May 05, 2026 City Council

[00:00:02]

GOOD AFTERNOON EVERYONE. IT IS 5:30 P.M. ON MAY 5TH, 2026.

[1. Call to order.]

MY NAME IS SHAWN MCCASKILL AND AS MAYOR, I WELCOME YOU ALL TO THIS VERY SPECIAL MEETING WHERE WE'RE GOING TO ADMINISTER THE OATH OF OFFICE TO OUR NEW COUNCIL MEMBERS HERE IN JUST A FEW MINUTES. WE'RE GOING TO START WITH OUR WORK SESSION AS WE ALWAYS DO.

WE START THAT WITH A WORD OF PRAYER FROM OUR OFFICIAL CITY CHAPLAIN, CLAYTON REED, FROM SOUTHLAKE BAPTIST CHURCH.

AND THEN IF YOU WOULD, IF YOU'RE ABLE TO REMAIN STANDING FOR THE PLEDGE OF ALLEGIANCE AND THE PLEDGE OF TEXAS. PASTOR REED.

LET'S PRAY. DEAR LORD, WE GIVE THANKS FOR THIS EVENING, AND WE GIVE THANKS FOR OUR CITY AND THE PEOPLE WHO SERVE HERE.

LORD, WE ACKNOWLEDGE AND GIVE THANKS FOR RANDY AND KATHY AND THEIR YEARS OF COMMITMENT.

SHOWING UP TO MEETINGS, LISTENING TO CITIZENS AND LORD, JUST LOVING OUR CITY.

WE PRAY BLESSING OVER THEM AND THEIR FAMILIES.

AND AS THEY TRANSITION INTO THIS NEW SEASON, WE PRAY GRACE UPON THEM AND WE GIVE THANKS FOR THEM.

BUT WE ALSO PRAY FOR OUR NEW COUNCIL MEMBERS.

WE THANK YOU, LORD, FOR ALL THAT YOU'RE DOING TO RAISE UP GOOD LEADERS IN OUR CITY.

WE PRAY BLESSING ON THEM. LORD, WE JUST ASK THAT YOU WOULD HELP THEM AS THEY STEP INTO THIS NEW ROLE, THAT YOU WOULD GIVE THEM WISDOM AND INTEGRITY AND PASSION FOR OUR CITY.

LORD, WE THANK YOU SO MUCH FOR OUR TOWN AND FOR THE PEOPLE WHO SERVE HERE.

BUT MORE THAN THAT, WE GIVE THANKS FOR JESUS CHRIST AND HIS DEATH ON THE CROSS AND HIS LOVE FOR US.

AND WE PRAY BLESSING ON OUR TIME TOGETHER TONIGHT.

IN JESUS NAME WE PRAY. AMEN. AMEN. THANK YOU, PASTOR REED.

THE PLEDGE OF ALLEGIANCE.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

AND NOW THE TEXAS PLEDGE.

TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THANK YOU, PASTOR REED. NEXT UP ON OUR WORK SESSION AGENDA IS ITEM NUMBER 3.

[3. Honors & Recognition: Proclamation recognizing National Inclusive Postsecondary Education Day ]

SO WHOEVER WOULD LIKE TO COME DOWN, WHO'S GOING TO SPEAK, LAURA AND SOME OF THE FOLKS FROM CARROLL ISD, THE MORE THE MERRIER.

I THINK THE MICROPHONE IS ON AND READY TO GO.

OKAY. THANK YOU, MAYOR AND COUNCIL. AS CHAIR OF THE COMMISSION FOR PERSONS WITH DISABILITIES IN SOUTHLAKE, THE COMMISSION AS A WHOLE HAS MADE IT A GOAL TO RECOGNIZE MORE OF THE NATIONAL DAYS THAT SPREAD AWARENESS ABOUT PEOPLE WITH DISABILITIES.

AND SO TODAY WE'VE ASKED THE COUNCIL TO RECOGNIZE IPSE DAY, WHICH IS INCLUSIVE POST-SECONDARY EDUCATION DAY, JUST TO RAISE AWARENESS ABOUT POST-SECONDARY OPPORTUNITIES FOR PEOPLE WITH DISABILITIES WHO WOULD LIKE TO ATTEND COLLEGE.

SO WE HAVE SEVERAL PEOPLE HERE. WE HAVE MY DAUGHTER, CAROLINE, WHO IS A TRANSITION STUDENT IN CARROLL ISD, WHO HAS APPLIED TO SEVERAL OF THE PROGRAMS THAT ARE IN TEXAS AND WILL HOPEFULLY BE ATTENDING ONE OF THOSE SOON.

WE HAVE HER CLASSMATE, NATE BIRRENBACH, WHO'S HERE AS WELL.

HE'S GRADUATING FROM TRANSITION THIS YEAR. AND SO HE'LL BE ENTERING THE REAL WORLD AND YOU'LL SEE HIM AROUND THE COMMUNITY WORKING SOMEWHERE SOON, I HOPE. AND HIS MOM, HOLLY, WHO'S ALSO ON THE ADVISORY COMMISSION FOR PEOPLE WITH DISABILITIES HERE IN SOUTHLAKE.

AND WE HAVE MR. JAMES CHERRY, WHO IS THE TRANSITION TEACHER AT CARROLL ISD, WHO SHEPHERDS THESE KIDS THROUGH THEIR LAST TWO YEARS IN THE SCHOOL DISTRICT.

AND WE HAVE TIFFANY FLORES, WHO'S THE COORDINATOR FOR TRANSITION IN CARROLL ISD.

AND WE ALSO HAVE CYNTHIA WEATHERS, WHO IS SPEECH PATHOLOGIST IN CARROLL ISD, HAS WORKED WITH CAROLINE FOR SEVERAL YEARS AND THE OTHER TRANSITION KIDS.

AND THEN WE HAVE ANGIE HEGSETH, WHO IS THE OT THAT WORKS WITH OUR TRANSITION STUDENTS.

AND SO A COUPLE MORE WORDS AND I'LL MAKE IT QUICK ABOUT POST-SECONDARY EDUCATION FOR PEOPLE WITH DISABILITIES.

IN CASE YOU DON'T KNOW. OH, AND WE HAVE ONE MORE PERSON.

WHERE'S LOURDES? OH, THERE SHE IS. OKAY. SORRY, LOURDES.

OKAY. THIS IS LOURDES RON AND HER SON NOAH IS A GRADUATE OF UNT L OF R, WHICH IS THE PROGRAM UP AT UNT FOR PEOPLE

[00:05:07]

WE HAVE AGGIE ACHIEVE. WE HAVE BOBCAT RISE DOWN AT TEXAS STATE.

WE HAVE E4 TEXAS AT THE UNIVERSITY OF TEXAS. IN OTHER STATES NEARBY, WE HAVE IN OKLAHOMA SOONER WORKS AT OU AND THERE IS A PROGRAM AT OSU AND IN OUR NEIGHBORING STATE OF ARKANSAS, WE HAVE ARKANSAS EMPOWER, WHERE ONE OF OUR CARROLL GRADS, JACK CRAFTON, MANY OF YOU MAY KNOW HIM, HE HAS GRADUATED FROM THAT PROGRAM UP IN ARKANSAS.

SO THAT'S BASICALLY IT. SO THANK YOU FOR YOUR TIME.

WE APPRECIATE YOUR RECOGNITION. WELL, THANK YOU ALL FOR BEING HERE. THANK YOU FOR YOUR GREAT WORK IN THE COMMUNITY. IT'S BEEN GREAT TO GET TO KNOW ALL OF YOU THROUGH THIS JOURNEY. SO IF YOU'LL JUST HANG TIGHT FOR A MINUTE, WE HAVE A PROCLAMATION THAT I'D LIKE TO READ INTO THE RECORD, AND THEN WE HAVE A COPY FOR YOU ALL. AND IF YOU WOULDN'T MIND STICKING AROUND FOR A PICTURE, WE'LL DO THAT RIGHT AFTER THE PROCLAMATION.

WHEREAS INCLUSIVE POST-SECONDARY EDUCATION PROGRAMS ARE DEFINED AS COLLEGE AND UNIVERSITY PROGRAMS THAT ENROLL PEOPLE WITH INTELLECTUAL DISABILITIES.

AND WHEREAS COLLEGE STUDENTS WITH AND WITHOUT AN INTELLECTUAL DISABILITY CAN GO TO COLLEGE TOGETHER, AS ALL STUDENTS LEARN MORE ACADEMICALLY AND SOCIALLY WHEN TAUGHT TOGETHER IN INCLUSIVE CLASSROOMS. AND WHEREAS STUDENTS WITH INTELLECTUAL DISABILITIES CONTINUE TO LEARN AFTER HIGH SCHOOL, JUST LIKE THEIR PEERS AND THEIR SIBLINGS AND STUDENTS WITH INTELLECTUAL DISABILITIES WHO ATTEND INCLUSIVE POST-SECONDARY EDUCATION ARE MORE LIKELY TO HAVE COMPETITIVE JOBS AFTER COLLEGE.

AND WHEREAS TODAY THERE ARE AROUND 5% OF ALL COLLEGES AND UNIVERSITIES THAT HAVE OPTIONS FOR STUDENTS WITH INTELLECTUAL DISABILITIES.

AND WHEREAS SOUTHLAKE STUDENTS, FAMILIES AND EDUCATORS JOIN WITH UNIVERSITIES, COLLEGES AND COMMUNITIES AROUND THE COUNTRY IN CELEBRATING INCLUSIVE POST-SECONDARY EDUCATION DAY. NOW THEREFORE, I, MAYOR SHAWN MCCASKILL ON BEHALF OF OUR SOUTHLAKE CITY COUNCIL AND THE CITY OF SOUTHLAKE, DO HEREBY RECOGNIZE MAY 1ST, 2026 AS NATIONAL INCLUSIVE POST-SECONDARY EDUCATION DAY HERE IN SOUTHLAKE, TEXAS. AND WE ASK ALL OF OUR RESIDENTS TO WORK TOGETHER TO PROMOTE RESPECT AND INCLUSION OF INDIVIDUALS WITH INTELLECTUAL DISABILITIES AND TO CELEBRATE THEIR ACCOMPLISHMENTS AND CONTRIBUTIONS TO OUR COMMUNITIES.

THANK YOU SO MUCH FOR BEING HERE. [APPLAUSE].

ALL RIGHT. PICTURE TIME. I'LL INVITE OUR SOON TO BE SWORN IN COUNCIL MEMBERS TO JOIN THE CURRENT COUNCIL.

COME ON DOWN, GUYS.

NEXT WE HAVE WORK SESSION ITEM NUMBER 4, WHERE I'M GOING TO INVITE LORI CERAMI, THE DIRECTOR OF THE SWIM FOR ELISE FOUNDATION,

[4. Honors & Recognition: Proclamation recognizing Water Safety Month ]

THANK YOU, COUNCIL, FOR ALLOWING ME TO SPEAK ON WATER SAFETY.

YOU KNOW, THE SWIM FOR ELISE FOUNDATION HAS BEEN IN EXISTENCE FOR TEN YEARS.

THIS IS THE 10TH ANNIVERSARY, AND I'M JUST A MOM IN THE COMMUNITY JUST TRYING TO DO SOMETHING, YOU KNOW, IN HONOR OF MY DAUGHTER AND REALLY PLACING JUST A HORRIBLE TRAGEDY INTO SOMETHING AS GOOD AS I COULD POSSIBLY FIND.

[00:10:07]

WITH IT BEING THE TEN YEAR ANNIVERSARY, I THIS YEAR WANTED TO PRESENT SOMETHING A LITTLE BIT DIFFERENT.

I NORMALLY PRESENT TO YOU THE DATA, JUST THE PREVIOUS YEAR'S DATA.

OR MAYBE I COME IN AND TELL YOU WHAT'S HAPPENED IN THE LAST FOUR MONTHS OF THIS YEAR.

BUT THIS TIME, I WANTED TO PRESENT DATA TO YOU IN A MORE COLLECTIVE WAY.

AND HOPEFULLY IT, IT EVEN HITS IN A LITTLE BIT DIFFERENT SPACE.

SO I CAME ACROSS THIS PARTICULAR INFOGRAPHIC AND WE'VE BEEN SHARING THIS WITH THE ELEMENTARY SCHOOLS.

THE U.S. ARMY CORPS OF ENGINEERS DOES A LOT OF DATA WITH REGARDS TO LAKES, OPEN WATER.

AND THEY'RE PRESENTING FATALITIES IN THE LAST FIVE YEARS.

AND THERE'S 4000 PEOPLE THAT HAVE DROWNED IN THE LAST FOUR YEARS IN JUST THIS TYPE OF WATER.

AND YOU'LL NOTICE THAT THERE'S ONLY ONE REPRESENTATION OF A SKIRT UP THERE.

AND IT REPRESENTS FEMALE. AND IT'S SHOWING THAT MALES PREDOMINANTLY ARE THE VICTIMS OF DROWNING.

AND IT HIGHLIGHTS THE AGE RANGE IN ORANGE AND RED, AND IT'S ANYWHERE FROM TEENAGERS TO EARLY ADULTS TO MIDDLE AGED ADULTS.

AND THEN ON THE BOTTOM, YOU'LL SEE THAT THERE'S ONLY ONE LIFE JACKET.

AND IT'S IMPLYING THAT, YOU KNOW, ALMOST 90% OF THE DROWNINGS OCCUR WHEN PEOPLE ARE NOT WEARING LIFE JACKETS.

AND IT'S ONE OF THE REASONS WHY THEIR PROMOTION IS, YOU KNOW, PLEASEWEARIT.COM OR LIFE JACKETS WORN AND NOBODY MOURNS.

AND SO I REALLY WANTED TO SHARE OPEN WATER WITH YOU BECAUSE I DO SPEAK A LOT ON POOLS AND CLOSED BODIES OF WATER.

THIS IS THE COLLECTIVE THAT I WAS ABLE TO GET FROM THE TEXAS DEPARTMENT OF FAMILY PROTECTIVE SERVICES.

AND IT'S 12 YEARS OF PEDIATRIC DROWNINGS AND OVER A THOUSAND CHILDREN HAVE DROWNED IN THE STATE OF TEXAS, AND 708 OF THOSE WERE CHILDREN UNDER THE AGE OF FOUR AND UNDER.

AND SO WHEN YOU STOP FOR A MOMENT AND THINK ABOUT THAT NUMBER, THAT'S AN ENTIRE ELEMENTARY SCHOOL OF CHILDREN THAT NEVER STARTED KINDERGARTEN.

AT SOME POINT, OUR KIDS REALLY GET THE MESSAGE.

5 TO 12 THEY ARE, IT SEEMS MAYBE A LITTLE MORE SAFE AROUND WATER.

I KNOW AT SOME POINT ABOUT FIVE YEARS AGO, THE AMERICAN ACADEMY OF PEDIATRICS, THEY CHANGED THEIR MESSAGING AND THEY CHANGED FROM ENCOURAGING FAMILIES TO GET SWIMMING LESSONS AT THE AGE OF FOUR.

AND THEY ROLLED IT DOWN TO AGE ONE. AND SO THERE'S STILL A CHANGE THAT'S OCCURRING OVER TIME OF PEOPLE REALLY GETTING YOUNGER CHILDREN INTO THE WATER.

BUT THE OTHER THING I WANT TO POINT OUT IS, AT EVERY SINGLE AGE CATEGORY, YOU'LL SEE IN RED THAT MALES PREDOMINANTLY DROWN AT A GREATER RISK THAN GIRLS. AND ONCE YOU GET TO 13, YOU WOULD THINK AT THAT POINT OUR KIDS WOULD BE SAFE AROUND WATER.

AND YOU'LL NOTICE THAT, PREDOMINANTLY AGAIN, MALES.

BUT THEY'VE MOVED FROM POOLS TO LAKES TO OPEN BODIES OF WATER.

AND ACTUALLY I HAVE TO POINT OUT, AGE 17, THERE'S NOT A SINGLE FEMALE THAT HAS DROWNED IN THE STATE OF TEXAS.

BUT YOU HAVE 53 MALE THAT HAVE DROWNED, SO 100% IN THAT AGE RANGE ARE DROWNING AND THEY'RE PRIMARILY DROWNING IN YOUR LAKES. I DO TALK A LOT ABOUT TIPS AROUND WATER.

AMERICAN RED CROSS HAS THIS REALLY GREAT INFOGRAPHIC.

YOU KNOW, LITTLE KIDS REALLY NEED BARRIERS TO PROTECT THEMSELVES FROM WATER.

BUT HAVING SWIMMING LESSONS, HAVING A WATER WATCHER, HAVING A SWIM BUDDY IS ALWAYS HELPFUL AND REMOVING TOYS FROM THE POOL SO THAT THEY'RE NOT ENTICED TO GO NEAR THE WATER IS ALSO VERY HELPFUL.

AND I LOVE THIS PICTURE OF MY YOUNGEST DAUGHTER, ISLA.

SHE LEARNED HOW TO DO ISR. AND MAN, SHE'S GOT HER EYES ON THAT INSTRUCTOR MAKING SURE THAT SHE IS WATCHING HER AT ALL TIMES.

HAD THE OPPORTUNITY TO SPEAK AT THE INTERNATIONAL AQUATICS CONVENTION THAT WAS IN COLORADO SPRINGS.

AND WHILE WE WERE IN OLYMPIC CITY, I ALSO SET UP A MEETING TO TALK WITH USA SWIMMING.

PRESENTED TO THEM THE ELISE PRE EAP, WHICH IS EARLY AWARE AND PREPARED, AND THEY WILL CARRY THIS MESSAGE INTO THEIR PROGRAMING.

[00:15:07]

THE RUN FOR ELISE WILL BE THIS COMING WEEKEND.

AND WE ALWAYS LOVE IT WHEN THE COMMUNITY COMES OUT TO HELP SUPPORT, IT HELPS TO FURTHER OUR MESSAGE GOING INTO THE WARMER MONTHS.

THREE FOURTHS OF ALL DROWNINGS HAPPEN FROM MEMORIAL DAY TO LABOR DAY.

AND SO I HEARD THAT SOMEONE ON YOUR COUNCIL SIGNED UP AS MANY PEOPLE AS THEY COULD.

SO THANKS AGAIN, SHAWN. ALL RIGHT. THANK YOU FOR BEING HERE.

THANK YOU FOR CONTINUING TO SHARE YOUR STORY, YOUR FAMILY STORY, AND THE RESILIENCE AND WHAT YOU'VE DONE IN SAVING LIVES AND PROTECTING OUR COMMUNITY AND SO MANY COMMUNITIES ACROSS THE STATE OF TEXAS.

YOU'RE AN INSPIRATION TO US, AND WE'RE PROUD TO CALL YOU ONE OF OUR OWN.

SO WE'RE LOOKING FORWARD TO THE FUN RUN ON SATURDAY MORNING.

I THINK THE CITY COUNCIL TEAM TYPICALLY USES THE WORD RUN.

YOU KNOW, MAYBE IT'S MORE OF A BRISK WALK, MAYBE WITH COFFEES IN HAND.

BUT WE'RE HAPPY TO HAVE OUR TEAM THERE EVERY YEAR.

SO WE'RE LOOKING FORWARD TO THAT AND GOOD WEATHER ON SATURDAY.

RIGHT NOW I HAVE A PROCLAMATION AS WE ALWAYS DO.

SO IF YOU'LL BEAR WITH ME FOR A MINUTE, AND THEN WE'LL GIVE YOU A COPY OF THE PROCLAMATION AND THEN WE'LL HAVE A PICTURE, IF THAT'S OKAY. WHEREAS THE CITIZENS OF SOUTHLAKE RECOGNIZE THE VITAL ROLE THAT SWIMMING AND AQUATIC RELATED ACTIVITIES PLAY IN PROMOTING PHYSICAL AND MENTAL WELL-BEING AND ENHANCING OUR OVERALL QUALITY OF LIFE.

AND WHEREAS THE CITY OF SOUTHLAKE IS COMMITTED TO RAISING AWARENESS ABOUT WATER SAFETY EDUCATION, RECOGNIZING THAT DROWNING IS A LEADING CAUSE OF ACCIDENTAL DEATH FOR CHILDREN, AND THAT MANY OF THESE TRAGEDIES ARE PREVENTABLE THROUGH EDUCATION AND PREPAREDNESS.

AND WHEREAS THE CITY OF SOUTHLAKE ACKNOWLEDGES THE CONTRIBUTIONS OF THE RECREATIONAL WATER INDUSTRY AND LOCAL PARTNERS IN PROVIDING PROGRAMS AND SAFE ENVIRONMENTS TO LEARN, GROW, BUILD CONFIDENCE, AND PROMOTE A CULTURE OF WATER AWARENESS.

AND WHEREAS WE CONTINUE TO HONOR THE LEGACY OF ELISE CERAMI, A TALENTED YOUNG SWIMMER WHOSE LIFE WAS TRAGICALLY LOST TO DROWNING BY SUPPORTING THE WORK OF HER FAMILY AND THE SWIM FOR ELISE FOUNDATION, WHICH CHAMPIONS DROWNING PREVENTION THROUGH EDUCATION, AWARENESS AND OUTREACH INITIATIVES, INCLUDING THEIR ANNUAL RUN FOR ELISE 5K AND THE ONE MILE FUN RUN HELD ANNUALLY IN SOUTHLAKE TO PROMOTE WATER SAFETY. NOW THEREFORE, I, MAYOR SHAWN MCCASKILL ON BEHALF OF THE SOUTHLAKE CITY COUNCIL AND THE CITY OF SOUTHLAKE DO HEREBY PROCLAIM THE MONTH OF MAY 2026 AS WATER SAFETY MONTH HERE IN THE CITY OF SOUTHLAKE, AND I URGE ALL OF OUR CITIZENS TO BECOME MORE WATER AWARE AND TO SUPPORT LOCAL EFFORTS IN PROMOTING EDUCATION AND SAFETY FOR ALL WHO ENJOY AQUATIC ACTIVITIES.

THANK YOU, LORI, FOR BEING HERE. [APPLAUSE]. ALL RIGHT.

I SEE SOMEONE ON THE FRONT ROW THAT NEEDS TO BE IN THIS PICTURE.

GARY AND ERIC, COME ON DOWN.

ALL RIGHT. NEXT IS WORK SESSION ITEM NUMBER 5.

[5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session.]

I'LL ALSO NOTE FOR THE RECORD THAT WE WILL HAVE TWO NEW COUNCIL MEMBERS OBVIOUSLY JOINING US HERE IN A FEW MINUTES.

THEY WILL VOTE ON THE CONSENT AGENDA, BUT THEY'LL BE ABSTAINING WHEN WE VOTE IN REGULAR SESSION AS TO ITEM 4.A, THE MINUTES FROM THE LAST MEETING BECAUSE THEY WERE NOT HERE. SO THE CONSENT AGENDA IS AS FOLLOWS.

4.A. APPROVE THE MINUTES FROM THE APRIL 21ST, 2026 REGULAR CITY COUNCIL MEETING.

[00:20:07]

ITEM 4.C IS RESOLUTION NO. 26-014. APPOINTING A MAYOR PRO TEM AND DEPUTY MAYOR PRO TEM, AND FOR THAT I AM NOMINATING AS MAYOR PRO TEM RANDY ROBBINS AND AS DEPUTY MAYOR PRO TEM AUSTIN REYNOLDS.

ITEM 4.D. RESOLUTION NO. 26-015. APPOINTING REPRESENTATIVES TO THE AUDIT COMMITTEE.

THAT'S THE FUN ONE. SOUTHLAKE PARKS DEVELOPMENT CORPORATION, CORRIDOR PLANNING COMMITTEE AND SOUTHLAKE ARTS COUNCIL.

AS A RESULT OF THE MAY 2ND, 2026 UNCONTESTED GENERAL ELECTION FOR THE AUDIT COMMITTEE, THAT'S THE MAYOR, MYSELF, THE MAYOR PRO TEM, WHICH WOULD BE RANDY ROBBINS AND THE DEPUTY MAYOR PRO TEM, WHICH WOULD BE AUSTIN REYNOLDS.

SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AGAIN, WE'RE REPLACING THE CURRENT MAYOR PRO TEM AND DEPUTY MAYOR PRO TEM.

SO WE'LL ADD RANDY ROBBINS AND AUSTIN REYNOLDS TO SPDC.

FOR CORRIDOR PLANNING COMMITTEE, OUR DEPUTY MAYOR PRO TEM KATHY TALLEY IS A CURRENT CITY COUNCIL REPRESENTATIVE, BUT SHE'LL TAKE ON THE NEW CAPACITY AS EX OFFICIO AND WILL STAY ON CORRIDOR COMMITTEE.

AND WE'RE GOING TO MAKE SOME CHANGES TO CORRIDOR COMMITTEE IN JUNE, AND WE'LL MAKE SOME CHANGES AS FAR AS THE COMPOSITION OF THAT.

BUT THAT'LL COME IN JUNE. BUT FOR NOW, WE'RE GOING TO CHANGE CATHY'S CAPACITY FROM CITY COUNCIL TO EX OFFICIO, AND LIKEWISE FOR SOUTHLAKE ARTS COUNCIL. CATHY TALLEY HAS AGREED TO SERVE ON SOUTHLAKE ARTS COUNCIL WITH A TERM GOING THROUGH OCTOBER 2027. ALSO, WE HAVE ITEM 4.E, WHICH IS TO TABLE ORDINANCE NO.

1269-G. CASE NUMBER CP26-0005, 3RD READING. AN AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE LAND USE PLAN. THIS IS FOR THE SNOW CONE STAND AT 1170-1180 NORTH WHITE CHAPEL BOULEVARD.

AND ALSO ITEM 4.F. TABLING ORDINANCE NO. 480-842.

CASE NUMBER ZA25-0074, 3RD READING, ZONING CHANGE AND SITE PLAN FOR THE SOUTHLAKE SNOW CONE ON PROPERTY AT 1170-1180 NORTH WHITE CHAPEL. THOSE ITEMS ARE BOTH BEING TABLED PER THE APPLICANT'S REQUEST TO THE MAY 19TH, 2026 CITY COUNCIL MEETING. ITEM 4.G. WE'RE TABLING RESOLUTION NO.

26-007, CASE NUMBER ZA26-0011. A SPECIFIC USE PERMIT FOR THE SOUTHLAKE SNOW CONE AT 1170-1180 NORTH WHITE CHAPEL BOULEVARD HERE IN SOUTHLAKE.

AGAIN, THAT'S BEING TABLED TO THE MAY 19TH, 2026 REGULAR CITY COUNCIL MEETING.

THEN ITEM 4.H. WE'RE EXCUSING THE ABSENCE OF PLANNING AND ZONING COMMISSION CHAIRMAN DANIEL KUBIAK FROM THE MAY 7TH AND MAY 21ST, 2026 REGULAR PLANNING AND ZONING COMMISSION MEETINGS.

I THINK THAT'S IT FOR CONSENT AGENDA. AND WE ONLY HAVE ONE NON-VOTING ITEM ON THE REGULAR AGENDA.

SO THAT MAKES THAT EASY. NEXT, WE'LL GET DOWN TO THE BUSINESS AT HAND TONIGHT.

[6. Administer the Oath of Office for City Council Places 1 and 6. Reception in the lobby immediately following Council comments. ]

AT THIS TIME, WE'RE GOING TO TAKE THEM JUST IN NUMERICAL ORDER. SO I'LL INVITE GARY FAWKS WHO WILL BE TAKING THE OATH OF OFFICE FOR PLACE 6 AND OUR JUDGE TO COME ON DOWN AND PERFORM THE CEREMONY. AND GARY, YOU'RE WELCOME TO BRING ANY FAMILY MEMBERS WHO ARE HERE IF ANYONE'S READY TO JOIN YOU.

OKAY.

ALL RIGHT. VERY GOOD. COUNCILMAN FAWKS, IT'S NICE TO MEET YOU.

I'M JUDGE KINSEY WITH THE CITY OF SOUTHLAKE, AND I'M EXCITED TO GET TO GIVE THIS OATH OF OFFICE TONIGHT.

SO IF YOU'LL RAISE YOUR RIGHT HAND. YES. THIS WAY.

I, GARY FAWKS. I, GARY FAWKS. DO SOLEMNLY SWEAR.

DO SOLEMNLY SWEAR. THAT I WILL FAITHFULLY EXECUTE.

THAT I WILL FAITHFULLY EXECUTE. THE DUTIES OF SOUTHLAKE CITY COUNCIL, PLACE 1.

THE DUTIES OF SOUTHLAKE CITY COUNCIL, PLACE 1.

IN THE STATE OF TEXAS. IN THE STATE OF TEXAS.

AND WILL, TO THE BEST OF MY ABILITY. AND WILL, TO THE BEST OF MY ABILITY.

PRESERVE, PROTECT AND DEFEND. PRESERVE, PROTECT AND DEFEND.

THE CONSTITUTION AND LAWS OF THE UNITED STATES, THE CONSTITUTION AND LAWS OF THE UNITED STATES.

AND OF THIS STATE, SO HELP ME, GOD. AND OF THIS STATE, SO HELP ME GOD.

[00:25:01]

[APPLAUSE]. THANK YOU. FOR MY WIFE OF 47 YEARS WHO SUPPORTED ME THROUGH THREE TIMES COMING BACK ON CITY COUNCIL.

THANK YOU.

[APPLAUSE]. ALL RIGHT, COME ON UP, GARY.

[APPLAUSE].

IT WAS A GIFT. NOT FOR ME, THEY ALL SAY.

ALL RIGHT. NEXT UP, WE'RE GOING TO DO THE OATH OF OFFICE FOR PLACE 6, ERIC WANG.

COME ON DOWN WITH YOUR FAMILY, PLEASE.

HOW ARE YOU? IT'S NICE TO MEET YOU. NICE TO MEET YOU.

AND RAISE YOUR RIGHT HAND. I, ERIC WANG. I, ERIC WANG.

DO SOLEMNLY SWEAR. DO SOLEMNLY SWEAR. THAT I WILL FAITHFULLY EXECUTE.

THAT I WILL FAITHFULLY EXECUTE. THE DUTIES OF SOUTHLAKE CITY COUNCIL PLACE 6.

THE DUTIES OF SOUTHLAKE CITY COUNCIL PLACE 6.

IN THE STATE OF TEXAS. IN THE STATE OF TEXAS. AND WILL, TO THE BEST OF MY ABILITY.

AND WILL, TO THE BEST OF MY ABILITY. PRESERVE, PROTECT AND DEFEND.

PRESERVE, PROTECT AND DEFEND. THE CONSTITUTION AND LAWS OF THE UNITED STATES.

THE CONSTITUTION AND LAWS OF THE UNITED STATES.

AND OF THE STATE, SO HELP ME, GOD. AND OF THE STATE, SO HELP ME, GOD.

CONGRATULATIONS, COUNCILMAN. THANK YOU.

[APPLAUSE].

KNOW, JUST LUCK OF THE DRAW. BUT WELCOME TO BOTH OF YOU.

IT'S REALLY A SPECIAL NIGHT WHEN WE HAVE NEW COUNCIL MEMBERS.

THERE WAS ONCE UPON A TIME I WAS A NEW COUNCIL MEMBER.

AND I JUST REMEMBER THE EXCITEMENT AND ALL THAT.

AND I THINK MOST PEOPLE IN THE AUDIENCE KNOW OR SHOULD KNOW THAT THESE TWO GENTLEMEN HAVE BEEN VOLUNTEERING AND SERVING THE CITY OF SOUTHLAKE FOR A NUMBER OF YEARS.

THEY'RE NOT NEW TO THAT VOLUNTEER SPIRIT THAT MAKES SOUTHLAKE SO SPECIAL.

AND BEFORE I TURN IT OVER TO OUR NEWLY SWORN IN COUNCIL MEMBERS, THERE'S A LOT OF VOLUNTEERS HERE IN THE AUDIENCE TONIGHT.

WE HAVE FORMER MAYOR ANDY WAMBSGANSS OVER HERE.

WE HAVE FORMER COUNCIL MEMBERS AL ZITO, CAROLYN MORRIS, SHAHID SHAFI, AND OF COURSE, THE PROUD DAD, JEFF WANG. THANK YOU GUYS FOR BEING HERE. THANK YOU FOR YOUR SERVICE TO OUR GREAT CITY.

LET'S GIVE THEM A ROUND OF APPLAUSE. [APPLAUSE].

THANK YOU TO ALL OF YOU FOR HELPING BUILD THIS CITY AND I MEAN THAT. LET'S GET TO IT WITH.

WE'LL GO IN ORDER WITH GARY FAWKS. JUST A QUICK NOTE.

WE'RE NOT GOING TO GO AROUND THE DAIS. WE WANT TO HEAR FROM OUR NEW COUNCIL MEMBERS AND GET RIGHT TO IT. BUT I'VE HAD THE PLEASURE OF WORKING WITH GARY AND SERVING WITH GARY

[00:30:09]

AND I'M JUST SO THANKFUL THAT WE HAVE ANOTHER OPPORTUNITY TO WORK TOGETHER.

IT'S BEEN A FEW YEARS, BUT I'M GLAD YOU'RE BACK.

AND WITH THAT, I'LL TURN IT OVER TO PLACE 1 COUNCIL MEMBER, GARY FAWKS.

THANK YOU, MAYOR. AND I COULDN'T BE HAPPIER OR MORE HONORED TO BE UP HERE WITH THIS COUNCIL AND LOOKING FORWARD TO SERVING WITH ALL OF YOU FOR THE NEXT FEW YEARS.

THE ONE THING I DO WANT TO START WITH, SINCE I MISSED THE LAST MEETING, WAS I DIDN'T GET AN OPPORTUNITY TO THANK PERSONALLY, RANDY AND KATHY FOR YEARS OF SERVICE. THEY'RE TWO DEDICATED PUBLIC SERVANTS THAT HAVE GIVEN A GREAT DEAL TO THIS COMMUNITY OVER DECADES.

I SERVED WITH RANDY BACK WHEN MY LAST TIME ON COUNCIL.

HE ALWAYS BRINGS LEVEL HEADED DEMEANOR AND A GREAT ATTITUDE TO THE DISCUSSION AND A DRY SENSE OF HUMOR THAT CAN'T BE BEAT DURING AN INTENSIVE COUNCIL MEETING.

KATHY I GOT TO KNOW DURING THE PREPARATION FOR THE UPCOMING ELECTION, AND WHAT A DEDICATED PUBLIC SERVANT THAT'S INVOLVED IN SO MANY THINGS.

SO THANK YOU FROM ME FOR YOUR SERVICE. I KNOW A LOT OF PEOPLE IN THIS ROOM, AND I AGAIN, I'M GRATEFUL AND HUMBLED THAT YOU TOOK THE TIME TO COME OUT FOR THIS CEREMONY THIS EVENING. FOR THOSE OF YOU WHO DON'T KNOW ME, I'VE BEEN HERE SINCE I'VE BEEN IN SOUTHLAKE SINCE 1993.

I SERVED TERMS IN THE LATE 90S. I WAS FIRST ELECTED IN 99 AND AGAIN IN 2014.

SO I GOT INVOLVED AND I'M REALLY JUST AS PLEASED AS I CAN BE TO BE UP HERE AND THANK YOU FOR ALLOWING ME THE HONOR OF SERVING ON YOUR CITY COUNCIL.

THANK YOU. THANK YOU, GARY. LET'S GIVE HIM A ROUND OF APPLAUSE.

[APPLAUSE]. ALL RIGHT, ERIC. WE GOT TO KNOW EACH OTHER BACK IN 2015 DURING MY FIRST RUN FOR CITY COUNCIL.

IT WAS IMPRESSIVE THAT YOU WERE SO YOUNG AT THAT POINT, BUT YOU WERE SO INVOLVED IN THE CAMPAIGNS AND YOU WERE OUR TECHNOLOGY AND DATA GUY.

AND I THINK EVEN BACK THEN, WE COULD ALL SEE THAT ONE DAY YOU WOULD BE UP HERE JOINING THE CITY COUNCIL, SUCCEEDING YOUR FATHER, WHO SERVED HONORABLY WITH AN EXEMPLARY RECORD HERE ON CITY COUNCIL MANY YEARS AGO.

SO, ERIC, WELCOME BACK. THANK YOU FOR YOUR SERVICE TO THE CITY WITH THAT EONOMIC DEVELOPMENT AND BUILDING BOARD OF APPEALS.

AND NOW WE'RE GLAD TO HAVE YOU UP HERE ON THE DAIS. SO MICROPHONE IS YOURS.

AWESOME. THANK YOU SO MUCH. AND FIRST OFF, I DEFINITELY WANT TO THANK EVERYONE WHO CAME OUT TONIGHT AND SAY, I'M ABSOLUTELY BLESSED, ABSOLUTELY HONORED TO BE HERE TO SERVE OUR GREAT CITY, TO SERVE OUR GREAT CITIZENS, TO SERVE ALL THE FAMILIES THAT ARE OUT HERE TODAY, AS WELL AS THE FUTURE FAMILIES TO COME.

SO DEFINITELY WANT TO ECHO WHAT GARY MENTIONED EARLIER, WANT TO SAY THANK YOU TO KATHY.

THANK YOU TO RANDY FOR ALL THE AWESOME WORK THAT THEY'VE DONE FOR LEAVING BEHIND COUNCIL, OUR CITY, EVEN BETTER THAN WHERE THEY STOOD IN THE VERY BEGINNING.

I ALSO WANT TO RECOGNIZE SOME OF THE GREAT VOLUNTEERS THAT WERE RECOGNIZED EARLIER, LIKE THE WAMBSGANS FAMILY.

AL ZITO AND HIS WIFE, AS WELL AS DR. SHAFI AND MY FATHER, MENTOR AND INSPIRATION JEFF WANG AS WELL.

I ALSO WANT TO THANK MY WIFE FOR ALWAYS BEING THERE TO SUPPORT ME, JOCELYN, FOR EVERYTHING THAT SHE DOES, FOR SUPPORTING OUR FAMILY, FOR BEING THERE FOR ME, FOR BEING MY MORAL SUPPORT, BEING EMOTIONAL SUPPORT AND EVERYTHING.

SO DEFINITELY AGAIN, REALLY, REALLY HONORED TO SERVE TONIGHT.

REALLY HONORED TO SERVE FOR THE COMING YEARS.

AND THEN DEFINITELY, DEFINITELY WANT TO BE THE PERSON TO REALLY REPRESENT OUR CITY, OUR FAMILIES OF THE CITY AND MAKE SURE THAT SOUTHLAKE WE PROTECT OUR TRADITION AND CONTINUE TO RAISE THE BAR OF EXCELLENCE. THANK YOU VERY MUCH.

THANK YOU, ERIC. LET'S GIVE HIM A ROUND OF APPLAUSE. [APPLAUSE].

ALL RIGHT. SPEAKING OF TRADITIONS, WE HAVE A RECEPTION IN THE LOBBY HERE IN JUST A MINUTE.

WHAT I HAVE TO DO IS CALL OUR REGULAR SESSION TO ORDER, AND THEN WE'LL GO OUT TO THE RECEPTION.

[1. Call to order. ]

[2.A. Executive Session]

AND WE'LL GET BACK PROBABLY PRETTY QUICKLY. BUT LET'S ADJOURN TO THE RECEPTION IN THE LOBBY.

THANK YOU. ALL RIGHT. I'LL CALL THE MEETING BACK TO ORDER AT 6:59.

[2.B. Reconvene: Action necessary on items discussed in Executive Session.]

[3.A. Mayor’s Report ]

ON THURSDAY, WE HAVE THE NATIONAL DAY OF PRAYER EVENT RIGHT HERE IN SOUTHLAKE TOWN SQUARE AT THE RUSTON PARK PAVILION, A NATIONAL DAY OF PRAYER THURSDAY AT 6 P.M. ALL ARE WELCOME.

IT USUALLY LASTS ABOUT ONE HOUR. IT INVOLVES MULTIPLE LOCAL CHURCHES WHO ARE PARTICIPATING.

[00:35:04]

I THINK THE RACE STARTS AT 8 A.M. AND THAT'S OVER AT THE GATEWAY CHURCH PARKING LOT ON SATURDAY, STARTING AT 7 A.M. AT GATEWAY CHURCH. THAT'S IT FOR THE MAYOR'S REPORT.

[3.B. City Manager’s Report]

I'M GOING TO ASK ASSISTANT CITY MANAGER STACEY BLACK TO STEP FORWARD.

THIS WEEK KICKS OFF OUR ANNUAL EMPLOYEE APPRECIATION CELEBRATION, AND SHE IS GOING TO HIGHLIGHT OUR AWARD WINNERS THIS YEAR.

THANK YOU, CITY MANAGER ORTOWSKI. GOOD EVENING EVERYONE. THANK YOU SO MUCH FOR GIVING ME THE OPPORTUNITY TO TALK TO YOU TONIGHT ABOUT SOME OF OUR GREAT EMPLOYEES AND THE PERFORMANCE AWARDS WE'LL BE GIVING OUT THIS WEEK. THIS YEAR WE ALWAYS TAKE JUST A MINUTE TO CELEBRATE OUR EMPLOYEES AND WE ALWAYS DO IT DURING PUBLIC SERVICE RECOGNITION WEEK.

IT'S A GREAT OPPORTUNITY TO PAUSE AND REFLECT AND REALLY TAKE TIME TO THANK ALL OF OUR EMPLOYEES FOR DOING SUCH A GREAT JOB.

AND THIS YEAR DOES FEEL JUST A LITTLE BIT MORE SPECIAL.

WE'RE CELEBRATING 70 YEARS AS A CITY AND OUR THEME, 7 DECADES, 1 INCREDIBLE TEAM REALLY CAPTURES THE ESSENCE OF WHO WE ARE AS A CITY AND HOW OUR EMPLOYEES SERVE THE GREAT CITY OF SOUTHLAKE EVERY DAY.

SO TONIGHT, WE'LL WALK YOU THROUGH OUR DIFFERENT AWARD CATEGORIES.

AND FIRST IS OUR DIRECTOR'S AWARDS. WE ASK EACH DIRECTOR TO SELECT ONE EMPLOYEE FROM THEIR TEAM WHO HAS REALLY GONE ABOVE AND BEYOND IN THE LAST YEAR.

AND OUR FIRST ONE WILL BE HIGHLIGHTING THIS EVENING IS ERIKA MCCLURE FOR ADMINISTRATION.

SHE IS OUR HR BUSINESS PARTNER, HR DEPARTMENT.

AND SHE HAS REALLY BUILT A REPUTATION FOR BEING PROACTIVE, RESPONSIVE, AND STEADY IN COMPLEX SITUATIONS.

SHE DOES SUCH A GREAT JOB FOR OUR EMPLOYEES EVERY DAY. IN COMMUNITY SERVICES, WE'RE PROUD TO RECOGNIZE DAVE KIELICH, ONE OF OUR PARK SUPERVISORS. DAVE HAS BEEN HERE MORE THAN 20 YEARS, AND THIS LAST YEAR, DURING A TIME OF CHANGE, REALLY CHOSE TO STAY AND SUPPORT THE TEAM AND LEAD BY EXAMPLE.

HE'S THE KIND OF CONSISTENCY THAT WE REALLY NEED IN A DEPARTMENT, AND PEOPLE RECOGNIZE IT.

AND THOSE EMPLOYEES FOLLOW HIM EVERY DAY. IN THE FINANCE DEPARTMENT, WE'RE RECOGNIZING JAMES TUTTLE.

HE IS SOMEONE WHO TAKES OWNERSHIP AND LOOKS FOR WAYS TO IMPROVE THINGS EVERY DAY.

HE'S COLLABORATIVE, THOUGHTFUL, AND BRINGS A STRONG ANALYTICAL MINDSET TO HIS WORK BY PARTNERING ACROSS MANY DIFFERENT DEPARTMENT LINES.

HE HAS REALLY TAKEN TIME TO FOCUS ON SOLUTIONS AND HELP HOW WE MANAGE OUR MAJOR PROJECTS EVERY DAY, AND HIS RESULTS ARE REALLY SHOWING IN THE WORK WE DO.

IN THE FIRE DEPARTMENT, WE'RE PROUD TO HONOR CHASE SANDERSON.

CHASE IS SOMEONE WHO JUST STEPS IN WHEN IT MATTERS, WHETHER IT'S COVERING A SHIFT SO SOMEONE CAN BE WITH THEIR FAMILY IN A CRITICAL MOMENT, OR HELPING TRAIN A NEW PARAMEDIC WHEN THE DEPARTMENT NEEDS IT.

HE DOES IT WITHOUT HESITATION. IN THE PLANNING AND DEVELOPMENT DEPARTMENT, CINDY CHANG IS OUR HONOREE THIS YEAR.

WHEN HER TEAM NEEDED SUPPORT, SHE REALLY STEPPED UP.

SHE TOOK ON MORE, HELPED OTHERS, AND REALLY KEPT THINGS MOVING.

SHE TAKES TIME TO MENTOR THOSE AROUND HER AND FILLS IN A GAP JUST BECAUSE SHE CAN.

IN THE POLICE DEPARTMENT, WE'RE HONORED TO RECOGNIZE DETECTIVE ELLIOT SUNDBY.

ELLIOT'S WORK THIS YEAR HAS LED TO REAL OUTCOMES, ARRESTS, COORDINATION ACROSS STATE LINES, AND HE HAS RECOVERED A SIGNIFICANT AMOUNT OF STOLEN PROPERTY.

IT'S THIS KIND OF BEHIND THE SCENES WORK THAT REALLY MAKE A DIFFERENCE FOR VICTIMS IN OUR COMMUNITY.

AND THEN FINALLY, JULIO REYNA IN THE PUBLIC WORKS DEPARTMENT, REALLY WORKED HARD THIS LAST YEAR TO MAKE SURE 100% OF OUR PLANNED PAVEMENT PROJECTS GOT COMPLETED. AND THAT'S THE FIRST TIME THAT'S HAPPENED IN MANY YEARS. SO THANKS TO JULIO'S LEADERSHIP, HE HAS REALLY WORKED HARD WITH THE TEAM TO HELP THEM GROW AND TAKE ON MORE RESPONSIBILITIES. OUR NEXT CATEGORY OF AWARDS ARE THE KRISTEN PITTENGER CUSTOMER SERVICE AWARDS, AND THIS ONE IS REALLY ALL ABOUT HOW WE TREAT PEOPLE, BOTH INTERNALLY AND THE COMMUNITY AS A WHOLE.

AND THIS YEAR WE HAVE TWO RECIPIENTS. FIRST, WE'RE HIGHLIGHTING DEEP RAJANI.

DEEP DOESN'T WAIT TO BE ASKED TO HELP. IF HE HEARS SOMETHING ISN'T WORKING, HE JUMPS IN AND STARTS FIGURING IT OUT AND THE SOLUTIONS HE BUILDS ACTUALLY LAST AND WORK WELL. THEY MAKE THINGS EASIER FOR EVERYONE DOING THE JOB EVERY DAY.

IN COMMUNITY SERVICES, THIS AWARD GOES TO HAYDE MIRANDA.

AT CHAMPIONS CLUB, HEIDI HAS SENT A GREAT CLEAR TONE WITH HER EMPLOYEES.

EVERY PERSON WHO WALKS IN MATTERS AND YOU CAN FEEL IT WHEN YOU'RE THERE.

IT DOESN'T HAPPEN BY ACCIDENT. HER LEADERSHIP BY LEADING HER TEAM HAS REALLY HELPED THAT ENVIRONMENT .

WE'RE MOVING ON NOW TO OUR VALUE AWARDS, AND THE VALUE AWARDS ARE WE GIVE EACH YEAR FOR THOSE EMPLOYEES WHO COME TO WORK AND REALLY SERVE THE WAY WE WANT THEM TO EVERY DAY.

AND FIRST IS INTEGRITY. WE'VE GOT TWO EMPLOYEES RECOGNIZING FOR INTEGRITY, JEROME ALDRIDGE AND NICOLAS RAMIREZ, AND THEY HAVE A GREAT STORY TO SHARE. THEY HAD JUST FINISHED A 12 HOUR OVERNIGHT SHIFT IN OUR MOST RECENT ICE STORM, AND THEY WERE OFF THE CLOCK ON THE WAY BACK TO THE HOTEL.

AND UNFORTUNATELY, THEY SAW SOMEONE LOSE CONTROL ON THE ICY ROADS AND HIT A BRICK SIGN.

BUT INSTEAD OF JUST GOING ON TO THE HOTEL BECAUSE THEY WERE TIRED, THEY STOPPED TO PULL OVER, MAKE SURE SHE HAD THE HELP SHE NEEDED AND GET HER TO SAFETY.

THEY WERE EXHAUSTED. THEY WERE OFF DUTY, BUT THEY SAW THE HELP WAS NEEDED AND THEY TOOK THE TIME TO DO IT.

[00:40:01]

AND WE WOULD NOT HAVE KNOWN ABOUT THAT HAD THAT RESIDENT NOT CALLED IN AND TOLD US ABOUT IT. FOR INNOVATION, WE HAVE TWO EMPLOYEES WE'RE HONORING THIS YEAR, CONNOR COPPEL AND ANTHONY DUDLEY, BOTH FROM OUR IT DEPARTMENT.

AND THEY WERE PRESENTED WITH A PROBLEM THAT AFFECTED THE AARP TAX AIDE IN THE LIBRARY.

AND INSTEAD OF JUST SAYING, YOU KNOW, THAT'S HOW THINGS WORK, WE CAN'T MAKE ANY CHANGES.

THEY SAID, NOPE, WE'RE GOING TO TAKE TIME TO FIND A SOLUTION AND FIX IT QUIETLY AND EFFICIENTLY.

AND BEFORE IT BECAME EVEN AN ISSUE. ALSO IN THE LIBRARY, WE'RE PROUD TO RECOGNIZE REBECCA CUNKLE FOR ACCOUNTABILITY.

REBECCA OWNS THE LIBRARY VOLUNTEER PROGRAM FROM START TO FINISH, ESPECIALLY FOR OUR YOUNG VOLUNTEERS.

AND THAT EXPERIENCE REALLY MATTERS BECAUSE SHE MAKES SURE THEY COME IN REALLY THEIR FIRST TIME IN ANY KIND OF WORK ENVIRONMENT TO MAKE SURE IT'S STRUCTURED.

THEY UNDERSTAND IT'S REQUIRED OF THEM, AND THEY HAVE A GREAT EXPERIENCE.

AND THEN OUR COMMITMENT TO EXCELLENCE, WE'RE HONORING J.P. ADAMS THIS YEAR.

HE IS SOMEONE WHO JUST DOES HIS JOB WELL AND KEEPS EVERYTHING GOING.

HE TEACHES, HE MENTORS, HE INVESTS HIS TIME IN OTHERS.

AND BECAUSE OF THAT, PEOPLE KEEP COMING UP BEHIND HIM ARE BETTER AND BETTER. OUR LAST VALUE AWARD IS FOR TEAMWORK.

AND THIS GOES TO A TRIO OF EMPLOYEES WHO TOOK ON THE MAJOR RENOVATION AT LEGENDS HALL AND SOMEHOW KEPT EVERYTHING RUNNING SMOOTHLY AT THE SAME TIME.

ROBERT MANAGED THE CONTRACTORS AND HELD THEM TO THE CITY STANDARD, AND MADE SURE THEY GOT THE WORK DONE RIGHT.

CRYSTAL GUIDED THE DESIGN AND KEPT PROGRAMING, MOVING AND CONTINUED SERVING CLIENTS THROUGHOUT THE CONSTRUCTION.

AND TAMMIE TRACKED EVERY SINGLE ITEM THAT LEFT OR ENTERED THE HALL, ALL IN THE MIDDLE OF A CONSTRUCTION SITE.

TOGETHER, THEY DELIVERED A RENOVATION FACILITY THAT, WITHOUT DROPPING A SINGLE PROGRAM OR EVENT, REALLY MADE THAT PROCESS GO SO MUCH SMOOTHER.

AND FOR THEM, THAT'S REALLY JUST THE DEFINITION OF TEAMWORK. IT'S WHAT TEAMWORK LOOKS LIKE IN ACTION. AND THEN OUR LAST AWARD WE'LL HIGHLIGHT THIS EVENING IS OUR SPIRIT OF SOUTHLAKE AWARD. AND THIS REALLY GOES TO SOMEONE WHO EMBODIES THE ORGANIZATION, WHAT WE STAND FOR IN ALL OF OUR FIVE VALUES TOGETHER.

AND THIS YEAR THAT GOES TO SRO KIM SMITH. KIM WAS ASSIGNED TO WALNUT GROVE ELEMENTARY, BUT WHEN ANOTHER CAMPUS CAME ON THAT NEEDED HELP BUILDING ITS SAFETY PROGRAM AND PROCEDURES FROM SCRATCH, SHE JUMPED IN AND TOOK IT ON WITHOUT EVEN BEING HERS.

SHE ASSESSED THE SITUATION. SHE DECIDED WHAT NEEDED TO BE DONE, AND REALLY WORKED WITH THAT CAMPUS TO MAKE SURE THEY WERE MEANINGFULLY MORE SAFE.

SHE STEPPED UP BECAUSE THE NEED WAS THERE AND SHE HAD THE ABILITY TO MEET IT.

ALL IN ALL, TRULY DEMONSTRATING THE SPIRIT OF TEAM SOUTHLAKE.

SO EMPLOYEE APPRECIATION WEEK ISN'T JUST A CELEBRATION.

IT'S A MEANINGFUL REMINDER OF ALL THE GREAT EMPLOYEES WHO MAKE SOUTHLAKE SPECIAL.

WE HAVE ALL THESE GREAT EMPLOYEES HERE ON THE SCREEN WHO WE'LL BE HIGHLIGHTING LATER THIS WEEK WITH THEIR AWARDS, BUT IT'S REALLY A GREAT CHANCE TO RECOGNIZE THE WHOLE TEAM SOUTHLAKE AND EVERYTHING THEY DO TO MAKE SOUTHLAKE JUST THE GREAT PLACE IT IS.

THANK YOU FOR HELPING US CELEBRATE THEIR CONTRIBUTIONS THIS EVENING, AND I'D BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE. THANK YOU, STACEY. THANK YOU FOR HIGHLIGHTING JUST A FEW OF OUR INCREDIBLE TEAM OF EMPLOYEES.

WE'RE BLESSED THAT WE HAVE THE BEST OF THE BEST HERE.

I WAS REMINDED OF THAT TODAY WHEN WE HAD ONE OF OUR EMPLOYEES HAS BEEN RECRUITED TO BE PROMOTED TO A NEW POSITION OVER IN GRAPEVINE.

I'LL HAVE TO SPEAK TO MAYOR TATE ABOUT THAT. BUT WE'RE HAPPY WHEN PEOPLE GET, YOU KNOW, OPPORTUNITIES TO MOVE UP AND ON TO OTHER OPPORTUNITIES.

AND WE CONGRATULATE HER ON THAT. BUT THANK YOU FOR HIGHLIGHTING THESE EMPLOYEES.

WE APPRECIATE THEIR SERVICE EACH AND EVERY DAY.

COUNCIL, ANY QUESTIONS OR COMMENTS FOR STACEY ON THIS PRESENTATION? I THINK WE'RE GOOD. THANK YOU. ALISON, ANYTHING ELSE ON THE CITY MANAGER'S REPORT?

[CONSENT AGENDA]

I'LL ASK COUNCIL MEMBER ROBBINS TO LEAD US IN A MOTION AS TO THE CONSENT AGENDA.

THANK YOU, MR. MAYOR. I MOVE TO APPROVE THE CONSENT AGENDA ITEMS 4.A THROUGH 4.H, INCLUDING THE FOLLOWING.

RESOLUTION NO. 26-014, APPOINTING RANDY ROBBINS TO SERVE AS THE MAYOR PRO TEM, AND AUSTIN REYNOLDS TO SERVE AS THE DEPUTY MAYOR PRO TEM.

BOTH SHALL HOLD OFFICE FOR ONE YEAR. ON RESOLUTION NO.

26-015, THE DIFFERENT COMMITTEES. ON THE AUDIT COMMITTEE, THE MAYOR PRO TEM RANDY ROBBINS WILL SERVE THROUGH JUNE OF 27, AND DEPUTY MAYOR PRO TEM AUSTIN REYNOLDS WILL SERVE THROUGH JUNE OF 27.

SOUTHLAKE PARKS AND DEVELOPMENT CORP. MAYOR PRO TEM RANDY ROBBINS WILL SERVE UNTIL JUNE 27TH, AND DEPUTY MAYOR PRO TEM AUSTIN REYNOLDS WILL SERVE THROUGH JUNE 27TH.

ON THE PLANNING COMMITTEE, KATHY TALLEY WILL MOVE FROM CITY COUNCIL REPRESENTATIVE TO AN EX OFFICIO REPRESENTATIVE.

AND THEN, AS YOU STATED, YOU'LL KIND OF READDRESS THE REST OF THOSE AS WE GO ALONG.

AND THEN ON THE SOUTHLAKE ARTS COUNCIL, KATHY TALLEY WILL CONTINUE TO SERVE AS AN EX OFFICIO IN A NEWLY APPOINTED ROLE THERE UNTIL OCTOBER OF 2027.

AND ALSO NOTING THOSE WHO ARE ALREADY ON THOSE COMMITTEES WILL STAY THERE. THESE ARE JUST THE NEW APPOINTMENTS WE'RE MAKING. YEAH. ALL RIGHT. WE HAVE A MOTION ON THE CONSENT AGENDA. DO WE HAVE A SECOND? SECOND. PLEASE CAST YOUR VOTES ON THE CONSENT AGENDA.

AND THAT MOTION CARRIES 7-0. THE CONSENT AGENDA IS APPROVED.

[00:45:01]

THE PUBLIC FORUM ALLOWS THE PUBLIC TO BRING FORWARD ITEMS THAT ARE NOT ON OUR REGULAR AGENDA.

I'LL OPEN THE PUBLIC FORUM AND ASK, IS THERE ANYONE HERE WHO WISHES TO SPEAK DURING OUR PUBLIC FORUM ON AN ITEM THAT'S NOT ON THE AGENDA? SEEING NONE, I'LL CLOSE THE PUBLIC FORUM. WE'LL SKIP AHEAD TO ITEM 10.A AND WE'LL RECOGNIZE DIRECTOR DAVID MILLER,

[10.A. Recreation and Athletics Taskforce Update ]

DIRECTOR MILLER. ALL RIGHT. WELL, GOOD EVENING, MAYOR, MEMBERS OF COUNCIL, AND WELCOME TO OUR NEWEST MEMBER OF COUNCIL AND RETURNING MEMBERS OF COUNCIL AS WELL. AND SO I'M VERY HAPPY TO BE HERE THIS EVENING TO DISCUSS THE WORK OF THE RECREATION AND ATHLETICS TASK FORCE OVER THE LAST SIX MONTHS, AND ALSO HIGHLIGHT SOME OF THE UPCOMING POLICY RECOMMENDATIONS THAT COUNCIL IS GOING TO SEE AS IT MOVES THROUGH PARK BOARD.

AND CONCERNING SOME OF THE ATHLETIC FIELD USE POLICIES THAT SOUTHLAKE HAS AND THAT THE TASK FORCE HAS BEEN FOCUSING ON.

AND AS THE TASK FORCE HAS DONE THIS WORK, THIS BODY OF WORK REALLY REPRESENTS A NEW CHAPTER FOR SOUTHLAKE ATHLETICS.

AND WE'LL KIND OF TOUCH ON THAT AS I GO THROUGH THE PRESENTATION IN TERMS OF THE EVOLUTION OF SOUTHLAKE'S ATHLETIC FACILITIES.

AND THEN ALSO THE NECESSITY TO TAKE A FRESH LOOK AT THE POLICIES AND THE WORK THAT THE TASK FORCE HAS DONE.

STARTING WITH A LITTLE BIT OF BACKGROUND. THIS CONVERSATION REALLY STARTED A FEW YEARS AGO, STARTING WITH SOME OF THE NEW INVESTMENTS INTO THE SOUTHLAKE'S PARK SYSTEM.

STAFF HAVE HAD CONVERSATIONS WITH PARK BOARD MEMBERS, WITH COUNCIL MEMBERS, WITH MEMBERS OF THE COMMUNITY WHOSE KIDS ARE INVOLVED IN ATHLETICS, WHETHER IT BE THROUGH ATHLETIC ASSOCIATIONS OR OTHER TEAMS, BUT ALSO HAVING CONVERSATIONS WITH OUR ATHLETICS ASSOCIATION PARTNERS, UNDERSTANDING WHAT'S WORKING AND WHAT'S NOT. AND STAFF ALSO PUT TOGETHER A SURVEY THAT WENT OUT REGION WIDE ASKING OUR COUNTERPARTS, WHAT ARE YOU DOING THAT'S WORKING? WHAT DO YOUR SYSTEMS LOOK LIKE? WHAT DO YOUR POLICIES LOOK LIKE? AND WE HAD 17 CITIES PARTICIPATE AND PROVIDE POLICIES, RATES, AGREEMENTS. I HAVE A BINDER IN MY OFFICE THAT'S VERY THICK THAT HAS ALL OF THAT INFORMATION.

AND THAT WAS REALLY HELPFUL. AND GIVING THE TASK FORCE A BASELINE FROM WHICH TO MAKE DECISIONS.

BUT WHAT REALLY STOOD OUT IS THAT, YOU KNOW, SOUTHLAKE HAS REALLY CREATED SOMETHING SPECIAL.

I'M LOOKING AT THE SYSTEM ACROSS THE BOARD, LOOKING AT THE NUMBER OF ASSOCIATION PARTNERS THAT SOUTHLAKE HAS, THE INVESTMENTS IN THE PARK SYSTEM, THE RECENT INVESTMENTS IN TURF, AND HOW THAT REALLY HELPED SET A BASELINE FOR THE TASK FORCE AS THEY LOOKED AT EVEN IN COMPLETING THAT PROJECT, HOW THAT WILL GIVE ACCESS TO ALL OF OUR ATHLETIC ASSOCIATION PARTNERS ACCESS TO TURF AS THEY MOVE FORWARD.

AND SO ALL OF THESE THINGS REALLY HELPED CREATE A BASELINE IN TERMS OF SOUTHLAKE'S POSITION IN THE MARKET AND HOW THEY COMPARED TO OTHER COMMUNITIES.

SO THE NECESSITY FOR THIS, WHY THE TASK FORCE REVIEW THESE POLICIES WAS REALLY FOCUSED ON FOUR AREAS.

ONE, THE SIGNIFICANT NEW INVESTMENTS THAT I SPOKE ON, WHETHER IT BE TURF, THE NEW PICKLEBALL FACILITY, THE ACQUISITION OF DRAGON STADIUM AND FUTURE IMPROVEMENTS REALLY CHANGE THE COST PICTURE REALLY SPARKED A NEED FOR CONVERSATION ABOUT FUTURE SUSTAINABILITY.

SHIFTING DEMAND NOT ONLY WITHIN THE ATHLETIC ASSOCIATIONS AND HOW THEY OPERATE, BUT ALSO WITH OTHER TEAMS IN THE COMMUNITY AND RESIDENTS WHO HAVE SHARED HOW MUCH THEY WOULD LOVE TO HAVE THE ABILITY FOR THEIR KID TO PLAY ON SOUTHLAKE FIELDS, EVEN IF THEY'RE NOT A MEMBER OF A TEAM THAT'S IN ONE OF THOSE ATHLETIC ASSOCIATIONS.

FEES ACROSS THE BOARD ESPECIALLY THE FUA PER PLAYER FEES HAVE SET STATIONARY FOR OVER TEN YEARS AND SO AT CURRENT STATE ONLY GENERATE ABOUT 32% COST RECOVERY FOR THEIR USE. AND THEN THE CITY BENCHMARKING WAS ALSO VERY HELPFUL IN UNDERSTANDING ACROSS THE BOARD WHAT WAS OUT THERE.

AND IN MANY CASES, CITIES ARE DOING THE SAME THING SOUTHLAKE IS.

THEY'RE INVESTING IN THEIR SYSTEMS, THEY'RE COMING UP WITH NEW POLICIES.

AND IN MANY CASES, THEY SAID, HEY, WE'RE WILLING TO SHARE EVERYTHING WE HAVE.

WE KNOW SOUTHLAKE DOES IT BEST. WE'RE GOING TO LET YOU ALL GO FIRST, AND THEN WE'RE GOING TO SEE WHAT Y'ALL COME UP WITH AND FOLLOW ALONG AFTER THESE DECISIONS ARE MADE. SO SIX MEETINGS IN TOTAL. VERY DATA DRIVEN DECISIONS STARTED WITH A CURRENT STATE REVIEW.

MOVED ON TO A COST RECOVERY ANALYSIS, A DISCUSSION ON WHETHER OR NOT TO ALLOW ORGANIZED TEAM RENTALS, LOOKING AT PERHAPS IMPLEMENTING A TOURNAMENT STRATEGY.

ANOTHER CONVERSATION CENTERED AROUND FUA CONSIDERATIONS AND MAKING SURE THAT THE CONVERSATIONS THAT WERE BEING HAD IN TERMS OF POLICY RECOMMENDATIONS ALSO CONSIDERED SOME OF THE NEEDS THAT HAD BEEN EXPRESSED BY THOSE ASSOCIATIONS.

LOOKING AT POLICY RECOMMENDATIONS. AND THEN THE MOST RECENT MEETING, A DISCUSSION WITH ALL THE FUA PRESIDENTS, SHARING THE POLICIES, SHARING THE RECOMMENDATIONS, HEARING QUESTIONS AND CONCERNS, AND STAFF HAVE CONTINUED TO MEET WITH A FEW OF THE ASSOCIATIONS THAT WERE INTERESTED IN CHATTING FURTHER, AND HAVE CONTINUED TO EXPRESS THAT WE WILL WORK WITH THEM AS,

[00:50:01]

SO THE FIRST DISCUSSION THAT THE TASK FORCE HAD WAS A RECOMMENDATION ON FUA PER PLAYER FEES.

I MENTIONED THE COST RECOVERY OF 32%, AND THE TASK FORCE LOOKED AT COST RECOVERY FROM THE PERSPECTIVE OF THE SEVEN MONTHS OF THE YEAR THAT THE ATHLETIC ASSOCIATIONS USE THE FIELDS, AND HOW THAT COMPARES TO THE CITY'S COST TO MAINTAIN THOSE FIELDS.

AND THEY WERE SITTING AT 32%. YOU CAN SEE IN THE MARKET, RESIDENT RATES WERE ANYWHERE FROM 2 TO 20, AND NONRESIDENT RATES WERE ANYWHERE FROM 10 TO 50.

AND SO APPLYING THAT PRINCIPLE OF SOUTHLAKE'S POSITION IN THE MARKET, UNDERSTANDING SOUTHLAKE'S SYSTEM, THE RECOMMENDATION WAS TO DO AN INCREMENTAL INCREASE TO THE RESIDENT RATE.

AND REALLY THAT BURDEN GOING ON TO THE NONRESIDENT RATE, WHICH WOULD RAISE COST RECOVERY ABOVE 50%, AGAIN, ALLOWING FOR OTHER TYPES OF USES THAT WILL HELP MAKE UP THAT GAP, BUT ALSO ENSURING THAT THE RATES WERE CONGRUENT WITH SOUTHLAKE'S POSITION IN THE MARKET.

THE NEXT DISCUSSION WAS A RECOMMENDATION ON WHETHER OR NOT TO OPEN FIELDS TO SELECT AN ORGANIZED USE, AND DOING THE RESEARCH, IT WAS CLEAR MOST CITIES ALREADY ALLOW THIS TYPE OF USE IN SOME WAY.

15 OF THE 16 CITIES ALLOW THIS ONCE RECREATION NEEDS ARE MET.

AND SO THE TASK FORCE DID RECOMMEND TO ALLOW THIS TYPE OF USE AND THESE RATES THAT YOU SEE HERE, AGAIN BASED ON MARKET RESEARCH. LOOKING AT SOME OF OUR NEIGHBORS, KELLER BEING ONE WHO'S MADE RECENT SIMILAR INVESTMENTS IN THEIR SYSTEM AND ALIGNING THOSE RATES NOT ONLY WITH THEIRS, BUT SOME OF THE OTHER DIRECT COMPETITORS THAT SOUTHLAKE WOULD HAVE.

AS PART OF THIS, THE DISCUSSION, AGAIN, WAS MAKING SURE THAT THERE'S STILL THAT PRIORITY FOR RECREATIONAL USE.

STAFF WILL ESSENTIALLY PROVIDE THAT ALLOCATION TO THOSE FUA ASSOCIATIONS AND THEN HAVE SOME TIMES THAT ARE HELD FOR THOSE RENTALS.

ALSO MAKING SURE THAT ANY FUA AFFILIATION WITH SELECT ORGANIZATIONS THAT THEY'RE GIVEN PRIORITY TO MAKE SURE THAT THOSE ASSOCIATIONS CAN CONTINUE TO GROW.

AND SO THIS IS SOMETHING THAT STAFF WILL WORK THROUGH.

POLICY ALLOWS THE USE. STAFF WILL THEN WORK TO OPERATIONALIZE WHAT THAT WILL ACTUALLY LOOK LIKE AND HOW WE MANAGE THAT MOVING FORWARD.

THE NEXT THING THAT WAS DISCUSSED WAS THE IMPLEMENTATION OF A TOURNAMENT STRATEGY.

AS WE LOOKED THROUGHOUT THE MARKET, ONE THING THAT WAS CONSISTENT WAS THAT MANY CITIES AT ONE POINT IN TIME HAD HAD JUST KIND OF A WIDE OPEN, AS MANY TOURNAMENTS AS WE CAN GET, LET'S BRING THEM IN.

AND THAT HAD HAD SOME NEGATIVE IMPACT ON THE PARK INFRASTRUCTURE AND THEIR ABILITY TO KEEP UP WITH THOSE AMENITIES FOR RESIDENT USE.

AND SO IN MANY WAYS, CITIES HAD DEVELOPED A STRATEGY THAT KIND OF HELPED GUIDE AND SERVE AS A GUIDING PRINCIPLE.

AND SO YOU SEE HERE SOME OF THESE KEY POINTS MAKE UP THE STRATEGY THAT WILL GO INTO THE SOUTHLAKE TOURNAMENT POLICY.

ALSO NOTING THAT IN SOME CASES, FEES WERE ALIGNED WITH MARKET.

THE RATES THAT SOUTHLAKE CURRENTLY CHARGES ARE FLAT RATE.

YOU SEE BASEBALL'S $4,000 FOR FOUR FIELDS AND $1,000 FOR EACH ADDITIONAL FIELD.

THE ONLY RECOMMENDATION THERE WAS TO MOVE THAT $1,000 FROM $500 UP TO $1.000, AND ALIGNING THE REST OF THE TOURNAMENTS THAT ARE THREE FIELDS WITH THAT $1,000 PER FIELD. AND THAT REALLY ALIGNS SOUTHLAKE'S TOURNAMENT STRUCTURE WITH THE MARKET.

THE MARKET DOES IT VERY DIFFERENTLY. THERE ARE ABOUT SEVEN DIFFERENT WAYS IN WHICH PEOPLE CHARGED FEES WITHIN THE MARKET. AND SO WORK TO SHOW THE TASK FORCE, HOW OVERLAYING SOUTHLAKE RATES KIND OF BARED OUT AND MAKING SURE THAT THEY WERE APPROPRIATE ACROSS THE BOARD.

YOU CAN SEE HERE THIS IS THE PRIORITY ORDER THAT IS IN THE POLICY FOR PROVISION OF ATHLETIC FACILITIES.

THIS MAINTAINS CURRENT FUA RECREATIONAL PROGRAMS, RESIDENT USE FOR NON ORGANIZED USE, AND IT REALLY FITS THE ORGANIZED TEAM RENTALS INTO THEIR APPROPRIATE CATEGORIES AS NUMBER SIX AND NUMBER TEN ON THAT LIST.

ONE OF THE THINGS THAT STAYS THE SAME. AND I'M GOING TO TAKE A QUICK DRINK HERE.

IS IT FUA PARTNERSHIP REMAINS A PRIORITY. THIS WAS A DISCUSSION THAT WAS HAD WITH THE PRESIDENTS RECENTLY ABOUT MAKING SURE THAT, YOU KNOW, THE FUAS WILL STILL RETAIN THEIR TOP PRIORITY FOR RECREATIONAL FIELDS, AND THE CITY WILL GIVE THEIR SEASONAL ALLOCATION.

AND ONCE THAT IS GIVEN, THAT WILL STAY SET, THOSE ALLOCATIONS NOW WILL BE MADE OFF OF PREVIOUS SEASON'S USE VERSUS ANY SORT OF FORMULA.

AND SO WE'LL WORK WITH EACH FUA ASSOCIATION TO ASSIGN THAT.

EACH ORGANIZATION WILL CONTINUE TO RECEIVE ONE FREE RECREATIONAL BASED TOURNAMENT PER SEASON, WHICH ALLOWS THEM THE ABILITY TO HAVE A TOURNAMENT, BRING IN SOME FUNDS, AND THAT'S PRETTY STANDARD ACROSS THE MARKET.

AND SO MAINTAINING THOSE PEAK SEASON WINDOWS AND SCHEDULING TOURNAMENTS AND RENTALS OUTSIDE OF THOSE.

AND AGAIN, GIVING PRIORITY TO THOSE FUA PARTNERS THAT HAVE THOSE SELECT PARTNERSHIPS, EACH ASSOCIATION DOES IT DIFFERENTLY AND HAS PARTNERSHIPS DIFFERENTLY, BUT MAKING SURE THEY HAVE THE ABILITY TO CONTINUE TO GROW WHILE ALSO GIVING ALL RESIDENTS WHO HAVE KIDS ON TEAMS WHO ARE TRAVELING,

[00:55:02]

SO HIGH LEVEL OF THE POLICIES, THE POLICY FOR PROVISION OF ATHLETIC FACILITIES IS REALLY THE UMBRELLA POLICY FOR ALL FIELD USE.

AND A LOT OF THESE CHANGES WERE EITHER BORN OUT OF REGION WIDE PRACTICE OR SOME OF THE SPECIFIC CHANGES THAT I'VE NOTED TONIGHT.

AND SO ONE VERY BASIC PRINCIPLE IN ALL OF OUR CONTRACTS IS MAKING SURE THE FUA BOARDS ADHERE TO FINANCIAL MANAGEMENT PRINCIPLES AND ARE ABLE TO PROVIDE THAT AT REQUEST, ADDING THE ORGANIZED TIERS. ADDING A FEW MULTI USE FIELD TYPE DEFINITION.

WE HAD GAME FIELDS AND PRACTICE FIELDS BEFORE BECAUSE THEY WERE ALL GRASS, BUT NOW TURF FIELDS HAVE THE ABILITY TO BE BOTH.

REMOVING THE PRACTICE ALLOCATION AND CHANGING THAT TO A SCENARIO WHERE THE CITY WILL PROVIDE THOSE ALLOCATIONS BASED ON PREVIOUS SEASONS USE.

AND THERE'S A BUILT IN PROVISION THAT ALLOWS ASSOCIATIONS TO PROJECT GROWTH AND COME TO THE CITY AND SHARE THAT AND MAKE SURE THOSE ALLOCATIONS ARE MADE APPROPRIATELY.

MAKING SURE THAT THE ASSOCIATIONS ARE MAKING A DILIGENT EFFORT TO UTILIZE THE ALLOCATED SPACE.

AGAIN, THE NEW FRAMEWORK FOR ORGANIZED TEAM USE.

AND THEN THE CITY'S ABILITY TO MAKE THOSE DETERMINATIONS TO ALLOCATE SPECIFIC FIELDS AT SPECIFIC TIMES FOR RENTAL OR OTHER TYPES OF USE.

LOOKING AT THE TOURNAMENT POLICY, THE STRATEGY WILL BE IMPLEMENTED INTO THAT POLICY.

THERE WILL BE A NEW PRE-TOURNAMENT SUBMISSION REQUIREMENTS THAT REALLY ALLOWS THE CITY TO GAIN DATA ON TOURNAMENT USERS WHO THEY ARE, WHAT HOTELS THEY'RE STAYING AT, THOSE TYPES OF THINGS.

SOME TOURNAMENTS MAY BE SUBJECT TO A MAXIMUM TEAM CAP DEPENDING ON THE PARK AND WHAT ITS CAPACITY IS IN TERMS OF PARKING AND THINGS OF THAT NATURE, MAKING SURE THAT THE TURF RULES ARE IMPLEMENTED INTO THE POLICY, MAKING SURE.

THIS IS ALREADY STANDARD PRACTICE, BUT MAKING SURE THIS IS CLEAR THAT GATE FEES ARE PROHIBITED BECAUSE SOUTHLAKE'S PARKS ARE COMMUNITY PARKS, AND MAKING SURE THAT ACCESS TO THE PUBLIC IS AVAILABLE AT ALL TIMES.

AND IN MANY CASES, TOURNAMENT PROVIDERS WILL ADD THAT COST INTO THEIR TOURNAMENT FEE, AND IT'S ACTUALLY LESS WORK FOR THEM BECAUSE THEY'RE NOT HAVING TO MAN SIX, SEVEN ENTRANCES TO A PARK. AND OF COURSE, THE UPDATED FEE SCHEDULE FOR TOURNAMENTS AS WELL.

SO THE FUAS WILL EACH LOOK A LITTLE BIT DIFFERENT.

THIS IS JUST A SAMPLE THAT WILL SPEAK TO THEIR TERM, THEIR FREE TOURNAMENTS, FIELD MAINTENANCE USE AMOUNTS.

THERE'S FEES AND DEFINITIONS MIGHT LOOK DIFFERENT FOR EACH ORGANIZATION.

THE STATEMENT ABOUT UNUSED FIELDS BEING RELEASED FOR PUBLIC USE.

AND THEN CLARIFICATION ON THEIR SEASON START AND END DATES.

AND THEN MANY OF THESE I'VE ALREADY MENTIONED, BUT THESE ARE THE DRAFT FEE SCHEDULE CHANGES.

THE FIELD RENTAL RATES FOR THOSE ORGANIZED TEAM USE.

THE TOURNAMENT RATES, WHICH I SPOKE TO. THE TASK FORCE ALSO LOOKED AT PICKLEBALL TOURNAMENT FEES AS IT RELATES TO THE PICKLEBALL COMPLEX.

THE TYPES OF TOURNAMENTS THAT ARE CONGRUENT TO THE LEVEL OF FACILITY SOUTHLAKE HAS OR REALLY THOSE DAY LONG TOURNAMENTS.

AND ACROSS THE BOARD, IT WAS PRETTY CONSISTENT HAVING A SIMPLE, YOU KNOW, COURT FEE PER NUMBER OF COURTS PER HOUR.

MOST OF THESE WILL BE DAY LONG TOURNAMENTS, BUT THIS ALSO ALLOWS SOME FLEXIBILITY FOR YOUR NONPROFITS AND THAT TYPE WHO MAY WANT TO RUN SOMETHING SMALLER BUT STILL UTILIZE THE FACILITY. THE FUA PER PLAYER FEES NOTED THERE AND THEN CAMP CLINIC FEES WILL FOLLOW THE TOURNAMENT OR THE FIELD RENTAL FEES AS WELL, BECAUSE THOSE ARE TYPICALLY PER FIELD, PER HOUR TYPE AGREEMENTS.

SO MOVING FORWARD, MAY 11TH. FINAL RECOMMENDATION REPORT WILL BE DISCUSSED BY THE TASK FORCE.

PARK BOARD WILL ALSO MAKE THEIR FORMAL RECOMMENDATION ON THE POLICIES THAT I'VE DISCUSSED THIS EVENING.

AND THEN CITY COUNCIL WILL SEE THOSE ON MAY 19TH.

AND THEN IN JUNE, THE FUA AGREEMENTS THEMSELVES WILL COME FORWARD FOR PARK BOARD AND CITY COUNCIL REVIEW.

SO AT THIS POINT, I'M HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS YOU MAY HAVE.

THANK YOU, DIRECTOR MILLER. GREAT REPORT. THANK YOU FOR YOUR WORK ON THIS REPORT AND PRESENTATION AND IN LEADING THE TASK FORCE.

THANK YOU TO THE COUNCIL MEMBERS WHO SERVED ON THAT TASK FORCE. ANOTHER SET OF MEETINGS TO ADD TO YOUR SCHEDULES. AND THANK YOU TO OUR PARKS BOARD MEMBERS WHO ALSO SERVED ON THE TASK FORCE. I APPRECIATE ALL THE EXTRA WORK THAT WENT INTO THIS, AND FRANKLY, I AGREE WITH THOSE RECOMMENDATIONS.

IT LOOKS FANTASTIC. YOU KNOW, GREAT WORK IN IDENTIFYING THE KEY ISSUES LIKE THINGS TO DO WITH THE FEES FOR TURF FIELDS.

ALSO WITH RESPECT TO NONRESIDENTS AND, YOU KNOW, A BIG THING WAS TOURNAMENTS.

YOU KNOW, THAT'S COME UP FOR YEARS AND YEARS AND YEARS. AND THAT'S A BIG PART OF THE REASON WHY WE YEARS AGO HAD THOSE DISCUSSIONS WITH DRAGON YOUTH BASEBALL LEADERSHIP AND GIRLS SOFTBALL ABOUT TURF FIELDS AND LEADING TO TOURNAMENTS AND HOW THAT ALL WORKS AND OPENS UP THOSE OPPORTUNITIES.

SO APPRECIATE THE WORK. IT'S FANTASTIC. SO, COUNCIL, ANY QUESTIONS OR COMMENTS FOR DIRECTOR MILLER OR AROUND THE DAIS? YEAH, I JUST HAD ONE QUESTION FOR YOU. FIRST OF ALL, THANKS. I'VE BEEN ON THIS THING. YOU'VE DONE A GREAT JOB. I THINK SPORTS ARE SOMETHING

[01:00:05]

AND I THINK THAT WE'VE BEEN WAY, WAY BEHIND THE TIMES ON THAT. SO I THINK THIS IS REALLY GOOD AS FAR AS IT COMES TO FIELD UTILIZATION FOR TOURNAMENTS AND STUFF.

I KNOW THAT IT'S THEY'RE LIMITED TO ONE RECREATIONAL TOURNAMENT PER FUA, BUT THEN THE PIECE ABOUT THEIR INTERNAL SELECT TEAMS, ARE THEY ALLOWED TO HAVE ANOTHER TOURNAMENT DURING THAT TIME? OR HOW DOES THAT WORK? LIKE. OR. AND DO WE LIMIT THE FUAS AS FAR AS NUMBER OF WEEKENDS THEY CAN TIE UP THE FIELDS DURING PEAK SEASON SO THAT WE HAVE AVAILABILITY TO RENT THEM? OR WHAT ARE OUR LIMITATIONS ON THAT? THAT'S A GREAT QUESTION. SO THE BASELINE WILL BE 1 RECREATIONAL BASED TOURNAMENT PER SEASON.

IN TERMS OF THE ALLOCATION, THERE ARE ALREADY WEEKENDS THE STAFF HAVE IDENTIFIED THAT ARE EITHER NOT USED.

AND WE TRADITIONALLY SEE HIGH USE IN TOURNAMENTS.

AND SO THE STARTING POINT WILL BE TO SCHEDULE THOSE TOURNAMENTS THAT WE'VE ALREADY HAD GOOD FEEDBACK ON DURING THOSE TIMES.

BUT IN ADDITION TO THAT, LOOKING AT THE USE PATTERNS AND THAT'LL GO INTO THAT ALLOCATION THAT GOES FORWARD, MAKING SURE THAT. OBVIOUSLY WE WANT KIDS TO BE ABLE TO PLAY ON THE WEEKENDS AND HAVE THOSE OPPORTUNITIES.

AND SO THE MAJORITY OF THE TOURNAMENTS WILL BE OUTSIDE THOSE USE WINDOWS. BUT THERE'S PLENTY OF INTEREST IN THOSE TIMES TO SCHEDULE THOSE TOURNAMENTS.

ANY OTHER QUESTIONS OR COMMENTS FOR DIRECTOR MILLER? I'M JUST GOING TO SAY SIX MONTHS.

HAS IT BEEN THAT LONG ALREADY? SO YOU'VE DONE A GREAT JOB.

IT'S BEEN A JOY WORKING WITH YOU ON THIS SO FAR.

SO I KNOW WE'RE GETTING READY TO WRAP IT UP, BUT I DEFINITELY WANT TO COMMEND YOU ON THE THOROUGHNESS THAT YOU'VE PUT THROUGH WITH THIS, AS WELL AS LISTENING TO ALL THE COMMENTS AND SOMEHOW MANAGING TO PUT THIS THING TOGETHER WITH EVERY SINGLE RECOMMENDATION THAT EVERYBODY HAD.

SO THANK YOU VERY MUCH, DAVID. THANK YOU. YES, I CONCUR WITH THE COMMENTS AND THOROUGH REVIEW AND I APPRECIATE YOU DOING ALL THIS WORK AND YOUR STAFF DOING THIS WORK AND THE COUNCIL MEMBERS THAT PARTICIPATED ON THIS.

AND I DO THINK, YOU KNOW, IT'S. I JUST THINK ABOUT LIKE BICENTENNIAL, THAT'S MY CLOSEST RELATIONSHIP WITH OUR YOUTH SPORTS LEAGUES.

BUT IT CAN BE AN UNDERUTILIZED PARK. AND SO I THINK DEFINING THIS AND BEING ABLE TO CREATE SOME REVENUE OFF.

THAT'S TERRIFIC. SO THANK YOU FOR DOING THAT.

THANK YOU. GO AHEAD, FRANCES. YEAH, ONE THING THAT OCCURRED TO ME.

WELL, THANK YOU TOO FOR ALL YOU'VE DONE AND MAKING OUR MEETING SEAMLESS.

AND YOU COME WELL PREPARED AND WE JUST HAVE TO REVIEW ALL THE HOMEWORK YOU AND YOUR TEAM HAVE DONE.

AND THANK YOU SO MUCH FOR ALL OF THAT. ONE THING I WAS WONDERING ABOUT AS WE WERE LOOKING THROUGH THIS TONIGHT.

ON RENTALS, SPECIFICALLY ON TURF, SO YOU FIND OUT THAT A RENTAL, A TOURNAMENT COMES AND THEY MISUSE THE TURF. THEY DO ALL THE THINGS THAT ARE NOT ALLOWED TO.

ARE WE GOING TO REQUIRE A DEPOSIT THAT IS REFUNDABLE IF THEY WHAT WE REQUIRE ON TURF? BECAUSE AFTER THE FACT MAY BE A LITTLE DIFFICULT TO COLLECT.

BUT I KIND OF SEE IT LIKE ANY OTHER RENTAL. LIKE IF YOU ABUSE IT, YOU KNOW, THERE NEEDS TO BE RECOURSE.

AND I DON'T KNOW IF WE HAVE THE CAPABILITY OF DOING THAT OR IF IT'S SOMETHING WE WANT TO EXPLORE.

YEAH, THAT'S CERTAINLY SOMETHING WE COULD LOOK AT. WE CURRENTLY HAVEN'T HAD THAT PRACTICE WITH TOURNAMENTS. WE HAVE STRENGTHENED THE LANGUAGE WITHIN THE AGREEMENTS TO SPEAK TO THAT SPECIFIC SCENARIO YOU BROUGHT UP, IN TERMS OF ANY DAMAGE DONE AND HOW THE CITY WOULD BE ABLE TO REQUIRE CERTAIN LEVELS OF INSURANCE AND THINGS LIKE THAT THAT DO COVER THE COST OF THE PROVIDER. BUT THAT'S CERTAINLY SOMETHING WE COULD LOOK AT IN TERMS OF A DEPOSIT AND OTHER KIND OF WOVEN INTO THE FEES.

WE HAVE A PRECEDENT FOR THAT AT LEGENDS HALL AND OTHER AREAS, SO.

YOU TEND TO TAKE IT A LITTLE MORE SERIOUSLY IF YOU'VE GOT SOME CASH INVESTED.

GOOD COMMENTS. THANK YOU. SO NO VOTING ON THAT TONIGHT.

WE'LL SEE THAT AGAIN AT OUR NEXT MEETING. AND THEN WE'LL SEE THE FUAS IN JUNE.

CORRECT. ALL RIGHT. ANY LAST COMMENTS? THAT'S OUR LAST ITEM.

MEETING ADJOURNED. THANK YOU EVERYONE.

* This transcript was compiled from uncorrected Closed Captioning.