TH.

AS OF NOW, THERE ARE NO SURROUNDING PROPERTY OWNER RESPONSES.

I'M HAPPY TO ANSWER ANY QUESTIONS. AND I GUESS I'M ASSUMING I THINK I KNOW LAST YEAR I THINK WAS THE INAUGURAL ITEM, WE CAN ASK THE APPLICANT, BUT I GUESS FROM CITY STANDPOINT, NO KIND OF ISSUES, ITEMS CAME UP FROM JUST THE INITIAL EVENT.

NO CHAIRMAN, NO, NO ITEMS THAT WE WERE OR ISSUES THAT WE WERE MADE AWARE OF.

AND WHAT'S TYPICALLY BEEN OUR APPROACH ON AFTER HAVING AN INAUGURAL EVENT.

AND I KNOW THIS TIME IT SOUNDS LIKE THEY WANT TO ADD ALCOHOL SALES, BUT WE TYPICALLY DO A THREE YEAR TERM ON AN SUP AFTER THAT OR FIVE YEAR.

WHAT'S KIND OF THE COMFORT LEVEL TO KIND OF GET THINGS GO? OR WILL WE DO FIVE WITH SOME KIND OF STAFF? WELL, IT'S CERTAINLY WITHIN YOUR DECISION TO DETERMINE WHAT'S APPROPRIATE.

I THINK HISTORICALLY THEY HAVE KIND OF BEEN TEAR STEPPED JUST DEPENDING ON PERHAPS SCOPE OF THE EVENT.

AND, BUT IT'S YOUR OPTION. I DO BELIEVE THAT IN PROBABLY MOST CASES IT WAS MAYBE A ONE-YEAR EVENT OR A TWO-YEAR EVENT AND, AND, AND THEN KIND OF STEPPED UP.

THERE MAY BE LIKE THREE-YEAR. REACHING A FIVE YEAR. AND THEN WE HAVE SOME THAT HAVE BEGUN RUNNING SO SMOOTH THAT THEY'RE IN PERPETUITY, SO LONG AS THEY STAY WITHIN THE SCOPE OF THE APPROVED SUP.

OKAY. WE CAN TALK ABOUT THAT AND JUST SEE WHAT WE WANT TO RECOMMEND.

AND THEN COUNCIL WILL OBVIOUSLY HAVE THEIR THOUGHTS, SO.

OKAY, ANY THOUGHTS FOR STAFF? ANYONE? ALL RIGHT.

THANK YOU. DO WE HAVE THE APPLICANT ON THIS ONE.

HI. DO YOU MIND STATING YOUR NAME AND ADDRESS FOR THE RECORD PLEASE.

THANK YOU. MY NAME IS VIRI BARKER AND I'M HERE REPRESENTING THE SOUTHLAKE HISPANIC AND LATINO ORGANIZATION.

SO THANK YOU GUYS FOR HAVING US. AS YOU MENTIONED, WE HAD THE EVENT LAST YEAR AND IT WAS A WONDERFUL SUCCESS.

WE HAD SO MANY RESIDENTS COME OUT AND PEOPLE FROM PREDOMINANTLY FROM SOUTHLAKE AND SURROUNDING COMMUNITIES LIKE GRAPEVINE AND COLLEYVILLE AND OTHER AREAS.

AND IT WAS A REALLY BEAUTIFUL EVENT. IT WAS VERY COLORFUL, VERY FAMILY FRIENDLY.

IT WAS PEACEFUL, AND WE HAD A LOT OF FUN THINGS GOING ON.

OKAY. AND I GUESS IN TERMS OF THE EVENT LAST YEAR VERSUS ANTICIPATED FOR THIS YEAR, I GUESS ANTICIPATED TO BE A LITTLE LARGER, A LITTLE LARGER AREA AND I GUESS ALCOHOL SALES, ANY OTHER CHANGES, I GUESS THAT YOU SEE OR KNOW? THOSE ARE THE ONLY TWO CHANGES. LAST YEAR WE DIDN'T DO ANY MARKETING AND WE HAD ABOUT 3000, MORE THAN 3000 PEOPLE THAT SHOWED UP TO THE EVENT.

THIS YEAR WE DO PLAN ON DOING SOME MARKETING, AND SO THAT'S WHY WE DECIDED TO EXPAND THE FOOTPRINT.

AND THEN ALSO, IF WE HAPPEN TO HAVE THE ALCOHOL USE, WE NEEDED TO HAVE A LITTLE BIT MORE SPACE FOR THE ALCOHOL TENTS AND FOR THE EXTRA AREAS FOR THE VENUES AND STUFF, SO. OKAY, WE MAY DELIBERATE ON THE TERM UP HERE, BUT THAT'S KIND OF WHAT WE'VE DONE.

AND JUST I'M TRYING TO JUST ATTACH THAT TO PRECEDENT TO PAST EVENTS.

AND AS THOSE EVENTS KIND OF GET UP AND RUNNING AND, YOU KNOW, OUR OPERATING FINE, THEN LIKE THE DIRECTOR SAID, THEN EVENTUALLY YOU CAN KIND OF GRADUATE TO JUST PERPETUITY WITH SOME STAFF DISCRETION.

SO. SOUNDS GOOD. OTHERWISE ANY OTHER QUESTIONS FROM APPLICANT HERE? ALL RIGHT. I THINK WE'RE GOOD. THANK YOU. ITEM NUMBER 6 ON OUR AGENDA THIS EVENING DOES CALL FOR A PUBLIC HEARING.

SO I'LL GO AHEAD AND OPEN THE PUBLIC HEARING. ANYONE WOULD LIKE TO COME FORWARD AND COMMENT ON THIS ITEM? AND SEEING NO ONE, I'LL GO AHEAD AND CLOSE THE PUBLIC HEARING. I'D MAYBE CONSIDER A THREE YEAR TERM AND WE CAN, AS A RECOMMENDATION, AND WE CAN JUST SEE WHAT COUNCIL WANTS TO DO. YOU CAN MAYBE ADVOCATE THE COUNCIL AS WELL, AND THEY'LL PROBABLY TRY TO STICK TO PRECEDENT, BUT THAT'S PROBABLY WHAT I WOULD ADD.

ANY OTHER THOUGHTS? CAN I ASK. THREE. THREE. SORRY, WHAT? WITH THE GENERAL INCREASE IN SCOPE AND THE ADDITION OF ALCOHOL, DO YOU THINK THAT MAYBE WE SHOULD CONSIDER JUST LIKE LOOKING AT IT AGAIN IN A YEAR BEFORE WE GO AHEAD AND APPROVE THE MULTI YEAR? I MEAN, DENNIS, CORRECT ME IF I'M WRONG, BUT LIKE IF WE DO A THREE YEAR TERM AND IF FOR WHATEVER REASON AFTER THE EVENT THIS FALL THERE WERE ISSUES, STAFF CAN USUALLY HAVE THE DISCRETION TO GET INVOLVED.

AND IF THERE'S SOMETHING THAT NEEDS TO BE SOLVED, THAT DOESN'T MEAN WE CAN'T STEP IN AND TRY TO SOLVE IT, IS THAT CORRECT? I THINK WE'VE DONE THAT WITH SOME OTHER EVENTS WHERE MAYBE SOME THINGS WERE GOING ON THAT WEREN'T KIND OF ACCORDING TO PLAN, AND WE WERE ABLE TO JUST KIND OF STEP IN, REFINE, AND THEN IT GOT BETTER NEXT YEAR, IS THAT FAIR? YES, WE DO HAVE THE ABILITY TO BASICALLY RESCIND OR REPEAL

[00:10:06]

MOVING FORWARD. BUT THAT IS WITHIN OUR ABILITY.

YES. AND I THINK WE, I PROBABLY FEEL OKAY WITH STAFF, AND I'M ASSUMING STAFF WILL BE INVOLVED IN ANY OF THE RECOMMENDATIONS BECAUSE WE HAVE OTHER EVENTS THAT OBVIOUSLY SERVE ALCOHOL. AND IT SOUNDS LIKE STAFF KNOWS KIND OF THE AREA THAT THEY RECOMMEND BEING BLOCKED OFF AND EXITS KIND OF BEING MONITORED.

AND, YOU KNOW, SO I THINK STAFF WILL BE INVOLVED IN PROVIDING RECOMMENDATIONS AND ADVICE, I'M ASSUMING.

YES. OKAY. OKAY. ANY OTHER THOUGHTS? QUESTIONS? I THINK WE'RE GOOD. FIRE AWAY. MR. CHAIRMAN, I MAKE A MOTION THAT WE APPROVE CASE, I MEAN, ITEM NUMBER 6, CASE ZA25-0078, REFERENCING THE STAFF REPORT DATED JANUARY 30TH OF 26.

FURTHER SPECIFYING THE, OUR, ADDRESSING THE SPECIFIC USE PERMIT REVIEW SUMMARY NO.

02, DATED 1/30/2026. AND THE TERM OF THE APPROVAL WOULD BE FOR THREE YEARS.

OKAY. WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND.

ALL RIGHT. LET'S GO AHEAD AND VOTE PLEASE.

ALL RIGHT, PASSES 5-0. CONGRATULATIONS AND GOOD LUCK, I GUESS, AND ASSUMING MAKES THE NEXT CITY COUNCIL MEETING.

DENNIS, THAT'LL BE ON FEBRUARY 17TH, I BELIEVE.

TUESDAY. NO, MR. CHAIRMAN. MARCH 3RD. ITEMS NOW ARE.

THAT'S RIGHT. MARCH 3RD. THAT'S RIGHT STATE LAW.

TO THE FOLLOWING. EFFICIENCY OF OUR LEGISLATURE HAS MADE IT TO WHERE, YEAH, IT'S GOING TO BE MARCH 3RD.

YES. OKAY. MARCH 3RD, THANK YOU. SO CONGRATULATIONS.

GOOD LUCK AT THE COUNCIL MEETING. SOUNDS LIKE A GREAT TIME.

AND LOOKING FORWARD TO EVERYTHING. GOOD LUCK THIS FALL.

THANK YOU. OKAY. ALL RIGHT, LET'S GO AHEAD AND MOVE ON TO ITEM NUMBER 7 ON OUR AGENDA, PLAT SHOWING FOR LOTS

[7. Consider: ZA26-0002, Plat Showing for Lots 24 and 25, S. Freeman No. 525 Addition, on property described as Tracts 5B02C and 5B02D1, Samuel Freeman Survey, Abstract No. 525, City of Southlake, Tarrant County, Texas and located at 410 and 414 Shady Lane. Current Zoning: “SF-1A” Single Family Residential District. SPIN Neighborhood #4.]

HELLO. GOOD EVENING. I'LL BE PRESENTING ITEM 7, WHICH IS A PLOT SHOWING FOR 410 AND 414, SHADY LANE.

SO, AGAIN, THIS PROPOSAL WOULD CREATE TWO SINGLE FAMILY RESIDENTIAL LOTS ON APPROXIMATELY 2.45 ACRES.

HERE'S AN AERIAL VIEW OF THE PROPERTY'S. FUTURE LAND USE IS LOW DENSITY RESIDENTIAL.

AND THE ZONING IS SF1A. HERE'S A STREET VIEW FROM SHADY LANE LOOKING SOUTHWEST ONTO THE PROPERTIES, AND THEN ANOTHER STREET VIEW LOOKING NORTHWEST.

HERE IS THE PROPOSED PLAT AGAIN SHOWING TWO 1.14 ACRE LOTS RIGHT OFF SHADY LANE.

DRAINAGE PLAN. AND THEY ARE REQUESTING A VARIANCE FROM THE SUBDIVISION ORDINANCE NO.

483, AS AMENDED, SECTION 5.06, WHICH REQUIRES A FIVE-FOOT SIDEWALK ALONG THE STREET FRONTAGE OF SHADY LANE.

I'M HAPPY TO ANSWER ANY QUESTIONS. OKAY, SO GENERALLY CONSISTENT WITH THE CURRENT ZONING SIDEWALK VARIANCE CONSISTENT WITH THE REST OF THE AREA.

HOWEVER, WE WILL KIND OF RETAIN RIGHT OF WAY IN TERMS OF IF LONG TERM THE CITY EVER THINKS A SIDEWAY A SIDEWALK WOULD BE NEEDED.

CORRECT. OKAY. ANY OTHER QUESTIONS FROM STAFF? OKAY. ALL RIGHT. IS THE APPLICANT HERE THIS EVENING FOR THIS ITEM? WELL, STAFF, I'M, I TEND TO BE THE SYMPATHETIC ONE ON THIS, ESPECIALLY RELATIVE TO THE STATE LAW, BUT MAYBE THERE CAN BE AN ADMONISHMENT FROM STAFF AND ENCOURAGEMENT TO SHOW UP AT THE COUNCIL MEETING OR SOMETHING LIKE THAT.

YES, CHAIRMAN, WE WOULD REQUEST YOU TAKE AN APPROPRIATE ACTION ON THE PLAT.

OH, THAT'S CORRECT, THIS IS A PLAT. SO THE LEGISLATURE IS ALREADY PRESCRIBING OUTCOMES, SO, OKAY. WELL, BEFORE WE DO ANYTHING WELL, THIS ITEM IS, DOES NOT REQUIRE A PUBLIC HEARING BY CITY ORDINANCE.

AGAIN, OUR FRIENDS IN AUSTIN WANT TO ENSURE ANYONE WHO WANTS TO COME FORWARD AND COMMENT ON THIS ITEM CAN.

IF ANYONE WANTS TO COMMENT ON IT, PLEASE COME FORWARD NOW OR I WILL GO AHEAD AND CLOSE THE PUBLIC HEARING.

[00:15:01]

HOWEVER, DENNIS, HOPEFULLY YOU CAN ENCOURAGE THE APPLICANT TO SHOW UP AT CITY COUNCIL BECAUSE THEY MIGHT NOT BE AS NICE.

YES, CHAIRMAN. THANK YOU. ALL RIGHT, GO AHEAD.

ALL RIGHT, MR. CHAIRMAN, I MAKE A MOTION THAT WE APPROVE ITEM 7, CASE ZA26-0002.

REFERENCING THE STAFF REPORT DATED JANUARY 30TH, 20 OF 26, FURTHER REFERENCING THE PLAT REVIEW SUMMARY NO.

01, DATED 1/30/2026, WITH THE STIPULATION THAT THE RIGHT OF WAY FOR THE FIVE FOOT, THE REQUIRED FIVE FOOT SIDEWALK WILL BE RESERVED FOR FUTURE USE. YOU HAVE A MOTION.

DO I HAVE A SECOND? SECOND. ALL RIGHT. THANK YOU.

GO AHEAD AND VOTE, PLEASE. AND MOTION PASSES 5 TO 0.

GO AHEAD AND SEE IF THAT PASSES ALONG TO CITY COUNCIL .

AND HOPEFULLY NEXT TIME THERE'S AN APPLICANT. ITEM NUMBER 8 IS NEXT ON OUR AGENDA, ZONING CHANGE THE SITE PLAN FOR GMI.

[8. Consider: ZA26-0003, Zoning Change and Site Plan for GMi, on property described as Lots 1 4, Block A, GMi Southlake Addition and located at 350-380 S. Nolen Dr. Current Zoning: “S-P-2” Generalized Site Plan District. Requested Zoning: “S-P-2” Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC HEARING]

THE PICKLEBALL COURT WILL BE LOCATED ON LOT 1.

THE FUTURE LAND USE IS MIXED USE. THE CURRENT ZONING IS SB2, GENERALIZED SITE PLAN DISTRICT.

THIS IS A STREET VIEW FROM CROOKED LANE LOOKING NORTHWEST.

STREET VIEW FROM SOUTH NOLEN DRIVE LOOKING SOUTHWEST.

AND A STREET VIEW FROM SOUTH VILLAGE CENTER DRIVE LOOKING SOUTH IN THE PICKLEBALL COURTS WILL BE BEHIND THE FENCE ON THE OTHER SIDE.

THIS IS THE EXISTING SITE PLAN AND SHOWING THE PROPOSED LOCATION OF THE TWO SPORTS COURTS.

THIS IS A SITE PLAN WITH THE PROPOSED SPORTS COURT.

AND IN A LARGE VIEW OF THE PROPOSED SPORTS COURT APPROXIMATELY 40 BY 44FT FOR BOTH, FOR EACH INDIVIDUAL SPORT COURT. THIS IS THEIR LANDSCAPE PLAN. LIGHTING EXHIBIT 18FT FROM THE PROPERTY LINE.

AND THEY'RE LOOKING TO CONFORM WITH THE LIGHTING ORDINANCE.

AND AS OF NOW, THERE'S NO SURROUNDING PROPERTY OWNER RESPONSES.

AND AGAIN, I FORGOT TO NOTE BEFORE, BUT THIS IS TO PROPOSE TO HAVE THE SPORTS CAR AS A PERMITTED USE.

AND HAPPY TO ANSWER ANY QUESTIONS. OKAY, NOW YOU CONFIRMED MINE WHICH IS ADHERING TO THE LIGHTING ORDINANCE, I GUESS. ANY OTHER QUESTIONS FOR STAFF? ALL RIGHT.

WE HAVE THE APPLICANT ON THIS ONE. AND JUST COME UP, SAY YOUR NAME AND ADDRESS, AND MAYBE WE CAN JUST SEE IF THERE'S ANY Q&A.

COULD BE STRAIGHTFORWARD. OKAY. GOOD EVENING.

MY NAME IS KIRK CHALLGREN. I'M NOT JOHN WICKER, THE APPLICANT, BUT JOHN WICKER IS MY COLLEAGUE.

I'M THE CFO OF GMI. BEEN A SOUTHLAKE RESIDENT SINCE EARLY 90S.

THREE DRAGONS IN SCHOOL RIGHT NOW. AND WE JUST MOVED TO OUR HEADQUARTERS IN 2022.

AND WE ARE AN EMPLOYEE OWNED COMPANY. WE'RE TOP THREE DRYWALL SUBCONTRACTORS IN THE STATE OF TEXAS.

AND WE HAVE GROWN QUITE A BIT OVER THE LAST 20 YEARS.

BUT ANYWAY, WE REALLY VALUE OUR EMPLOYEES AND WELLNESS AND ENGAGEMENT WITH OUR EMPLOYEES, SO WE THINK THIS IS A REALLY GOOD WAY TO DO THAT.

AND WE HOPE YOU ALL DO AS WELL. WE APPRECIATE HAVING YOU HERE AS A BUSINESS.

ANY OTHER QUESTIONS? COMMENTS? SO IS THERE, A, IS YOUR RETENTION DRAINAGE SITUATION THERE ENOUGH TO ACCOMMODATE THIS IMPERVIOUS SERVICE SURFACE? SO I DON'T HAVE THE ANSWER TO THAT. BUT WE CAN DEFINITELY LOOK INTO THAT.

YEAH, I SUSPECT IT IS, BUT IT'D BE GOOD TO KNOW ANYWAY, JUST TO MAKE SURE THAT WE'RE NOT CAUSING ANY ISSUES, AS DRAINAGE HAS BEEN A BIG POINT HERE LATELY.

YEAH. SO YOU CAN NOTE THAT IN A MOTION. YES, ABSOLUTELY.

MAKING IT HARDER FOR YOURSELF. I KNOW, BUT, YOU KNOW, I JUST LOVE IT.

ALL RIGHT. ANY OTHER QUESTIONS FOR THE APPLICANT? OKAY. NO, I THINK WE'RE GOOD. WE'LL CALL YOU BACK IF WE NEED YOU, BUT THANK YOU VERY MUCH. THANK YOU. ITEM NUMBER 8 ON OUR AGENDA THIS EVENING DOES CALL FOR A PUBLIC HEARING. SO I'LL GO AHEAD AND OPEN THAT PUBLIC HEARING. ANYBODY LIKE TO COME FORWARD AND COMMENT ON THIS ITEM AND SEEING NO ONE? I'LL GO AHEAD AND CLOSE THE PUBLIC HEARING. LOOKS PRETTY INTERESTING TO ME.

[00:20:04]

MR. CHAIRMAN, I MAKE A MOTION THAT WE APPROVE ITEM NUMBER 8, CASE ZA26-0003, REFERENCING STAFF REPORT DATED JANUARY THE 30TH OF 2026. FURTHER REFERENCING THE SITE PLAN REVIEW SUMMARY NO.

02, DATED 1/30 OF 2026 WITH A REQUEST TO HAVE THE DRAINAGE VERIFICATION FOR THE EXISTING RETENTION SYSTEM ON SITE TO ACCOMMODATE THE NEW SPORT COURTS.

OKAY. WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND.

ALL RIGHT. GOOD VOTE PLEASE. AND PASSES 5-0. CONGRATULATIONS. GOOD LUCK. WE'RE ON A ROLL.

OKAY, WITH THAT WE WILL GO AHEAD AND MOVE ON TO ITEM 9 ON OUR AGENDA.

[9. Consider: ZA26-0004, Zoning Change and Site Plan to include a variance to Masonry Ordinance No. 557, as amended, for the Westin Event Venue Addition at The Westin Hotel, on property described as Lot 1, Block 4, Gateway Church 114 Campus Addition and located at 1200 E. SH 114. Current Zoning: “S-P-1” Detailed Site Plan District. Requested Zoning: “S-P-1” Detailed Site Plan District. SPIN Neighborhood #4. PUBLIC HEARING]

ALL RIGHT. GOOD EVENING. I'LL BE PRESENTING ITEM 9, ZONING CHANGE THE SITE PLAN FOR THE WESTERN EVENT VENUE ADDITION.

SO THE PURPOSE OF THIS REQUEST IS TO SEEK APPROVAL OF A ZONING CHANGE AND SITE PLAN AND A VARIANCE TO THE MASONRY ORDINANCE NO.

557, AS AMENDED, FOR AN APPROXIMATELY 5000 SQUARE FOOT EVENT VENUE ADDITION TO THE WESTERN HOTEL.

HERE'S AN AERIAL VIEW OF THE PROPERTY. FUTURE LAND USE IS MIXED USE.

AND THE CURRENT ZONING IS SP1. HERE'S A STREET VIEW FROM THE FRONTAGE ROAD OFF EAST STATE HIGHWAY 114, FACING NORTHWEST. ANOTHER STREET VIEW FROM THE FRONTAGE ROAD FACING NORTH.

AND THEN HERE'S A STREET VIEW FROM THE WESTERN PARKING LOT FACING EAST, SHOWING WHERE THE PROPOSED EVENT VENUE LOCATION WOULD BE.

HERE'S A SITE PLAN. SKIP TO THIS SLIDE. THIS IS A LITTLE BIT ENLARGED, SHOWING THE AREA THAT YOU WOULD BE.

AND THE FLOOR PLAN. AND THE LANDSCAPE PLAN, WHICH SHOWS AN LED SCREEN AND KIND OF THE COURTYARD AREA.

AND SITE DATA SUMMARY FOR THE EVENT VENUE. NORTH ELEVATION.

SOUTH. AND THEN THE EAST AND WEST. AND HERE ARE SOME RENDERINGS OF THE PROPOSED EDITION.

AND WE HAVE NOT HEARD FROM ANY SURROUNDING PROPERTY OWNERS. HAPPY TO ANSWER ANY QUESTIONS.

ANY QUESTIONS FOR STAFF? ALL RIGHT. I THINK WE'RE GOOD.

AND I THINK I BELIEVE I SEE THE APPLICANT ON THIS ITEM.

SO I'LL GO AHEAD AND ASK THEM TO COME UP IF THEY'D LIKE STATE NAME AND ADDRESS.

AND, AND I'D SAY MAYBE SIMILAR TO THE CORRIDOR COMMITTEE MEETING.

WHILE I KNOW YOU'RE SUPER EXCITED ABOUT THIS PROJECT AND PROBABLY LOVE TO PROVIDE A DETAILED PRESENTATION I DON'T KNOW THAT WE'LL END UP NEEDING ONE.

SO WE COULD MAYBE JUST A QUICK INTRODUCTION. ANY.

IF THERE'S ANYTHING YOU'D LIKE TO KIND OF HIT ON, AND THEN WE COULD JUST FIRE AWAY A FEW QUESTIONS.

INTRODUCE. SHANEY MULLEN WITH BKV GROUP, WE'RE THE ARCHITECT.

SO, GOOD TO MEET YOU ALL. SO I'M PAUL BARHAM, I'M THE CEO OF THE OPERATING COMPANY.

I'M A 40-YEAR SOUTHLAKE RESIDENT. THIS WAS A LABOR OF LOVE TO GET THE WESTIN BUILT ORIGINALLY, BUT NOW WE'RE FINDING THE NEED AND THE OPPORTUNITY TO ADD TO THE SPACE.

SO WITH A FANTASTIC DESIGN THAT SHANEY'S FIRM HAS COME UP TO, COME UP WITH WE'D LIKE TO PROCEED AND ADD SOMETHING ELSE THAT'S UNIQUE TO THIS TO THIS FACILITY. THANK YOU, IT'S GREAT TO SEE, GREAT TO SEE THE HOTEL DOING WELL ON ITS OWN.

PLUS SEEING CAPITAL BE PUT BACK INTO THE BUILDING AND IMPROVE IT AND EXPAND IT.

I THINK IT'S GREAT FOR THE CITY. AND I KNOW WE TALKED AT THE CORRIDOR COMMITTEE MEETING, IT SOUNDS LIKE THE, ON THE SITE HAS ENOUGH PARKING TO ADEQUATELY HANDLE AN ADDITION LIKE THIS.

YOU KNOW, THE ONLY OTHER QUICK COMMENTS I HAD YOU KNOW, I THINK ON THE LED SCREEN, MAYBE FOR, FOR COUNCIL , YOU'LL NEED TO MAYBE BRING SOME RENDERINGS THAT SHOW.

I KNOW IT'S NOT A SIGN BOARD MEETING, BUT PROBABLY WOULD HELP YOU JUST TO EXPLAIN THAT A LITTLE BETTER.

I KNOW THERE WAS ONE FORMER COUNCIL MEMBER, MAYBE SOON TO BE CURRENT COUNCIL MEMBER THAT LOVES SIGNS, AND HE WAS KIND OF KEYED IN ON IT IN TERMS OF, YOU KNOW, LED ON THE FREEWAY.

SO I THINK BEING ABLE TO KIND OF SHOW AND EXPLAIN.

SOUNDS LIKE IT'S MEANT TO BE INTERNALLY FACING.

YES. IT'S NOT ON UNLESS THERE'S. UNLESS THERE'S A REASON.

[00:25:03]

THE FACILITIES DESIGN, IT'S ONE LARGE ROOM AND IT'S DESIGNED ESPECIALLY FOR SOCIAL EVENTS.

I MEAN, A LOT OF WEDDING OPPORTUNITIES THAT WE MISS NOW AS WELL AS OTHER SOCIAL EVENTS.

THERE WILL BE SOME CORPORATE EVENTS THERE. IT CAN ACCOMMODATE 200 AND SOMETHING PEOPLE FOR A CLASSROOM STYLE SEMINAR, THAT KIND OF THING. BUT IT'S MAINLY GEARED TOWARDS WEDDINGS AND OTHER SOCIAL EVENTS.

AND THE IDEA OF THE LED BOARD IS, AS YOU SAY MR. CHAIRMAN, IT'S INWARD FACING. IT'S NOT MEANT TO BE A DISPLAY BOARD FOR EVENTS OR ADS OR ANYTHING ELSE.

AND SO OUR ANTICIPATION IS THAT THERE WILL BE PHOTOGRAPHS OF THE BRIDE AND GROOM AS THEY WERE GROWING UP, IF IT'S A WEDDING. IF THERE IS A, AND WE'VE HAD A COUPLE OF CAR LAUNCHES AT THE AT THE HOTEL.

THERE WOULD BE A VIDEO SHOWING WHATEVER THE MARKETING WAS FOR THAT PARTICULAR CAR.

IF THE CAR EVENT IS BEING HELD THERE TO LAUNCH THE CAR.

BEYOND THAT, THERE MIGHT BE IF THERE IS A CORPORATE EVENT THERE, THERE MIGHT BE SOMETHING. IF IT'S AN AWARDS EVENT, THERE MIGHT BE A GETTING PHOTOGRAPHS OF THOSE FOLKS.

IT'S NOT MEANT TO BE A BILLBOARD. IT WON'T BE, THERE WON'T BE ANYTHING THAT YOU CAN SEE FROM THE FREEWAY OR THE ACCESS ROAD.

IT WILL ALL BE INWARD FACING. AND IF WE GET TO THE STAGE WHERE PEOPLE LIKE TO BE IN THE POOL, AND WE DO ACTUALLY MARKET TO A FACILITY CALLED RESORT PASS DURING THE SUMMER WHERE FOLKS CAN COME AND ENJOY THE POOL.

WE MAY DO DIVE IN MOVIES. SO THAT'S REALLY THE PURPOSE OF THE OF THE LED BOARD.

OKAY. NO, THANKS. THAT HELPS, I GUESS. OTHER QUESTIONS, PEOPLE.

WHAT IS THE SIZE OF THE SCREEN? RIGHT NOW, IT HASN'T BEEN DECIDED.

MAINLY BECAUSE IT'S VERY, VERY EXPENSIVE. BUT IT NEEDS TO BE LARGE ENOUGH THAT YOU CAN SEE IT FROM THE POOL AREA.

AND ACTUALLY YOU DON'T WANT IT TOO SMALL. IT'S NOT GOING TO BE THE SIZE OF A TV.

I MEAN, THERE CAN BE, YOU KNOW, 30FT BY, BY TEN FEET.

BUT WHEN YOU GET INTO THAT LEVEL WITH AN OUTDOOR SCREEN YOU KNOW, YOU SEVERAL HUNDRED THOUSAND DOLLARS.

YEAH. SO WE HAVEN'T WE HAVEN'T DETERMINED THAT YET. CONCEPTUALLY, WE WANT IT TO BE LARGE ENOUGH THAT IT'S VISIBLE AND, YOU KNOW, HAVE A RESOLUTION ENOUGH THAT IT'S A QUALITY RESOLUTION TO DO WHAT WE'RE REALLY PLANNING TO DO WITH IT.

DENNIS. JUST CONFIRMING I GUESS THAT WOULD BE A SIGN BOARD APPROVAL.

SO THAT'S NOT SOMETHING THAT'S KIND OF HERE THIS EVENING IN TERMS OF OUR.

UNDERSTOOD. OKAY. I JUST WANT TO MAKE SURE. AND THE OTHER PART I WANTED TO ASK ABOUT WAS I'M ASSUMING THE AIR CONDITIONING FOR THIS NEW EVENT CENTER WOULD BE ROOFTOP TYPE EQUIPMENT, IS THAT THE PLAN? IS IT GOING TO BE THOROUGHLY SCREENED SO WE CAN'T SEE IT, OTHER THAN IF YOU'RE ON TOP OF THE PARKING GARAGE, RIGHT? YEAH.

YEAH, YEAH. RIGHT. WE HAVE SIGNIFICANT PARAPETS AT THE TOP TO HIDE ALL THAT.

ALL RIGHT. VERY GOOD. THAT'S IT. THANKS. AND A LOT OF AIR CONDITIONING.

YES. AND REALLY GOOD GLASS BECAUSE THAT IS WEST FACING.

YEAH, YEAH. OKAY. YOU. I JUST WANT TO TELL YOU DID A GREAT JOB OF ARCHITECTURALLY FITTING THE ADDITION INTO THE PROJECT, I DON'T KNOW IF THIS WAS PLANNED THIS FROM THE VERY BEGINNING, BUT IT LOOKS LIKE THAT IT WAS IT FITS VERY NICELY.

AND IT'S IT LOOKS IT LOOKS VERY, VERY HIGH END.

AND I JUST WANT TO GIVE YOU GIVE YOU THAT THOUGHT.

THANK YOU. I'M EXCITED ABOUT IT. AND I AGREE IT'S BEAUTIFUL.

I'M NOT FAMILIAR WITH THE KIND OF MATERIAL THAT'S BEING USED ON THE EXTERIOR, AND I'M NOT SURE HOW IT WEATHERS AND AGES.

SO I DIDN'T KNOW IF MAYBE YOU COULD JUST KIND OF TELL ME HOW THAT WORKS.

IT'S A METAL PANEL. SO IT'S REALLY THE, YOU KNOW, YOU USE A HIGH QUALITY PAINT AND HAVE NO CONCERN ON IT FEATHERING. PLUS IT'S A GOOD COLOR FOR THAT AS WELL.

SO AFTER IT AGES OR WHATEVER, IF IT NEEDED ANY KIND OF MAINTENANCE FROM AN ESTHETIC VIEWPOINT, IT COULD JUST BE PAINTED AND IT WOULD BE VERY SIMPLE. I THINK THE WARRANTIES ON THESE THINGS ARE IN THE 30 YEAR RANGE AT LEAST, SO. DID YOU SAY 30? 30. I COULDN'T TRY TO SPEAK INTO THE MICROPHONE.

THAT WAY IT'LL GET RECORDED FOR THE RECORD. I BELIEVE THE WARRANTIES ON THESE METAL PANELS ARE IN THE PAINT ARE AT LEAST 30 YEARS, SO. OKAY, WELL, I JUST ASSUME THIS IS GOING TO BE HERE FOR 100 YEARS, SO IT'S GOING TO BE SO SUCCESSFUL.

AND I GUESS I'M ASSUMING IT'S FAIR THAT WITH, LIKE YOU SAID, I MEAN, IT'S WEST FACING, SO THE SUN WILL BE BACK THERE.

I MEAN, THE REFLECTION OFF OF IT WON'T KIND OF BOUNCE AROUND TOO MUCH IN CERTAIN TIMES OF DAY AND BLIND PEOPLE OR.

NO. WE'RE NOT GOING TO HAVE A MUSEUM TOWER. DOWNTOWN DALLAS TYPE.

TYPE ISSUE HERE. YES. JUST SOMETHING TO THINK ABOUT.

YEAH. THAT'S PARTIALLY THE REASON FOR THE FINS, AND THE CANOPY OVERHEAD, TOO.

OKAY. ON THE DOORS. IT'S A FAIR QUESTION, BECAUSE THAT IS A VARIANCE WE'RE SPECIFICALLY BEING ASKED TO GRANT.

SO THAT'S THE MATERIALS ONE. SO THAT'S FAIR. ANY OTHER QUESTIONS?

[00:30:05]

SO THANK YOU FOR COMING. THANK YOU SO MUCH. YEP.

ITEM NUMBER 9 ON OUR AGENDA DOES REQUIRE A PUBLIC HEARING, SO I'LL GO AHEAD AND OPEN THAT PUBLIC HEARING. ANYONE WOULD LIKE TO COME FORWARD AND COMMENT ON THIS ITEM? AND SEEING NO ONE, I'LL GO AHEAD AND CLOSE THE PUBLIC HEARING.

I GUESS I DON'T KNOW IF YOU WANT TO NOTE ANYTHING IN YOUR MOTION OR NOT, BUT I SUPPOSE WE CAN.

THE ONLY THING THAT I WAS GOING TO DO IS ASK THEM TO PROVIDE THE DETAILS FOR THE SIZE OF THE SCREEN, THE LED SCREEN. I MEAN, I THINK OTHER THAN THAT, THE ONLY THING WE'RE PROVING IS THAT MASONRY.

I THINK THAT'S VERY WISE. YES. OKAY. ALL RIGHT, MR. CHAIRMAN, I'LL MAKE A MOTION THAT WE APPROVE ITEM NUMBER 9, CASE ZA26-0004, REFERENCING STAFF REPORT DATED JANUARY THE 30TH OF 2026. FURTHER REFERENCING THE ZONING CHANGE AND SITE PLAN REVIEW SUMMARY NO.

02, DATED 1/30/2026. AND NOTING THAT THE APPLICANT IS WILLING TO PROVIDE DETAILS FOR THE LED SCREEN FOR THE COUNCIL MEETING. WE HAVE A MOTION. DO WE HAVE A SECOND? I'LL SECOND. SEE. AND, PASSES 5-0. CONGRATULATIONS AND GOOD LUCK AT THE COUNCIL MEETING IN EARLY MARCH.

SO WITH THAT, THAT ENDS OUR PLANNING AND ZONING COMMISSION MEETING.

HOWEVER.

* This transcript was compiled from uncorrected Closed Captioning.